May 25, 2017 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
MAY 26, 2017
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
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DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al —Al2)
*May 11, 2017 Council
BUSINESS ARISING FROM MINUTES
DELEGATIONS (131 — 132)
10:00 a.m. Public Meeting — Rezoning —21707 Gray Line (Lakeview
Aldborough Bluffs Inc). (131) (C9a)
REPORTS (C1- C10)
1. ROADS
2. RECREATION/EMERGENCY MANAGEMENT
3. WATER DISTRIBUTION SYSTEM
a) *West Elgin Distribution System Operations Report—April 2017
4. WASTEWATER
S. BUILDING
6. BY-LAW ENFORCEMENT
7. DRAINS
8. ADMINISTRATION
a) *Rental of Sand Ring on June 10�" and June 111h.
*Enclosed
May 11, 2017 ............. Page 2
b) *Canada Day, Miller Park, West Lorne
c) *Home for Christmas and Lure Brochure
9, PLANNING
a) 'Zoning By-law Amendment Application for Lakeview Aldborough Bluffs
Inc. c/o Knutson Development Consultants Inc., File No. P 2117
b) `Proposed Consent Application for Cliff and Wanda Johnston c/o Jamie
Wardle.
10. ACCOUNTS
CORRESPONDENCE (D1 — D27)
COUNCIL CONSIDERATION - ACTION RECOMMENDED:
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1.* Letter to Council from the Rodney Aldborough Agriculture Society;
2.* Letter to Council from the West Elgin Secondary School Parent Council;
3.* Letter to Council from the Cactus, Cattle and Cowboys Festival
Committee;
4.* Letter to Council from the Rodney Youth Centre;
5.* County of Elgin — Request for the placement of E-Waste Bins at Library
Branches;
6.* Family Fun Day at Bethal Park;
7.* Age Friendly Community Stakeholder Forum;
8.* Phragmites Seminar;
9.* West Elgin Station 1 Fireman's Breakfast;
10.* Lower Thames Conservation Authority—Tourist Season;
11.* AMO Communications — Ontario Announces New Proposed Changes to
the Land Use Planning and Appeal System;
12.* Elgin Group Police Services Board;
13.* Ontario Provincial Police - MTO announcement of Collison Data;
14.* 2017 Municipal Policing Bureau — Ontario Provincial Police;
15.* Ministry of Municipal Affairs — Septic Systems;
16.* Minister of Municipal Affairs and Natural Resources and Forestry—
Updated Growth Plan and Greenbelt Plans released as a result of the Co-
ordinated Land Use Planning Review;
17.* Revision to Ontario's Drinking Water Quality Management Standard -
DWQMS;
18.* Conservation Ontario — Conservation Authorities' Flood Program prevent
worse from happening in Ontario;
19.* Conservation Ontario Editorial;
20.* Conservation Ontario — Letter to Premier Wynne;
21.* Letter from Ministry of Municipal Affairs — Septic System Pumpout
Requirement;
`Enclosed
May 11, 2017 ............. Page 3
22.* AMO Communications — Several Important Amendments to Bill 68
Achieved;
23.* Town of Lakeshore— Request for Support;
24.* Municipality of Killarney— Request for Support;
25.* Government of Canada — Call for proposals for Community Based
Projects Supporting Seniors.
RECOMMENDED TO ACCEPT & FILE:
26. AMO
• Watch File — May 11, 2017;
• Watch File — May 18, 2017.
27. Champlain Township— Request for Support.
BY-LAWS:
By-law No. 2017-41 Rezoning —21707 Gray Line —Aldborough Bluffs
MINUTES (E1 — E2)
*April 11, 2017 West Elgin Arena Board
*May 11, 2017 West Elgin Arena Board
NOTICE OF MOTION (F)
OTHER BUSINESS (G1)
1. Council Announcements
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
June 8, 2017 Council
June 22, 2017 Council
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act(MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
*Enclosed
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
MAY 11,2017
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar,
Councillors Joe Seman Jr.,Jonathan Wolf, Richard
Leatham
STAFF PRESENT Scott Gawley, C.A.O.-Clerk
Spencer Pray, Deputy Clerk
Magda Badura,Treasurer
Lee Gosnell, Public Works Superintendent
Jeff Slater, Parks&Arena Superintendent/Fire Chief
REGRETS
ALSO PRESENT S'rana Scholes, BluMetric Environmental
Brad Fishleigh, Ontario Provincial Police
F
CALL TO ORDER
The Mayor called the meeting to order 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
ADOPTION OF AGENDA
RES. NO.1 Moved by Semen
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for May 11, 2017 as printed and circulated.
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO.2 Moved by Leathern
Seconded by Bodnar
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated;
April 27,2017 Council.
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
None.
DELEGATIONS
10:00 a.m. BluMetric Environmental—Annual Landfill Operations Report(C8f)
Also Present: S'rana Scholes, BluMetric Environmental
May 11, 2017 .....Page 2 of 12
S'rana Scholes gave a presentation to Council on the Annual Landfill Operations
Report that BluMetric prepares for the Municipality on its'behalf for the Ministry of
Environment and Climate Change.
Ms.Scholes went through the changes that the West Elgin Landfill has
undergone in 2016.
Council thanked Ms.Scholes for the presentation.
1:30 p.m. Ontario Provincial Police—Elgin County Attachment
Also Present: grad Fishleigh, Ontario Provincial Police
Inspector Brad Fishleigh went through the Annual Report from the Elgin County
Ontario Provincial Police(OPP)Attachment given to the West Elgin Council
earlier this year. Inspector Fishleigh noted that they have added a new position
(Community Relations Officer)that could be seen in the organizational chart
provided to Council. In addition to that, it was noted that the OPP is following a
strategic plan and have become more focused on using analytics to assist them
in allocating resources.
Inspector Fishleigh went through the detachment statistics for West Elgin in 2016.
The report put under correspondence from Chatham-Kent was reviewed.
Council asked questions regarding All-Terrain Vehicles(ATV's)and Off Road
Vehicles(OVR's). Issues with OVR are using the roadways and paths were
discussed.
Staff expressed concerns with trespassers using OVRs and causing property
damage as well as the health and safety risks of activities.
Inspector Fishleigh advised Council that if they choose to consider adapting a
pilot program that they use an approach that can be measured. Inspector
Fishleigh mentioned that the OPP would be willing to participate in a committee
regarding the subject matter if this issue went forward.
REPORTS
I.ROADS
a) Roads Report
RES. NO.3 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Roads Report from the Public Works
Superintendent dated May 11,2017 be received.
DISPOSITION: Carried
2.RECREATION/EMERGENCY MANAGEMENT
a Recreation Monthly Report
RES. NOA Moved by Seman
Seconded by Leatham
RESOLVED that the Recreation Monthly Report from the Parks and
Recreation Superintendent dated May 11, 2017 be received.
DISPOSITION: Carried
li May 11,20'17 .....Page 3 of 12
3.WATER DISTRIBUTION SYSTEM
4.WASTEWATER
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a Consulting Engineering Services—West Lorne Wastewater Plant
RES, NO.5 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Report—Consulting Engineering Services—
West Lorne Wastewater Plant from the C.A.O.-Clerk dated May 11,
2017 be received;
AND THAT the Council of the Municipality of West Elgin approves
the Request for Proposal for Consulting Engineering Services for
the West Lorne Water Pollution Control Plant Upgrade to R.V.
Anderson Associates Limited in the amount of$197,580.00 plus
applicable taxes as recommended by the Ontario Clean Water
Agency;
AND FURTHERMORE that the appropriate by-law to authorize the
agreement be brought forth.
DISPOSITION: Carried
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6.BUILDING
F
a)Monthly Building Report 1
RES. NO.6 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Monthly Building Report from the Deputy
Chief Building Official dated May 11,2017 be received.
DISPOSITION: Carried
6.BY-LAW ENFORCEMENT
a By-law Enforcement Report
RES. NO.7 Moved by Seman
Seconded by Leatham
RESOLVED that the By-law Enforcement Report from the C.A.O-
Clerk dated May 11,2017 be received.
DISPOSITION: Carried
7.DRAINS
8.ADMINISTRATION
a)West Elgin Fire Monthly Report
RES, NO.8 Moved by Seman
Seconded by Bodnar
RESOLVED that.the West Elgin Fire Monthly Report from the West
Elgin Fire Chief dated May 11,2017 be received.
DISPOSITION: Carried
b) PTSD Program—Program and Policies
RES. NO.9 Moved by Seman
Seconded by Leatham
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May 11,2017 .....Page 4 of 12
RES. N0.9 Cont'd
RESOLVED that the Report—PTSD Program—Program and
Policies from the West Elgin Fire Chief dated May 11,2017 be
received;
AND THAT the Council of the Municipality of West Elgin adopt
the Post Traumatic Stress Disorder Prevention Program and
Policies as per the report;
AND FURTHERMORE the appropriate by-law be brought forward.
DISPOSITION: Carried
c) PTSD Program--LEAC Services
RES. NO.10 Moved by Lea#ham
Seconded by Bodnar
RESOLVED that the PTSD Program—LEAC Services from the
West Elgin Fire Chief dated May 11, 2017 be received;
AND THAT the Council of the Municipality of West Elgin includes
the London Employee Assistance Consortium as part of the Post
Traumatic Stress Disorder Prevention Program;
AND THAT the Council of the Municipality of West Elgin approves
an annual cost to participate with London Employee Assistance
Consortium in the amount of$75.00 plus applicable taxes per
firefighter.
DISPOSITION: Carried
d)Port Glasgow Trailer Park—Wastewater Replacement—Phase II
RES. NO.11 Moved by Seman
Seconded by Leatham
RESOLVED that the Port Glasgow Trailer Park—Wastewater
Replacement—Phase I I from the C.A.O.-Clerk dated May 11,2017
be received;
AND THAT the Council of the Municipality of West Elgin approves
the tender submitted from Exact Septics Inc. in the amount of
$245,450.00 plus applicable taxes for the construction of the
Wastewater Treatment System Replacement, Phase 2(Service
Area 3);
AND FURTHERMORE THAT the appropriate by-law to authorize
the agreement be brought forth.
DISPOSITION: Carried
e)Municipal Accessibility Policies and Procedures Update
RES. NO.12 Moved by Seman
Seconded by Bodnar
RESOLVED that the Report—Municipal Accessibility Policies and
Procedures Update from the Deputy Clerk elated May 11,2017
be received;
AND THAT the Council of the Municipality of West Elgin amend
West Elgin Accessibility Policies to reflect changes in Ontario
Regulation 191111;
AND THAT a Municipality Accessibility Audit be conducted on all
municipally-owned buildings in 2017;
AND FURTHERMORE that the appropriate by-law be brought forth.
DISPOSITION: Carried
X2016 Annual Site Monitoring and Operations Report—West Elgin Landfill Site
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A - 5
May 11,2017 .....Page 5 of 12
RES. NO.13 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
accepts the 20116 Annual Site Monitoring and Operations Report—
West Elgin Landfill Site as amended by BluMetric Environmental
Inc. dated April 24,2017.
DISPOSTION: Carried
9. PLANNING
a Site Plan Approval for 5005 Holdin s Inc Peter Soos
RES. NO.14 Moved by Seman
Seconded by Leatham
RESOLVED that the Report-Site Plan Approval for 5005 Holdings
Inc.from the Planner dated May 11, 2017 be received;
AND THAT the Council of the Municipality of West Elgin approve
the Site Plan Agreement for 5005 Holdings Inc.to construct a
microbrewery, legally described as South Part of Lot 19,
Concession 12(being Parts 1 to 3 on RP 11R-3048), Municipality of
West Elgin;
AND THAT the appropriate by-law to authorize the agreement be
brought forth.
DISPOSITION: Carried
10.ACCOUNTS
RES. NO.15 Moved by Leatharn
Seconded by Bodnar
RESOLVED that the Mayor and Treasurer are hereby authorized to
sign Payment Voucher#5 amounting to$473,116.77 in settlement
of General, Road,Water, and Arena Accounts(including cheques#
23425-23466&EFT dep#272—303Y
DISPOSITION: Carried
CORRESPONDENCE.
1. Letter to Council from Tiny Tots Co-operative Nursery School—Request to
use Municipal Parking Lot on Saturday, May 27,2017 for the Trike-a-thon
Fundraiser from 7:00 a.m.to 1:00 P.M.
RES. NO.16 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
allows Tiny Tots Co-operative Nursery School to use the entire
Municipal Parking Lot on Saturday, May 27,2017 for the Trike-a-
thon Fundraiser from 7:00 a.m.to 1:00 p.m.;
AND THAT the municipality allow the Tiny Tots Co-operative
Nursery School to use Municipal barriers and pylons to help prevent
children from going on the street during the Trike-a-thon.
DISPOSITION: Carried
2. Letter to Council from the Tiny Tots Co-operative Nursery School—
Request for Municipal Donation of a Family Season Pass to the West
Elgin Pool and donation of One Week to the West Elgin Day Camp.
RES. NO.17 Moved by Seman
Seconded by Leatham
May 11, 2017 .....Page 6 of 12
RES. NO.17 Cont'd
RESOLVED that the Council of the Municipality of West Elgin
grants a Family Season Pass to the West Elgin Pool at a value of
$160.00 plus applicable taxes for the Trike-a thou;
AND THAT the Council of the Municipality of West Elgin grants one
week at the West Elgin Day Camp at a value of$80.00 plus
applicable taxes.
DISPOSITION: Carried
3. Letter to Council from the Optimist Club of West Lorne requesting a
monetary donation for the Car Show in Miller Park on July 2,2017.
RES. NO.18 Moved by Bodnar
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin
grants the Optimist Club of West Lorne$300.00 in support of the
Optimist Club of West Lorne's 22nd Annual Car Show on July 2,
2017 in Miller Park in West Lorne.
DISPOSITION: Carried
4. Letter to Council from the Rodney'Aldborough Agricultural Society
requesting funds for the 2017 Rodney Fair.
i
RES. NO.19 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
receives the letter from the Rodney Aldborough Agricultural Society;
AND THAT the Council of the Municipality of West Elgin grants up
to$4,000.00 for the Rodney Fall Fair as per the 2017 Municipal
Budget.
DISPOSITION: Carried
5. Letter from St. Ilijah Serbian Orthodox Church notifying Council of their
Celebration Picnic to be held on Sunday August 6,2017 in Eagle.
6. Letter from Laurie Sdra thanking Council for their contribution for the
Automatic External Defibrillator.
7. Invitation for Council to attend the 50th Anniversary the Middlesex Hospital
Alliance Four Counties Health Services Site on June Stn and 10th in
Newbury.
8. County of Elgin Notification of changes to Speed Limits throughout Elgin
County—By-law No. 17-11.
9. Municipality of Chatham-Kent Report to Council regarding Off-road
Vehicles Trial By-law Evaluation and Extension,
10. Culture Days Planning Session on Monday May 15, 2017 from 2:00 p.m.—
4:00 p.m. in St.Thomas.
11. County of Elgin Notice to Destroy Weeds—2017.
12. Stewardship Ontario—Industry Funding for Municipal Blue Box Recycling
for the quarter of the 2016 Program Year.
i~7 r
May 11, 2017 .....Page 7 of 12
13. Notice of Public Meetings on Canada-Ontario Draft Lake Erie Action Plan
to Reduce Phosphorus and Algae—May 18,2017 from 7:00 p.m.to 9:00
p.m. at the Chatham-Kent John D. Bradley Convention Centre, Meeting
Room 1A, 565 Richmond Street, Chatham.
14. Lower Thames Valley Conservation Authority—Outdoor Education
Programs'Step into Nature' at Longwoods Road Conservation Area.
15. Association of Municipalities of Ontario—2017 Provincial Budget
Delivered.
16. Association of Municipalities of Ontario—2017 Ontario Budget:HMO's
Commentary.
17. Association of Municipalities of Ontario—Municipal Delegations at AMO
Conference—Submission deadline Wednesday,tune 28,2017.
18. Request for support:from the County of Lanark regarding a resolution
seeking provincial support in relation to the Opiaid Crisis.
19. Request for support from the Township of North Frontenac to establish a
Hydro Reduction of 25%Not Applicable to Seasonal Residents. j
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20. Southwestern Integrated Fibre Technology—Release of a Two Stage
Request for Proposal for Pre-Qualification on May 12,2017.
21. Southwestern Integrated Fibre Technology—Region of Waterloo joins
SWIFT as full partner and contribution$2.2 million.
22. Letter to Council from the Port Glasgow Yacht Club regarding the Port
Glasgow Marina Pier Rehabilitation Meeting—Riggs Marine Engineering
RES. NO.20 Moved by Seman
Seconded by Leatham
RESOLVED THAT the Council of the Municipality of West Elgin
agrees to hear Rob Mote.
DISPOSITION: Carried
Mr. Mote discussed the Port Glasgow Yacht Club's letter to Council and
discussed the Yacht Club's interest in pursuing an alternative to the pier
extension at the Port Glasgow Marina. Mr. Mote said that the idea proposed with
the arrowhead has been tried by a marina in Port Elgin by Riggs Marine
Engineering.
Councillor Seman suggested putting that the Port Glasgow Yacht Club suggested
that the Yacht Club put forward the$20,000.00 and provided the idea could be
proven to work the municipality could reimburse 50%of the cost of the study.
Council went around the table to discuss their views on proposal from the Port
Glasgow Yacht Club.
The following motion was put forth. Councillor Wolf requested a recorded Vote.
RES. NO.21 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin agree
to pay 50%of engineering study costs of up to$20,000.00 for an
arrowhead breakwater system at the Port Glasgow Marina.
May 11, 2017 .....Page 8 of 12
RES, NO.21 Cont'd
Wolf No Semen No
Bodnar Yes Wiehle Yes
Leatham Yes
DISPOSITION: Carried
RECOMMENDED TO ACCEPT&FILE:
23. AMO
• Watch File—April 27, 2017.
24. Notification from the Municipality of Kincardine of their resolution to
rescind the proposed Building Code change B-08-09-03 for mandatory 5
year septic inspections.
25. Notification from the Township of West Lincoln of their resolution
regarding request for a moratorium on the current Accommodation Review
Process. .
26. Notification from the Town of Amherstburg of their resolution to support
the Town of Richmond Hill's resolution regarding Postal Banking.
27. Notification from the Municipality of South Huron of their resolution to
rescind the proposed Building Code change B-08-09-03 for mandatory 5
year septic inspections.
28. The Flag Shop—Extension of Discounts on in stock flags for
Municipalities.
RES. NO.22 Moved by Bodnar
Seconded by Seman
RESOLVED that the above correspondence items numbered 5,6,
7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18,19,20,21,23—28 be
received and filed.
DISPOSITION: Carried
BY-LAWS
1. By-Law No.2017-34 Authorize Site Plan Agreement—5005 Holdings Inc.
RES. NO.23 Moved by Seman
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a by-law
to authorize the execution of a site plan agreement between the
Corporation of the Municipality of West Elgin and 5005 Holdings
Inc. (c/o Peter Soos)to construct a microbrewery on lands legally
described as South Part of Lot 19, Concession 12(being Parts 1 to
3 on RP 11 R-3048), Municipality of West Elgin and that this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.24 Moved by Leatham
Seconded by Wolf
RESOLVED that a by-law to authorize the execution of a site plan
agreement between the Corporation of the Municipality of West
Elgin and 5005 Holdings Inc. (c/o Peter Soos)to construct a
microbrewery on lands legally described as South Part of Lot 19,
i
May 11, 2017 .....Page 9 of 12
RES. NO.25 Cont'd
Concession 12(being Parts 1 to 3 on RP 11 R-3048), Municipality o
West Elgin and this shall be now read a third time and finally
passed, signed, sealed and numbered By-law 2017-34 Authorize
Site Plan Agreement—5005 Holdings Inc.
DISPOSITION: Carried
2. By-!Law No.2017-35 Amend By-law 2017-06—2017 Employee Remuneration
RES. NO.26 Moved by Leathern
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a by-law
to amend by-law to set the 2017 rates of remuneration and
expenses for municipal officials and employees and this shall be the
first and second reading second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO.27 Moved by Semen
Seconded by Wolf
RESOLVED that a by-law to amend by-law to set the 2017 rates of
remuneration and expenses for municipal officials and employees
shall be now read a third time and finally passed,signed,sealed
and numbered By-law 2017-35 Amend By-law 2017-06—2017
Employee Remuneration.
DISPOSITION: Carried
3. By-Law No. 2017-36 Authorize Agreement—Water Pollution Control Plant—
West Lorne
RES. NO.28 Moved by Seman
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a by-law
to authorize the execution of an agreement between the
Corporation of the Municipality of West Elgin and R.V.Anderson
Associates Limited in the amount of$197,580 plus applicable taxes
for providing consulting engineering services far the West Lorne
Water Pollution Control Plant Upgrades and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.29 Moved by Leatham
Seconded by Seman
RESOLVED that a by-law to authorize the execution of an
agreement between the Corporation of the Municipality of West
Elgin and R.V.Anderson Associates Limited in the amount of
$197,580 plus applicable taxes for providing consulting engineering
services for the West Lorne Water Pollution Control Plant Upgrades
be now read a third time and finally passed,signed, sealed and
numbered By-law 2017-36 Authorize Agreement—Water Pollution
Control Plant-West Lorne.
DISPOSITION: Carried
4. BB -Law No.2017-37 Authorize Agreement—PGTP—Septic System
RES. NO.30 Moved by Semen
Seconded by Bodnar
May 11, 2017 .....Page 10 of 12
RES. NO.30 Cont'd
RESOLVED that the mover be granted leave to introduce a by-law
to authorize the execution of an agreement between the
Corporation of the Municipality of West Elgin and Exact Septic in
the amount of$245,500 plus applicable taxes for the construction of
the Wastewater Treatment System Replacement, Phase 2(Service
Area 3)at the Port Glasgow Trailer Park and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.31 Moved by Leatham
Seconded by Seman
RESOLVED that.a by-law to authorize the execution of an
agreement between the Corporation of the Municipality of West
Elgin and Exact Septic in the amount of$245,500 plus applicable
taxes for the construction of the Wastewater Treatment System
Replacement, Phase 2(Service Area 3)at the Port Glasgow Trailer
Park be now read a third time and finally passed,signed,sealed
and numbered By-law 2017-37 Authorize Agreement—PGTP—
Septic System.
DISPOSITION: Carried
5. B -Law No.2017-38 Adopt Post Traumatic Stress Disorder Prevention
Program and Policies
RES. NO.32 Moved by Bodnar
Seconded by Wolf
RESOLVED that the mover be granted leave to introduce a by-law
to create a Post-Traumatic Stress Disorder Prevention Program and
Policies for the West Elgin Fire Department and this shall be the
first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.33 Moved by Seman
Seconded by Leatham
RESOLVED that a by-law to create a Post-Traumatic Stress
Disorder Prevention Program and Policies for the West Elgin Fire
Department shall be now read a third time and finally passed,
signed, sealed and numbered By-law 2017-38 Adopt Post
Traumatic Stress Disorder Prevention Program and Policies.
DISPOSITION: Carried
6. By-Law No 2017-39 Amend West Elgin Integrated Accessibility Standard
Regulation Policies
RES. NO.34 Moved by Bodnar
Seconded by Wolf
RESOLVED that the mover be granted leave to introduce a by-law
to amend by-law to amend West Elgin Integrated Accessibility
Standard Regulations Policies and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.35 Moved by Seman
Seconded by Bodnar
RESOLVED that a by-law to amend West Elgin Integrated
Accessibility Standard Regulations Policies shall be now read a
f t
May 11, 2017 .....Page 11 of 12
RES. NO.35 Cont'd
third time and final) passed,signed,sealed and numbered By-law
YP 9
Y
2017-39 Amend West Elgin Integrated Accessibility Standard
Regulation Policies.
DISPOSITION: Carried
MINUTES
RES. NO.36 Moved by Seman
Seconded by Leatham
RESOLVED that the minutes of the following committee meetings
be received:
March 14,2017 West Elgin Arena Board
April 11, 2017 West Elgin Arena Board
DISPOSITION: Carried
NOTICE OF MOTION
OTHER BUSINESS
1. Council Announcements
Councillor Leatham -Station#1 Fire Hall has already
had 9 calls this month.
Councillor Seman -Dollar Haven is having their
Grand Opening on May 12,2017
at noon.
Mayor Wiehle -The Mental Health Awareness
Day went well in Miller Park.
CLOSED SESSION
RES. NO.37 Moved by Seman
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• Personal matters about an identifiable individual(M.A. s.239
(2)(b));
• Proposed or pending acquisition or disposition of land(M.A.
s.239(2)(c)).
• Labour Relations or employee negotiations(M.A.s.239
(2)(d))•
DISPOSITION: Carried
RES. NO.38 Moved by Seman
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITION: Carried
RISE AND REPORT
The C.A.O.-Clerk was given direction.
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May 11,2017 .....Page 12 of 12
CONFIRMING BY-LAW
RES. NO.39 Moved by Seman
Seconded by Leathern
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on May 11,2017
and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.40 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By-law to confirm the proceedings of the
meeting held on May 11,2017 be now read a third time and
finally passed, signed,sealed and numbered By-law 2017-40 May
11,2017 Confirming By-law.
DISPOSITION: Carried
ADJOURNMENT
RES. NO.41 Moved by Seman
Seconded by Wolf
RESOLVED that this Regular Meeting of Council shall adjourn at
3:40 p.m.to meet again on May 25,2017.
DISPOSITION: Carried
These minutes were adopted on the 25th of May, 2017.
Bernie Wiehle R. Scott Gawiey
Mayor C.A.O.-Clerk
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MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
ZONING BY-LAW
Lakeview Aldborough Bluffs Inc.
C/o Knutson Development Consultants Inc.
21707 Gray Line—Township of Aldborough
File:P2/2017
DATE&TIME: 40:00 a.m.Thursday,May 2e,2017
-22413 Hoskins Line north of the Village of Rodney.
LOCATION: West Elgin Municipal Building g
PURPOSE: To consider a proposed amendment to the Zoning Bylaw of the Municipality of West
Elgin.
The proposed amendment would amend the General Agricultural (Al)Zone as it applies to lands
situated on the south side of Gray Line, in the former Township of Aldborough. The re-zoning would
permit the severance of a parcel of land to be added to an abutting property to provide a driveway
access and frontage to an open year-round maintained municipal road (associated County of Elgin
Land Division Consent File# E 2117). The lands are legally described as North.Part of Lots 4 and 5,
Concession 14.
The proposed severed parcel will be rezoned from General Agricultural (Al) Zone Site-Specific
Lakeshore Residential with Holding (LR-1-H-7)to permit the tot addition. The 1-13-1-11-7 is site-specific
zone that permits a seasonal dwelling and has the following minimum setbacks for a main building:
i) from the northerly lot line to the nearest main wall 7.5 m
ii) from the top-of-bank of Lake Erie to the nearest main wall 30 m
iii) from the westerly lot line 15M
lv) from the easterly lot line 15 m
The H-7 zone is a specific Holding (H)symbol that applies to LR-1,which was the subject of an Ontario
Municipal Board hearing (OMB File No. PL130879). Removal of the Molding (H) symbol is contingent
on the following matters being complied with to the satisfaction of the Municipality:
a t 9 physical That legal and h sical access to the lands has been demonstrated to exist for persons and
vehicles including emergency vehicles directly from Gray Line and that a corresponding
entrance permit or equivalent approval from the Municipality has been obtained;and,
b) That a Professional Engineer or Architect licensed under the laws of the Province of Ontario has
certified that the seasonal dwelling complies with the requirements of the Ontario Building Code.
The proposed severed parcel will have an area of 1.14 ha(2.80 ac), a depth of 510.09 m(1,673.51 ft.)
and, a frontage of 22.25 m (73.0 ft.) along Gray Line. The proposed severed parcel is vacant and will
be used as a driveway for the lands to be enlarged.The location of the property and the lands to be
rezoned(identified as Parcel C)is shown on the attached Key Map.
The subject lands are designated 'Lakeshore Area' in the Municipality of West Elgin Official Plan.
Lakeshore residential and agricultural uses are permitted.
ANY PERSON may attend the public meeting acrd/or make a written or verbal representation either in
support of, or in opposition to, the proposed amendment IF A PERSON OR PUBLIC BODY that files
an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of
the proposed zoning by-law does not make oral submissions at a public meeting or make written
submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed
zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal.
ADDITIONAL INFORMATION relating to the proposed amendment is available between 8:30 a.m. and
4:30 p.m. at the Municipal Office from the Municipal Planner, Ms. Heather James. THE information and
material required under Sections 34(10.7) and 34(10.2) of the Planning Act have been provided and
this shall serve as sufficient notice of same under Section 34(10.4)of the Act.
DATED AT RODNEY this 5s'day of May,2017.
�-IFCScott Gawley Municipality of West Elgin
Clerk 22413 Hoskins Line
P.O.Box 490
Rodney, Ontario
N0L 2CO
Telephone: (519)785-0560
Fax: (519)785-0644
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Facility Description
Facility Name: West Elgin Distribution System
Regional Manager: Dale LeBritton (519) 768-9925, cell (519)476-5898
Sr. Operations Manager(A): Sam Smith (226) 377-1540
Business Development Manager: Susan Sudden (519) 318-3271
Facility Type: Municipal
Classification: Class 1 Water Distribution
Drinking Water System Category: Large Municipal Residential
Title Holder: Municipality
Service Information
Area(s) Serviced:The West Elgin Distribution System receives water from the Tri-County
Drinking Water System and services the communities of West Lorne, Rodney, Eagle, New
Glasgow and Rural areas within the municipality.
Operational Description:
i
In addition to the watermains, valves, auto flushers, sample stations and fire hydrants,the
West Elgin Distribution System has a water storage facility. The system is controlled at the Tri-
County Water Treatment Plant by the SCADA system.
The Rodney Tower in conjunction with the West Lorne Standpipe (a part of the Tri-County
Drinking Water System) provides water pressure to the distribution system. The highlift pumps
at the Tri-County Water Treatment Plant start when the West Lorne Standpipe reaches the start
set point and will continue to fill till the stop set point. Based on the elevations in the system,
the Rodney Tower will only begin filling once the West Lorne Standpipe is full. There are four
chambers located at Pioneer Line, Marsh Line, Silver Clay and Talbot Line West of Graham that
control the flow to Rodney. These chambers contain automated valves so that when the
Rodney Tower reaches the start set point the valves open up to allow water to be fed from the
West Lorne distribution system. The highlift pumps stop set point of the West Lorne Standpipe
will be overridden if the Rodney Tower has not reached its stop set point,and therefore will
continue to run to fill up the Rodney Tower.
Key information on the Rodney Tower:
• Single fill/draw 300mm diameter pipe
• Constructed in 1994 by Landmark
Volume of 1,200m3
• Base elevation: 210.8m;Storage elevations: 238.9m to 250.6m;therefore resulting
water pressure 276-386kPa (40-56psi)
• Located at 192 Victoria Street in Rodney
2
i
Facility Name: West Elgin Distribution System
ORG#: 1266
SECTION 1: COMPLIANCE SUMMARY
FIRST QUARTER:
There were no compliance or exceedance issues reported for the first quarter.
SECOND QUARTER:
There were no compliance or exceedance issues to report in April.
SECTION 2: INSPECTIONS
FIRST QUARTER:
There were no MOIL or MOECC inspections for the first quarter.
SECOND QUARTER:
There were no MOL or MOECC inspections in April.
i
i
SECTION 3: QEMS UPDATE
FIRST QUARTER:
The internal audit has been scheduled to be completed by March 24, 2017. The report was
completed, there was one non-conformance and five opportunities for improvement (OFIs)
identified in the report. The non-conformance has been addressed, it was for an incorrect
frequency of work order for the chlorine analyzer hand held unit. The OFIs will be addressed
through the management review process, which is scheduled for completion in July.
Annual reports (Section 11 and Schedule 22)were completed and provided to the owner as
required by 0. Reg. 170/03.
SECOND QUARTER:
After completion of the Management Review(scheduled for July)the Operational Plan will be
updated in preparation for the external audit, which is scheduled by SAI Global for August.
3
SECTION 4: PERFORMANCE ASSESSMENT REPORT
All sampling and testing have met 0. Reg. 170/03 requirements. The limit for Total Coliform
and E. coli is zero, heterotrophic plate count (HPC) doesn't have a limit. This is an operational
guide to initiate an action plan if results are continuously high in an area. Samples are taken at
four different locations throughout the distribution system each week, see results below.
Total
Coliform E. coli Range HPC
#Samples Range (cfu/100mL) #Samples (cfu/100mL)
(cfu/100mL)
January 20 0-0 0-0 10 <10--10
February 16 0-0 0-0 8 <10—50
March 16 0-0 0-0 8 <10—<10
April 16 0-0 0-0 8 <10—<10
Trihalomethanes are sampled on a quarterly basis. The table below shows the running average
so far in 2017. The annual average in 2016 was 61.5µg/L,therefore the current running
average has increased 3.7%when compared to the annual average in 2016. The fourth quarter
advanced oxidation process at the WTP to combat taste
results were elevated due to use of the P
and odour issues related to raw water quality.
Limit THM Result
(pg/L) (ug/L)
July 2016 - 40
October 2016 - 102
January 2017 - 70
April 2017 - 43
Running Average 100 _ 63.8
Haloacetic Acids (HAAS) are now required to be sampled on a quarterly basis in accordance with
0. Reg. 170/03. The table below shows the running average so far in 2017. The limit for HAAS
is 80µg/L, however this isn't enforced until 2018.
Limit HAA Result
(µg/L) (lag/L)
January 2017 - 34
April 2017 - 20.7
July 2017 - -
October 2017 - -
Running Average - 80 ---- __27.4
4
The Rodney Tower continuously monitors the free chlorine residual of the water. The results
fluctuate based on fill cycles.The chart below shows the minimum, maximum and average daily
free chlorine residuals. During the winter months the results are usually very good, however,
once there is warmer weather the chlorine residuals dissipate. It is required to maintain
0.2mg/L of free chlorine in the distribution system. Therefore,the residual leaving the tower
must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals
drops below 0.05mg/L.
1.40
1.20
1.00 AAA k 14
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VU
0.60 min
avg
0.40
0.20
0.00
01/01/2017 02/01/2017 03/01/2017 04/01/2017
SECTION S: OCCUPATIONAL HEALTH &SAFETY
FIRST QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
this month.
SECTION 6: GENERAL MAINTENANCE
FIRST QUARTER:
JANUARY:
03: Monthly meter reads recorded.
09-12:Thawed frozen hydrants.
FEBRUARY:
03: Monthly meter reads recorded.
MARCH:
01: Monthly meter reads recorded.
03: Lock replaced on Rodney Tower Main entrance.
S
SECOND QUARTER:
APRIL:
24: Began spring hydrant flushing and inspections.
1 SECTION 7: ALARM SUMMARY
FIRST QUARTER:
JANUARY:
No alarms this month.
FEBRUARY:
05: Service leak at Pioneer& Furnival Rd. Operator replaced section of 2"service line.
MARCH:
01: 167 Furnival Rd, complaint of low pressure. Inspected; low pressure was an in house issue.
11: Paged out for a leak on Thomson Line. Attempted to locate leak.Called ON1Call and learned
that locates were ordered and that Chad Yokam was the onsite contact. Contacted Chad and he
stated the break was on the homeowners side of the curb stop and he had already shut it off.
i
SECOND QUARTER:
APRIL:
No alarms this month.
SECTION 8: COMMUNITY COMPLAINTS&CONCERNS
FIRST QUARTER:
JAN UARY:
No complaints or concerns this month.
FEBRUARY:
No complaints or concerns this month.
MARCH:
01: 25311 Marsh Line, Customer complaint regarding suspected high chlorine. Operator
flushed hydrant and residual taken.
08: 25964 Warwick Line, Customer complaint of cloudy water. Inspected, air bubbles in water.
22: 125 Furnival Rd, Water Leak. Homeowners plumbing, advised to call a plumber.
SECOND QUARTER:
APRIL:
No complaints or concerns this month.
6
C . got)
UN10P LITY OF
West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Spencer Pray, Deputy Clerk
DATE: May 25, 2017
SUBJECT: Rental of Sand Ring on June 10th and June 11tH
RECOMMENDATION:
THAT the Report— Rental of Sand Ring on June 10th and June 11th dated May
11, 2017 from the Deputy Clerk be received;
AND THAT the Council of the Municipality of West Elgin allow the National Barrel
Horse Association participants to be able to stay overnight at the Rodney
Fairgrounds to tend to their horses on June 9 - 11, 2017.
INTRODUCTION:
The Municipality started renting out use of the Sand Ring last year. The National
Barrel Horse association is requesting use of the Sand Ring on June 10th and
June 11th.
BACKGROUND:
The event is two days in length; therefore the event organizer has requested that
participants be allowed to stay overnight on municipal property for the duration of
the event. This requires Council's consent. If approved, proper notification will
be given to the appropriate parties.
Participants are still required to meet the requirements of the rental agreement
prior to the event before being allowed to proceed.
Respectfully Submitted, Reviewed and Approved by,
Spencer Pray, MBA, aiPi. M.A. R. Scott Gawley, -A,cGA
Deputy Clerk C.A.O.-Clerk
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Ann Smith
DATE: May 25, 2017
SUBJECT: Canada Day, Miller Park, West Lorne
RECOMMENDATION:
THAT Council approves the activities for Canada Day Celebrations at Miller Park,
West Lorne, on Saturday, July 1St, 2017.
INTRODUCTION:
Each year Council supports Canada Day Celebrations in West Lorne. This year
it is on Saturday, July 1, 2017. j
BACKGROUND:
Our Canada Day Committee will be organizing our Canada Day celebration. As
in the past, the following service clubs will be participating — Optimist Club of
West Lorne, West Lorne Lawn Bowling Club, West Lorne & Rodney Fire
Departments, Knights of Columbus and West Lorne Legion. The committees
will be meeting to organize the events. The following is a list of events to date,
however more activities may be organized.
DISCUSSION:
Activities for the day:
1. Kids Country Carnival which was a huge success thanks to the local
businesses — new addition — pony rides and petty zoo.
2. Knights of Columbus — Fish Fry;
3. Opening Ceremonies;
4. West Lorne Firemen vs. Rodney Firemen Fun Baseball game;
5. Snake Lady Show;
6. Fireworks — organized by the West Elgin Fire Department;
7. New - Rodney Aldborough Agriculture dance @ West Lorne Arena.
We are requesting the support of council for the following:
(a) Council approval to hold Canada Day celebration at Miller Park on
July 1", 2017;
(b) Provide grant for the use of the arena on July 1 st if necessary;
(c) Authorize to request funding for the celebrate Canada Day Program
from Heritage Canada;
(d) Funding to cover the fireworks expense.
Re ectfully Submitted.- Reviewed by:
Ann Smith cott Gawley, G.
Canada Day Committee Administrator/Cler
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SPENCER PRAY,DEPUTY-CLERK }� pl�
MUNICIPALITY OF(NEST ELGIN � .e
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The Municipality of West Elgin
TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: MAY 25, 2017
SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR LAKEVIEW
ALDBOROUGH BLUFFS INC. CIO KNUTSON DEVELOPMENT
CONSULTANTS INC., File No. P 2117
RECOMMENDATION:
THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment
File No. P 2117, subject to the provisions on the attached By-law.
REASONS FOR AND NATURE OF THE APPLICATION:
The purpose of the Zoning By-law Amendment application is to amend the General
Agricultural (Al) Zone of the Municipality of West Elgin Comprehensive Zoning By-law
2015-36 to permit the severance of a parcel of land to be added to an adjacent
lakeshore residential parcel to widen an existing driveway access.
The subject lands are situated on the south side of Gray Line, within the geographic
Township of Aldborough. The lands are legally described as North Part of Lots 4 and 5,
Concession 14 with no assigned municipal address.
The lands to be severed, part of an agricultural parcel will be rezoned from General
Agricultural (Al) to Site-Specific Lakeshore Residential with Holding (LR-1-H-7). The
lands to be severed will have an area of 0.31 ha (0.77 ac.), a depth of 510.09 m
(1,673.51 ft.) and a frontage of 6.0 m (20.0 ft.) with frontage on Gray Line. The lands to
be severed and rezoned are vacant with no services.
The lands to be retained, an agricultural parcel will remain zoned General Agricultural
(A1). The lands to be retained will have an area of 33.1 ha (81.79 ac.), an irregular
depth and frontage on Gray Line. The parcel is vacant with no services. The location of
the subject lands are on the attached Key Map.
County of Elgin Land Division Committee conditionally approved the associated
severance application (File No. E 2117) on March 29, 2017; no appeals were received.
SUMMARYICONCLUSION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
{
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan.
DISCUSSION:
Provincial Policy Statement Counly of Elgin Official Plan and Municipality of West Elgin
Official Plan
Consistency with the Provincial Policy Statement 2014 and conformity with the County
of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in
the consent application.
This application is consistent with the Provincial Policy Statement 2014 and conforms to
the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in
particular with the requirement to rezone the severed parcel.
Municipality of West Elgin Comprehensive Zoning By-law 2015-36
The proposed severed parcel is zoned Site-Specific Lakeshore Residential with Holding
(LR-1-H-7) and General Agricultural (Al). The LR-1-H-7 is site-specific zone that
permits a seasonal dwelling and has the following minimum setbacks for a main
building:
i) from the northerly lot line to the nearest main wall 7.5 m
ii) from the top-of-bank of Lake Erie to the nearest main wall 30 m
iii) from the westerly lot line 15 m
iv) from the easterly lot line 15 m
The H-7 zone is a specific Holding (H) symbol that applies to LR-1, which was the
subject of an Ontario Municipal Board hearing (OMB File No. PL130879). Removal of
the Holding (H) symbol is contingent on the following matters being complied with to the
satisfaction of the Municipality:
a) That legal and physical access to the lands has been demonstrated to exist for
persons and vehicles including emergency vehicles directly from Gray Line and
that a corresponding entrance permit or equivalent approval from the Municipality
has been obtained;
b) That a Professional Engineer or Architect licensed under the laws of the Province
of Ontario has certified that the seasonal dwelling complies with the requirements
of the Ontario Building Code.
Comment: A zoning by-law amendment is required to rezone Parcel C to LR-1-H-7 as
the OMB decision to rezone the parcel was only for Parcels A and B.
Respectfully Submitted, Reviewed by:
Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A.
Planner AdministratorTrreasurer
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The Municipality of West Elgin
TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: MAY 26, 2017
SUBJECT: PROPOSED CONSENT APPLICATION FOR CLIFF AND WANDA
JOHNSTON CIO JAMIE WARDLE
RECOMMENDATION:
THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land
Division Committee of the County of Elgin for the proposed severance application file for
Cliff and Wanda Johnston c/o Jamie Wardle, North Part of Lot 12, Concession 3 t
provided the following conditions are included:
a) That a Zoning By-law Amendment is in force and effect for the severed
parcel;
b) That a 0.09 m2 parcel of land abutting Henry Road be transferred to the
Municipality at the expense of the owners;
c) The lands being conveyed are registered in the same name and title as
the lands to which they are being added;
d) That Municipal drain re-apportionments (if required) have occurred;
e) That two copies of the registered survey have been provided to the
Municipality; and,
f) That taxes have been paid in full.
BACKGROUND:
An application for proposed severance was submitted to the Municipality by Cliff and
Wanda Johnston c/o Jamie Wardle. The owners/agent are requesting the severance of
a parcel of land, legal description as Part of Lot 12, Concession 3, on the west side of
Henry Road, in the geographic Township of Aldborough, (as shown on the attached Key
Map) to be added to an adjacent non-farm residential parcel, 14993 Henry Road. The
proposed severed parcel is zoned General Agricultural (Al) in the Municipality of West
Elgin Zoning By-law 2015-36. and designated Agricultural in the Municipality of West
Elgin Official Plan. The purpose of the severance is to facilitate a lot addition for an
adjacent non-farm residential parcel.
The proposed severed parcel will have an area of 0.5 ha (1.24 ac.), with a frontage of
17.64 m (57.87 ft.) along Henry Road and a depth of 184.9 m (606.63 ft.). The proposed
severed parcel contains a driveway, three sheds and private water well. The lands to be
added to, municipally known as 14993 Henry Road, has an area of 0.53 ha (1.31 ac.),
with a frontage of 30.52 m (100.13 ft.) along Henry Road and a depth of 173.66 m
(569.74 ft.). The adjacent lands which will be added to contain a single detached
dwelling and above ground pool with a private septic system.
The proposed retained parcel will have an area of 39.45 ha (97.48 ac.) and frontage of
639.52 m (2,098.16 ft.) along Henry Road. The proposed retained parcel will be vacant
with no services. Agricultural and non-farm residential uses surround the subject lands.
The location of the subject lands are on the attached Key Map.
DISCUSSION:
Provincial Policy Statement PPS
Under Section 3(5) of the ,Planning Act, the Municipality "shall be consistent with"
matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot
adjustments in prime agricultural areas are also permitted for legal or technical reasons
which includes easements, provided no new lot is created
Comment: The proposed severance application is to facilitate a lot addition for an
adjacent non-farm residential parcel. The owners' reason for severing the parcel of
land and merging with the adjacent non-farm residential parcel is to correct the
boundaries of the adjacent parcel and to include a private water well, driveway and
three sheds that are utilized by the owner of the adjacent parcel. No new lot will be
created as a result of this severance.
Conclusion: The proposed severance application is consistent with the PPS.
County of Elgin Official Plan
The subject lands are designated `Agricultural Area' on Schedule `A' Land Use in the
County of Elgin Official Plan. Section E1.2.3.4 Lot Creation on Lands in the Agricultural
Area permits minor boundary adjustments for legal or technical reasons that do not
result in the creation of a new lot.
Comment: The proposed severance application is to facilitate a lot addition for an
adjacent non-farm residential parcel. The proposed lot addition will result in a minor
boundary adjustment. No new lot will be created as a result of the severance.
Conclusion: The proposed severance application conforms to the County of Elgin
Official Plan.
Municipality of West EI in Official Plan
The subject lands are designated as Agricultural in the Municipality of West Elgin
Official Plan. Consent policies permit a severance for the purposes of adjusting or
correcting lot boundaries and permit the transfer of small amount of land to be added to
an abutting lot provided:
a) The conveyance does not lead to the creation of an undersized, irregularly
shaped lot(s) unsuited to the purpose for which it is being used or proposed to be
used, or contrary to the provision of the Zoning By-law unless the By-law is
otherwise amended or a variance is granted;
b) The lands being conveyed are registered in the same name and title as the lands
to which they are being added; and,
c) It is stipulated in the granting of the severance that any subsequent conveyance
or transaction will require a future severance.
Comment: The proposed severance application is to facilitate the severance of a parcel
of land from a farm parcel to be added to an abutting non-farm residential to correct the
boundaries and to add a driveway, buildings and private water well used by the owner
of the adjacent parcel. The land swap will create more efficient parcels. No undersized,
irregularly shaped lots will result from the proposed severance. As a condition of
severance, the lands being conveyed will be registered in the same name and title as
the lands to which they are being added.
Conclusion: The proposed severance application conforms to the Municipality of West
Elgin Official Plan.
Municipality of West Elgin Zoning By-law 2015-36
The proposed severed parcel will be rezoned from Agricultural (A1) Zone to Restricted
Agricultural (A3) Zone. The A3 Zone permits single unit dwelling and associated uses.
The A3 Zone is recommended to be applied to the proposed severed parcel.
The proposed retained parcel will remain zoned Agricultural(Al) Zone. The Al zone will
permit agricultural and agricultural-related uses and a single unit dwelling. The
proposed retained parcel meets all Al Zone provisions.
Other Issues/Matters
The adjacent residential parcel to be added to was created with consent approval by the
Land Division Committee of Elgin County in 1979. Due to changes to the Planning Act
in 1979, this residential parcel requires the severance of a parcel of land to be added to
an abutting property prior to the lot addition. By conveying a 0.09 m2 parcel of land to
the Municipality to be incorporated into the road allowance for Henry Road, a municipal
road, prior to the certification of the deed for this severance, the lands to be added will
successfully merge with the residential parcel.
Respectfully Submitted, Reviewed by:
Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A.
Planner Ad min istrator/Treasurer
KEY MAP
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5997623801 Dutton Fax Dutton Head Office 10:18:20 a.m. 05-15-2017 212
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May 15, 2107
ALUTY....._� w�srr
Municipality of West Elgin MAY 1 2017
22413 Hoskins Line,
Rodney, Ontario
NOL 2C0
RE: CANADA DAY DANCE
Municipality of West Elgin Council
The Rodney Aldborough Agriculture Society is hosting a Canada Day Dance July
1, 2017 at the West Lorne Arena to participate in Canada's 150 Celebrations.
We are asking that the arena rental fee be waived or subsidized for this event. If
the event is successful we are looking at making this an annual fundraiser for the
Society.
We understand that the existing Municipal Alcohol policy is still in effect that
requires Ontario Provincial Police to be present. We have booked two Ontario
Provincial Police Officers for this event, but if the policy should change prior to
the event we can cancel them and the $800.00 savings will go towards
entertainment at our annual fair. We look forward to reviewing the revised
Municipal Alcohol policy.
Thanks-you for your continued support of the Rodney Aldborough Agriculture
Society and we look forward to working with you in the future.
Thank-you
Ronald Buchanan
Rodney Aldborough Agriculture Society Treasurer
it
�r
Laurie Sura
West Elgin Secondary School Parent Council
21758 Silver Clay Line
Rodney, ON NOL 2C0
May 11, 2017
Municipality of West Elgin
PO Box 490, 22413 Hoskins Line
Rodney, ON NOL 2C0
Mr. Mayor and Councilors
West Elgin Secondary School Parent Council recently found out that none of the school in the
TVDSS had defibrillators (AED) in them. So we took it upon ourselves to make sure that at least
WESS would have one.
On May 6th, we had a fund raiser at the school -- Alumni vs Current Student Volleyball
tournament and along with the donations from the West Elgin Community, we were able to
raise $4600. With this we were able to cover the cost of the defibrillator for WESS. The
balance of the monies are going to be split between Aldborough Public School and Dutton-
Dunwich Public School for their defibrillators.
We are asking if you could consider making a donation of any amount to help cover the balance
of the $1000. Any donations are to be made payable to "West Elgin Secondary School" and
mailed in c/o Laurie Sura, 21758 Silver Clay Line, Rodney, ON NOL 2CO and if you have any
questions please feel free to contact myself at 519-785-0091 oremail to lauriesur @yahoo.ca.
Thank you for your consideration
Laurie Sura
West Elgin Secondary School Parent Council
Cactus,Cattle and Cowboys Festival
C/O Theresa VandevenneChairperson
30106 Clachan Rd.
Newbury,ON N01.1Z0
225-373-7464
E
f
Dear Mayor and Council, May 19, 2017
Cactus,Cattle and Cowboy's committee he Id their monthly meeting on May 18, 2017 to discuss this
year's festival.In ou r discussions,we the committee,have decided tocancel this year's 2017 festival due
to lack of community support,lack of vendor and sponsorsupport.
Forthe2017 Festival,we have actually spent$2,441.71 in expenses,included!n these expenses are the
$1,000.00 prize moneythat we offerto Midwest Horse Society fortheir participation with ourfestival.
We would like to have Midwest continue with their show on July 811 and 91h 2017 if possible.
Thecommittee would liketoextend ourthankstothe municipality fortheirfinancial support overthe
past years.
Thank you,
Theresa Vandevenne
Chairperson forCactus,Cattle and Cowboys
o.uth Centre "
• 39, Rodney Ontario
1,,
7680
Greg Simpson
Rodney Youth Centre
PO Box 299, Rodney,ON
NOL 2C0
May 19, 2017
Municipality of West Elgin
22413 Hoskins Line
Rodney,ON
NOL 2C0
To Mayor Wiehle and the Council of West Elgin,
Your ongoing support of our Youth Centre initiative is much appreciated.As we continue to work on the
funding necessary to open a building of our own,we would like to make use of the resources that are
currently available within Rodney.
We have booked the use of the Recreation Centre on Thursday evenings from June 1st through August
31St,and will be making the space available to any youth who would like to take part in games and
sports.We will get feedback from the young people on what sporting equipment they would like us to
purchase for them to make use of, and will explore grant opportunities to help fund those purchases.
Although most of the Thursday Sports Evenings will be unstructured play time,we are planning to
organize some events for those day coming up.June 8t"will feature some semi-competitive running
events, and June 29th will be a musical evening to celebrate the end of school and the start of summer
vacation.
Our fundraising and grant application efforts are currently focused on arranging the funds to purchase
our own building,so we'd like to keep our ongoing costs as low as possible over the summer.We
respectfully request that the Council waive the rental fees for the use of the Recreation Centre for
Thursday nights over the summer.
Thank you all for your commitment to strengthening the community of West Elgin, and specifically
encouraging the youth of our communities.
Greg Simpson
Executive Director
Rodney Youth Centre
�r
/'ElginCO' Unty
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May 10, 2017
c .
i
To: Municipality of West Elgin Council
Re: Request for placement of E-Waste Bins at Library Branches
i
I;
Dear Mayor Wiehle and Members of Council,
At the May 9, 2017 meeting, Elgin County Council endorsed the following recommendation:
"THAT Council hereby authorizes the installation of a-waste recycling bins at Elgin County
Library branches in partnership with the STEAM Centre in St Thomas subject to local municipal
approval and subject to the terms and conditions contained in the report"E-Green Recycling
Program at Library Branches" dated April 12, 2017."
Attached please find the report providing further information about the proposed program,
including bin specifications. Elgin County Library is seeking municipal approval to install these
bins on library property, subject to the terms and conditions outlined in the report. in the case
of the Municipality of West Elgin,the request is being made for the West Lorne branch.
Please do not hesitate to contact me should you require further information about this request.
I
Thank you for your consideration,
I
I
Brian Masschaele
Director of Community and Cultural Services i±
Encl: Elgin County Council Report- E-Green Recycling Program at Library Branches
h
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III
County of Elgin
450 Sunset Drive
St.Thomas,Ontario
N5R 5V1 Canada
Phone:519.631414E
www.elginta
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Eli�z�ctt�ity !
REPORT TO COUNTY COUNCIL
FROM: Sandra Poczobut, Manager of Programs and Community Development
Brian Masschaele, Director of Community and Cultural Services
DATE: April 12, 2017 !j
SUBJECT: E-Green Recycling Program at Library Branches 'I
,j
INTRODUCTION:
This report seeks Council's support of a partnership between Elgin County Library and !
the STEAM Centre in St. Thomas for an electronic waste recycling program at library !
branches.
DISCUSSION:
I
The STEAM Centre in St. Thomas is a collaborative space that provides access to !i
technology and expertise in areas such as 3D Printing, computer coding and robotics i!
based on science, technology, engineering, arts and math (STEAM). The Thames
Valley District School Board and the City of St. Thomas are among the centre's
.
partners. One of the services offered through the centre is an a-waste recycling
partn g
program using a third-party provider called E-Green Recycling. The centre has
successfully collected a-waste for several months on-site for commercial recycling, with
the additional benefit of being able to re-purpose certain collected items for
programming purposes at the centre.
!
Elgin County Library staff have worked closely with the STEAM Centre on collaborative
programming since its inception and are now proposing a partnership to extend the
centre's a-waste program to selected library branches. Many county residents do not E!
have a convenient option for the disposal of a-waste in an environmentally-friendly
manner. This service would address this need without any direct cost to the library and
without any appreciable impact on staff time. E-Green Recycling will provide the bins
free of charge and will empty them as needed. The STEAM Centre will receive a
portion of any revenue derived by E-Green through the recycling market which will then
�f
go towards supporting programs at the centre. An overview of the proposed program,
including a description of the proposed bins and recommended locations, is attached to f
this report.
'I
Should Council approve moving ahead with this partnership, staff will contact municipal
partners for permission to place the bins on library property. The STEAM Centre has
not reported any issues with individuals dropping off unwanted garbage in the bins but
this matter will be closely monitored. Staff have confirmed that the program can be j
discontinued immediately and the bins removed at no expense to the County should
issues arise.
i
CONCLUSION:
Staff are proposing a partnership with the STEAM Centre in St. Thomas to provide e-
waste recycling bins at County library branches. These bins will provide County
residents with a convenient option for disposing of e-waste. This waste will either be
sold through the a-waste recycling market, with a portion of proceeds going to support
the STEAM Centre in St. Thomas, or may be repurposed as part of the centre's
innovative programming. Staff feel that this partnership is mutually beneficial and are
recommending that Council authorize proceeding subject to local approval '€
RECOMMENDATION:
li
THAT Council hereby authorizes the installation of a-waste recycling bins at Elgin
County Library branches in partnership with the STEAM Centre in St. Thomas subject to i
local municipal approval and subject to the terms and conditions contained in the report
"E-Green Recycling Program at Library Branches" dated April 12, 2017.
All of which is Respectfully Submitted Approved for Submission
I
b
Brian Masschaele Mark G. McDonald II
Director of Community and Cultural Services Chief Administrative Officer
Sandra Poczobut
Manager of Programs and Community Development
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STEAMCENTRE
E lgAJ.3.L-o i.u.1 t y L1 tJ F,[. r 1V r sc Er,
,Et:C3•I ,1,.Mary,EHONEERIW;'nNr,1.AV"
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E-Waste Bin Proposal Overview
p ,
The STEAM Centre in partnership with E-Green Recycling would like to partner j
with the Elgin County Library to bring electronics recycling to our rural
communities while supporting the re/build.it program at the STEAM Centre. 'I
;E
• Metal enclosed bins are installed on site at no cost. I
• The bins are custom wrapped and would include both STEAM Centre and
Elgin County Library logos.
• Bins would be installed at street level in identified locations outside of Elgin
R
County Library branches.
• Staff does not have to process, touch or interact with materials inside the
bin.
•
On average the bin fills up monthly in St. Thomas.
• When the bin is full E-Green Recycling is called and bins are emptied i
within 24 hours. Bins can be picked up weekly, or even daily if needed.
• The STEAM Centre would receive $0.03/lb of recycling that is retrieved.
Funds and reusable technology would go towards helping to support the f
re/build.it program, and to STEAM Centre operations.
• So far there have been no issues with individuals dropping off
inappropriate items. In the case of a larger items being dropped off, the
company was called and picked up the items within 24 hours.
• For data security, hard drives are processed through 2 phase of
destruction. A degausser (electromagnetic eraser/scrambler) and a 12
tonne crusher are used to destroy and then recycle the hard drives. For
items being recycled for reuse at the STEAM Centre an inventory list of
devices can be provided, as well as, a certificate of destruction.
i
Mock-Up for E- Waste Recycling Bin
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120.5 cm
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DROP OFF
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U www.greene•eecyaling ea :__.� U �•.� ;
WE ARE PROUD TO v
f` et WE ARE PROUD TO
r SERVE STEAM CENTRE r SERVE STEAM CENTRE N
&THE COMMUNITY &THE COMMUNITY
OF ELGIN COUNTY OF ELGIN COUNTY T
L•I' �+tn(.unnlj Elpin :u::. .'',!.:CFNTs F
Library CEbICNE Libraip
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119.8 Cm f 24,5 cm F24.3 cm
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ELECTRONICS ELECTRONICS
DROP OFF DROP OFF
GREEN GREEN
E E—RECYCLING EC E»RECYCLING E
U WWw.greeno-rneycling.ca U C wuw.gruene•recyeling.ca U
WE ARE PROUD TO r- WE ARE PROUD TO �N
•' SERVE STEAM CENTRE SERVE STEAM CENTRE
&THE COMMUNITY &THE COMMUNITY
OF ELGIN COUNTY OF ELGIN COUNTY
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Proposed Locations for E-Waste Bins
Branch Possible Location Notes YES/NO
{' Anywhere in close Suitable behind or to the
Aylmer proximity to side of the current library Yes
building and location where there is
parking parking
In front of the Could be located near
Belmont branch in the book drop off or Yes
parking lot elsewhere in the parking
lot.
Dutton In the parking lot To the side of the library
in the parking lot where Yes
there is ample space.
In front or next to On street level in front of
Port Burwell the branch the library. Yes !
In front or behind Not necessary due to
Port Stanley the branch proximity to Shedden No E
and St. Thomas. Space
for bin is lacking at
location which is shared
with theatre.
Springfield At the complex Ample parking and Yes
f
visibility at the com lex.
Straffordville Outside of the Ample parking and Yes
branch visibility.
West Lorne At street level On the street in front or Yes
to the side of the library.
Rodney N/A Not being proposed at No
this time due to space
and bins at West Lorne
and Rodney,
Shedden In front or to the Ample parking will be Yes
side of the library available at new
location.
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Visit.- .BETHELPA .CA, for snore details
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Stakeholder Forum
.1
MONDAY
JUNE 5,2017
I
9:OOAM-1:30PM
Refreshments °'k•
8:30am-9:00am ` r5
Lunch will be
provided •
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5
Who Should Attend?
Seniors, family members, service providers, municipal staff, councillors and interested
members of the community are invited to this half-day planning session and working lunch
hosted by:
Elgin Ste Thomas Public Health
1230 Talbot Street
St, Thomas, ON N5P 1 G9
At this event, consultants will share their key findings from the focus
groups, surveys and interviews and engage key stakeholders in creating a
vision for the future and develop goals for getting there.
Please RSVP for this event by emailing he @elginhealth.on.ca or call
519.631.9900 x 1254 by May 29.
g ,
TiII:,:[,I=l,,,IL,,,,,.,,I T�II;�:I„,,,. ELGIN ST THOMAS
ST. THOMAS PUBLIC HEALTH
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u,r;E'',°�-'_;3,;�,- i -Rain.p ��'� .-� �' � •
Wk s
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Phragm 'Ites
Recognized as Canada's worst invasive plant
Dr. Janice Gilbert, wetland ecologist, founder and
co-chair of Ontario Phragmites Working Group
and Nancy Vidler, chair of Lambton Shores
Community Group will share their knowledge
regarding Phragmites on Monday, June 5, 2017 at
9:00 a. m. at the WEDS Theatre, 199 Currie Road
in Dutton.
All are welcome
FREE !
�J l
West Elgain
i re m a n Y s Breakfast
Sunday May 28th 20017
8 am to fpm
Rodney Fire Hall, 22413 Hoskins Line
Adults $8
Children 12 and Under $5
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Lower ha
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Media Release
For Immediate Release
May g,2DI7
'To Open T Days A Week for the Tourist Season!"
Ica-Nah-Doha Village ex Museum At Longwoods Road Conservation Area
t Bryd,ges W`Step Into Nabure°at the Long6voods Road
Conservation Area tt is spArtg!The Resource Centre and Ska-hlah-Doht
Village mul l open 7 days a week frown 9 a.m.till 4.30 p.m,begin nIng May 20
through to Oclotrer B. Cates rernaln open with picnic grounds and nature trails
#ill sunset daily, Loingwtoods Is a 1 Wacre omservation area ovmed and
p operated by the Lower Thames Valley Conservation Authority.
d
Admissions:
Days use admission thetres apay and dlsoeyr machine at our entrance.
Purchase a ticket(coin qr credit card only),them display h on your vehide
dashboard. Mmeipiurirt daily antrance kaa are 12 00 per viffi€ale. Other fees
apply lbr reserved l5acilifies and pm booked squeal and Woup programs son please callus for de'tarls, Motor umch
taus tours are welcorindl lternAtiivelyy,an aninlual Season's Day Use Permit rerayr be purchased for 0 at ties
Longwoads Road and 0,M.Wilson Conservation Areas(Bienhedm),and the Conservation Authority Administration
Briildng in Chatham(not valid for camping;allows fees entrance to LTVrfCAhested special events).Our Season's Day
Use Perrrrlt may be used at any of the LTVCA's cmnserusti8n areas.
Feat�rres;
Ska-Kah- oht Village and Rffuseum,Is a recreated lorigihouse village of 1,€00 years agar_ Firid your way through
than palisade mazer explore a longhouse and take time,to think about the He of the Haudeanasaun se people. AA
mumm displays archaeological artifacts from our mlVwction in the lResriurce Ceram,along With nature exhibits are d
hands-on activities for eve"nel Audiovisual presentudons ere shown in the theatres. Visit the Turtle Trail Gift Shop
mrith awutheralic,one of a kind Vocal native craft and stained Ya'ss.
Five nature traps and brldiges,two of which are wheelchair accessible,wind through Carolinian woodlands
and wines. Don't miss the Carer Carolinian Arboretum and Trail and Native Gar.clansl Enjoy the Wldllowers and
Wirds as you stroll the woodlands, meadows and wetlands of Longwoods.
8iing a picnic lunch and stW for the whole day. There are lots ofplcn is tables and a pavilion vAth a barbeque
may be rented for farnily reunions and special get-togethers. !Boy Scowls and girl Guides can book their carnpout at
,one ofthree large group camping grounds.. Our staff are available to teach popular badge workshopel
Plant a d"Op and come vlslt us soonl Call(510)264-2420 to reserve your group's activft;d W-v are located s
hallf hour west of London(6.5 km crest of Delaware)and an hour east of Chatham at 8346 iLong', cods Road
Widdlesex County Road Mount Brydges, For consemakm area directions,fees and facilities please visit our
w balte wwwAyca_ca and ctidk on the Censervation Areas tab,
"LTVCA ackrxvrledges fire fh7amial support dour?C watershed member munm0al ies, clur many
granting part,rrers and dedicated volunteers.'
For Further Information Contact:
Lower Thames Valley Cansery Hon Authority
infloaltya.ca tivWWAyea.ca
0 i t 'I 'm, -
You
To download a Guide to Conservation Areas in Ontario please%d9t httn:liwwpi,antadoconservationareas.c
2
i
From: AMO Communications <communicate @amo.on.ca>
Sent: May 16, 2017 5:20 PM
7o:
Subject: AMO Policy Update - Ontario Announces New Proposed Changes to the land Use
Planning and Appeal System
Attachments: attachment- OMB Proposed Hearing Process 2017-05-16.docx
May 16, 2017
Ontario Announces New Proposed Changes to the Land Use Planning
and Appeal System
Ontario has announced it will introduce new legislation that would, if passed, overhaul the
Province's land use planning appeals system, giving communities a stronger voice and ensuring
people have access to faster, fairer and more affordable hearings.
f
Legislation will be tabled before the current legislative session ends on June 1, 2017, with
implementation tar g eted for 2018. If the legislation were passed, regulations would be developed to
guide the transition and implementation.
The government listened very carefully to the advice of the AMO Board and members, and worked
through the MOU process to develop these changes.
The legislation will introduce positive changes in the following subject areas:
Giving Communities a Stronger Voice
• A new Local Planning Appeal Tribunal would replace the Ontario Municipal Board.
• "De novo" hearings would be eliminated for the majority of land use planning appeals,
giving greater weight to the decisions of local communities.
• For complex land use planning appeals, the tribunal would only be able to overturn a
municipal decision if it does not follow provincial policies or municipal plans. This would
depart from the current "standard of review" for land use planning appeals, where the
Ontario Municipal Board is permitted to overturn a municipal decision whenever it finds
that the municipality did not reach the "best" planning decision.
• In these cases, the tribunal would be required to return the matter to the municipality with
written reasons and the municipality would be provided with 90 days to make a new
decision on an application under the proposed new law. The tribunal would retain the
authority to make a final decision on these matters only when, on a second appeal, the
municipality's subsequent decision still fails to follow provincial policies or municipal
plans.
Faster, Fairer and More Affordable Planning Appeals
1
• Requiring the tribunal to conduct mandatory case management for the majority of cases in
order to narrow the issues and encourage case settlement, The tribunal would also be
provided with modern case management powers to ensure meaningful case conferences.
Creating statutory rules regarding the conduct of hearings, including setting strict.
presumptive timelines for oral hearings and limiting evidence to written materials in the
majority of cases.
Providing the tribunal with modern hearing powers to promote active adjudication, provide
for alternative hearing formats, and permit assignment of multi-member panels.
• Giving elected officials greater control over local planning, resulting in fewer decisions
being appealed, thereby making the decision-making process more efficient.
Free Legal and Planning Support
• Create a Local Planning Appeal Support Centre, a new provincial agency mandated and
funded to provide free and independent advice and representation to Ontarians on land use
planning appeals. The centre would be modeled after the Human Rights Legal Support
Centre and would provide planning and legal advice to people who want to participate in
tribunal appeals.
i
Exempting Major Planning Decisions from Appeal
Major municipal land use planning decisions would not be appealable:
• provincial appeals of municipal official plans and official plan updates, including approvals
of conformity exercises to provincial plans.
• among other matters, would also restrict applications to amend new secondary (i.e.
neighbourhood)plans for two years, unless permitted by municipal council
• Municipal Local Appeal Bodies, if established, would be able to hear appeals on site plans,
in addition to minor variances and consents
• Minister's Zoning Orders.
AMO will continue to monitor this issue as the legislation is introduced in the coming weeks.
AMO Contacts:
Jessica Schmidt, Policy Advisor, E-Mail:jschmidt@amo.on.ca,416-971-9856 ext. 367
Cathie Brown, Senior Advisor, E-Mail: cathiebrowngamo.on.ca, 416-971-9856 ext. 342.
PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of
the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add
other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been
transmitted with this electronic version.The printed versions of the documents stand as the official record.
2
Proposed Process:
No Yes
Appeal to Tribunal
• Record of municipa! decision is received bythe tribunal
• Notice of appeal and mandatory case conference
Mandatary Case Conference
• Discuss opportunities for settlement, including mediation
- Identify,define andlor narrow issues
Mediation Hearing has required
• May be nn all or • Test:Whether municipal decision
some issues is consistent/conforms with
provincialllocal plans
• Time limitfior parties to make
argument to be set nut in
regulation
• No examination or cross
examination of witnesses
s
Does not • • Conforms
Sent back to Tribunal upholds
Appeal of rnunicipalityfor municipal decision
reconsideration
Municipal
(i.e.conformity/consistency appeals) �'>Ontario
T
wr!'
4
ELGIN GROUP POLICE SERVICES BOARD
Chair David Marr.
Tel. 519-631-1460 Ext. 161
450 Sunset Drive Fax 519-633-7661
St. Thomas, ON N5R 5V1 Res. 519-782-3836
April 24, 2017
Municipality of Ba ham Municipality of West Elgin
Municipality of Township of Malahide Municipality of Dutton/Dunwich j
6ayham Municipality of Central Elgin Township-of Southwold
Dear Councils of the Elgin Group GPP Police Services Board (PSB):
Municipality of Re: 2017 Budget
Central Elgin
Attached for your information is the Elgin Group Police Services Board
Proposed Budget as approved through the following resolution at the April 13,
2017 meeting:
Municipality of
Dutton/Dunwich "THAT the 2017 Draft Board Budget Report be approved and circulated
to the municipalities.
Carried
Municipality of
(signed) Chair Dave Marr"
West Elgin
Please note that the budget holds the line on increases at 0%.
Yours truly,
Township of
Malahide
Mark G. McDonald, Secretary/Administrator
Elgin Group Police Services Board
Township of
Southwold
COUNTY OF ELGIN -
Police Services Board
Proposed Budget
2016 Total 2017 % CHANGE
FORECAST/ Zero Based Zero Base
ACCOUNT Description BUDGET ACTUAL Budget Budget
4350250 Recoveries -33,901 -32,279 -33,937 0.11%
Total Revenue -33,901 -32,279 -33,937 0.11%
5300250 Wages 9,200 9,200 9,200 0.00%
Total Salary 9,200 9,200 9,200
5400250 Benefits 0 112 0 0.00%
Total Benefit 0 112 0 0.00%
5500250 Travel 2,000 419 2,000 0.00%
5505250 Travel - Other 0 0 0 0.00%
5510250 Development 14,000 1,269 14,000 0.00%
5850250 Purchased Services 0 12,700 0 0.00%
6090250 Miscellaneous 8,701 8,578 8,737 0.41%
Total Operations 24,701 22,966 24,737 0.14%
Other 0 0 0 0.00%
NET OPERATING COST 0 0 0 0.00%
i
POLICE SERVICES BOARD
HONORARIUM
Chair- Honorarium - $2,000 $2,000
Board Members Honorarium = $1,500 x 4 $6,000 .
* Board Secretary/Administrator Honorarium $1,200 $1,200 JE to Admin
TOTAL .$9,200
MILEAGE
TOTAL $2,000
Honorariums and mileage to be paid twice a year,
in June and December, to reduce administration costs.
Note: This honorarium is paid directly to the County,
not to the SecretsrylAdministrator
I
l
POLICE SERVICES BOARD
PROFESSIONAL DEVELOPMENT
MEMBERS CONFERENCE
Secretary/Administrator not included
Travel
1235 km x$.495 x 3 $1,833.98
Accommodation
$156 plus 13% = $176.28 x 3 nights x 3 = $1,586.52
Registration
$430.50 x 3 = $1,291.50
Per Diem
$150x3x3= $1,350.00
Meal Allowance
$75 x 3 x 3= $675.00
Parkina
Free $0.00
SUB TOTAL .$6,737.00 $6,737.00
PLUS INSPECTOR'S CONFERENCE-
Travel - 1235 km x$.495 $611.33
Accommodation-3 nights ' $528.84
Registration' $431.00
Meals- 3 days $225.00
Parking $0.00
TOTAL $1,796.17 $1,796.17
$8,533.16
ONE SEMINAR
Travel
$.495 x 65 km x 5= $160.88
Registration
$350 x 5-= $1,750.00
Per Diem
$150 x 5= $750.00
Meal Allowance
$75 x 5= $375.00
Parking
$10 x 5 $50.00
SUB TOTAL $3,085.88 $3,085.88
CONFERENCE &SEMINAR TOTAL $11,619.04
MISCELLANEOUS $2,380.97
TOTAL $14,000.00
POLICE SERVICES BOARD
ADMINISTRATIVE OVERHEAD
Paper, Faxes, Telephone, Advertising $1,000 JE to Admin
OAPSB Membership Fee $1,140
Insurance
$6,597
TOTAL $8,737
Assumes the County or the OPP Headquarters will supply office,
computer, etc. for Board and Secretary/Administrator
e
Ontario Police �'P P Muuicipal Policing Bureau
® Bureau des services policiers des municipaiitds
Provincial ' provinciale
Police de I'Ontario 777 Memorial Ave. 777,ave Memorial
Orillia ON L3V 7V3 Orillia(ON) OV 7V3
Tel: (705)329-6200 Fag: (705)330-4191
MUNIMPRG17Y OF WtZIT ZLZt"
RECEIVED File numberl.Rd%rence: 612-20
MAY I 1 2017 May 05, 2017
Dear municipal leader,
The OPP is informing you that the Ministry of Transportation (MTO) recently announced that
motor vehicle collision reports and collision information is now available to municipalities
across the province through an on-line channel known as ARIS(Authorized.Requester
Information Service. To access this information, municipalities must register as an
authorized requester, which includes a one-time fee of$250.00.
Once registered, municipalities are able to request electronic copies of collision reports, for.
cost recovery purposes, at a charge of$14.00 for each report. Electronic reports are
available in pdf format, for any collision that occurred on or after July 1, 2014.
In addition to collision reports, municipalities are also able to request collision data for
statistical analysis. The redacted data available to municipalities includes any collision
reported to the Ministry since July 1, 2014, with information such as gender, date of birth,
the residential municipality of the driver the investigating officer's diagram, etc. There is no
additional fee for municipalities to receive their own jurisdiction's collision data.
Should you have any questions about the registration as an authorized requester, please
contact the Ministry of Transportation at 416-246-7112 or 1-800-769-2419 and select olotion
1 for assistance.
Thank you.
Sincerely,
iV4)
Superintendent
Commander,
Municipal Policing Bureau
Email OPP.MunicipalPolicing @opp.ca
Twitter @OPP_Mun—Pol
Inv
Encl. Ministry of Transportation letter with Appendix A and B.
e
Ministry of Minist4re des
Transportation Transports � Ontario
Licensing Administration
and Support Office
1355 Join Counter Blvd
Kingston, ON
K7L 5A3
Date April, 2017
To whom it may concern,
In an effort to address the needs of municipalities across the province,the Ministry
of Transportation (MTO) is pleased to announce that motor vehicle collision
reports and collision information is now available on-line.
Municipalities will be able to obtain motor vehicle collision reports for cost
recovery purposes and collision data for statistical analysis by becoming an
Authorized Requester and requesting these products through an on-line channel
known as ARIS (Authorized Requester Information Service).
In order to receive such products through ARTS, clients must be registered as an
authorized requester and have a signed agreement in place. In general,there is a
one-time fee of$.250 to become an authorized requester.
Collision Data:-
There will be no additional charge for municipalities to receive their own collision
data. You will have the option of requesting this data using either a Collision Date
range (all the collision reports the ministry has received at the time ofrequest for
collisions that happened in this timeframe will be provided)or a Collision
Received Date range (all the collision reports the ministry has received in this
timeframe will be provided).
Information required for statistical analysis will be included, such as gender, date
of birth,the residential municipality of the driver,the Investigating Officer's
diagram, etc. Infbrmation for collisions occurring since July 1, 2014,that has been
reported to the ministry will be available only, and the information will be
provided overnight in XML format.
Please see Appendix A for a listing of the information that will be redacted
from the Collision Data.
6
Cost Recovery Collision Report:
Authorized Requesters will also be able to obtain electronically received collision
reports (any collision occurring on or after July 1,2014) to assist in cost recovery
for property damage or emergency services provided at a collision.In order to
obtain the specific collision report for cost recovery puxposes, it will be necessary
to provide Collision Date with one of Collision Report Number, Plate Number, and
Driver's Licence Number or, fog Ontario vehicles only,Vehicle Identification
Number(VRq).
The ministry cannot provide information when there has been no collision, e.g. fire
only incidents such as a car fire, and may not receive information at all for
collisions when there have been no injuries and total damage is,less than$2000,00
There will be a charge of$14.00 for each report. These reports will be in PDF
format, available on-line and, dependent on the user's choice,provided
immediately or in an overnight batch. f
Note:It will not be possible to request a report until 20 calendar days after the
collision has occurred.
Please see Appendix S for a listing of information that will be redacted from
the Cost Recovery Collision Report.
How to become an Authorized Requester
To learn about the requirements to become an authorized requester or, if
applicable,how to have an existing authorized requester agreement
amended, please call the ministry's authorized requester line at 416-246-
7.112 or 1800-769-2419 and select option 1 for assistance.
Yours sincerely,
a 4
Rob Sinclair
Manager, Licensing Administration & Support Office - Kingston
Licensing Services Branch
Road User Safety Division
2
J o
Appendix A pp -- Collision Data
There will be no charge for a municipality to receive their own Xurisdiction's
collision data. You will have the option of requesting this data using either a
Collision.Date range (all the collision reports the ministry has received at the time
of request for collisions that happened in this timeframe will be provided) or a
Collision Received Date range (all the collision reports the ministry has received in
this timeframe will be provided�.
The following information,will be redacted/not provided:
• All telephone numbers
• All names for both.individuals.and.companies(e.g.,if vehicle is owned by
company)
• All addresses except: -
o Municipality and province/state from address will be provided for
the driver, unless the driver is less than 16 years of age, in which
case no address information will be provide.
• All driver licence numbers
• All plate numbers
• All VINs if the vehicle is registered in Ontario
• All CVOR numbers
• All insurance information, e.g. insurance company; policy number
• All Driver Breathalyzer/Blood Test Administered information (on the
report today only Yes or No is reported, so this information would not be
provided)
• Vehicle Taken/Towed To and Vehicle Taken/Towed By information, if
the vehicle required towing after the collision
• Injured Taken To and Injured Taken By information, if anyone involved
in the collision was transported to hospital
• All Investigating Officer details, e.g. badge number,
division/detachment/platoon, police.service
• All offence details for any charges laid, e.g. offence, act, section,
subsection, ticket number
• All Diagrams except:
o Investigating Officer's if collision is police reported
o Drivers if collision is self-reported
• All Statements except:
• Investigating Officer's if collision is police reported
• Drivers if collision is self-reported
3
Appendix B — Cost recovery Collision Report
Authorized Requesters will also be able to obtain electronically received collision
reports (any collision occurring on or after July 1,2014)to assist in cost recovery
for property damage or emergency services provided at a collision. In order to
obtain the specific collision report for cost recovery purposes, it will be necessary
to provide Collision Date with one of Collision Report Number,Plate Nummber, and
Driver's Licence Number or, for'Ontario vehicles only,Vehicle Identification
Number (VIN).
The following information will be redaeted/not provided:
• All telephone numbers
• All names except for Investigating Officer,Drivers and Vehicle Owners
• All address information except for Drivers and Vehicle Owners
• All Driver information (name and address) if the driver is less than 16 years
of age
• All Driver Breathalyzer/Blood Test Administered 'information (on the report j
today only Yes or No is reported, so this information would not be provided)
• All Diagrams except:
• Investigating Officer's if collision is police reported
• Drivers if collision is self-reported
• All Statements except:
o Investigating Officer's if collision is police reported
o Drivers if collision is self-reported
4
Ontario Police Opp Municipal Policing Bureau
Provincial provinciale Bureau des services policiers des municipalKs
Police de POntario 777 Memorial Ave. 777,aye Memorial
Orillia ON L3V 7V3 Orillia(ON) L3V 7V3
Tel: (705)329-6200 Fax: (105)330-4191
PJ�ilFVlr�i�P!{klpy f31 tit'��Y^� �'iiV
OioGal
File numberlRef§rence: 6I2-20
AY 1 April 27, 2017
Mayor/Reeve and Clerk/CAO, -As a follow-up to the letter from June 1, 2016, 1 am pleased to inform you of the progress
Municipal Policing Bureau has made on the projects listed in that letter.
In addition, I am presenting you with the 2017 Municipal Policing Bureau Calendar which
contains useful information regarding OPP municipal policing. The electronic version will be
also available on the Municipal Policing Bureau webpage located on the www.OPP.ca
website (enter"Municipal Policing" in the search box).
Annual Billing Statement Review Webinar
In October 2017, our Bureau will be organizing a webinar on the 2018 Annual Billing
Statements, which will be issued to municipalities in September. During the Webinar,
participants will be provided with additional information and explanations on their Annual
Billing Statements and will have an opportunity to ask any questions.
Municipal Policing Bureau Twitter account AOPP Mun Poll
In 2016, Municipal Policing Bureau launched our very own Twitter account to provide
municipalities, like yours, with an opportunity to stay up-to-date with Municipal Policing
Bureau initiatives and announcements. If you or your municipality does not have a Twitter
account, you can set one up on your desktop or your mobile device and start following us at
&O PP Mun Pol. For additional information on how to sign up with Twitter, please visit
Twitter Support Page. Alternatively, you may enter @OPP_Mun_Poi in your search browser
(i.e. Google Chrome, Firefox or Internet Explorer).
Redesign of the www.OPP.ca
With the recent redesign of the OPP website, our Bureau will continue to upload materials
which will help in providing a detailed explanation on the billing model, the contract proposal
process and policing costs in general. Please take the time to review the Municipal Policing
Bureau page of the website. In addition, we will notify our Twitter followers once new
materials are uploaded on our website.
Posting of the estimated 2015-2017 OPP municipal policing costs on www.OPP.ca
Based on feedback received from many municipalities, and keeping with our renewed
commitment to educate, inform, and be transparent on OPP municipal policing billing
practices, we have updated the 2015-2016 policing costs spreadsheet with 2017 estimates
for all 323 OPP billed municipalities.
The OPP Contract Proposal Process
As you are aware, the Ministry of Community Safety and Correctional Services lifted the
moratorium for costings on November 1, 2015. Since then, the OPP has started providing
contract proposals as requested. There are currently 10 municipalities in the queue for OPP
contract proposals. We have provided OPP contract proposal presentations to five of those
communities so far and are expecting responses from those municipalities in the coming
o
weeks and months. The contract proposal process was designed not to affect the costs of
current OPP policed municipalities. A detailed Information Manual which provides more
information on the OPP contract proposal/amalgamation process can be found.on our page
of www.opo.ca. An updated version will be posted soon.
Calls for Service Billing Summary.Report
Municipal Policing Bureau recently launched the Calls for Service (CFS) Billing Summary
Report. This report is different from the Police Services Board Report that is presented to
your Police Services Board by the Detachment Commander. It is designed to help you
understand the CFS that drive this portion of your billing statement. If you have not seen it
by now, your local civilian governance body likely has, and is available to you from your
local OPP Detachment Commander. This will ensure timely information to municipalities and
civilian governance bodies pertaining to the "billable" CFS in their municipality. In keeping
with our philosophy of continuous improvement, we, at Municipal Policing Bureau, would like
your thoughts and ideas on this particular report and what we can do to make it more
relevant to you. .
Municipal portal initiative
We are currently at the evaluation stage for creating a communication portal with all 323
municipalities policed by the OPP. The ability to communicate regularly and in a timely
manner with such a large number of clients using conventional means, like regular mail, has
its limitations. In keeping with the OPP's drive to innovate and be more efficient, my
intention is to develop an online correspondence.delivery system that allows all of us to
communicate with you in a more efficient and effective way.
This online portal will have individual municipal access and serve as a delivery mechanism
for all correspondence with municipalities, like yours, going forward (i.e. annual billing
statements, letters, reminders etc).
Please send us your feedback on these new initiatives by email at
OPP.Municipal Policing @opp.ca. We look forward to hearing from your municipality on these
initiatives and our fruitful collaboration in the future.
The OPP is committed to work diligently with municipal stakeholders to ensure effective,
efficient and sustainable police service delivery in Ontario.
Thank you again.
Sincerely,
M.M.(Mare) Bedard
Superintendent
Commander,
Municipal Policing Bureau
Email OPP.Municipal Policing @opp.ca
Twitter @OPP_Mun_Pol
Inv
2
Ministry of Ministere des
Municipal Affairs Affaires municipales
Office of the Minister Bureau du ministre
17th Floor-777 Bay Street 17e stage -777, rue Bay
Toronto Ontario M5G 2E5 Toronto(Ontario) M5G 2E5
Telephone: 416 585-7000 T616 phone: 416 585-7000 Ontario
Facsimile: 416 585-6470 Telecopieur: 416 585-5470
May 11, 2017
Bernie Wiehle, Mayor
Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney, Ontario NOL 2CO
Dear Mayor Wiehle:
I am writing today to inform you that the Ministry of Municipal Affairs will not be moving
forward with the proposals requiring regular inspections, pumping out of septic tanks
and keeping of the septic tanks and treatment units' maintenance records put forth in
Phase One of the Building Code consultation.
The consultation process provided municipalities, industry, subject matter experts and
members of the public with an opportunity to offer their input and views on the proposed
changes. The Ministry welcomed the feedback and I was pleased with the frank
responses with respect to septic systems.
have always felt that there are sufficient protections in place to mitigate against septic
system failures. Since 1997, there has been a requirement for owners of septic tanks
and treatment units to clean out their systems when the working capacity is one-third
full. This will continue to be in effect.
value the input of our municipal partners. I've heard from many of you on this issue
and I thank you for your input.
Sincerely,
Bill Mauro
Minister
- lb
From: Ministers of Municipal Affairs and Natural Resources and Forestry
<placestogrow @ontario.ca>
Sent: May 18, 2017 10:54 AM
To:
Subject: Updated Growth Plan ana uteenbelt Plans released as a result of the Co-ordinated Land
Use Planning Review
Attachments: paperHeader.png; separator.png
I
La version frangaise suit.
Following two years of extensive consultation, including recommendations from an Advisory Panel
chaired by former federal cabinet minister and former Mayor of Toronto, David Crombie, we have
released four updated land use plans that will help residents in the Greater Golden Horseshoe and the
Niagara Escarpment area live, work and play in communities that are healthy, prosperous and
sustainable:
i
• The Growth Plan for the Greater Golden Horseshoe(2017)
• The Greenbelt Plan (2017)
• The Oak Ridges Moraine Conservation Plan (2017)
• The Niagara Escarpment Plan (2017)
The four plans are available for review and download at: ontario.ca/greatergoldenhorseshoeplans
These plans will protect our quality of life for generations to come and will help us prepare for a future in
which the region is forecast to grow to 13.5 million by 2041. The plans work together to manage growth,
build complete communities, curb sprawl, provide a range of housing options, and attract jobs and
investments, while addressing climate change, preserving and protecting green spaces, farmland and
ecologically sensitive lands and waters.
To develop these updated plans, we met with more than 4,600 attendees at town hall meetings, open
houses, and technical briefings, and received more than 42,000 comments. We heard from First
Nations and Metis communities, municipalities, farmers, developers, environmental organizations, local
residents, the Greenbelt Council, and the Niagara Escarpment Commission. This input has been
invaluable in helping to shape the final plans we are releasing today as part of the Co-ordinated Land
Use Planning Review.
f We would like to sincerely thank all those who participated in the Co-ordinated Review and provided
their recommendations and feedback.We look forward to working together to implement the new
t policies to support a strong, healthy and sustainable future for our growing region.
Sincerely,
i
I
Bill Mauro
1
i
i
Minister of Municipal Affairs
Kathryn McGarry
Minister of Natural Resources and Forestry
A la suite de deux annees de consultations poussees at des recommandations d'un comite coosultatif
preside par I'ancien ministre du cabinet federal at anciien maire de Toronto, David Crombie, nous avons
publie quatre nouveaux plans d'am6nagement du territoire qui aideront les residents de la region elargie
du Golden Horseshoe et de 1'escarpement du Niagara a vivre, travailler at se divertir daps des
collectivites saines, prosperes at durables :
• le Plan de croissance de la region elargie du Golden Horseshoe(2017);
• le Plan de la ceinture de verdure(2017);
• le Plan de conservation de la moraine d'Oak Ridges(2017);
• le Plan d'amenagement de I'escarpement du Niagara (2017).
Les quatre plans peuvent&tre consult6s on ligne et telecharges au:
ontario.ca/plansregionelargiegoldenhorseshoe
Ces plans preserveront notre qualite de vie pour lies futures generations at noes aideront a nous
preparer A un avenir qui, selon les previsions, verra la population de la region atteindre 13,5 millions de
personnes d'ici 2041. Its oeuvrent ensemble pour gerer la croissance, betir des collectivites completes,
freiner I'etalement urbain, offrir un eventail de types de logements et attirer tant des investissements
qua des emplois, tout en faisant face au changement climatique et en protdgeant at preservant les
espaces verts, les terres agricoles, de meme qua les terres at les eaux sensibles sur le plan ecologique.
Pour Maborer ces nouveaux plans, nous avons rencontre plus de 4 600 personnes lors de reunions
publiques regionales ou autres comma de seances d'information technique et nous avons recueilli plus
de 42 000 observations. Nous avons entendu les avis de communautes des Premieres Nations at des
Mi§tis, de municipalites, d'exploitants agricoles, de promoteurs, d'organismes environnementaux, de
residents locaux, du Conseil de la ceinture de verdure at de la Commission de 1'escarpement du
Niagara. Ces avis nous ont ate d'une aide inestimable pour la mise au point des plans que nous
publions aujourd'hui a ('issue de I'Examen coordonne des plans d'amenagement du territoire.
Nous tenons a remercier tres sincerement tous ceux at celles qui ont contribue a I'Examen coordonne
en nous faisant part de leurs points de vue at de leurs recommandations. Nous avons hate de
collaborer avec tous les interesses a la mise an eeuvre des nouvelles politiques an vue d'assurer un
avenir prospere, sain at durable a notre region grandissante.
Cordialement,
I
Bill Mauro
Le ministre des Affaires municipales
Kathryn McGarry
La ministre des Richesses naturelles at des Forets
I
2
17
Ministry of the Environment Minist6re de I'Environnement et
and Climate Change de I'Action en matiere de ^�
changement climatique 1
Safe Drinking Water Direction du contrSle de la qualM de 1'eau
22n"Floor potable Ontario
40 St.Clair Ave W 2 Stage V
40 avenue St.Clair
Quest
Toronto ON M4V 1M2 Toronto(Ontario) M4V 1M2
May 8, 2017
MEMORANDUM TO: All owners and operators of municipal drinking water systems
SUBJECT: Revisions to Ontario's Drinking Water Quality Management Standard
The Minister of the Environment and Climate Change has approved the revisions to Ontario's Drinking Water
Quality Management Standard (DWQMS). The revisions are based largely on feedback received from
stakeholders and extensive stakeholder consultation was undertaken to both identify and validate the changes.
A policy decision notice with the final Drinking Water Quality Management Standard and supplementary i
document, Potential Hazardous Events for Municipal Residential Drinking Water Systems, was posted to the
Environmental Registry as registry number 012-5530 on Thursday April W1,2017.
The quality management system that you have established for your drinking water system may need to be
updated to conform to the revised DWQMS. The ministry has revised the Accreditation Protocol to include
transition timelines for implementing these changes:
• You are required to consider the hazardous events listed in the document, Potential Hazardous Events
for Municipal Residential Drinking Water Systems as part of your Drinking Water System's next
scheduled risk assessment.
• You are required to incorporate all other changes into your quality management system (e.g., updates to
your Operational Plan and/or operating procedures) prior to the first audit of your system in the 2019
calendar year.
• A question and answer-document on this transition is attached to this letter to further explain how the
revisions should be incorporated into our quality management system.
For more information on the revisions, or to discuss updates to your Operational Plan, please email
MDWLP Ontario.ca or contact Amanda Boyden, Licensing Program Coordinator, at: 416-314-0638.
Sincerely,
Aziz S. Ahmed, P.Eng.
Director, Part V, SDWA
Safe Drinking Water Branch
Ministry of the Environment and Climate Change
I
Revisions to the Drinking Wafter Quality Management Standard
Frequently Asked Questions
Q Can>l trans�tior earlier?
A: Yes. You have until the first audit in 2019 to upgrade your QMS to the revised
Standard, but can upgrade sooner if you like.
The updates to your Risk Assessment are separate from the other revisions to the
DWQMS. The hazardous events listed in the document Potential Hazardous Events for
Municipal Residential Drinking Water Systems must be considered as part of your next
scheduled Risk Assessment, but you can include them earlier if you like.
Q Carl Inorporate the changes overtime (eg , some inow and some later?
A: With the exception of your Risk Assessment, your QMS should reflect either the
previous version of the DWQMS, or the revised DWQMS, and not a portion of.each
standard. Your Accreditation Body will need audit you against one version or the other.
When you choose to upgrade to the revised Standard, making all changes at once will
ensure you do not have conformance issues at your next audit.
Q Da [ need to comple#e my Nnternal audit of my updated.QMS=pnor;to the f�rst2
externALAud� with my Accred�tatEOn Body?
A. Upon upgrading your QMS to the revised Standard, it is recommended to perform
your internal audit prior to the external audit with your Accreditation Body. This will
ensure your internal audit assesses the updated requirements in the revised Standard,
and will prevent conformance issues during the first external audit following the
upgrade.
Q :'How will the auditor know.what.version oft the standard to audit my system'
A: Prior to your next audit you should contact your Accreditation Body and confirm
what version of the Standard you would like your auditor to use. Your Accreditation
Body will be required to audit your QMS against the revised Standard as of 2019.
Q <How do [ get help on understandmg.the changes? .
A: We are currently in the process of updating our guidance materials and will provide
follow-up communication when the updated materials are available. Until then you can
contact MDWLP ontario.ca for more information.
D-19
From: Bonnie Carey <Bonnie.Carey @ltvca.ca>
Sent: May 11, 2017 12;02 PM
Subject: MEDIA RELEASE - Conservation Authorities'Flood Programs Prevent Worse From
Happening in Ontario
,. -MEDIA RELEASE
May 10, 2017
Conservation
ONTARIO
Natural Champions
I
1'
4�'' �.fix, •t�rV_
Conservation Authorities' Flood Programs prevent worse from
happening in Ontario
NEWMARKET (May 10, 2017) Keeping people out of flood waters is a focus of flood
management programs within Ontario's 36 Conservation Authorities across the
province. But who likes to be regulated?
"If Conservation Authorities didn't prevent development in as many flood prone
areas as they do, we'd be in a lot more trouble than we are today," says Kim
Gavine, General Manager of Conservation Ontario, the organization that
represents Conservation Authorities. READ MORE
6:
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Conservation Ontario's
WATERSHED VIEWS BLDG POST
' Put your money in Conservation
Authority Flood Management
Programs and it will be well-
spent
News of the unfortunate and fatal flood events in eastern Canada, Quebec,
and Ontario has captured national media attention. There have been many
cries for emergency relief and requests to all levels of government and the
insurance industry to provide payments to repair damages. Recent media
reports call for governments to take responsibility and make land use
decisions that keep development, people and businesses, transportation and
utility corridors safely away from floodplains in order to reduce costs and
protect lives. READ MORE ,
STAY CONNECTED:
Conservation Ontario, 120 Bayview Parkway, Newmarket, Ontario L3Y 3W3 Canada
SafeUnsubscribeT"` info@Itvca.ca
Forward this email I Update Profile I About our service provider
Sent by ilewington( conservationontario.ca in collaboration with
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I 1
I
Conservation Ontario's Re Editorial: In Canada, flooding happens because governments
let it happen
Although it's tough to convince people after flooding like this week, Ontario is not completely
without protection from flood events. We would be a lot worse off if we didn't have conservation
authorities.
Ontario's 36 Conservation Authorities are key players in preventing and reducing the impacts of
overland flooding across the province and they do this by working with all levels of government.
They began to be established in the 1940s by the Province and municipalities. Where there isn't
a conservation authority, the Province works with municipalities.
Conservation authorities prevent and/or reduce the risk of overland flooding using a combination
of$2.7 billion dollars' worth of flood infrastructure, regulations which prohibit development in
flood prone areas, floodplain maps to identify these areas and a good monitoring and
warning system which requires a close partnership between all levels of government and the
Conservation Authorities. Some of this work is paid for by the Province, but the need is far
greater than available funding —especially with the Increase in frequency of extreme weather
events year round.
Having forest cover, wetlands and naturalized shorelines, also reduces the impacts of flooding.
They help to slow down flows or soak up and store some of the flood waters.
Conservation Authorities help to protect and enhance these natural features through the wide
variety of restoration and rehabilitation programs they deliver. Working with residents, agencies
and other partners, they plant trees and protect wetlands, shorelines and other natural features
that are all part of a resilient flood management program. In urban areas, they promote and
implement stormwater management, including low impact development and green
infrastructure.
Despite all the good things they do, Conservation Authorities aren't always the most popular
kids on the block, often because of their regulatory role. Lots of residents and developers want
to build in areas next to water not realizing that these areas can be susceptible to flooding and
erosion.
Keeping people out of water and water away from people saves lives, prevents property
damages and keeps business humming, saving hundreds of millions of dollars per year.
Kim Gavine, General Manager, Conservation Ontario
120 Bayview Parkway, Newmarket Ontario UY 3W3
905-895-0716 ext 231 kgavineOc-conservationontario.ca
Conservation Ontario represents Ontario's 36 conservation authorities,,
i
Conservation Authorit y Flood
Management
Prevention- Providing flood risk information to municipal planners and the general public to
9 F'tIS CroRESILIENCY
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RESPONSE RECOVERY f
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promote proper land use planning and regulation of "_.'..... �`° new and existing
development on flood plains thus preventing or reducing flood risks to people from living and/or
working in flood prone areas.
Protection - In order to protect against flooding, CAs have constructed and maintain protective
infrastructure such as dams and dykes or purchased lands located in hazardous areas. In the past,
both the provincial and federal governments have contributed to these projects.
Emergency Preparedness and Response- It is imperative that existing flood risks are understood
and that floods are forecasted to the extent possible. Understanding flood risk and providing
advance warnings is critical to allow municipalities to prepare and implement plans which allow quick
response to emergency situations created by flooding.
II
Conservation Authority Roles and
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a atYEbir ru■..I t0lmh.d.w vnernl foe!W
Conservation Authorities
Prevent rx Beduca 1he impacts of Haudiog
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www-coAeezvationontatio.ca
Responsibilities
Conservation Authorities are responsible for monitoring and predicting flood flows and water levels
within their watersheds, operating flood control structures such as dams and disseminating flood
messages to local municipalities and agencies.
Conservation Authorities work closely with the Ontario Ministry of Natural Resources and
Environment Canada to provide advice to municipalities in the preparation of flood contingency plans
and during the emergency response process.
Conservation Authorities and the Ontario Ministry of Natural Resources use information gathered
from stream gauges, weather stations, snow surveys, meteorological forecasts and computer
models to forecast potential floods.
Programs and services to prevent and control flooding offered by Conservation Authorities include
• monitoring conditions;
• computer modeling and forecasting flooding;
• issuing of flood messages;
• regulation of development in flood prone areas;
• providing planning support and advice to municipalities to minimize the impact of flooding;
• land acquisition;
• protecting significant ecosystems such as wetlands and forests that help to control flooding; and
educating the public.
i
Conservation Authority Roles and Responsibilities For Flood Control and Prevention Presentation (4
MB - PDF)
Conservation Ontario Flood Fact Sheet(2012)
History
The most severe flooding on record in Ontario occurred in October 1954 when Hurricane Hazel
passed into southern Ontario. Eighty-one people died and damages were estimated at over$180
million. Following the devastating impact of Hurricane Hazel, a flood forecasting and warning system
was established in the province. Several flood control facilities were significantly upgraded or
constructed following Hurricane Hazel.
Operational practices were designed to respond immediately to changing conditions. Regulations
were put in place to limit and control future development and inappropriate land use activities in flood
hazard areas. To manage and ensure continued viability of the provincial flood forecasting and
warning system, a committee made up of representatives from the OMNR, CAs and Environment
Canada was created to provide advice and training.
As part of the overall provincial flood system, MNR and CAs monitor watershed conditions including
snow conditions, precipitation and flows, and when appropriate issue flood messages. CAs continue
to work with municipal provincial and federal government partners to prevent damages by floods.
Conservation
ONTARIO
Natural Champions
May 10, 2017
Honourable Kathleen Wynne
Premier of Ontario
Legislative Building
Room 281,Queen's Park
Toronto,Ontario
M7A 1A1
Dear Premier Wynne:
It is my understanding that you have been out to some of eastern Ontario's watersheds in the Ottawa
area and have seen first-hand the dire impact of flooding in that area. It must have been very difficult to
talk to people who are frustrated with the damages to their homes and looking to your government for
answers. j
At Conservation Ontario,we wouldn't be doing our job if we didn't take this opportunity to remind you
that through our Flood Business Case we have been asking your government since 2013 to address
growing gaps in conservation authority flood programs.We're lucky that we are able to do as good a job
as we can with current funding but quite frankly the escalating number of flood events is very
concerning.Flood season is no longer just in the spring—it's year round and it's going to be getting very
expensive for all levels of government who are expected to address rising costs.
Incremental investments are needed now in conservation authority flood programs in order to u_ pdate
flood lain mapping, address gaps in flood operations within conservation authorities across the
province and continue to make a dent on some of our aging flood prevention infrastructure particularly
in rural areas where municipalities have much lower tax bases.
Keep in mind,without the collaborative and historical efforts of conservation authorities,the impacts
may have been significantly worse such as in Quebec where they have suffered the loss of lives and
many homes and businesses.
A report prepared by Dr. Blair Feltmate and his team at the University of Waterloo last October
identified Ontario as one of the best provinces with respect to flood preparedness. In big part,this is
due to the role of conservation authorities who work closely with the Ministry of Natural Resources and
Forestry, Emergency Management Ontario and local municipalities to keep people and their properties
safe.
The foresight that the Province and municipalities had in the 1940s was ingenious. They created
Conservation Authorities and took the first step in developing a flood management program that
protects lives,prevents property damages and keep businesses running while at the same time saving
hundreds of millions of dollars per year. ...2/
-2-
As the media has recently pointed out, most provinces in Canada do not sufficiently restrict
development in flood-prone areas. In Ontario,we do and it's paying off! Through the regulatory role of
conservation authorities we keep people out of flood-prone areas. Although, not always popular,these
tough decisions are critical to keeping people and their homes safe.
We have been working closely with the Ministry of Natural Resources and Forestry over the last two
years regarding changes to the Conservation Authorities Act. While we eagerly wait for the introduction
of changes to this legislation,we'd be remiss if not to ask you to consider increasing the financial
investment to both the Conservation Authorities and the Ministry of Natural Resources and Forestry
who governs the Act to allow us to better do our jobs.
If the Province is serious about keeping up with the impacts of climate change and preventing costs,you
need to invest money in the Conservation Authorities.
Respectfully,
Kim Gavine
General Manager,Conservation Ontario
C.C. Kathryn McGarry,Ministry of Natural Resources and Forestry
Glen Murray, Ministry of Environment and Climate Change
Bill Mauro, Ministry of Municipal Affairs
Marie-France Lalonde,Ministry of Community Safety and Correctional Services
From: Minister MMA [mailto:CSC Minister.mma ontario.ca
Sent: May-11-17 8:56 AM
1 To: Undisclosed recipients:
Subject: Message from Minister Mauro - RE: Proposed Building Code - Septic System Pump Out Requirement
This email is being sent to all Heads of Council. A hard copy will follow.
Dear Heads of Council:
I am writing today to inform you that the Ministry of Municipal Affairs will not be moving forward with the
proposals requiring regular inspections, pumping out of septic tanks and keeping of the septic tanks and
treatment units' maintenance records put forth in Phase One of the Building Code consultation.
The consultation process provided municipalities, industry, subject matter experts and members of the public
with an opportunity to offer their input and views on the proposed changes. The Ministry welcomed the
feedback and I was pleased with the frank responses with respect to septic systems.
I have always felt that there are sufficient protections in place to mitigate against septic system failures. Since
1997, there has been a requirement for owners of septic tanks and treatment units to clean out their systems
when the working capacity is one-third full. .This will continue to be in effect.
value the input of our municipal partners. I've heard from many of you on this issue and I thank you for your
input.
Sincerely,
Original signed by
i
Bill Mauro
Minister
Madame, Monsieur,
Je vous ecris aujourd'hui pour vous informer que le ministere des Affaires municipales ne donnera pas suite
aux propositions, formulees clans le cadre de la premiere phase de la consultation sur le Code du batiment,
d'exiger la vidange et i'inspection regulieres des fosses septiques ainsi que la tenue de registres d'entretien
des fosses septiques et des unites de traitement.
From: AMO Communications <communicate @amo,on.ca>
Sent: May 9, 2017 4:27 PM
To:
Subject: AMO Policy Update- Several important Amendments to Bill 68 Achieved
May 9, 2017
Several Important Amendments to Bill 68 Achieved
Bill 68 - Modernizing Municipal Legislation Act affects the Municipal Act, Municipal Conflict of
Interest Act, and Municipal Elections Act, among other Acts.
A number of changes are made to the Bill in response to our advice and others. The Bill has been
ordered for Third Reading and its passage could be before the Legislature rises on June 1.
A redline version of the amended Bill is available from the legislative website at
http://www.ontla.on.ca/bills/bills-files/41 Parliament/Session2/b068rg e.pdf. j
The following are highlights of some of the key amendments to the Bill:
Integrt Commissioner IC Regime
• "Any person" is changed to "an elector or a person demonstrably acting in the public
interest". The definition is applied to the Code of Conduct and making an application to a
judge related to an alleged contravention of the Municipal Conflict of Interest Act. The
definition is broader than we had requested but narrower than "any person".
• The ability for an IC to undertake an inquiry based on their `own motion' was deleted. This
reflects the advice of AMO and many ICs.
• Sections are added which outline what happens to inquiries in terms of a regular election. It
directs termination of an investigation related to a Code of Conduct or under the Municipal
Conflict of Interest Act where the investigation is either not completed prior to the
nomination date or if a request is submitted during a regular election. This does not prevent
a complainant or member of council or local board who was the subject of a complaint that
did not proceed from making a written request after the election to commence an
investigation. A request cannot occur earlier than six weeks after the election. The provincial
legislature has rules that apply during the Writ period. AMO felt that similar rules should
apply in municipal elections.
• A provision is added to indemnify an IC, which means that the costs related to the defence
of a proceeding related to the work of an IC, is covered by the municipal government.
Meetings
i
• The discretionary authority to use electronic methods for meetings was retained but it was
clarified that anyone participating electronically cannot participate in a closed meeting item.
This is in addition to the provision that a person participating electronically cannot count for
quorum. Councils will need to consider the use of electronic meetings and change their
procedure bylaws where needed.
• An amendment clarifies that there cannot be multiple alternates from a lower-tier council for
upper-tier meetings where the upper-tier member cannot attend. The alternate member is to
be for the term of the council unless the alternate's seat is vacated. There is no alternate for
head of council that sits on the upper-tier municipal government.
Municipal Election Act
• The Bill's change to the term of Council of November 15 will start in 2022. The upcoming
election term is December 1 to November 14, 2022. The delay in changing the term
recognizes that in some municipal governments there are employment contracts with
councillors' staff and a change for the 2018 municipal election would have implications for
those agreements.
• The requirement for a nomination form to be signed by at least 25 persons is altered to not
apply in a municipality if the number of electors in the previous election is less than the
prescribed number.
i
The Act has different commencement dates for different sections. Some take effect upon Royal
Assent of the Bill and others by the Lieutenant Governor at a future date. Here's a link to the
various sections of the Bill and their effective dates: Bill 68 Commencement Dates by Schedule.
Councils will need to adopt and maintain policies on:
• Codes of Conduct (effective date to be determined and there is a related Ministerial
regulation that is to identify the subject matters for Codes of Conduct for councils and local
boards)
• protection and enhancement of tree canopy and natural vegetation in the municipality
(effective date to be determined by Lieutenant Governor)
• pregnancy and parental leaves of council members (effective date to be determined)
• Council-Municipal employee relations (effective date to be determined).
The closed meeting investigator system took a year to put in place. The IC regime is more
complex, involving hiring of an IC, establishing a budget, administrative system and a Code of
Conduct, as well as education for both councils and all of the local boards. AMO is advocating for
a longer rather than shorter time period before the IC regime is enacted as a mandatory
accountability process.
We will also need to await regulations related to authorized investments and prudent investor rules
before municipal governments can use the latter. The One Fund (a pooled investment fund
operated by AMO's Local Authority Services and Municipal Finance Officers Association's
CHUMS) will provide additional information in the near future,
2
There are additional amendments to the Bill but mostly of a technical nature, clarifying language
and intent.
Given the magnitude of changes to the transparency and accountability regime for municipal
councils and officials, and local boards, HMO's Annual Conference will have a plenary session on
Wednesday, August 16. AMO remains very concerned about how the integrity regime may affect
the many citizens and business people who volunteer to local boards.
AMO Contact: Pat Vanini, Executive Director, E-Mail: pvaninigamo.on.ca, 416.971.9856 ext.
316.
PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk.Recipients of
the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add
other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been
transmitted with this electronic version.The printed versions of the documents stand as the official record.
OPT-OUT:If you wish to opt-out of these email communications from AMO please click here.
3
b - 23
Lakeshore ,
TOWN OF LAKESHORE
499 Notre Dame St.
Belle River, ON NOR 1A0
April 28, 2017
Ministry of Municipal Affairs
176' Floor
777 Bay Street
Toronto, Ontario M5G 2E5
Attention: Non. Bill Mauro
Dear Hon. Bill Mauro
RE: Support of Resolution Re: Request the Province of Ontario to Ease
Restrictions of Surplus Dwelling Severances in Areas Zoned
Agriculture.
Please find attached the resolution approved by the Council of the Town of
Lakeshore at their Regular Council meeting held on April 25, 2017.
Should you require any additional information with respect to the above matter,
please contact the undersigned.
Yours truly,
i
Mary asse
Clerk
Icl
Attachment: Resolution of Lakeshore Council
Cc:Ministry of Agriculture Food and Rural Affairs, Hon. Jeff Leal
Association of Municipalities Ontario (AMO)
Via Email -All Ontario Municipalities
Ph:519-728-2700 Fax. 519-728-9530 Poll: 1-877-249-3367
www.lakeshore.ca
; Lakeshore . TOWN OF LAKESHORE
419 Notre Dame 5t.
April 25, 2017 Belle River, ON NOR 1A0
Councillor Diemer moved and Deputy Mayor Fazio seconded:
That:
WHEREAS, the farm house Is an existing dwelling and no new residential
development is created by severing a farm house from its surrounding
land, therefore the severance is not. in conflict with the 2014 Provincial
Policy Statement, and,
WHEREAS, rules regarding the number of years the farmer has owned the
farm lands and rezoning of the retained farm lands, to prohibit future
dwellings could be considered by the Province, and,
WHEREAS, changes to rules for severance could eliminate the current
practice of the purchaser of the farm, which is acquired as part of a farm lot
consolidation, then severing off the existing farm house, as surplus to their
needs and then selling It back to the fanner, If there is a need to retire on
the property
BE IT THEREFORE, resolved that the Council of the Town of Lakeshore
requests the Province of Ontario to ease restrictions of surplus dwelling
severances in areas zoned Agriculture, thereby permitting the seller of the
farm, to sever off an existing dwelling (i.e. farm house)
That this resolution be circulated to AMO and Ontario Municipalities for
support.
Motion Carried Unanimously
Ph:519-728-2700 Fax: 519-728-9530 Toll: 1-877-249-3387
www.lakeshorexa
Municipality of Killarney
May 18th, 2417.
MAIL.&EMAIL:adnister.mmaCFr7ontario.ca
The Honourable Bill Mauro,
Minister of Municipal Affairs,
777 Bay Street— 171 Floor,
Toronto, Ontario.
Main Office: M5G 2E5
32 Commissioner Street
Killarney,Ontario
POM 2AO Dear Sir:
Tel: 705-287-2424 RE: Changes Under Consideration to the Municipal Act,2001
Pax: 705-287-2660 Re: End to Payments Out-of Court for Municipalities
It is our understanding that Bill 68--Modernizing Ontario's Municipal
utquures @m��pal<tyofk�arneyca Legislation Act is proposing changes to the tax registration proceedings
which would end payments out of court for municipalities.
Public Works Department The proposed amendment to Section 380(8) and(9)would see out of
1096 Hwy 637 court payments revert back to the Crown.
Killarney,Ontario
°M 2A0 The Municipality of Killarney at their Regular Meeting of Council held
Tel: 705-287-1040 May 171, 2017 passed Resolution No. 17-198 as this proposed change
Pax: 705-287-1141 will have a significant impact on small municipalities.
I
The Council for the Municipality of Killarney hereby appeals to you
website: Honourable Minister, to reconsider this proposed change for the reasons
www.municipalityofkillarney.ca outlined in the attached resolution.
Your consideration of this request is respectfully submitted.
Sincerely,
THE ,II' 'OFKILL y
l
Mr Ca vais,
Clerk re-as r.
cc: Han. Kathleen Wynne;Premier of Ontario
Local MPP's, FONOM,, AMO, OS.UM,
Ontaro Municipalities
Word:MinistryotMunicipatA#fairs-TaxRegistmtionChanges-1$-D5-2017
I
The Corporation of the Municipality y of Killarney
32 Commissioner Street
Killarney, Ontario
POWAO
MOVED BY: Pierre Paquette
SECONDED BY: Nancy Wirtz
RESOLUTION NO 17-198
BE IT RESOLVED THAT the Municipality of Killarney appeal to the Minister of
Municipal Affairs to reconsider the proposed change to the Municipal Act, 2001 as a
result of Bill 68 regarding tax registration procedures which would end payments out of
court for municipalities. The proposed amendment to Section 380 (8) and (9)would
see out of court payments revert back to the Crown;
FURTHER THAT tax sale proceedings involve a significant amount of staff time which
is an expense to a municipality and it is only fair that municipalities continue to be
eligible for these payments out of court;
FURTHER THAT tax sale revenues assist municipalities with various expenditures
which to some extent alleviate the burden of the reduction of revenues of various
Provincial grants/programs and the continual "downloading" upon small municipalities.
FURTHER THAT this resolution be forwarded to the Premier of Ontario, the Minister of
Municipal Affairs, our local MPP's, FONOM, AMO, Ontario Small Urban Municipalities
as well as all Ontario municipalities.
CARRIED
I, Candy K.Beauvais, Clerk Treasurer of the Municipality of Killarney do certify the foregoing to
be a true copy of Resolution##17-198 passed ' egular Council Meeting of The Corporation of
the Municipality of Killarney on the 171 f�Iay,
Cand �' e
s er
News Release
For Immediate Release
Government of Canada Announces Call for Proposals for
Community-Based Projects Supporting Seniors
May 11,2017 (St. Thomas, ON)—Karen Vecchio, Member of Parliament for Elgin-Middlesex-
London, and Official Opposition Critic for Families, Children and Social Development,
announced today that the Government has opened up the application process for community-
based projects supporting seniors through the New Horizons for Seniors Program (NHSP)2017-
2018.
Seniors make significant and valuable contributions to their families,communities and society.
That is why the Government of Canada remains committed to empowering all Canadians,
including seniors,to contribute to and share in the prosperity of the country. Programs like the
NHSP not only encourage seniors to stay involved in their community, but also enhance their
health and well-being and enable them to stay active and share their knowledge,skills and
experience with other seniors.
"The NHSP supports projects led or inspired by seniors who make a difference in the lives of
others and in their communities," said Vecchio. "Through the NHSP, the Government of Canada
encourages seniors to share their knowledge, skills and experience to the benefit of others."
The NHSP call for proposals, open until June 23,2017, is seeking proposals for projects led or
inspired by seniors. Organizations are invited to apply for funding for projects that promote
positive aging and empower seniors to initiate and participate in activities that benefit the
community. Eligible organizations can receive up to $25,000 in project funding.
Please visit the following website for more information: htt s://www.canada.ca/en/ern to ment-
social-
development/news/2017/05/government of canadaannouncescallforproposalsforcommunitYy-
basedp.html
The government recognizes the remarkable contributions that seniors have made over the years
and continues to take measures to ensure they enjoy the fulfilling lives they deserve. By
investing in NHSP community-based projects which help foster partnerships with local
governments, institutions and organizations,the government is reinforcing its commitment to
deliver positive change and improve the lives of seniors.
-30-
For more information,
Kaylie Kuipers,Office of Karen Vecchio,MP
519-637-2255
West Elgin Arena Board
Regular Session
April 112017
This regular session of the West Elgin Arena Board was called to order at 9:30 am with the
following members present:Johnathan Wolf, Ian Fleck,Alphonse Willie,Joe Seman and
recreation Superintendent Jeff Slater.
Item# 1 Approval of Agenda:
Moved By; Ian Fleck
Second:Joe Seman
The West Elgin Arena Board hereby resolves that the Agenda for the April 11 m2017 Session is
hereby approved.
CARRIED.
Item#2 Disclosure of Pecuniary Interest: None noted.
Item#3 Delegations: No delegations were present.
Item#4 Adoption of the minutes: Minutes of march 2017 were not provided.
1 Item#5 Accounts and Financial reports:
Moved By:Joe Seman
Second By: Ian Fleck
The West Elgin Arena Board hereby approve payment of the accounts in the amount of$
28,715.12.
CARRIED.
Item#6 Business Arising from the Minutes:
1. Compressor Room Roof:The estimates for the repair of the compressor room roof will
be available for the next session.
2. Concession Operation:The Recreation Superintendent has n of been able to contact the
applicant as of this meeting date.
Item#7 Correspondence: None received nor presented.
Item#8 New Business:
1. WLMH Room Fan: Member Alphonse Willie inquired as to the possibility of having an
exhaust fan installed in the WLMH roo.
Moved By: Ian fleck
Second by:Joe Seman
The West Elgin Arena Board hereby resolves that the Recreation Superintendent look into
installing an exhaust fan in the WLMH storage room
CARRIED.
2
Item#9 Adjournment:
Moved By:Joe Seman
Second By:Alphonse Willie
The West Elgin Arena Board hereby resolves that this session of the West Elgin Arena Board
adjourn at this hour of 10:20 am and shall reconvene at 9:30 am on May 9 2017 at the West
Elgin Arena or at the call of the chair.
CARRIED.
West Elgin Arena Board
Regular Session
May 112017
This regular session of the West Elgin Arena Board was called to order at 9:30 am with the
following members present;Alphonse Willie,Jim Hathaway, Ian Fleck,Joe Seman and
Recreation Superintendent Jeff Slater.
Item#i Approval of Agenda:
Moved By: Ian Fleck
Second:Joe Seman
The West Elgin Arena Board hereby approves the agenda for the May 112017 regular Session
of the West Elgin Arena Board.
CARRIED.
Item#2 Disclosure of Pecuniary Interest: None noted.
Item#3 Delegations:There were no delegations present.
Item#4 Adoption of the Minutes:
_ Moved By:Jim Hathaway
Second:Joe Seman
The West Elgin Arena Board hereby approves the minutes of March 14 as presented.
CARRIED
Moved By: Ian Fleck
Second:Alphonse Willie
The West Elgin Arena Board hereby approves the minutes of April 112017 as presented.
CARRIED.
Item#5 Accounts and Financial Reports:
Moved By: Ian Fleck
Second:Jim Hathaway
The Wet Elgin Arena Board hereby approves the payment of the accounts in the amount of
$ 2,578.30.
CARRIED.
Item#6 Business Arising from the Minutes:
1. Compressor Room Roof:The Recreation Superintendent presented two estimates for
the repair, replacement of the compressor room roof.
• Empire Roofing: $ 12,450.00 plus taxes. Empire roofing presented three options the
most inexpensive was$ 12, 450.00.
• Courtney Roofing: $ 10,787.00
I
-2-
Discussion ensued and the following resolution was passed
Moved By: Ian Fleck
Second:Joe Seman
The West Elgin Arena board hereby approves the quote from Courtney Roofing and authorizes
the Recreation Superintendent to proceed with the repair. Replacement of the compressor
room roof.
CARRIED.
Item#7 Correspondence: No correspondence was presented at this session.
Item#8 New Business:
1. Concession Operation:The Recreation Superintendent has not been able to connect
with the interested person in operating the concession.He will try and make contact
prior to the next session.
2. WESC: Request from member Jim Hathaway to move the five dollar ice from Thursday
to Tuesday, 4-5 pm.The Recreation Superintendent will accommodate this if it is
possible
3. WLMH:The Recreation Superintendent reported that the electrician has been
contacted however has yet to show up at the arena regarding the exhaust fan in the
Minor Hockey Storage room.
Item#8 Adjournment:
Moved By: Ian Fleck
Second: Alphonse Willie
The West Elgin Arena Board hereby adjourns this session of the West Elgin Arena Board at
10:30 am and shall reconvene on June 13 2017 or at the call of the chair.
CARRIED.