06 - May 9, 2017 County Council MinutesCOUNTY COUNCIL MINUTES
Tuesday, May 9, 2017
Accessible formats available upon request.
The Elgin County Council met this day at the Administration Building at 9:00 a.m. All Councillors
present except Councillor Ens (regrets) and Councillor Wiehle (regrets).
Warden Jones in the Chair.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the minutes of the meeting held on April 11, 2017 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
-. DELEGATIONS
Elgin County Source Protection Plan Implementation
Pierre Chauvin and Meghan Lippert, MHBC Planning Urban Design & Landscape Architecture
with a PowerPoint presentation informing Council of the importance of Source Protection
Planning in Elgin County and the process being undertaken to bring the County Official Plan
into compliance with the Clean Water Act regarding source protection planning.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the presentation titled "Elgin County Source Protection Plan Implementation" from MHBC
Planning Urban Design & Landscape Architecture be received and filed.
- Carried.
Elgin St. Thomas Age -Friendly Community Plan
Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Social Services presented a report
notifying Council of a resident survey currently underway in St. Thomas and Elgin County in
connection with the development of an Elgin St. Thomas Age -Friendly Community Plan, and
encouraged Council and the community to get involved in this project.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the report titled "Elgin St. Thomas Age -Friendly Community Plan" from the Acting Director
of St. Thomas -Elgin Social Services, dated May 9, 2017, be received and filed.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT we do now move into Committee Of The Whole Council.
- Carried.
County Council 2 May 9, 2017
EMS Contract Extension with Medavie EMS Elgin Ontario Inc. — Director of Engineering
Services
The deputy director presented the report seeking Council's approval to enter into an extended
contract for land ambulance services with Medavie EMS Elgin Ontario Inc. Questions regarding
the projected yearly increases and future growth/service demands were raised which will be
addressed at the next meeting.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT Council approve an extension of the current contract with Medavie EMS Elgin Ontario
Incorporated starting on January 1, 2018 and ending on December 31, 2020; and,
THAT the Warden and Chief Administrative Officer be authorized and directed to sign an
amending agreement and that the appropriate by-laws be prepared with Medavie EMS Elgin
Ontario Incorporated subject to the approval of the County Solicitor.
- Carried.
Draft Official Plan and Zoninq By -Law Amendments to Implement Source Protection
Plans — Manager of Planning
The manager presented the report summarizing the activities being undertaken by Elgin
County in order to bring the Official Plan into compliance with the Clean Water Act and Source
Protection Planning.
Moved by Councillor Currie
Seconded by Councillor Marr
THAT the report titled "Draft Official Plan and Zoning By -Law Amendments to Implement
Source Protection Plans" from the Manager of Planning, dated April 19, 2017, be received and
filed.
- Carried.
Parcel Mapping Maintenance Agreement between the County of Elgin and the Township
of Malahide — Manager of Planning
The manager presented the report recommending that Council authorize staff to prepare an
agreement with the Township of Malahide for parcel maintenance mapping to be brought back
for review at a future date.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the Council of the Corporation of the County of Elgin approves the report on parcel
mapping maintenance and agrees to have the Manager of Planning and the Director of
Community and Corporate Services for the Township of Malahide prepare a draft parcel
maintenance mapping agreement to be reviewed by the County Solicitor; and,
THAT such agreement be brought back before County Council for consideration and approval.
- Carried.
Cycle Tourism Update — Tourism Services Coordinator
The coordinator presented the report summarizing the activities being undertaken by the Elgin
County Economic Development department to build cycle tourism programming in Elgin County.
County Council 3 May 9, 2017
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the report titled "Cycle Tourism Update" from the Tourism Services Coordinator, dated
March 28, 2017, be received and filed.
- Carried.
Economic Development 2016 Year In Review — Marketing and Communications
Coordinator
The coordinator presented the Economic Development 2016 Year In Review report. This report
provides Council with a comprehensive summary of the partnerships, programs, and initiatives
of the Economic Development department in the 2016 calendar year.
Moved by Councillor Currie
Seconded by Councillor Martyn
THAT the report titled "Economic Development 2016 Year In Review" from the Marketing and
Communications Coordinator, dated April 21, 2017, be received and filed; and,
THAT the Economic Development 2016 Year in Review report be circulated to Elgin's Municipal
Partners.
- Carried.
Council recessed at 10:03 a.m. and reconvened at 10:15 a.m.
E -Green Recycling Program at Library Branches — Manager of Library Programming &
Community Development
The manager presented the report recommending that Council approve the installation of e -
waste recycling bins at some Elgin County Library branches in partnership with the STEAM
Centre in St. Thomas.
Moved by Councillor Jenkins
Seconded by Councillor Martyn
THAT Council hereby authorizes the installation of e -waste recycling bins at Elgin County
Library branches in partnership with the STEAM (Science -Technology- Engineering -Art -Math)
Centre in St. Thomas subject to local municipal approval and subject to the terms and conditions
contained in the report "E -Green Recycling Program at Library Branches" dated April 12, 2017.
- Carried.
Library Programs, Partnerships and Activities - November 2016 to April 2017 — Manager
of Library Programming & Community Development
The manager presented a review of partnerships and activities of the Elgin County Library
between November 2016 and April 2017. Some highlights included the partnership with the
STEAM Centre, the Youth Internship Program, March Break programming, National Canadian
Film Day, partnership with the Elgin Children's Network, and Maker Space programs.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the report titled "Library Programs, Partnerships and Activities — November 2016 to April
2017" from the Manager of Library Programming and Community Development, dated April 24,
2017, be received and filed.
- Carried.
County Council 4 May 9, 2017
Township of Southwold Interest -Free Loan Request for Library Prosect — Director of
Community and Cultural Services
The director presented the report recommending that Council authorize an interest-free loan in
the amount of $100,000 for the construction of the Southwold Township Library, Shedden.
Moved by Councillor McWilliam
Seconded by Councillor Marr
THAT the County of Elgin enter into an agreement with the Township of Southwold for a
$100,000 interest-free loan payable within ten -years in support of construction costs for
Southwold Township Library, Shedden according to the terms of the "Library Branch
Construction Policy" and subject to review by the County Solicitor.
- Carried.
First Quarter 2017 Budget Performance — Director of Financial Services
The director presented the report summarizing the first quarter budget performance through to
the end of March 2017.
Moved by Councillor Jenkins
Seconded by Councillor Marlyn
THAT the report titled "First Quarter 2017 Budget Performance" from the Director of Financial
Services, dated April 25, 2017, be received and filed.
- Carried.
Impact of Fair Housing Plan on Multi -Residential Properties — Director of Financial
Services
The director presented the report informing Council that the Province's new Fair Housing Plan
has created a mandatory new Multi -Residential property class. The ratio for this new class must
be set between 1.0 and 1.1. County Treasurers will discuss this topic and return with a
recommendation for the new ratio at the next Council meeting.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the County Treasurers provide Council with a recommended ratio for the new Multi -
Residential property class.
- Carried.
Assessment_ Appeals Consultant Engagement Agreement — Director of Financial
Services
The director presented the report seeking Council's approval to enter into an engagement
agreement with the Municipal Tax Advisor Group (MTAG) for assessment and taxation
consulting services.
Moved by Councillor Marr
Seconded by Councillor Marlyn
THAT the Warden and Treasurer be authorized to sign the engagement agreement with
Municipal Tax Advisory Group (MTAG) for property assessment and taxation consulting
services.
- Carried.
Joint Accessibility Advisory Committee Vacancy Appointment — Director of Human
Resources
The director presented the report recommending that Council appoint Harry Muir to the Joint
Accessibility Advisory Committee to fill a vacancy on the committee.
County Council 5
Moved by Councillor Martyn
Seconded by Councillor Marr
May 9, 2017
THAT County Council approve the appointment of Harry Muir to serve on the County of Elgin/
Central Elgin Joint Accessibility Advisory Committee (JAAC) effective immediately for a one
yearterm.
- Carried.
Laundry Services Contract — Elgin County Homes — Director of Homes and Seniors
Services
The director presented the report recommending that Council approve Brite Healthcare
Laundries as the provider for laundry services at Elgin's long-term care homes.
Moved by Councillor Jenkins
Seconded by Councillor Currie
THAT Brite Healthcare Laundries (509805 Ontario Ltd.) be selected for providing laundry
services for Bobier Villa, Elgin Manor and Terrace Lodge commencing June 1, 2017 through
to May 31, 2019; and,
THAT County Council, at its discretion, extend the contract for three (3) additional one (1) year
terms, upon mutual agreement between both parties; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Portable Weigh Scales — Director of Engineering Services (Addendum Item)
The deputy director presented the report along with a letter from the Elgin Group Police Services
Board recommending that Council approve the purchase of portable weigh scales to be used by
the OPP on County roads.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT portable weigh scales be purchased for use on County and municipal roads for a one-time
cost of $16,000; and,
THAT funds be allocated from the "Future Capital Maintenance" budget; and,
THAT the letter endorsing these weigh scales from the Elgin Group Police Services Board be
received and filed.
- Carried.
Point of Order
Councillor McWilliam requested a formal written explanation from Medavie EMS Elgin Ontario
Incorporated regarding proposed budget increases during the contract period. The explanation
will be provided at the next meeting.
CORRESPONDENCE
Items for Consideration
Heather Bouw, Deputy Clerk, Municipality of Dutton Dunwich with a resolution supporting
the Private Member's Bill of Sam Oosterhoff, MPP for Niagara -West Glanbrook proposing
the government halt all wind power approvals in unwilling host communities.
2. Janet Jaynes, Deputy City Clerk, City of Kingston seeking support for their resolution
requesting the Ministry of Transportation and Ministry of Environment and Climate Change
to consider additional safety measures, including prohibition, in the transportation of all
hazardous materials during severe weather conditions.
County Council 6 May 9, 2017
3. Michael Barrett, CEO, South West LHIN advising that effective May 24th, 2017 the official
"transfer order" will take effect which will permit the transfer of all assets, liabilities, rights,
obligations and employees of the South West CCAC to the South West LHIN.
4. Jay Stanford, Director, Environment, Fleet and Solid Waste, City of London seeking level
of interest of Elgin County to have access to a new or expanded waste disposal facility that
would be developed by the City of London and/or being included in a resource recovery
strategy for new, emerging and next generation energy recovery and/or waste conversion
technologies.
5. Federation of Canadian Municipalities (FCM) seeking a voluntary contribution in the amount
of $1,287.96 to restore the FCM's Legal Defense Fund.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor McWilliam
Seconded by Councillor Marr
THAT the Corporation of the County of Elgin support the resolution from the Municipality of
Dutton Dunwich supporting the Private Member's Bill of Sam Oosterhoff, MPP for Niagara -West
Glanbook proposing the government halt all wind power approvals in unwilling host communities.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT Correspondence Item #2 be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT Correspondence Item #3 be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #4:
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT Correspondence Item #4 be received and filed; and,
THAT the County of Elgin respectfully request that the City of London keep Elgin informed and
circulated on information relating to future residual waste disposal and resource recovery
facilities.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #5:
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT Correspondence Item #5 be received and filed.
- Carried.
County Council 7
Items for Information (Consent Agenda)
May 9, 2017
1. Peter Sheridan, Past President, Elgin Historical Society announcing the Talbot Anniversary
Dinner to commemorate the arrival of Col. Thomas Talbot in this area in May, 1803. The
dinner will be held at the St. Thomas -Elgin Art Centre on May 19th, 2017.
2. St. Thomas Elgin General Hospital with invitation to Donor Appreciation Day on Sunday,
May 28th, 2017 from 1:00 p.m. to 4:00 p.m.
3. Responses to Elgin County Council's concerns regarding Private Member's Bill C-323, An
Act to amend the Income Tax Act (rehabilitation of historic property):
a) S. Russell, Executive Correspondence Officer, Office of the Prime Minister.
b) Karen Vecchio, MP, Elgin -Middlesex -London.
4. Dipika Damerla, Minister of Seniors Affairs, announcing 33rd anniversary of June being
Seniors' Month in Ontario.
5. Catherine Finlayson, Executive Director, Fanshawe Foundation thanking Council for
sponsorship of Personal Support Worker Leadership Award.
6. Carolyn Langley, Clerk, Township of West Lincoln with resolution supporting the re -write of
the Pupil Accommodation Review Guideline (PARC) and placement of an immediate and
retroactive moratorium on School Closures.
7. Invitation to County Council to attend the Thames Valley District School Board Annual
Community Planning and Facility Collaboration Opportunities Meeting to be held on
Thursday, June 15, 2017 at 9:30 a.m. at the Education Centre —1250 Dundas Street,
London, Ontario.
8. Jennifer Reynaert, Administrator/Deputy Clerk, Town of Aylmer with report regarding
relocation of the Aylmer Library to the East Elgin Community Complex.
9. Invitation to help celebrate 50th Anniversary of the Middlesex Hospital Alliance Four Counties
Health Services Site on June 9th and 10th, 2017.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT Correspondence Items #1 — 9 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor McWilliam recently participated in "Munchies with the Mayor" an event run by the
Elgin Student Nutrition Program where he helped to distribute snacks to classrooms. He spoke
about the importance of this program in helping children to experience nutritious food and about
how important snacks are to the learning process.
Councillor Marr and Councillor Mennill both echoed Councillor McWilliams' support of this
program.
Notice of Motion — None.
Matters of Urgency — None.
Closed Meeting Items — None.
County Council
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Martyn
Seconded by Councillor Marr
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Currie
Seconded by Councillor Marr
May 9, 2017
THAT By -Law No. 17-15 "Being a By -Law to Authorize the Extension of a Contract with
Medavie EMS for the Provision of Land Ambulance Services in Elgin County" be read a first,
second and third time and finally passed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Currie
THAT By -Law No. 17-16 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the May 9, 2017 Meeting" be read a first, second and
third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Martyn
THAT we do now adjourn at 11:15 a.m. and meet again on June 13, 2017 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Chief Administrative Officer.
ant Jones,
Warden.