17-18 Shedden Library Lease & LoanCOUNTY OF ELGIN
By -Law No. 17-18
"BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CHIEF
ADMINISTRATIVE OFFICER/CLERK TO SIGN THE STANDARD ELGIN COUNTY
LIBRARY MUNICIPAL LEASE WHICH INCLUDES A REPAYABLE LOAN INVOLVING
THE SOUTHWOLD TOWNSHIP LIBRARY, SHEDDEN"
WHEREAS Section 26, Subsection 2, Chapter p. 44, of the Public Libraries Act,
R.S.O. 1990, as amended, the Council of participating municipalities my, at the request of
the County of Elgin, rent (lease) accommodation to the County; and,
WHEREAS the Corporation of the Township of Southwold has constructed a new
Library facility in the Village of Shedden; and,
WHEREAS, the County of Elgin by previous resolution has agreed to provide a
repayable loan ($100,000) to the Township of Southwold as part of said lease.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the Warden and the Chief Administrative Officer/Clerk are hereby authorized
to sign the Interest Free Loan Agreement (Schedule "A") and the Elgin County Library
Municipal Lease (Schedule "B") with the Township of Southwold in the form and under the
conditions provided in the agreement and lease.
2. THAT all other by-laws inconsistent with this by-law be repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF
JUNE 2017.
Chief Administrative Officer.
Grant Jones,
Warden.
Schedule"A" to By -Law 17-18
This Agreement made in triplicate this day of 20
Between
The Corporation of the County of Elgin
(hereinafter "Elgin" or "Lender")
M
The Corporation of the Township of Southwold
(hereinafter "Southwold" or "Borrower")
WHEREAS:
Of the First Part
Of the Second Part
1. Elgin and Southwold are municipal corporations duly established pursuant to the laws of
the Province of Ontario;
2. Southwold is the owner of lands and premises known municipally as 35921 Talbot Line
in the Community of Shedden within the territorial limits of Southwold (hereinafter the
"lands and premises");
3. Elgin leases part of such lands and premises from Southwold to use as a local branch of
the Elgin County Library;
4. Southwold has decided to make capital improvements to the lands and premises, which
improved areas, or parts thereof, form areas leased by or to be leased by Elgin for
incorporation into its library operations;
5. Pursuant to the Library Branch Construction Policy for the County of Elgin, Southwold
has applied for and Elgin has agreed to advance a loan to defray part of the cost of
such capital improvements to the lands and premises;
6. Elgin and Southwold have reached consensus as to the terms and conditions of such
loan and wish to reduce those terms and conditions to writing.
NOW THEREFORE, in consideration for the loan by Elgin, as Lender, to Southwold, as
Borrower, as hereinafter described and payment of ONE DOLLAR ($1.00) (CDN) now paid by
Southwold to Elgin, and the other covenants hereinafter contained, the sufficiency and receipt of
which consideration is acknowledged, Elgin and Southwold, as such Lender and Borrower,
respectively, hereby agree as follows:
1. The Lender agrees to lend to the Borrower and the Borrower agrees to borrow from the
Lender the sum of ONE HUNDRED THOUSAND DOLLARS ($100,000.00)(CDN)
(hereinafter the "Principal Sum").
2. Subject to section 7 below, the Lender and Borrower agree that no interest shall accrue
to the Principal Sum or be payable by the Borrower to the Lender.
3. The Borrower agrees to repay the Principal Sum in ten (10) consecutive annual
instalments of TEN THOUSAND DOLLARS ($10,000.00) (CDN) each, due and payable
on the 1St day of July of each calendar year during the effective term of this Loan
Agreement, commencing on the 1St day of July, 2018 and ending on the 1St day of
July, 2027, upon which latter date the final instalment shall be due and payable and,
subject to section 7 below, the loan will be repaid in full.
4. The Parties agree that each instalment required to be paid pursuant to section 3 above
shall be in cash or bank draft payable to the "Corporation of the County of Elgin", and
delivered by the Borrower to the Lender at its Administrative Services Office at 450
Sunset Drive, St. Thomas, Ontario, or at some other location in the Province of Ontario
as the Lender may specify.
5. In the event that the Borrower shall sell, transfer, or otherwise dispose of title to the
lands and premises at 35921 Talbot Line in the Community of Shedden in the Township
of Southwold prior to full repayment of the Principal Sum to the Lender, then the Lender
may, at its option, require the unpaid balance of the Principal Sum to become
immediately due and payable and the provision for accrual of interest as set forth in
section 7 below shall apply.
6. On the happening of any of the following events of default, the Lender may, at its option,
require the unpaid balance of the Principal Sum, together with all interest to thereafter
accrue pursuant to section 7 below, to become immediately due and payable:
(1) In the event that the Borrower fails to make any of the payments in the amounts and
at the times specified in this Agreement.
(2) In the event that the Borrower should breach any lease agreement entered into
between the Lender and Borrower for the lands and premises at 35921 Talbot Line in
the Community of Shedden and Township of Southwold.
(3) In the event of early termination of the then current lease agreement as entered into
between the Lender and Borrower for the lands and premises at 35921 Talbot Line in
the Community of Shedden and Township of Southwold.
(4) In the event that the Borrower should become bankrupt or insolvent or should the
Borrower be subject to the provisions of the Bankruptcy and Insolvency Act, RSC 1985,
c. B-3, or any other Act for the benefit of creditors or should the Borrower go into
liquidation either voluntarily or under an order of a court of competent jurisdiction or
make a general assignment for the benefit of its creditors or otherwise acknowledge its
insolvency.
(5) In the event that the Borrower should cease to exist as a municipal corporation
established and/or recognized pursuant to the laws of the Province of Ontario,
including but not necessarily limited to as a result of amalgamation or any other
restructuring and regardless if as a consequence of voluntary enactment, court
order, order of an administrative body of recognized jurisdiction,. ministerial order,
and/or provincial or federal statute or regulation.
7. On the happening of either sale, transfer, or other disposition of title as provided for in
section 5 above or any event of default as set forth in section 6 above, simple interest
shall begin and continue to accrue to any unpaid amount of the original loan advance as
contemplated herein, whether an unpaid instalment or accelerated balance of the
Principal Sum, at the rate of ten (10) percent per annum, commencing upon the
happening of such sale, transfer, or other disposition of title or event of default and to be
due and payable on each and every day thereafter.
8. On the happening of either sale, transfer, or other disposition of title to the lands and
premises or an event of default as set forth above, the Lender shall have the right,
without further demand or notice whatsoever, to exact payments of all amounts
whatsoever then outstanding and owing or to become owing by the Borrower to the
Lender under any other agreement made between the Lender and the Borrower or any
other obligation for payment by the Lender to the Borrower.
In WITNESS WHEREOF the Parties have hereto affixed their hands and seals by signature of
duly authorized officials or representatives at St. Thomas, Ontario this day of
2017.
Signed, Sealed, and Delivered ) THE CORPORATION OF THE
In the presence of ) COUNTY OF ELGIN
per: _
Name:
Position
Grant Jones
Warden
per:
Name: Mark McDonald
Position: Chief Administrative Officer
We have authority to bind the Corporation
THE CORPORATION OF THE
TOWNSHIP OF SOUTHWOLD
per: _
Name:
Position
per:
Name:
Position
Grant Jones
Mayor
Ken Loveland
Chief Administrative Officer
We have authority to bind the Corporation
Schedule "B" to By -Law 17-18
This Lease made in quadruplicate this day of. , 2017
Between:
THE CORPORATION OF
THE TOWNSHIP OF SOUTHWOLD
(hereinafter referred to as the "Municipality")
s f •I
OF THE FIRST PART
THE CORPORATION OF THE COUNTY OF ELGIN
(hereinafter referred to as "Elgin")
OF THE SECOND PART
WHEREAS:
1. The Municipality is the owner of certain lands and premises known municipally
as 36921 Talbot Line, in the Community of Shedden in the Township of
Southwold, which lands are more particularly described in Schedule "A" hereto
(hereinafter referred to as the "Lands"); and
2. The Municipality has agreed to lease a portion of the said premises as located
upon the Lands to Elgin on the terms and conditions hereinafter set forth;
NOW THEREFORE in consideration of the rents, covenants, and agreements contained
herein on the part of Elgin to be paid, observed, and performed, the Municipality and
Elgin agree as follows:
1.0 Premises
1.1 The Municipality doth demise and lease unto Elgin and Elgin doth lease
and take from the Municipality, for the purposes of operating a library, for
the term mentioned, and upon the terms and conditions set out in this
lease, a portion of the premises located upon the Lands, which premises
are comprised of approximately 3657 square feet of useable interior space
depicted on that plan attached in Schedule "B" hereto (hereinafter referred
to as "the demised premises").
1.2 In conjunction with occupation of the demised premises, the Municipality
grants unto Elgin and Elgin takes from the Municipality, as associated
areas of access and rights thereto,
1.2.1 In common with employees of the Municipality, the right to
utilize employee facilities located upon the Lands and the
premises located thereon;
1.2.2 The right of its servants, agents, employees, and invitees to
pass and re -pass through and/or over the public hallways,
corridors, driveways, and parking areas located upon the
Lands and associated with the premises constructed
thereon; and
1.2.3 The right of its servants, agents, employees, and invitees to
utilize parking facilities located upon the Lands and
associated with the buildings located thereon.
1.3 The demised area and associated areas of access and use are highlighted
on the sketches attached as Schedule "B" hereto.
2.0 Term
2.1 The term of this lease shall be for a period of five (5) years and nine (9)
months commencing the first day of April, 2017 and ending on the 31St day
of December, 2022.
3.0 Renins
3.1 For the period commencing April 1, 2017 and ending December 31, 2017,
Elgin shall yield and pay into the Municipality rent in the amount of
$32,913, calculated at a rate of $12.00 per square foot of useable interior
area of 3657 square feet, such rents to be exclusive of applicable taxes.
3.2 The parties agree that the rent referred to in section 3.1 above shall be
paid by three (3) payments totaling $32,913, exclusive of applicable taxes,
due and payable to the Municipality on June 30, 2017 ($10,971);
September 30, 2017 ($10,971); and December 31, 2017 ($10,971).
3.3 The parties agree that for calendar years subsequent to December 31,
2017 and during the Term of this Lease, the annual rents to be paid by
Elgin to the Municipality shall be based upon a rate of $12.00 per square
feet of usable interior area but adjusted on the 1St day of January of each
such calendar year in accordance with the reported increase for the
Ontario Consumer Price Index during the last preceding month of October.
3.4 The parties agree that the annual rents, as adjusted, as referred to in
section 3.3 above shall be paid in four (4) equal payments exclusive of
applicable taxes, due and payable to the Municipality on March 31, June
30, September 30, and December 31 of each such calendar year.
3.5 The parties agree that any and all costs associated with the occupation
and use of the demised premises by Elgin, including but not.limited to all
costs of utilities, maintenance, repair, or upkeep, as hereinafter specified,
shall be at the. sole and entire expense of the Municipality.
4.0 Covenants of Elgin
4.1 During the term of this lease, Elgin agrees and covenants as follows:
4.1.1
To pay rent as set forth above as agreed upon by the parties;
4.1.2
To use the demised premises only -for purposes of a library;
4.1.3
To use the demised premises in a good and tenant -like manner;
4.1.4
To use the balance of the lands and premises, excluding- the
demised premises, in accordance with the rules and regulations
established by the Municipality from time to time and with respect to
use of any such areas by all persons;
4.1.5
Not to use or permit anything to be done on the lands and
premises, including the demised premises, which may be
considered a nuisance or otherwise so as to create any increase in
insurable risk relative to such lands and premises;
4.1.6
To pay the Municipality for any loss or damage to its property lost
or damaged by the negligence of Elgin or its servants, agents, or
employees, including library staff;
4.1.7
Subject to the obligation of the Municipality to provide custodial and
janitorial services, not to act so as to allow or cause refuse,
garbage, or other debris to accumulate within the demised
premises;
4.1.8
Not to injure or remove trees, shrubbery, hedges, or other trees or
plant materials from the Lands;
4.1.9 To arrange for, place, and maintain adequate insurance for the
contents of the demised premises as occupied and used as a
library;
4. 1.10 To pay all assessed business taxes attributable to occupation of the
demised premises by Elgin;
4.1.11 To permit the Municipality at all reasonable times to enter the
demised premises to inspect the condition of such demised
premises;
4.1.12 To act in a fashion so as to comply with every applicable by-law,
statute, law or ordinance;
4.1.13 Not to assign or sublet the demised premises or the within lease
without leave of the Municipality; provided further that, after such
assignment of lease, the demised premises will continue to be used
as a library;
4.1.14 To procure and maintain throughout the term of this lease a
commercial general liability insurance in a form and content
satisfactory to and with insurance companies acceptable to the
Municipality, protecting the Municipality and Elgin against liability
for bodily injury and death and for damage to or destruction of
property by reason of any occurrence or accident in, on, or about
the demised premises, including tenants legal liability coverage in
an amount of not' less than FIVE MILLION DOLLARS
($5,000,000.00) or at such higher limits as Elgin may reasonably
see fit to purchase; provided further that Elgin shall provide to the
Municipality evidence of such insurance having been obtained and
maintained in a form of certificate of insurance, and such insurance
shall not be subject to cancellation except after at least ninety (90)
days' written notice to the Municipality;
4.1.15 To indemnify and save harmless the Municipality, its servants, or
agents, from and against any and all claims, actions, damages,
liabilities and expenses in connection with loss of life, personal
injury, or damage to property arising directly or indirectly from any
occurrence in, upon, or at the demised premises, or otherwise
relating to the occupancy or use by Elgin of the said demised
premises or any part thereof, and which is attributable, either wholly
or in part, to any act, omission, negligence, or misconduct by Elgin,
including its agents, servants; employees, or anyone permitted by
Elgin to be upon the demised premises; provided that this
obligation of indemnity will not apply to the extent that any such
claim, action, damage, liability, or expense is caused by or results
from any act, omission, negligence, or misconduct on the part of
the Municipality, including its agents, servants, or employees;
4.1.16 To provide and deliver to the Municipality written notice of default in
respect of any obligation or covenant on the part of the Municipality
as hereinafter set forth;
4.1.17 To provide and deliver to the Municipality verbal and then written
notice of any accident or loss within the demised premises or any
defect or failure of any mechanical, electrical, or plumbing system
within such demised premises.
5.0 Covenants of the Municipality
5.1 During the term of this lease the Municipality agrees and covenants at all
times and at its sole cost and expense and to the reasonable satisfaction
of Elgin, as follows:
5.1.1 To allow Elgin quiet enjoyment of the demised premises, both that
area occupied as a library and all associated areas of use and
access;
5.1.2 To allow full use to Elgin, including its agents, servants, and
employees and further specifically including library staff and
employees, of all corridors, hallways, driveways, and other interior
areas open to the public for gaining access to and egress from the
demised premises;
5.1.3 To arrange for and maintain the supply of all utilities to the demised
premises, including but not limited to electricity, hot water, cold
water, and natural gas;
5.1.4 To provide sufficient heating and air conditioning to the demised
premises to maintain a reasonable temperature therein at all times
during normal business hours, except during the completion of
repairs to such heating and air conditioning equipment;
5.1.5 To provide and maintain adequate public washroom facilities, in
good working order, and in strict compliance with any and all
applicable federal, provincial, and municipal requirements and
standards and, furthermore, to allow access to and use of those
facilities by any and all attendees of the library;
5.1.6 To provide and maintain adequate employee washroom facilities, in
good working order, and in strict compliance with any and all
applicable federal, provincial, and municipal requirements and
standards and, furthermore, to allow access to and use of those
facilities by all Elgin staff employed and working at the library
facility;
5.1.7 To maintain and, if necessary, repair the buildings located upon the
Lands and within which the demised premises are located,
including but not limited to roof structures, exterior walls and
facades, exterior staircases and stairways, exterior and interior
doors and doorways, interior walls and facades, and interior ceiling
surfaces;
5.1.8 To maintain and, if necessary, repair all heating, cooling,
ventilation, mechanical, electrical, and plumbing systems
associated with the building within which the demised premises are
located;
5.1.9 Install, maintain, and, if necessary, repair adequate electrical and
cabling systems within the demised premises so as to permit the
operation of library electronic equipment, including but not
necessarily limited to audio video equipment and computer
systems;
5.1.10 To establish, construct, and/or maintain adequate public parking
facilities for use by library staff and attendees;
5.1.11 To remove snow and ice from sidewalks, driveways, and parking
areas associated with the building within which the demised
premises are located, including adequate sanding and at all times
on a frequency and to an extent so as to ensure the reasonable
safety of library staff and attendees utilizing such facilities;
5.1.12 To reasonably maintain the grounds surrounding the building within
which the demised premises are located;
5.1.13 To provide custodial and janitorial services to maintain the demised
premises and the building within which it is located in a clean and
tidy manner, including completion of those services listed in
Schedule "C";
5.1.14 To promptly repair and keep in repair the demised premises and
the building within which the demised premises are Iocated;
5.1.15 To consult with Elgin as to the extent and timing of repair and
maintenance activities within the demised premises and the
building within which it is located so as to avoid interference with
library operations;
5.1.16 To permit Elgin to make, with the consent of the Municipality and
which consent shall not be unreasonably withheld, alterations,
additions, and improvements to the premises that will, in the
judgment of Elgin, better adapt them for library purposes; provided,
however, that the alterations, additions, and improvements shall not
impair the structural strength of the building; provided further that
any fixture associated with such improvements, whether trade
fixtures or otherwise, shall remain the property of Elgin, and upon
or any time before the termination of this lease, such fixtures can
and shall be removed from the demised premises by Elgin;
provided further that if any injury or damage is caused to the
demised premises by removal of the fixtures, Elgin shall forthwith
cause the injury or damage to be repaired at its expense and if
Elgin does not make the -repairs or cause them to be made
promptly, they may be made by the Municipality on account of
Elgin;
5.1.17 To insure and keep insured the building against foss or damage by
fire, lightning, tempest or other casualties as are customarily
insured against under insurance contracts normally entered into
from time to time during the term of this lease by owners of
buildings in the County of Elgin and of a character similar to the
building for an amount as in the opinion of the Municipality is
necessary to protect the Municipality against loss or damage;
5.1.18 At its own expense, to be responsible for the cost of all major
repairs required to maintain the structural soundness and integrity
of the building within which the demised premises are located,
including but not limited to exterior walls and roofing structures;
5.1.19 To pay for any loss or damage to the assets of Elgin located within
the demised premises and/or for any loss or damage to fixtures
within the demised premises where such loss or damage was
caused by the negligence of the Municipality or its agents, servants,
or employees.
6.0 Alterations, Partitions, and Improvements
6.1 If Elgin, during the term of this lease desires to affix or erect partitions,
counters, or fixtures, in .any part of the walls, floors, or ceilings of the
demised premises, it may do so at its own expense at any time and from
time to time provided that Elgin's right to make such alterations to the
demised premises shall be subject to the conditions contained herein.
6.2 Before undertaking any such alterations, Elgin shall submit to the
Municipality a plan showing the proposed alterations and shall obtain the
approval and consent of the Municipality to do so.
6.3 All such alterations shall conform to all building regulations then in force
affecting the demised premises.
6.4 Such alterations will not be of such kind or extent so as to in any manner
weaken the structure of the building after the alterations are completed or
reduce the value of the building.
6.5 Except as provided in this clause, Elgin will not erect or remove or change
the location or any style of any partition or fixture without the written
consent of the Municipality first having been obtained.
6.6 At the expiration of the term of this lease Elgin shall have the right to
remove its fixtures (but not the leasehold or structural improvements which
shall remain the property of the Municipality); provided Elgin makes good
all damage occasioned to the demised premises by the taking down or
removal thereof.
7.0 Default by Elgin
7.1 It is mutually agreed that if Elgin defaults on any payment of rent when
due or in performing any of the terms, covenants, or provisions of this
lease, the Municipality may forward notice in writing of such default to
Elgin. Failure of Elgin to cure such default to the satisfaction of the
Municipality within thirty (30) days after the date of receipt of such notice
shall, at the option of the Municipality, constitute a forfeiture of the lease
and shall give the Municipality the right, at its option, to treat this lease as
cancelled and terminated. The term and estate vested in Elgin, as well as
all other rights of Elgin under this lease, shall immediately cease and
expire as fully and with like effect as if the entire term provided for in this
lease has expired and the Municipality may enter the demised premises,
with or without process of law, take possession together with any and all
improvements which may have been erected thereon, Elgin waiving any
demand for possession thereof.
8.0 Default by Municipality
8.1 It is mutually agreed that if the Municipality defaults in performance of any -
of the terms, covenants, or provisions of this lease, Elgin shall forward
notice in writing of such default to the Municipality. Failure on the part of
the Municipality to cure such default to the satisfaction of Elgin within
fifteen (15) days after the date of receipt of such notice shall, at the option
of Elgin, allow Elgin the right, at its option, to cancel this lease and
surrender the demised premises no sooner than thirty (30) days
thereafter, the Municipality having no right or recourse as against Elgin as
arising from such cancellation or surrender.
9.0 Termination
9.1 Notwithstanding the foregoing, each party hereto shall have the right to
terminate this lease upon one (1) year's written notice to the other, at the
end of which time Elgin shall vacate the demised premises and return all
keys and access equipment to the Municipality and, in such
circumstances, neither party shall have any right or recourse as against
the other as arising from such termination; provided that, at all times, the
effective date of such termination shall be December 31't of any calendar
year.
10.0 Overholding by Elgin
10.1 In the event that the Municipality permits EIgin to remain in occupation of
the demised premises without objection and after expiration of the term of
this lease, Elgin shall be deemed to be a tenant from month to month at a
monthly rental equal to one -twelfth of the annual rent due at the end of
such expired term and otherwise upon and subject to all covenants and
agreements of this lease applicable to a monthly tenancy.
11.0 Force Majeure
11.1 It is understood and agreed that, notwithstanding the other provisions of
this lease, if the buildings within which the demised premises or the
demised premises themselves are damaged or destroyed by fire,
lightning, or a tempest or by other casualty against which the Municipality.
and/or Elgin is insured, so as to render the demised premises unfit for
library purposes, the rent hereby reserved or a proportional part thereof,
according to the nature of the damage to the demised premises, shall
abate until the demised premises are rebuilt. The Municipality agrees that
it will with reasonable diligence repair the demised premises and make the
same capable of access, unless this lease is terminated. If the demised
premises are damaged or destroyed by any cause whatsoever such that
in the opinion of the architects or engineers employed by the Municipality,
such premises cannot be rebuilt or made fit for library purposes within one
hundred twenty (120) days of the date of damage or destruction, the
Municipality instead of making the demised premises fit for Elgin may at its
option terminate this lease by giving to Elgin, within sixty (60) days after
such damage or destruction, notice of termination and thereupon rent and
any other payment for which Elgin is liable under this lease shall be
apportioned and paid to the date of such damage and Elgin shall
immediately deliver up possession of the demised premises to the
Municipality.
12.0 Miscellaneous
12.1 it is mutually agreed that Elgin may not assign or sublet this lease without
leave of the Municipality, provided leave shall not be unreasonably
withheld, and, where assignment is proposed, such assignment shall only
allow the demised premises to be used as a library.
12.2 Any notices to be given pursuant to this lease shall be sufficiently given if
personally served upon the party or an officer of the party for whom it is
intended, or mailed, pre -paid and registered, as follows:
To the Municipality:
The Corporation of the Township of Southwold
35663 Fingal Line
Fingal, Ontario NOL 1 KO
Attention: Administrator
To the Corporation of the County of Elgin
Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
Attention: Chief Administrative Officer.
12.2 Time shall be of the essence, save and except as otherwise provided in
this lease.
12.3 Amendment to this lease shall be permitted only in writing approved and
executed by duly authorized officers to each of the parties hereto.
12.4 This lease shall be governed by the laws of the Province of Ontario.
12.5 Any dispute arising between the parties relating to any provision of this
lease shall be referred to the arbitration of three (3) persons, one to be
appointed by each of the parties and the third *to be chosen by the two so
appointed. The decision of the three (3) arbitrators, or a majority of" them,
shall be final and binding upon the parties. All costs and expenses of
such arbitration shall be borne by the parties equally.
12.6 Words importing the singular number only shall include the plural and visa
versa, words importing the masculine gender shall include the feminine
gender and words importing person shall include firms and corporations.
12.8 This lease and everything contained in -it shall extend to, bind, and enure
to the benefit of the heirs, executors, administrators, successors and
assigns of each of the parties to it. All covenants contained in this lease
shall be deemed joint and several and all rights and powers reserved to
either party may be exercised by its respective authorized officers or
agents.
IN WITNESS WHEREOF the parties hereto have executed this agreement under signature
of their duly authorized officers on the date first mentioned above.
SIGNED, SEALED & DELIVERED ) THE CORPORATION OF THE
In the presence of ) TOWNSHIP OF SOUTHWOLD
Per:
Name: Grant Jones
Position: Mayor
Per:
Name: Ken Loveland
Position: Chief Administrative Officer
We have authority to bind the Corporation
THE CORPORATION OF THE
COUNTY OF ELGIN
Per:
Name: Mark McDonald
Position: Chief Administrative Officer
Per:
Name:
Position
Grant Jones
Warden
We have authority to bind the Corporation
SCHEDULE "A"
Description of the Lands
Part of Lot 16, Concession SNBTR, Township of Southwold, County of Elgin
SCHEDULE"B"
AODMOR 4,488:50--7
iOTAL'8(BLOINGAREA 11,58DSO.Fr
SCHEDULE -"G"
Schedule "C"
BRANCH LIBRARIES BUILDING CLEANING SCHEDULE
BASED ON OPEN HOURS
OF EACH LIBRARY
1. Vacuum and clean all halls, entrances, stairwells
landings and all public areas. Daily
2. Wash tile floors and dust all entrances, exits and
storage rooms, desks, computer equipment and
shelves. Daily
3. Clean all public and staff: washrooms, maintenance
areas, including sinks, toilet bowls and mirrors. Daily
4. Dust fire bells and lights, exit signs and window
ledges. Daily
5. Dust electrical panels, hot water tanks, pumps,
pipes, etc.
Weekly
6. Dust all light fixtures
Daily
7. Replace all .burned out light bulbs and tubes in
public areas.
As required
8. Steam clean all carpets and mats; strip / wax
tiled floors.
Annually
9. Dust all drapes and blinds.
Weekly
10. Spot clean door glass frames and doors
(hand marks).
Daily
11. Empty wastepaper baskets.
Daily
12. Put garbage bags out to curbside for pick-up
Garbage Day
13.Thoroughly clean all windows, screens, inside
and out and areas between windows.
Spring & FalI
14. Sweep sidewalks (minimum twice monthly)
As required
15. Keep all sidewalks clear of snow.
As required
16. Spread ice removing pellets on sidewalks,
parking lot and driveways.
As required
Note: All equipment shall be supplied by the Municipality including:
ice removing pellets, make up air filters, light bulbs and
fluorescent tubes, garbage bags, toilet paper, paper towels,
soap, disinfectant, deodorant and cleaning supplies