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June 22, 2017 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JUNE 22, 2017 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A9) June 8, 2017 Council BUSINESS ARISING FROM MINUTES Home for Christmas Event DELEGATIONS (131 — 62) 9:30 a.m. Gray Line Bridge Tender— Spriet Associates, Engineers & Architects (131) (C1a) 11:30 a.m. 2016 Audited Financial Statements — Scrimgeour & Company (132) (C8b) REPORTS (Cl- C10) 1. ROADS a) Gray Line Bridge Tender 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM a) *West Elgin Distribution Report for May 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT *Enclosed June 22, 2017 ............. Page 2 7. DRAINS 8. ADMINISTRATION a) *Scrimgeour & Company— Declaration of Independence. b) *Draft— Municipality of West Elgin — Consolidated Financial Report for the Year Ended December 31, 2016. c) *Authorize Agreement for Green Lane Landfill Contract Extension. d) *Revisions to the Procurement Policy e) iPad Discussion/Council Agenda 9. PLANNING a) *Proposed Consent Application File No. E 44117 for Neil and Shirley McColl, 20717 Downie Line b) *Proposed Consent Application File No. E 45117 for Neil and Shirley McColl, 20717 Downie Line c) `Proposed Consent Application File No. E 46117 for Donald and Nancy McColl, 20857 Downie Line d) *Ontario Municipal Board Review 10. ACCOUNTS CORRESPONDENCE (D1 — D14) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* St. Ilijah Serbian Orthodox Church — Request for Municipal Consent for a Special Occasion Permit for their event held on Sunday August 6, 2017; 2.* Municipality of Brockton — Request for Support — Opposition of proposed changes to the Conservation Authorities Act regarding board composition; 3.* Conservation Ontario — Media Release — Conservation Authorities Pleased with Proposed Changes to the Conservation Authorities Act; 4.* Association of the Municipalities of Ontario — Energy: Making it Local — Future Energy Systems; 5.* Letter from the Ministry of Tourism, Culture and Sport regarding the launching the Ontario Municipal Commuter Cycling Program (OMCC) — submission of Participation Declaration due on August 18, 2017; 6.* Municipal World — Reminder of June 2017 tech issue!; 7.* Ontario Soil and Crop Improvement Association — Media Release — Local Farmers, Conservation Authority take the lead in improving water quality; *Enclosed June 22, 2017 ............. Page 3 8.* Association of Municipalities of Ontario — Request for Input on the Proposed Asset Management Regulation, Chronic Mental Stress Injuries (Bill 127) and Fair Workplaces, Better Jobs Act, 2017 (Bill 148) —June 8, 2017; 9.* Lower Thames Valley Conservation Authority — Media Release - Ska-Nah- Doht Village receives Canada 150 Funding —June 9, 2017; 10.* Government of Canada — Federal Economic Development Agency for Southern Ontario (FedDev Ontario) News Release — MP Fraguskatos and MP Young Announce $2.26 Million for Southwestern Ontario Infrastructure Upgrades ---June 9, 2017; 11.* Lower Thames Valley Conservation Authority— Media Release —Tour of a Lifetime —The 2017 Canadian Coast to Coast Classic Vehicle Tour on display at Chatham-Kent's Children's Safety Village in the C.M. Wilson Conservation Area on Thursday July 27, 2017 from 5:00 p.m. to.8:00 p.m. 12.* Town of New Tecumseth — Request for Support regarding those obligated to report to show the carbon fee/tax on a separate line of the bill and that the Province of Ontario report the proceeds of the Carbon Tax annually; 13.* Rural Ontario Municipal Association — ROMA appoints Executive Director — June 19, 2017. RECOMMENDED TO ACCEPT & FILE: 14. AMO • Watch File — June 8, 2017; • Watch File — June 15, 2017. BY-LAWS By-law No. 2017-45 Amending Procurement Policy By-law No. 2017-47 Authorize Agreement— Construction of Gray Line Bridge By-law No. 2017-48 Authorize Agreement — City of Toronto — Green Lane Landfill Site Contract Extension By-law No. 2017-49 Amend 2017-35 Employee Remuneration MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS (G1 — G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 (2)(b)). *Enclosed i June 22, 2017 ............. Page 4 CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: July 20, 2017 Council July 25, 2017 Tri County Water Board August 10, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. i Enclosed MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JUNE 8,2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Cleric Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent REGRETS Jeff Slater, Parks&Arena Superintendent/Fire Chief ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for June 8, 2017 as printed and circulated; DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Leatham Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: May 25, 2017 Council May 25,2017 Rezoning—North Parts of Lots 4 and 5, Concession 14(Lakeview Aldborough Bluffs) DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Deputy Mayor Bodnar asked if we have heard from the Municipality of Dutton- Dunwich regarding the "Home for Christmas"event. Deputy Mayor Bodnar inquired if the Rodney Youth Centre had sent in their list of responsible adults. June 8, 2017 .....Page 2 of 9 Deputy Mayor Bodnar inquired about Bethal Park and to see if anyone has contacted the Deputy Clerk about attending the Canada Day Event. Deputy Mayor Bodnar wanted to know if they with be receiving an update on Bill 68 seeing as it has passed. Deputy Mayor Bodnar expressed her concerns about BN 68 and that West Elgin ought to begin looking at restructuring pending potential retirements including the C.A.O.-Clerk position. DELEGATIONS REPORTS 1.ROADS a) May Roads Report RES. NO.3 Moved by Wolf Seconded by Bodnar RESOLVED that the May Reports Report from the Public Works Superintendent dated June 8,2017 be received. DISPOSITION: Carried a) Disc Mower Purchase RES. NOA Moved by Leatham Seconded by Bodnar RESOLVED that the Report—Disc Mower purchase from the Public Works Superintendent dated June 8, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from Kent Farm Supply in the amount of$11,500.00 plus applicable taxes for a new Vermeer 6040 Disc Mower; AND FURTHERMORE that the Council of the Municipality of West Elgin agree to trade-in West Elgin's old mower in the amount of $2,800.00 plus applicable taxes. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT RES. NO.5 Moved by Seman Seconded by Leatham RESOLVED that the May Recreation Report from the Parks and Recreation Superintendent dated June 8,2017 be received. DISPOSITION: Carried RES. NO.6 Moved by Seman Seconded by Bodnar RESOLVED that the West Elgin Pool Flooring Report from the Parks and Recreation Superintendent dated June 8, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from Dri-Deck Flooring in the amount of$7,693.62 plus the applicable taxes for the pool flooring material and freight. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER A - 3 June 8,2017 .....Page 3 of 9 a) CWWF Application Process Update RES. NO.7 Moved by Bodnar Seconded by Leatham RESOLVED that the Report—CWWF Application Process Update from the Treasurer dated June 8,2017 be received; AND THAT the Council of the Municipality of West Elgin authorize spending up to$149,859.00 for projects related to the Rodney Sewage Plant refurbishment; AND THAT the Council of the Municipality of West Elgin agrees to move up to$149,859.00 from reserves for projects related to the Rodney Sewage Plant refurbishment; AND FURTHERMORE that the appropriate by-law to authorize the agreement be brought forth. DISPOSITION: Carried 6. BUILDING a) May Buildino Report RES. NO-8 Moved by Seman Seconded by Bodnar RESOLVED that the May Building Report from the Deputy Chief Building Official dated June 8, 2017 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) May By-law Enforcement Report RES. NO.9 Moved by Seman Seconded by Bodnar RESOLVED that the May By-law Enforcement Report from the C.A.O.-Clerk dated June 8, 2017 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a)May West Elgin Fire Report RES. NO.10 Moved by Seman Seconded by Leatham RESOLVED that the May West Elgin Fire Report from the West Elgin Fire Chief dated June 8, 2017 be received. DISPOSITION: Carried b)West Elgin Fire SCBA purchase RES. NO.11 Moved by Leatham Seconded by Seman RESOLVED that the Report—West Elgin Fire SCBA Purchase from the West Elgin Fire Chief dated June 8, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from M &L Supply in the amount of$21,600.00 plus applicable taxes for the purchase of six(6) used Scott Self June 8, 2017 .....Page 4 of 9 RES. NO.11 Cont'd Contained Breathing Apparatuses(SCBA)for West Elgin Fire Station#1. DISPOSITION: Carried c) Revisions to the Procurement Policv RES. NO.12 Moved by Leatham Seconded by Seman RESOLVED that the Report—Revisions to the Procurement Policy from the Treasurer dated June 8,2017 be received; AND THAT the Council of the Municipality of West Elgin tables the revisions as per the Report—Revisions to the Procurement Policy dated June 8, 2017 to be brought back at a future date. DISPOSITION: Carried d) Draft of New Municipal Alcohol Policy RES. NO.13 Moved by Seman Seconded by Leatham RESOLVED that the Report—Draft of New Municipal Alcohol Policy from the Deputy Clerk dated June 8, 2017 be received; AND THAT the Council of the Municipal of West Elgin accept the Municipal Alcohol Policy as amended; AND FURTHERMORE that the appropriate by-law to repeal and replace the Municipal Alcohol Policy be brought forth. ' DISPOSITION: Carried i 9. PLANNING 10.ACCOUNTS RES, NO.14 Moved by Seman Seconded by Bodnar RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#6 amounting to$627,079.60 in settlement . of General, Road,Water, and Arena Accounts (including cheques #23485-23529&EFT dep#329—372). DISPOSITION: Carried CORRESPONDENCE: 1. Letter to Council from the Rodney&District Horticultural Society to invite Council and the community to attend their tea party to celebrate Canada's 150th Birthday on Saturday June 24th from 2:00 p.m.to 4:00 p.m. The Deputy Clerk noted that this event would be occurring at the West Elgin Recreation Centre. 2. Letter to Council from the West Elgin Community Health Centre regarding the 14th Annual Teddy Bear Picnic and request for a free swim from 1:00 p.m.—2:00 p.m. at the West Elgin Pool on August 16, 2017. The Deputy Clerk informed Council that the request has been changed due to Pool Scheduling with Event Organizers. The Deputy Clerk outlined the reasons on behalf of the Teddy Bear Picnic Organizers and requested that Council consider the change to the request. A -s June 8, 2017 .....Page 5 of 9 RES. NO.15 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin grants the West Elgin Community Health Centre the cost of renting the West Elgin Community Pool for one hour in the amount of $85.00 applicable taxes from 12:30 p.m. to 1:30 p.m. on August 16, 2017 for the 14th Annual Teddy Bear Picnic event. DISPOSITION: Carried 3. Letter to Council from the West Elgin Community Health Centre inviting Council to join them on July 12th at 12:30 p.m.for their 1St Annual Pride Flag Raising Ceremony. 4. Conservation Ontario—Media Release- First Look at Proposed Changes to the Conservation Authorities Act—May 31, 2017. 5. Letter to Council from Karen Vecchio and Jeff Yurek regarding Canada 150 Celebration Event on September 10th, 2017 from 12:00 p.m.—6:00 p.m. at the Railway City Big Top (Circus Tent); 263 Wellington Street, St. Thomas. 6. Letter to Council from Andrea Fordham to request an amendment or exception to the Municipality's Open Burning By-law. Council directed the Deputy Clerk to write a letter to Ms. Fordham with their decision. 7. Ontario Energy Board Notice to Customers of Hydro One Networks. 8. Association of Municipal Clerks and Treasurers of Ontario—Legislative Express—June 5,2017. 9. Lower Thames Valley Conservation Authority—New Twitter Account dedicated to Flood Advisories. 10. Resource Productivity& Recovery Authority—News Release—May 31, 2017. 11. Request for support from the Municipality of East Ferris to support M.P. Cheryl Gallant letter removing the tax-exempt portion of remuneration paid to local officials. RES. NO.16 Moved by Bodnar Seconded by Leatham RESOLVED THAT the Council of the West Elgin supports the letter from Cheryl Gallant, Member of Parliament regarding the Trudeau Liberals removing the tax-exempt portion of remuneration paid to local officials from their 2017 Federal Deficit Budget; AND FURTHER that copies of this resolution be forwarded to Premier of Ontario, Kathleen Wynne, MP—Elgin-Middlesex-London Karen Vecchio, MP Renfrew-Nipissing-Pembroke Cheryl Gallant and the Municipality of East Ferris. DISPOSITION: Carried 12. County of Elgin—Economic Development Newsletter for May 2017. 13. Association of the Municipalities of Ontario—Changing Workplaces Final Report Released. A -6 June 8,2017 .....Page 6 of 9 Council recommend that members of staff or Council to attend Labour Relations Symposium on September 22, 2097. 14. Association of the Municipalities of Ontario—Province Announces Emergency Services Changes Including Dispatch and Fire-Medic Pilots. 15. Southwestern Integrated Fibre Technology Request for Pre-Qualification to close on June 30, 2017. 16. Notification from the Town of Amherstburg on their request to have Essex County review current Emergency Medical Services. RECOMMENDED TO ACCEPT&FILE: 17. AMO • Watch File—May 25, 2017; • Watch File—June 8, 2017. RES. NO.17 Moved by Seman Seconded by Wolf RESOLVED that the above correspondence items numbered 1, 3, 4, 5,6, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2017-43 Munici al Alcohol Polic RES, NO.18 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to repeal and replace By-law 2000-50 Municipal Alcohol Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.19 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to repeal and replace By-law 2000-50 Municipal Alcohol Policy, and this shall be now read a third time and finally passed, signed, sealed and numbered By-law 2017-43 Municipal Alcohol Policy. DISPOSITION: Carried 2. BY-Law No. 2017-44 Authorize Agreement—Government of Ontario- Ministry of Infrastructure—Clean Water and Wastewater Fund RES. NO.20 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a by-law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure and the Corporation of the Municipality of West Elgin for the Clean Water and Wastewater Fund(Ontario)Transfer Payment Agreement and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried A - 7 June 8, 2017 .....Page 7 of 9 RES. NO.21 Moved by Wolf Seconded by Leatham RESOLVED that a by-law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure and the Corporation of the Municipality of West Elgin for the Clean Water and Wastewater Fund (Ontario)Transfer Payment Agreement this shall be now read a third time and finally passed,signed, sealed and numbered By- law 2017-44 Authorize Agreement—Government of Ontario-- Ministry of Infrastructure—Clean Water and Wastewater Fund. DISPOSITION: Carried 3. By-Law No. 2017-45—Amend Procurement Policy See Agenda Item C.8.c)resolution. By-law No. 201 7-45—Amend Procurement Policy did not move forward. MINUTES RES. NO.22 Moved by Seman Seconded by Leatham RESOLVED that the minutes of the following committee meetings be received. March 28, 2017 West Elgin Recreation Committee i April 26, 2017 West Elgin Recreation Committee DISPOSITION: Carried I NOTICE Of MOTION Councillor Seman expressed concerns over the size of bridge being potentially over engineered. The C.A.O.-Clerk mentioned that he would arrange for the Engineer to come to the next Council Meeting on June 22, 2077. OTHER BUSINESS 1. Council Announcements Councillor Seman -Councillor Seman brought in a business directory/tourism book produced in Blenheim— mentioned that West Elgin could do something similar. -Councillor Seman commented that the West Elgin Chronicle has a lowered amount of coverage on West Elgin. -Mentioned that he attended the Phragmites in Dutton. Over 50 people were in attendance. -Community Policing Committee donated two helmets for the Tiny Tots Trike-a-thon and the event was successful. June 8, 2017 .....Page 8 of 9 Councillor Leatham -Reported that the amount of fire calls for Station#1 went down in May. -Councillor Leatham mentioned that the Residential Surveys have gone out from the Economic Development Committee. Deputy Mayor Bodnar -Attended the Age Friendly Forum. It was well attended -Reminded Council of the National Barrel Horse Association's use of the Rodney Sand Ring on June 10th and 11tH Mayor Wiehle -Shared the Thank you from the Youth Advisory Team for Council's assistance for their "Advice from the Ocean". -Announced that Heritage Homes will be entering Phase 2. -Mentioned that Elgin County expressed interest in putting a Hospice within Elgin County. CLOSED SESSION RES. NO.23 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239 (2)(b)); • Labour Relations or employee negotiations(M.A. s.239 (2)(d))• DISPOSITION: Carried RES. NO.24 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk to revise By-law 2017-35 Employee Remuneration. Direction was given to the C.A.O.-Clerk to regarding personal matters about an identifiable individual. CONFIRMING BY-LAW RES, NO.25 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on June 8,2017 and this shall be the first and second reading and provisional June 8, 2017 .....Page 9 of 9 RES. NO.25 Cont'd adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Bodnar Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on June 8, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-46 June 8 2017 Confirmin g By-law. y law. DISPOSITION: Carried ADJOURNMENT RES. NO.27 Moved by Bodnar Seconded by Seman RESOLVED that this Regular Meeting of Council shall adjourn at 2:12 p.m.to meet again on June 22, 2017. DISPOSITION: Carried These minutes were adopted on the 22nd of June, 2017. i Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk e sip w 2 � 998'�* The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: June 22, 2017 SUBJECT: Gray Line Bridge Tender RECOMMENDATION: THAT Council accepts the lowest quote of$420, 204.54 from Theo Vandenberk Construction Inc. for the installation of a new concrete box culvert on Gray Line at 16 Mile Creek AND FURTHER THAT this work be dependent upon successful acquisition of required lands at the above mentioned location. INTRODUCTION: Tenders were received for construction of a new concrete box culvert and associated work at 16 Mile Creek where it crosses Gray Line. After careful consideration, engineers have decided this would be the best solution for replacement of the aging single lane bridge currently in place. DISCUSSION: Four tenders were received and are listed below (before tax) — 1. VanDriel Excavating Inc. (Clinton) $479,607.32 2. Theo Vandenberk Construction Inc_ (Denfield) $420,204.54 3. Clarke Construction Inc. (Blenhiem) $499,600.00 4. Facca Inc. (Ruscom) $635,000.00 After review of all tender submissions by staff and engineers, Vandenberk Construction is being recommended based on price, project timing and quality workmanship based on past experience. Respectfully Submitted, Reviewed by, Lee Gosnell S�tftt w , C A, CGA Public Works Superintendent C.A.O. /Clerk ' S � 5 West Elgin .Distribution System �n t Operations Report May 2017 ih i ti R F Submitted. by: Ontario'Clean ]/Nater.Agency DateA. ne. 19; 2017 , k :" k , i r 91 I f Facility Description Facility Name: West Elgin Distribution System Regional Manager: Dale LeBritton (519) 768-9925, cell (519) 476-5898 Sr. Operations Manager(A): Sam Smith (226) 377-1540 Business Development Manager: Susan Budden (519) 318-3271 Facility Type: Municipal Classification: Class 1 Water Distribution Drinking Water System Category: Large Municipal Residential Title Holder: Municipality Service Information Area(s) Serviced: The West Elgin Distribution System receives water from the Tri-County Drinking Water System and services the communities of West Lorne, Rodney, Eagle, New Glasgow and Rural areas within the municipality. Operational Description: i In addition to the watermains, valves, auto flushers, sample stations and fire hydrants, the West Elgin Distribution System has a water storage facility. The system is controlled at the Tri- County Water Treatment Plant by the SCADA system. The Rodney Tower in conjunction with the West Lorne Standpipe (a part of the Tri-County Drinking Water System) provides water pressure to the distribution system. The highlift pumps at the Tri-County Water Treatment Plant start when the West Lorne Standpipe reaches the start set point and will continue to fill till the stop set point. Based on the elevations in the system, the Rodney Tower will only begin filling once the West Lorne Standpipe is full. There are four chambers located at Pioneer Line, Marsh Line, Silver Clay and Talbot Line West of Graham that control the flow to Rodney. These chambers contain automated valves so that when the Rodney Tower reaches the start set point the valves open up to allow water to be fed from the West Lorne distribution system. The high lift pumps stop set point of the West Lorne Standpipe will be overridden if the Rodney Tower has not reached its stop set point, and therefore will continue to run to fill up the Rodney Tower. Key information on the Rodney Tower: • Single fill/draw 300mm diameter pipe • Constructed in 1994 by Landmark • Volume of 1,200m3 • Base elevation: 210.8m;Storage elevations: 238.9m to 250.6m;therefore resulting water pressure 276-386kPa (40-56psi) • Located at 192 Victoria Street in Rodney 2 Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported for the first quarter. SECOND QUARTER: There were no compliance or exceedance issues to report in April or May. SECTION 2: INSPECTIONS IFIRST QUARTER: There were no M01_or MOECC inspections for the first quarter. SECOND QUARTER: There were no MOL or MOECC inspections in April or May. SECTION 3: QEMS UPDATE FIRST QUARTER: The internal audit has been scheduled to be completed by March 24, 2017. The report was completed,there was one non-conformance and five opportunities for improvement (OFIs) identified in the report. The non-conformance has been addressed, it was for an incorrect frequency of work order for the chlorine analyzer hand held unit. The OFIs will be addressed through the management review process, which is scheduled for completion in July. Annual reports (Section 11 and Schedule 22) were completed and provided to the owner as required by 0. Reg. 170/03. SECOND QUARTER: After completion of the Management Review (scheduled for June 20th) the Operational Plan will be updated in preparation for the external audits. A systems audit(offsite) is scheduled on July 12th and the follow up onsite audit is scheduled for July 27th 3 SECTION 4: PERFORMANCE ASSESSMENT REPORT All sampling and testing have met 0. Reg. 170/03 requirements. The limit for Total Coliform and E. coli is zero, heterotrophic plate count (HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week, see results below. Total #Samples Conform E. coli Range #Samples HPC Range (cfu/100mL) (cfu/100mL) (cfu/100mL) January _20 0-0 0-0 10 _._----<10-10 February 16 0 - 0 0-0 8 <10-50 March 16 0-0 0-0 8 <10-<10 April 16 0- 0 0 - 0 8 <10-<10 May 20 0-0 0-0 10 <10-<10 Trihalomethanes are sampled on a quarterly basis. The table below shows the running average so far in 2017. The annual average in 2016 was 61.5µg/L, therefore the current running average has increased 3.7%when compared to the annual average in 2016. The fourth quarter results were elevated due to use of the advanced oxidation process at the WTP to combat taste and odour issues related to raw water quality. —_------------- .__._....._-_. Limit ----._.._-YTHM Result .__...__-. ��-- -- (µg/L) _ _ (µg/L)_�—�_ July 2016 - 40 October 2016 - 102 January 2017 70 April 2017 - 43 Running Average 100 63.8 Haloacetic Acids (HAAs) are now required to be sampled on a quarterly basis in accordance with O. Reg. 170/03. The table below shows the running average so far in 2017. The limit for HAAs is 80µg/L, however this isn't enforced until 2018. .....-_........_ ._._. _...._ _.._ _.__ - ..._..._. . _ ...... Limit HAA Result ([Lg/L) (_[tg/.L)._.. January 2017 - 34 April 2017 - 20.7 July 2017 - - October 2017 - - Running Average 80 27.4 4 i The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore, the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. 1.80 - -- - 1.60 1.40 — 1.20 —- - 1.00 0.80 max 0.60 - — min 0.40 — ---- avg 0.20 0.00 —� A oti� o�� oti� otiA oy`oti�ti o�`oti�ti o�`oti�ti o�,oti�ti oh`oti�ti SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 03: Monthly meter reads recorded. 09-12:Thawed frozen hydrants. FEBRUARY: 03: Monthly meter reads recorded. 5 MARCH: 01: Monthly meter reads recorded. 03: Lock replaced on Rodney Tower Main entrance. SECOND QUARTER: APRIL: 24: Began spring hydrant flushing and inspections. MAY: Painting hydrants throughout the month. 05: Completed spring hydrant flushing and inspections. 30: Chlorine & pH analyzer calibration/maintenance performed at Rodney Tower. SECTION 7: ALARM SUMMARY FIRST QUARTER: JAN VARY: No alarms this month. FEBRUARY: r 05: Service leak at Pioneer& Furnival Rd. Operator replaced section of 2" service line. MARCH: 01: 167 Furnival Rd, complaint of low pressure. Inspected; low pressure was an in house issue. 11: Paged out for a leak on Thomson Line. Attempted to locate leak. Called ON1Call and learned that locates were ordered and that Chad Yokam was the onsite contact. Contacted Chad and he stated the break was on the homeowner's side of the curb stop and he had already shut it off. SECOND QUARTER: APRIL: No alarms this month. MAY: No alarms this month. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: No complaints or concerns this month. 6 i MARCH: 01: 25311 Marsh Line, Customer complaint regarding suspected high chlorine. Operator flushed hydrant and residual taken. 08: 25964 Warwick Line, Customer complaint of cloudy water. Inspected, air bubbles in water. 22: 125 Furnival Rd, Water Leak. Homeowners plumbing, advised to call a plumber. SECOND QUARTER: APRIL: No complaints or concerns this month. MAY: 18: Home owner at 23973 Downie Line called to inquire if blow off had been flushed, there was no complaint of the water quality. Operator attended site and flushed blow off. 7 cg. a� SCRIMCEO Vo .Tune 22, 2017 Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodndy, Ontario NOL 2C0 Dear Sirs: I have been engaged to audit the financial statements of the Municipality of West Elgin for the year ending December 31,2016. Canadian generally accepted auditing standards requires that I communicate at least annually with you regarding all relationships between the Corporation and myself that, in my professional judgment, may reasonably be thought to bear on my independence. In determining which relationships to report, the standards require nee to consider relevant rules and related interpretations prescribed by the appropriate provincial institute/order and applicable legislation, covering such matters as: • Holding a financial interest, either directly or indirectly, in a client; • Holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence over the financial or accounting policies of a client; • Personal or business relationships of immediate family, close relatives,partners or retired partners, either directly or indirectly,with a client; • Economic dependence on a client; and • Provision of services in addition to the audit engagement I am not aware of any relationship between Corporation and myself that, in my professional judgment, may reasonably be thought to bear on my independence, that have occurred from January 1 to December 31, 2016. Canadian generally accepted auditing standards require that I confirm my independence to management or persons having oversight responsibility for the financial reporting process. However, since the Rules of Professional Conduct of the CPA Ontario deal with the concept of independence in terms of objectivity, my confirmation is to be made in that context. Accordingly, I hereby confirm that I am objective with respect to the Corporation within the meaning of the Rules of Professional Conduct of the CPA Accountants of Ontario as of June 22, 2017. 5c[ite 9 [1,-4{)� I�II'I7S77U17tI SCCLC9C I,nIICI1511,[)nr[rin tiGi1 5,19 ° Vh[u7r 519 G'2-foSl l Fax:319-672 -57 This re p ort is intended solely y for the use of the Council and should not be used for any other purposes. Sincerely, Scrimgeour&Company Chartered Accountant DRaf T MUNICIPALITY OF WEST ELGIN CONSOLIDATED FINANCIAL REPORT j FOR THE YEAR ENDED DECEMBER 31, 2016 MUNICIPALITY OF WEST ELGIN CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2016 -1- Independent Auditor's Report -2- Consolidated Statement of Financial Position -3- Consolidated Statement of Operations and Accumulated Surplus -4- Consolidated Statement of Cash Flows -5- Consolidated Statement of Changes in Net Financial Assets -6- to-12- Notes to Consolidated Financial Statements -13- Schedule 1 - Consolidated Schedule of Tangible Capital Assets -14- Schedule 2 - Consolidated Schedule of Segmented Information -1- INDEPENDENT AUDITOR'S REPORT To the Members of Council, Inhabitants and Ratepayers of the Municipality of West Elgin I have audited the accompanying consolidated financial statements of Municipality of West Elgin, which comprise the Consolidated Statement of Financial Position as at December 31, 2016 and the Consolidated Statements of Operations and Accumulated Surplus, Cash Flows, and Change in Net Financial Assets for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these consolidated financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion, the consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Municipality of West Elgin as at December 31, 2016 and its consolidated financial performance and its consolidated changes in cash flows and net financial assets for the year then ended in accordance with Canadian public sector accounting standards. June 22, 2017 London, Canada LICENSED PUBLIC ACCOUNTANT DRAFT -2- MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 2016 2016 2015 FINANCIAL ASSETS Cash and short-term investments $ 8,783,718 $ 7,825,642 Taxes receivable 1,118,863 1,217,949 Accounts receivable 847,214 805,249 10,749,795 9,848,840 LIABILITIES Accounts payable and accrued liabilities 676,378 700,821 Deferred revenue (note 6) 565,895 437,457 Net long-term liabilities (note 7a) 173,323 230,035 1,415,596 1,368,313 NET FINANCIAL ASSETS 9,334,199 8,480,527 NON-FINANCIAL ASSETS Tangible capital assets (note le) (Schedule 1) 43,639,608 44,250,973 Capital work in progress 177,624 198,130 Inventories 23,823 38,062 43,841,055 44,487,165 ACCUMULATED SURPLUS (page 3) $53,175,254 $52,967,692 The accompanying notes are an integral part of these financial statements. -3- MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31,2016 Budget Actual Actual 2016 2016 2015 REVENUE Property taxation $ 3,415,983 $ 3,394,543 $ 3,357,934 User charges 3,611,297 3,724,029 3,548,277 Government grants 2,415,745 2,404,359 2,371,458 Investment income 92,777 94,533 134,217 Penalty and interest on taxes 135,000 135,426 139,272 Other revenue 1,500 1,501 11,343 9,672,302 9,754,391 9,562,501 EXPENDITURES General government 921,306 851,457 914,200 Protection to persons and property 1,519,537 1,581,290 1,492,307 Transportation services 2,989,753 2,281,711 2,266,007 Environmental services 2,618,208 3,435,964 3,397,555 Health services 2,000 1,200 1,388 Recreation and cultural development 1,896,561 1,306,326 1,216,172 Planning and development 205,630 225,918 165,160 10,152,995 9,683,866 9,452,789 Excess of operating revenue over expenditures (expenditures over revenue) (480,693) 70,525 109,712 OTHER REVENUE (EXPENDITURES) Government transfers related to capital 61,000 61,932 61,932 Donations and other revenue related to capital 36,568 38,089 94,393 Net gain (loss) on disposal of tangible capital assets (10,000) 37,016 6,628 87,568 137,037 162,953 Excess of revenue over expenditures for the year (393,125) 207,562 272,665 ACCUMULATED SURPLUS, BEGINNING OF YEAR 52,967,692 52,967,692 52,695,027 ACCUMULATED SURPLUS, END OF YEAR(note 8) $52,574,567 $53,175,254 $52,967,692 The accompanying notes are an integral part of these financial statements. -4- MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31,2016 2016 2015 NET INFLOW(OUTFLOW) OF CASH RELATED TO THE FOLLOWING ACTIVITIES: OPERATING Excess of revenue over expenditures (page 3) $ 207,562 $ 272,665 Non-cash changes to operations Amortization 1,697,945 1,726,800 Net change in non-cash operating balances A 161,116 603,276 Net change in cash from operating activities 2,066,623 2,602,741 CAPITAL Acquisition of tangible capital assets (1,250,947) (1,292,575) Net loss on disposal of capital assets 164,367 96,177 Decrease (increase) in work in progress 20,506 (177,472) Net change in inventories 14,239 9,036 Net change in cash from capital activities (1,051,835) (1,382,906) FINANCING Net change in long-term debt (56,712) (50,678 Net change in cash and cash equivalents during the year 958,076 1,1 69,157 CASH AND CASH EQUIVALENTS,BEGINNING OF YEAR 7,825,642 6,656,485 CASH AND CASH EQUIVALENTS,END OF YEAR $ 8,783,718 $ 7,825,642 COMPRISED OF: Cash $ 8,783,718 $ 7,825,642 $ 8,783,718 $ 7,825,642 (A) Non-cash operating balances includes taxes and accounts receivable, accounts payable and accrued liabilities and deferred revenue. The accompanying notes are an integral part of these financial statements. -5- MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31,2016 2016 2015 Excess of revenue over expenditures (page 3) $ 207,562 $ 272,665 Amortization of tangible capital assets 1,697,945 1,726,800 Acquisition of tangible capital assets (1,250,947) (1,292,575) (Gain) loss on sale of tangible capital assets 164,367 96,177 Decrease (increase) in work in progress 20,506 (177,472) Acquisition of(disposal of) inventories 14,239 (9,036) Increase (decrease) in net financial assets 853,672 616,559 NET FINANCIAL ASSETS, BEGINNING OF YEAR 8,480,527 7,863,968 NET FINANCIAL ASSETS, END OF YEAR $ 9,334,199 $ 8,480,527 The accompanying notes are an integral part of these financial statements. Il I -6- MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2016 The Municipality of West Elgin (the Municipality) is a municipality in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1. Significant accounting policies The consolidated financial statements of the Municipality are prepared by management in accordance with Canadian public sector accounting standards. The focus of these financial statements is on the consolidated financial position of the Municipality and changes thereto. The Consolidated Statement of Financial Position reports financial assets and liabilities. Financial assets are available to provide resources to discharge existing liabilities or finance future operations. Net financial assets represent the financial position of the Municipality and is the difference between financial assets and liabilities. This information presents the Municipality's overall future revenue requirements and its ability to finance activities and meet its obligations. The following outlines the significant accounting policies: a. Reporting entity These consolidated financial statements reflect the assets, liabilities, revenue, expenditures and accumulated surpluses and changes in investment in non financial assets of the Municipality. The reporting entity includes the activities of all committees of Council and the following boards, municipal enterprises and utilities which are under the control of Council: Four Counties Community Transportation Services Port Glasgow Yacht Club West Elgin Arena West Elgin Primary Water Supply System There are no non-consolidated entities. b. Accounting for County and School Board transactions The taxation, other revenue, expenditures, assets and liabilities with respect to the operations of the School Boards, and the County of Elgin are not reflected in the operations in these consolidated financial statements. c. Trust funds Trust funds and their related operations administered by the Municipality are not consolidated, but are reported separately on the Trust Funds Statements of Financial Position and Statement of Operations. -7- MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2016 1. Significant accounting policies continued d. Accrual accounting The accrual basis of accounting recognizes revenue as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. e. Non-financial assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenue over expense, provides the Change in Net Financial Assets for the year. Tangible capital assets are recorded at cost which includes all amounts that are directly ,l attributable to acquisition, construction, development or betterment of the asset. The costs, less j residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Land improvements 25-50 years Buildings and structures 30-70 years Leasehold improvements term of lease Vehicles 3-20 years Information technology 3-10 years Equipment 5-40 years Roads 20-50 years Bridges and other structures 40-50 years The Municipality has a capitalization threshold of $10,000, so that individual assets of lesser value are expensed unless they are pooled because collectively they have a significant value. Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expense as incurred. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt. The fair value is also recorded as contributed revenue. -S- MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2016 1. Significant accounting policies continued f. Inventories Inventories held for consumption are recorded at the lower of cost or replacement cost. g. Revenue recognition Government grants and transfers are recognized in the consolidated financial statements as revenue in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. h. Deferred revenue Grants, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work, or for the purchase of tangible capital assets. In addition, certain user charges and fees are collected for which the related services have yet to be performed. Revenue is recognized in the period when the related expenditures are incurred, services performed, or the tangible capital assets are acquired. i. Financial Instruments Financial instruments of the Municipality consist mainly of cash, investments, accounts and taxes receivable. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. j. Use of estimates The preparation of financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenue an expenditures during the period. Actual results could differ from these estimates. k. Budgets The Municipality's Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2016 is reflected on the Consolidated Statement of Operations. For capital spending, budgets are set for individual projects and funding for these activities is determined annually and made by transfers from the accumulated surplus and by the application of applicable grants or other funds available to apply to capital projects. -9- MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2016 2. Tax revenue Property tax billings are prepared by the Municipality based on an assessment roll prepared by the Municipal Property Assessment Corporation. All assessed property values in the Municipality were reviewed and new values established based on a common valuation date which was used by the the Municipality in computing the 2016 property tax bills. Property tax revenue and tax receivables are subject to appeals which may not have been heard yet. Any supplementary billing adjustments made necessary by the determination of such appeals will be recognized in the fiscal year they are determined and the effect shared with the County of Elgin and the appropriate School Boards. 3. Trust funds Trust funds administered by the Municipality amounting to $1,095 (2015 - $1,088) have not been included in the Consolidated Statement of Financial Position nor have their operations been k included in the Consolidated Statement of Operations. 4. Operations of School Boards and the County of Elgin j Further to note 2, the taxation revenue of the School Boards and County of Elgin are comprised of the following: School Boards County Taxation and user charges $ 1,260,054 $ 3,106,399 Requisitions S 1,260,054 $ 3,106,399 5. Pension agreements The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. The amount contributed to OMERS for 2016 was $109,946 (2015 - $111,457) for current service and is included as an expenditure on the Consolidated Statement of Operations. The Municipality had no obligation, as at December 31, 2016, under the past service provisions. The OMERS funding ratio for 2016 is 93.4% (2015 - 91.5%), with the goal of being fully funded by 2025. -10- MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2016 6. Deferred revenue A requirement of the Canadian public sector accounting standards is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Municipality are summarized as follows: 2416 2015 Federal gas tax S 486,610 $ 341,496 Federal gas tax -transit 79,285 95,961 $ 565,895 $ 437,457 7. Net long-term liabilities 2016 2015 a. The balance of long-term liabilities reported on the Consolidated Statement of Financial Position is made up of the following: Total long-term liabilities incurred by the municipality including those incurred on behalf of school boards, other municipalities and municipal enterprises and outstanding at the end the year amount to $ 302,565 $ 331,927 Of the long-term liabilities shown above, the responsibility for payment of principal and interest charges for tile drain loans has been assumed by individuals. At the end of the year, the outstanding principal amount of this liability is (129,242) (101,892) Net long-term liabilities at the end of the year $ 173,323 $ 230,035 b. Of the long-term liabilities reported in a. of this note, $173,323 in principal payments are payable from 2017 to 2021 and are recoverable from user rates. -11- MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2016 7. Net long-term liabilities continued c. Approval of the Ontario Municipal Board has been obtained for those pending issues of long- term liabilities and commitments to be financed by revenue beyond the term of Council and approved on or before December 31, 1992. Those approved after January 1, 1993 have been approved by by-law. The principal and interest payments required to service these pending issue and commitments are within the debt repayment limit prescribed by the Ministry of Municipal Affairs. d. The Municipality is contingently liable for long-term liabilities with respect to the drainage loans, and for those for which the principal and interest had been assumed by other municipalities, school boards and unconsolidated local boards, municipal enterprises, and utilities. The total amount outstanding as at December 31, 2016 is $129,242 (2015 - $101,892) and is not recorded on the Consolidated Statement of Financial Position. e. The Municipality paid interest on long-term liabilities of$10,053 (2015 -$12,701). S. Accumulated surplus The accumulated surplus on the Consolidated Statement of Financial Position, at the end of the year, are comprised of the following: 2016 2015 Operating surplus -for general reduction of taxation $ - $ - -for reduction of user fees 150,159 141,488 Invested in tangible capital assets 43,643,909 44,219,068 Reserves set aside for specific purpose 6,727,293 6,051,497 Reserve funds set aside for specific purpose 2,653,893 2,555,639 Accumulated surplus $53,175,254 $52,967,692 9. Commitment The Municipality has contracted with OCWA to operate and maintain their water and wastewater systems. -12- MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2016 10. Public sector salary disclosure There were no employees paid a salary, as defined in the Public Sector Disclosure Act, 1996 of $1 00,000 or more. 11. Post-closure landfill costs During 2007,the Municipality engaged a consultant to estimate the post-closure costs for the West Elgin Landfill site. It is estimated that it will cost $296,180 in 2007 dollars which will approximate $568,200 in the year 2022 which is the estimated year of closure. As of December 31, 2016, the Municipality has set aside $755,763 (2015 - $755,763) in the waste management reserve to fund these costs. 12. Contaminated sites The Canadian public sector accounting standard 3510 requires municipalities to evaluate sites owned by the Municipality for potential contamination. This standard requires the Municipality to disclose the liability, if any, related to remediation of such sites. The Municipality is of the opinion there are no such contaminated sites and therefore, no liability is required. 13. Segmented information Segmented information is presented on Schedule 2. The Municipality is a diversified municipality and provides a wide range of services to its citizens including police through contracted services, fire, transportation, environmental services, including water, wastewater and waste disposal and community services, including recreation and planning. The general government segment includes such functions as finance and information services, council and administrative offices. I 00 -- T N 0� 00 n O = O O 00 N T N O p h pt N l� a� 00 00 b N F. oo '°n rMn d rnri ON b b M in N Q 69 a o a o C Y M M n .K M � GMa cr, •� �/} M tf N N a � � a M 6� N ON w pp '••' a b b M O Vi 6e C _ O O O O 0000 N 01 ai 1' p M *•� .••� N O •7 4n0 r 0 00 0 b N C M 1� to C 69 GM ° E r1l K- n M oe N VN1 M 'ill 0ON 0 W N +••� b Q b O 0. w in tl' pM� ll/ O V n L en M 'O M rte. 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West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: June 22, 2017 SUBJECT: Extension of Waste Disposal Agreement with the City of Toronto RECOMMENDATION: THAT the Report— Extension of Waste Disposal Agreement with the City of Toronto dated June 22, 2017 from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin Authorize the Signing of the Waste Disposal Extension Agreement provided the terms of the agreement to do not change when the extension agreement goes forth for the City of ! Toronto's consideration; AND FURTHERMORE THAT the appropriate by-law to extend the waste disposal agreement be brought forth. INTRODUCTION: On June 15, 2009, the Municipality of West Elgin and several other Lower Tier municipalities in the County of Elgin entered into an Agreement for access and use of what is known as the "Green Lane Landfill Site"for Waste Disposal. Mr. Angove, Director of Processing and Resource Management with the City of Toronto has reached out to member municipalities apart of the original agreement for contract renewal. BACKGROUND: The Municipality of West Elgin had signed an agreement in 2009 that would permit the Municipality of West Elgin access to the Green Lane Landfill Site. The purpose of this report is to gain Council consent to renew the contract with the City of Toronto. In terms of the agreement itself, the current contract allows the Municipality of West Elgin despite not currently using the Green Lane Landfill Site access to the Landfill Site until 2029 or until the Landfill Site has reached its capacity, whichever comes first. In terms of payment, West Elgin would only pay based on volume as it is deposited at the Green Lane Landfill Site. Mr. Angove has asked that Councils authorize the agreement so that agreement can be completed if unchanged shortly after the City of Toronto's consideration somewhere around October 2017. If the terms of agreement change in that new financial considerations ought to be taken into account, a new report on the terms of the agreement will be brought forth to Council before the agreement is ratified. The Municipality of West Elgin currently uses the West Elgin Landfill Site for disposal of waste for West Elgin residents. The Green Lane Landfill Site currently serves as an alternative waste disposal site and contingency measure to West Elgin Waste Management operations. It is my recommendation that provided nothing changes in the Terms of the Waste Disposal Extension Agreement that the Council of the Municipality of West Elgin authorize the signing of the agreement. Respectfully Submitted, Reviewed and Approved by, Spencer Pray, MBA, Dipi. M.A. R. Scott Gawley, CPA, CGA Deputy Clerk C.A.O.-Clerk C . $d} q u a U W N n y � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura, Treasurer Scott Gawley, C.A.O.-Clerk DATE: June 22, 2017 SUBJECT: Revisions to the Procurement Policy RECOMMENDATION: THAT the Report— Purchasing Policy and Procedures from the Treasurer be received; AND THAT Council approves the revisions to Procurement Sections outlined in the report; AND FURTHERMORE that the appropriate by-law be brought forth. INTRODUCTION: During June 8th Council meeting, revision to the procurement policy has been presented to the Council. It is our responsibility to ensure that the Purchasing policy meets the current and future needs of the Municipality of West Elgin by employing effective and innovating methods of procurement. Our goal is to adhere purchasing best practices where the implementation and execution of this policy will foster an efficient ethical and transparent environment, mitigate risk and help meet operational financial and accountability obligations. The following topics have been discussed with the changes outlined below: 1. Section 3.01 (cc) "Superintendent" shall mean a head of a department operating within the Municipality of West Elgin, being the Superintendent of: Drainage, Recreation and Roads and and shall include Fire Chiefs for the purposes of this policy; 2. 3.02 Limitations — Current Policy To ensure effective internal control and to promote efficient procurement of goods and services and lease and rental agreements, the following limits shall be adhered to: LIMITS APPROVAL PROCESS Up to $2,000 Superintendent/Administrator Obtain competitive pricing $2,001 to $5,000 Treasurer 3 Written Quotes $5,001 to $20,000 Council approval 3 Written Quotes Over$20,000 Council approval Tender or Request for Proposal 3. 3.02 Limitations — Proposed Change (a) Unless otherwise approved by Council, all purchases of goods and services must be approved in the annual budgets. To ensure effective internal control and to promote efficient procurement of goods and services and lease and rental agreements, the following limits shall be adhered to: LIMITS APPROVAL LEVELS PROCESS Up to $10,000 Superintendent/Treasurer Within approved budget & competitive pricing. 3 Written Quotes — Sec. 3.04 $10,001 to $20,000 C.A.O. Within the approved Budget; 3 Written Quotes -- Sec. 3.04 No bid process required for Consulting or professional Services only. Over $20,001 Council approval Tenders that meet qualifying Criteria in Sec. 3.03 or Request for Proposal Sec. 3.05 4. The abbreviation "Administrator", "Clerk", "C.A.O. — Clerk"to be replaced with C.A.O. Council Concerns: • Limits - dollar values are too high for the approval levels. • No control of what is being purchased. Proposed Change: • Purchase of up to $20,000 shall be approved by Treasurer/Superintendent & CAD (per above approval levels) and is within approved budget. At least 3 (three) written quotes, where practical, shall be obtained from vendors. • If budget not yet approved, seek Council's approval • Provide monthly report to Council on the actual spending as well as forecasted spending within the next 3 months. • If tenders or quotes are 10% greater than budgeted amount, Council must authorize the purchase. Therefore, a written report must be prepared for presentation to the Council. The report must clearly state that this was the case and give justification for the purchase. Respectfully Submitted, Reviewed by: Magda Badura Scott Gawley, CPA."C.G.A. Treasurer C.A.O.-Clerk i c. q. a� TAQ V •tl PUNy ( U n The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 22, 2017 SUBJECT: PROPOSED CONSENT APPLICATION FILE NO. E 44117 FOR NEIL AND SHIRLEY MCCOLL, 20717 DOWNIE LINE RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application file no. E 44117 for Part of Lot D, Concession 7 (being Parts 1, 2 and 3 on RP 11 R-6999), 20717 Downie Line, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That the mobile home on the severed parcel be removed to the satisfaction of the Chief Building Official and all water and septic servicing connections be disconnected and removed; c) That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement; d) That Municipal drain re-apportionments (if required) have occurred; e) That requirements of the Municipal Road Department regarding access and/or drainage have been met; f) Water and/or sewer connection fees, if applicable have been paid; g) That taxes have been paid in full; h) That two copies of the registered surveyed have been provided to the Municipality; and, i) That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Neil and Shirley McColl. The owners with the purchasing owner of the farm are requesting the severance of a surplus farm dwelling from a parcel of land, legally described as Part of Lot D, Concession 7 (being Parts 1, 2 and 3 on RP 11 R-6999), on the south side of Downie Line, in the geographic Township of Aldborough, and known municipally as 20717 Downie Line (as shown on the attached Key Map). The dwelling is surplus to the needs of the purchasing farmer, whose home farm is located at 20661 Hoskins Line, Municipality of West Elgin. This severance application is also associated with a concurrent severance application of surplus farm dwelling from the same land holding (severance application file no. E 45117). The proposed severed parcel is zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The proposed severed parcel will have an area of 0.71 ha (1.75 ac), a depth of 144.78 m (475.0 ft.) and a frontage of 47.8 m (156.82 ft.) along Downie Line. The proposed severed parcel will contain a single detached dwelling, detached garage, and three accessory buildings with private water and private septic system. The proposed retained parcel will have an area of 18.9 ha (46.7 ac), a depth of 669.11 m (2,195.24 ft.) and a frontage of 258.67 m (848.66 ft.) along Downie Line. The proposed retained parcel will be vacant with no services. A mobile home partially within the severed parcel and partially within another severed parcel will be removed as a condition of severance. There is a hydro line easement that runs through both the severed and retained parcels. Agricultural, aggregate extraction and petroleum resource uses surround the subject lands. The location of the subject lands are on the attached Key Map. r DISCUSSION: Provincial Policy Statement PPS Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot creation in prime agricultural areas are permitted for: a) agricultural uses; b) agriculture-related uses; c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the minimum distance separation formulae. Mineral and petroleum resources shall be protected for long-term use. Mineral aggregate operations shall be protected from development and activities that would preclude or hinder their expansion or continued use or which would be incompatible for reasons of public health, public safety or environmental impact. Comment: The residence is surplus to the purchasing farmers' needs. The new lot is limited in size to accommodate the use and services. A condition to rezone the retained farmland to prohibit construction of new residences is recommended to address the PPS requirement to prohibit new dwellings on the vacant farmland. The proposed severed parcel meets the recommended Minimum Distance Separation setback. The oil well and associated oil tank, located on the adjacent farm to the east is in excess of 300 m (984.25 ft.) from the dwelling. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral I aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with a portion of the retained parcel designated as Provincially Significant Wetlands on Schedule `A' Land Use; a portion of the retained parcel subject to Woodlands on Appendix#1 Natural Heritage Features and Areas; and a majority of the lands subject to 'Petroleum Resource Area' on Schedule 'C' Aggregate and Petroleum Resource Areas of the County of Elgin Official Plan. Section E1.2.3.1 General Criteria contains the conditions of approval for severed and/or retained lots. The proposed severed parcel and retained parcel are generally in conformity with these criteria, provided the sewage disposal can be adequately addressed and that the lands are appropriately zoned. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area contains the policies that permit the type of severances permitted in the Agricultural Area designation. The severance to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation is permitted provided that the development of a new residential use is prohibited on the retained parcel, created by the consent to sever. The house is habitable, the owner has indicated the severance is the result of farm consolidation and as a condition of severance a zoning by-law amendment is required to prohibit the development of a new residential use. Section D1.2.6 states development and site alteration is not permitted in a Provincially Significant Wetlands. Further, it states development and site alteration is not permitted in as significant woodland or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. Section C4.3.2 Development Adjacent to Lands in Aggregate Resources Area Overlay states when new development requiring a Planning Act approval is proposed within 300 m (984.25 ft.) of a pit or 500 metres of a quarry, the approval authority shall be satisfied that the proposed use is compatible with the current and future operation of the pit or quarry. In order to determine if a new use is compatible, the development proponent will be required to demonstrate that the proposed use shall provide for the necessary mitigation impacts arising from the existing pit or quarry, including future phases that are under license but are yet to be extracted, to meet applicable Provincial standards, regulations and guidelines. Section C4.3.5.2 Petroleum Resource Areas requires new development to have a separation distance of 75 metres (246.06 ft.)from existing petroleum wells and associated works, with this setback being equivalent to the required setback under the Oil, Gas and Salt Resources Act. Where development is proposed adjacent to or above known pools or deposits, shown on Schedule `C' as petroleum resource areas the Province shall be consulted regarding measures to allow possible future access for resource production purposes. Section E1.2.3.4 b) permits the creation of new lots p rovided the local Official Plan supports their creation and if the lot is to be created to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation provided that the development of a new residential use is prohibited on any retained parcel of farmland created by the consent to sever. Comment: The residence to be severed is habitable and is surplus to the purchasing owner's farming operation. The proposed severed parcel meets the recommended MDS I setback. A condition to rezone the retained farmland to prohibit construction of new residences is recommended. No development is proposed in the Provincially Significant Wetland, significant woodlands and adjacent lands. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral aggregate operate adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. The severed parcel is located in excess of 300.0 m (984.25 ft.) to the oil well and associated oil tank on the adjacent farm to the east and therefore meets the required setback. No development is proposed for the retained parcel. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West El-gin Official Plan The subject lands are designated as Agricultural with a portion of the retained parcel designated Provincially Significant Wetlands on Schedule `E' Rural Area Land Use & Transportation Plan; a portion of the retained parcel subject to Taylor Pond Complex Provincially Significant Wetlands on Schedule `B' Natural Heritage Features Map 1; a portion of the retained parcel subject to Woodlands on Schedule `B' Natural Heritage Features Map 2; and, majority of the lands subject to Petroleum Resource Pool on Schedule `G' Development Sensitivity Areas in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severed parcel meets the Minimum Distance Separation I formula. Development or site alteration is not permitted in a provincially significant wetland. On adjacent lands, development or site alteration is not permitted unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated there will be no negative impact on the natural heritage feature or on its ecological function. Development and site alteration shall only be permitted in a significant woodlands where it has been demonstrated that there will be no negative impact on the natural heritage feature or on its ecological functions. The creation of new lots, including the creation of lots to dispose of surplus farm dwellings in accordance with this Plan, or the alteration of existing lots which would have the effect of compromising an existing or potential extractive operation shall not be permitted. Buildings and structures unrelated to the production of oil and gas shall be setback a minimum of 75 m (246.06 ft.) from oil and gas wells as prescribed by the Oil, Gas and Salt Resources Act and shall be a condition of any proposed development. Comment: The proposed severance demonstrates that the residence is surplus to the purchasing farmer. The home base farming operation of the purchasing farmer is located at 20661 Hoskins Line, Municipality of West Elgin. The lot area for the proposed severed parcel is acceptable as it is under 0.8 ha in area. There are no livestock operations affecting the proposal. A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. No development is proposed in the Provincially Significant Wetland, significant woodlands and adjacent lands. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. The severed parcel is located in excess of 300.0 m (984.25 ft.) to the oil well and associated oil tank on the adjacent farm to the east and therefore meets the required setback. No development is proposed for the retained parcel. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. _Municipality of West Elgin Zoning By-law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. Respectfully Submitted, Reviewed by: $AU Heather James, MCIP, RPP R. Scott'Gawley,.eG P.A., C.G.A. Planner Administrator�easurer KEY MAP �i H21 LV i p� Cerra r,Id N - -" -_ -q - Lr 1--------`' 1 3f_ � vi 44/17 � r i Q xsN N Q � a U - n The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 22, 2017 SUBJECT: PROPOSED CONSENT APPLICATION FILE NO. E 45117 FOR NEIL AND SHIRLEY MCCOLL, 20717 DOWNIE LINE RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application file no. E 45117 for Part of Lot D, Concession 7 (being Parts 1, 2 and 3 on RP 11 R-6999), 20717 Downie Line, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That the mobile home on the severed parcel be removed to the satisfaction of the Chief Building Official and all water and septic servicing connections be disconnected and removed; c) That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement; d) That Municipal drain re-apportionments (if required) have occurred; e) That requirements of the Municipal Road Department regarding access and/or drainage have been met; f) Water and/or sewer connection fees, if applicable have been paid; g) That taxes have been paid in full; h) That two copies of the registered surveyed have been provided to the Municipality; and, i) That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Neil and Shirley McColl. The owners with the purchasing owner of the farm are requesting the severance of a surplus farm dwelling from a parcel of land, legally described as Part of Lot D, Concession 7 (being Parts 1, 2 and 3 on RP 11R-6999), on the south side of Downie Line, in the geographic Township of Aldborough, and known municipally as 20747 Downie Line (as shown on the attached Key Map). The dwelling is surplus to the needs of the purchasing farmer, whose home farm is located at 20661 Hoskins Line, Municipality of West Elgin. This severance application is also associated with a concurrent severance application of surplus farm dwelling from the same land holding (severance application file no. E 44117). The proposed severed parcel is zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The proposed severed parcel will have an area of 0.75 ha (1.84 ac), a depth of 88.51 m (290.39 ft.) and a frontage of 84.68 m (277.82 ft.) along Downie Line. The proposed severed parcel will contain a single detached dwelling with private water and private septic system. The proposed retained parcel will have an area of 18.9 ha (46.7 ac), a depth of 669.11 m (2,195.24 ft.) and a frontage of 173.99 m (570.83 ft.) along Downie Line. The proposed retained parcel will be vacant with no services. A mobile home partially within the severed parcel and partially within another severed parcel will be removed as a condition of severance. There is a hydro line easement that runs through both the severed and retained parcels. Agricultural, aggregate extraction and petroleum resource uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: i Provincial Policy Statement PPS Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot creation in prime agricultural areas are permitted for: a) agricultural uses; b) agriculture-related uses; c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the minimum distance separation formulae. Mineral and petroleum resources shall be protected for long-term use. Mineral aggregate operations shall be protected from development and activities that would preclude or hinder their expansion or continued use or which would be incompatible for reasons of public health, public safety or environmental impact. Comment: The residence is surplus to the purchasing farmers' needs. The new lot is limited in size to accommodate the use and services. A condition to rezone the retained farmland to prohibit construction of new residences is recommended to address the PPS requirement to prohibit new dwellings on the vacant farmland. The proposed severed parcel meets the recommended Minimum Distance Separation I setback. The oil well and oil tank, located on the adjacent farm to the east is in excess of 200.0 m (656.17 ft.) to the east lot line of the severed parcel. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the I mineral aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is also my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with a portion of the retained parcel designated as Provincially Significant Wetlands on Schedule 'A' Land Use; a portion of the retained parcel subject to Woodlands on Appendix#1 Natural Heritage Features and Areas; and a majority of the lands subject to `Petroleum Resource Area' on Schedule `C' Aggregate and Petroleum Resource Areas of the County of Elgin Official Plan. Section E1.2.3.1 General Criteria contains the conditions of approval for severed and/or retained lots. The proposed severed parcel and retained parcel are generally in conformity with these criteria, provided the sewage disposal can be adequately addressed and that the lands are appropriately zoned. I Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area contains the policies that permit the type of severances permitted in the Agricultural Area designation. The severance to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation is permitted provided that the development of a new residential use is prohibited on the retained parcel, created by the consent to sever. The house is habitable, the owner has indicated the severance is the result of farm consolidation and as a condition of severance a zoning by-law amendment is required to prohibit the development of a new residential use. Section D1.2.6 states development and site alteration is not permitted in a Provincially Significant Wetlands. Further, it states development and site alteration is not permitted in as significant woodland or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. Section C4.3.2 Development Adjacent to Lands in Aggregate Resources Area Overlay states when new development requiring a Planning Act approval is proposed within 300 m (984.25 ft.) of a pit or 500 metres of a quarry, the approval authority shall be satisfied that the proposed use is compatible with the current and future operation of the pit or quarry. In order to determine if a new use is compatible, the development proponent will be required to demonstrate that the proposed use shall provide for the necessary mitigation impacts arising from the existing pit or quarry, including future phases that are under license but are yet to be extracted, to meet applicable Provincial standards, regulations and guidelines. Section C4.3.5.2 Petroleum Resource Areas requires new development to have a separation distance of 75 metres (246.06 ft.)from existing petroleum wells and associated works, with this setback being equivalent to the required setback under the Oil, Gas and Salt Resources Act. Where development is proposed adjacent to or above known pools or deposits, shown on Schedule 'C' as petroleum resource areas the Province shall be consulted regarding measures to allow possible future access for resource production purposes. Section E1.2.3.4 b) permits the creation of new lots provided the local Official Plan supports their creation and if the lot is to be created to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation provided that the development of a new residential use is prohibited on any retained parcel of farmland created by the consent to sever. Comment: The residence to be severed is habitable and is surplus to the purchasing owner's farming operation. The proposed severed parcel meets the recommended MDS setback. A condition to rezone the retained farmland to prohibit construction of new residences is recommended. No development is proposed in the Provincially Significant Wetland, significant woodlands and adjacent lands. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is also my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. The oil well and oil tank, located on the adjacent farm to the east is in excess of 200.0 m (656.17 ft.) to the east lot line of the severed parcel and therefore meets the required setback. No development is proposed for the retained parcel. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West El-gin Official Plan The subject lands are designated as Agricultural with a portion of the retained parcel designated Provincially Significant Wetlands on Schedule 'E' Rural Area Land Use & Transportation Plan; a portion of the retained parcel subject to Taylor Pond Complex Provincially Significant Wetlands on Schedule `B' Natural Heritage Features Map 1; a portion of the retained parcel subject to Woodlands on Schedule 'B' Natural Heritage Features Map 2; and, majority of the lands subject to Petroleum Resource Pool on Schedule 'G' Development Sensitivity Areas in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severed parcel meets the Minimum Distance Separation I formula. Development or site alteration is not permitted in a provincially significant wetland. On adjacent lands, development or site alteration is not permitted unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated there will be no negative impact on the natural heritage feature or on its ecological function. Development and site alteration shall only be permitted in a significant woodlands where it has been demonstrated that there will be no negative impact on the natural heritage feature or on its ecological functions. The creation of new lots, including the creation of lots to dispose of surplus farm dwellings in accordance with this Plan, or the alteration of existing lots which would have the effect of compromising an existing or potential extractive operation shall not be p ermitted. Buildings and structures unrelated to the production of oil and gas shall be setback a minimum of 75 m (246.06 ft.) from oil and gas wells as prescribed by the Oil, Gas and Salt Resources Act and shall be a condition of any proposed development. Comment: The proposed severance demonstrates that the residence is surplus to the purchasing farmer. The home base farming operation of the purchasing farmer is located at 20661 Hoskins Line, Municipality of West Elgin. The lot area for the proposed severed parcel is acceptable as it is under 0.8 ha in area. There are no livestock operations affecting the proposal. A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. No development is proposed in the Provincially Significant Wetland, significant woodlands and adjacent lands. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is also my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. The oil well and oil tank, located on the adjacent farm to the east is in excess of 200.0 m (656.17 ft.) to the east lot line of the severed parcel and therefore meets the required setback. No development is proposed for the retained parcel. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3)Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Scott Gawley, C. .A., C.G.A. Planner Administrator/Treurer KEY MAP b a I �Re ° °� �I N/ � Gern F.�l✓ M s IFI {cb _J Mr« .6.h_ dr. gS» Is 41111 • $i itEll R 1 7''• W at. rl i R LL1Y a �� B T k oR off- _ 30J." C _a a U n The Municipality E p �Y o f West g TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 22, 2017 SUBJECT: PROPOSED CONSENT APPLICATION FILE NO. E 46117 FOR DONALD AND NANCY MCCOLL, 20857 DOWNIE LINE RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application file no. E 46/17 for Part of Lot D, Concession 7 (being Parts 4, 5 and 6 on RP 11 R-6999), 20857 Downie Line, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement; c) That Municipal drain re-apportionments (if required) have occurred; d) That requirements of the Municipal Road Department regarding access and/or drainage have been met; e) Water and/or sewer connection fees, if applicable have been paid; f) That taxes have been paid in full; g) That two copies of the registered surveyed have been provided to the Municipality; and, h) That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Donald and Nancy McColl. The owners with the purchasing owner of the farm are requesting the severance of a surplus farm dwelling from a parcel of land, legally described as Part of Lot D, Concession 7 (being Parts 4, 5 and 6 on RP 11 R-6999), on the southwest corner of Downie Line and Blacks Road, in the geographic Township of Aldborough, and known municipally as 20857 Downie Line (as shown on the attached Key Map). The dwelling is surplus to the needs of the purchasing farmer, whose home farm is located at 20661 Hoskins Line, Municipality of West Elgin. The proposed severed parcel is zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The proposed severed parcel will have an area of 0.73 ha (1.80 ac), a depth of 88.51 m (290.39 ft.) and a frontage of 82.56 m (270.87 ft.) along Downie Line. The proposed severed parcel will contain a single detached dwelling and shed with private water and private septic system. The proposed retained parcel will have an area of 21.3 ha (52.63 ac), a depth of 579.27 m (1,900.49 ft.) and a frontage of 296.67 m (973.33 ft.) along Downie Line. The proposed retained parcel will contain an oil well and associated oil tank with no services. There is a hydro line easement that runs through both the severed and retained parcels. Agricultural, aggregate extraction and petroleum resource uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: _Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality"shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot creation in prime agricultural areas are permitted for: a) agricultural uses; b) agriculture-related uses; c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the minimum distance separation formulae. Mineral and petroleum resources shall be protected for long-term use. Mineral aggregate operations shall be protected from development and activities that would preclude or hinder their expansion or continued use or which would be incompatible for reasons of public health, public safety or environmental impact. Comment: The residence is surplus to the purchasing farmers' needs. The new lot is limited in size to accommodate the use and services. A condition to rezone the retained farmland to prohibit construction of new residences is recommended to address the PPS requirement to prohibit new dwellings on the vacant farmland. The proposed severed parcel meets the recommended Minimum Distance Separation I setback. The oil well and oil tank, located on the retained parcel is 179.8 m (589.9 ft.) from the eastern lot line of the severed parcel which is an appropriate setback. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is also my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with a portion of the retained parcel designated as Provincially Significant Wetlands on Schedule 'A' Land Use; a portion of the retained parcel subject to Woodlands on Appendix#1 Natural Heritage Features and Areas; and a majority of the lands subject to 'Petroleum Resource Area' on Schedule 'C' Aggregate and Petroleum Resource Areas of the County of Elgin Official Plan. Section E1.2.3.1 General Criteria contains the conditions of approval for severed and/or retained lots. The proposed severed parcel and retained parcel are generally in conformity with these criteria, provided the sewage disposal can be adequately addressed and that the lands are appropriately zoned. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area contains the policies that permit the type of severances permitted in the Agricultural Area designation. The severance to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation is permitted provided that the development of a new residential use is prohibited on the retained parcel, created by the consent to sever. The house is habitable, the owner has indicated the severance is the result of farm consolidation and as a condition of severance a zoning by-law amendment is required to prohibit the development of a new residential use. Section D1.2.6 states development and site alteration is not permitted in a Provincially Significant Wetlands. Further, it states development and site alteration is not permitted in as significant woodland or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. Section C4.3.2 Development Adjacent to Lands in Aggregate Resources Area Overlay states when new development requiring a Planning Act approval is proposed within 300 m (984.25 ft.) of a pit or 500 metres of a quarry, the approval authority shall be satisfied that the proposed use is compatible with the current and future operation of the pit or quarry. In order to determine if a new use is compatible, the development proponent will be required to demonstrate that the proposed use shall provide for the necessary mitigation impacts arising from the existing pit or quarry, including future phases that are under license but are yet to be extracted, to meet applicable Provincial standards, regulations and guidelines. Section C4.3.5.2 Petroleum Resource Areas requires new development to have a separation distance of 75 metres (246.06 ft.)from existing petroleum wells and associated works, with this setback being equivalent to the required setback under the Oil, Gas and Salt Resources Act. Where development is proposed adjacent to or above known pools or deposits, shown on Schedule 'C' as petroleum resource areas the Province shall be consulted regarding measures to allow possible future access for resource production purposes. Section E1.2.3.4 b) permits the creation of new lots provided the local Official Plan supports their creation and if the lot is to be created to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation provided that the development of a new residential use is prohibited on any retained parcel of farmland created by the consent to sever. Comment: The residence to be severed is habitable and is surplus to the purchasing owner's farming operation. The proposed severed parcel meets the recommended MDS I setback. A condition to rezone the retained farmland to prohibit construction of new residences is recommended. No development ment is proposed in the Provincially Significant Wetland significant woodlands and adjacent lands. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is also my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. The severed parcel is located 179.8 m (589.9 ft.) to the oil well on the retained parcel and therefore meets the required setback. No development is proposed for the retained parcel. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural with a portion of the retained parcel designated Provincially Significant Wetlands on Schedule `E' Rural Area Land Use & Transportation Plan; a portion of the retained parcel subject to Taylor Pond Complex Provincially Significant Wetlands on Schedule 'B' Natural Heritage Features Map 1; a portion of the retained parcel subject to Woodlands on Schedule `B' Natural Heritage Features Map 2; and, majority of the lands subject to Petroleum Resource Pool on Schedule 'G' Development Sensitivity Areas in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severed parcel meets the Minimum Distance Separation I formula. Development or site alteration is not permitted in a provincially significant wetland. On adjacent lands, development or site alteration is not permitted unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated there will be no negative impact on the natural heritage feature or on its ecological function. Development and site alteration shall only be permitted in a significant woodlands where it has been demonstrated that there will be no negative impact on the natural heritage feature or on its ecological functions. The creation of new lots, including the creation of lots to dispose of surplus farm dwellings in accordance with this Plan, or the alteration of existing lots which would have the effect of compromising an existing or potential extractive operation shall not be permitted. Buildings and structures unrelated to the production of oil and gas shall be setback a minimum of 75 m (246.06 ft.) from oil and gas wells as prescribed by the Oil, Gas and Salt Resources Act and shall be a condition of any proposed development. Comment: The proposed severance demonstrates that the residence is surplus to the purchasing farmer. The home base farming operation of the purchasing farmer is located at 20661 Hoskins Line, Municipality of West Elgin. The lot area for the proposed severed parcel is acceptable as it is under 0.8 ha in area. There are no livestock operations affecting the proposal. A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. No development is proposed in the Provincially Significant Wetland, significant woodlands and adjacent lands. The mineral aggregate operation to the north of the subject lands is currently being rehabilitated to agricultural use. Based upon the information provided by the owner of the subject lands, the mineral aggregate operation adjacent to the west still has a current aggregate extraction license with Ministry of Natural Resources and Forestry, however, it is nearly its life expectancy and is no longer extracting aggregates. It is also my understanding from the current owner of the subject lands it is used as an aggregate crushing location. There are no concerns with mineral and petroleum resources being negatively impacted as a result of this severance. The severed parcel is located 179.8 m (589.9 ft.) to the oil well on the retained parcel and therefore meets the required setback. No development is proposed for the retained parcel. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zonin B -law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (A1) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP if ! a u Y o f - Corn AdJ + " a x x dS4.) rkl ® �"• a @ @tl 6� sfoc f� fir f 1 -ryr of _ �mri9M i i J I _ y 4F MPU„E V Sr U n The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE; JUNE 22, 2017 SUBJECT: ONTARIO MUNICIPAL BOARD REVIEW RECOMMENDATION: THAT Council of the Municipality of West Elgin receive and file the planner's report regarding the Ontario Municipal Board Review. FOR INFORMATION: In June 2016 the province of Ontario launched a review of the scope and effectiveness of the Ontario Municipal Board (OMB). Through the OMB Review, the government considered the board's scope and effectiveness to determine improvements with respect to how the board works within Ontario's broader land use planning system. The review included extensive public consultation in communities across Ontario. As your planner, I participated in an OMB review public consultation in October 2016 in London. Based on feedback received through the review, Ontario is proposing to revise the province's land use planning appeals system. Bill 139, the proposed Building Better Communities and Conserving Watersheds Act, 2017 proposes transformative changes, which include: • Replacing the OMB with the Local Planning Appeal Tribunal, a new tribunal which would be mandated to give greater weight to the decisions of local communities, while ensuring that development and growth occurs in a way that is good for Ontario and its future; • Making planning appeals more accessible to the public by creating the Local Planning Appeal Support Centre, a new agency that would provide free legal and planning advice, as well as representation to citizens who may want to participate in local planning appeals; • Levelling the playing field for communities, including free legal and planning support; and, • Providing a faster, fairer and more affordable planning appeals. The OMB Review public consultation document was released by the government to support the OMB review. The document provided context, direction and background on Ontario's land use planning system and on the OMB. As well it set out possible changes being considered to Improve the OMB's role within the system and raised questions for consideration. More than 1, 100 written submission on the OMB review were received. My submission was provided at the October 2016 public consultation in London. The review document and the proposed bill can be found on the Ministry's website at www.mah.gov.on.ca. The Association of the Municipalities of Ontario has completed a more in-depth review of the changes in OMB review with the following: Giving Communities a Stronger Voice • A new Local Planning Appeal Tribunal would replace the Ontario Municipal Board. • "De novo" hearings would be eliminated for the majority of land use planning appeals, giving greater weight to the decisions of local communities. • For complex land use planning appeals, the tribunal would only be able to overturn a municipal decision if it does not follow provincial policies or municipal plans. This would depart from the current "standard of review" for land use planning appeals, where the Ontario Municipal Board is permitted to overturn a municipal decision whenever it finds that the municipality did not reach the "best" planning decision. • In these cases, the tribunal would be required to return the matter to the municipality with written reasons and the municipality would be provided with 90 days to make a new decision on an application under the proposed new law. The I tribunal would retain the authority to make a final decision on these matters only when, on a second appeal, the municipality's subsequent decision still fails to follow provincial policies or municipal plans. Faster, Fairer and More Affordable Planning Appeals • Requiring the tribunal to conduct mandatory case management for the majority of cases in order to narrow the Issues and encourage case settlement. The tribunal would also be provided with modern case management powers to ensure meaningful case conferences. • Creating statutory rules regarding the conduct of hearings, including setting strict presumptive timelines for oral hearings and limiting evidence to written materials in the majority of cases. • Providing the tribunal with modern hearing powers to promote active adjudication, provide for alternative hearing formats, and permit assignment of multi-member panels. • Giving elected officials greater control over local planning, resulting in fewer decisions being appealed, thereby making the decision-making process more efficient. Free Legal and Planning Support • Create a Local Planning Appeal Support Centre, a new provincial agency mandated and funded to provide free and independent advice and representation to Ontarians on land use planning appeals. The centre would be modeled after the Human Rights Legal Support Centre and would provide planning and legal advice to people who want to participate in tribunal appeals. Exempting Major Planning Decisions from Appeal i Major municipal land use planning decisions would not be appealable: Provincial appeals of municipal official plans and official plan updates, including approvals of conformity exercises to provincial plans. • Among other matters, would also restrict applications to amend new secondary (i.e. neighbourhood) plans for two years, unless permitted by municipal council Municipal Local Appeal Bodies, if established, would be able to hear appeals on site plans, in addition to minor variances and consents • Minister's Zoning Orders. Attached is also the proposed hearing process prepared by the Ontario government. Respectfully Submitted, Reviewed by, Rte E Heather James, MCIP, RPP Sco tt C.awley, P.A., C.G.A. Planner AdministratorlTreasurer Proposed Process: No Yes Appeal #o Tribunal • Record of municipal decision is received i�ythe tribunal • Notice of appeal and mandatory case conference Mandatary Case Conference • Discuss opportunities for settlement, including mediation • Identify, define and/or narrow issues Mediation Wearing I<as required} • May�e on ail or • Test:Whether municipal decision some issues is consistenticonfarms with pravir}cial/loco! plans • Time limrtfor parties to make argument to be set out in regulation • No examination or cross examination of witnesses i Does not conform r r r consistent Sent backta Tribunaluphalds municipality far rnunicipaf'decision reconsideration Appeal ., Decision on Official Plan/Zoning (i.e.conformity/consistency app >bntario Nif t—RALFF-4pSIItC9'i�La!N RIECEIVIM e 20V 9354 GNAKAM N®, T LO NIffo ONTARIO L 2P May 8, 2017 TO WHOM IT MAY CONCERN: This is a formal notification about the festivities at St. IlUah Serbian Orthodox Church in Eagle, Ontario On Sunday, August 6, 2017,there will be a church service commemorating the Patron Saint followed"by a "celebration picnic" involving a luncheon and some music until 8pm. During the picnic alcoholic beverages will be available. If you have any questions, please do not hesitate to call me at 519-851-6619,you can also email me - aperovichexplornet.ca Sincerely, Gi2�7� ��f jum A 2u� Alex Perovich Treasurer-St. Ilijah Serbian Orthodox Church 24249 Marsh Line West Lorne, Ontario NOL 2P0 :i The Corporation of the Municipality of Brockton n Number: /17,14- Session: May 23, 2017 Moved By: Seconded By: f 92.3 Oppose AmendmeZtoe Conservation Authorities Act Whereas the provincial gnt has proposed to amend the Conservation Authorities Act. Whereas the amendmen uire Conservation Authority Boards to have a composition of 50% members with scientific backgrounds. Whereas the amendment will restrict the ability of municipal councils to appoint board members. Be it resolved that the municipality of Brockton oppose the amendment to the Conservation Authorities Act. Member of Council . Yea Nay Adams, Steve Bell, Bill Carried Gieruszak, Dan Inglis, David Leifso, Dean Defeated Dberle, Chris Peabody, Chris Totals i ' r nO TA ro"w"I ONTARIO ! f � D FOR IMMEDIATE RELEASE Conservation Authorities Pleased with Proposed Changes to the Conservation Authorities Act NEWMARKET (June 14, 2017) Conservation Authorities are pleased with changes being proposed by the Ontario government to the Conservation Authorities Act and look forward to following up on implementation as outlined in a new document released today by the Minister of Natural Resources and Forestry (MNRF). "We're very pleased that the proposed changes confirm the important role of Conservation Authorities as valuable watershed-based natural resource managers in Ontario," said Kim Gavine, General Manager of Conservation Ontario the agency which represents Ontario's 36 Conservation Authorities. "And, according to the Province, they will explore options for updating provincial funding levels around existing provincially mandated programs such as natural hazards and potentially new ones such as wetland conservation and climate change". In its June 14, 2017 statement, the Province outlined that the intent of the amended legislation is to enable the Conservation Authorities to address growing environmental pressures while improving accountability and oversight of Conservation Authorities. The details of how these changes will evolve is mapped out through a provincial document, Conserving Our Future:A Modernized Conservation Authorities Act. In addition to providing long term workplan priorities for implementing changes proposed in the new legislation, it also reflects the feedback heard from stakeholders over the two year consultation period. The Province's proposed changes address five key priorities identified and promoted by Conservation Ontario and the Conservation Authorities throughout the consultation stages. Specifically, they: 1. confirm the broad and important role of Conservation Authorities as valuable watershed- based natural resource managers in Ontario, 2. commit to explore options for updating provincial funding levels for existing provincially mandated programs such as natural hazards and potentially new programs such as wetland conservation and climate change adaptation, 3. establish a multi-ministry table to ensure increased coordination among provincial ministries regarding the wide range of support CAs provide to the multiple ministries, 4. require conservation authorities to meet public sector best management practices and standards, and Heprum•n11ng Ontario's 36 03ns:erv.Hwi r'LPtl•,a,ritir__s 5. establish a multi-stakeholder Service Delivery Committee to address client service issues. Conservation Ontario will be submitting a response to the posting of the proposed changes. -30- For more Information: Kim Gavine, General Manager, Conservation Ontario kgavinea-conservationontario.ca (905) 895-0716 ext 231 i Bonnie Fox, Manager, Policy and Planning, Conservation Ontario I bfox0conservationontario.ca (905) 895-0716 ext 223 Jane Lewington, Marketing & Communications Specialist, Conservation Ontario jewington{cbconservationontario.ca (905) 895-0716 ext 222 i Frohn: AMO Communications <communicate @amo.on.ca> Sent: June 15, 2017 9:15 AM To: Spencer Pray Subject: AMO Members Update - Energy: Making it Local June 15, 2017 ENERGY: MAKING IT LOCAL The future energy systems will have a much larger local component for generation, storage and micro grids. Councils need to know about and guide these trends. June 29, 10:00 to 11:30 a.m. AMO will broadcast a webinar about two of these trends, Micro Grids and Net-Zero development (including energy storage). Participate and learn: • How local energy planning influences the IESO decisions? • What council brings to the table for energy decisions? • Ideas to help your municipality reach low carbon targets. Speakers: Janet Taylor, Oshawa Public Utilities and Prof. Hossam Gaber, University of Ontario Institute of Technology. To participate please contact Evelyn who will provide you with the link at earmogangamo.on.ca. AMO Contact: Cathie Brown, Senior Advisor, cathiebrown(ir),amo.on.ca or 416-971-9856 Ext. 342. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT: if you wish to opt—out of these email communications from AMO please click here. A 14 0 t 5506,line�f . V y Ministry of Tourism, Ministry of Culture and Sport Transportation p � Minister Minister 9th Floor, Hearst Block 3`d Floor, Ferguson Block 900 Bay Street 77 Wellesley St W. Ontario Toronto, ON M7A 2E1 Toronto, ON M7A 1Z8 June 15, 2017 Dear partners and stakeholders, We are pleased to announce the launch of the Ontario Municipal Commuter Cycling Program (OMCC) on May 29, 2017. OMCC is a four year, cost-shared, direct funding program for infrastructure projects, with the goal to support and develop commuter cycling. OMCC is a key component of Ontario's Climate Change Action Plan, through which, Ontario is committing to increase funding to advance commuter cycling improvements. On behalf of the Ontario government, we are pleased to invite you to participate in the program. The purpose of OMCC is to provide direct, dedicated and annual funding to Ontario municipalities to support the implementation of commuter cycling infrastructure. As OMCC is supported by proceeds from Ontario's cap and trade program, use of OMCC funding is directed to capital investments in creating or enhancing commuter cycling infrastructure. The goal is to encourage people to get out of their cars and onto bikes for their daily commute or other frequent trips. This investment will also support Ontario's Cycling Tourism Plan by providing funding to commuter cycling infrastructure at major destinations and tourist sites. Every municipality in Ontario, large and small, will be eligible to apply for OMCC funding in any or all of its four years. Participating municipalities will be required to declare their interest and identify their eligible projects on an annual basis. The funding for any given participating municipality will be based upon the number of participating municipalities, and is anticipated to vary from year to year. Municipalities interested in participating in OMCC for the 2017 Fiscal Year have until August 18, 2017 to submit a Participation Declaration. OMCC funding for the 2017 Fiscal Year will be announced by September 25, 2017. You can learn more about OMCC on the Ontario cycling web hub at httpJlwww.g rq ants.gov.on.ca/GrantsPortaI/en/OntarioGrants/GrantOpportunities/PRDRO 17150 . Application and program information is located at Grants Ontario at GrantsOntarioCS Ontario.ca. You can also learn more by contacting the Ministry of Transportation about the program by phone: 416-325-6691 or 1-855216-3090 or by email: cyclingOD-ontario.ca. 1 Further information about Ontario's Climate Change Action Plan can be accessed at hftps://www.ontario.ca/page/climate-chan.ge-action-plan. Sincerely, Steven Del Duca Eleanor McMahon Minister of Transportation Minister of Tourism, Sport and Culture C. John Lieou, Assistant Deputy Minister, Ministry of Transportation C. Jamie Austin , Director, Transportation Policy Branch, Ministry of Transportation C. Steve Harlow, Assistant Deputy Minister, Sport, Recreation and Community Programs Branch, Ministry of Tourism, Culture and Sport 2 From: Municipal World <mwxtra @municipalworld.com> Sent: June 5, 2017 1:57 PM To: Subject: On your desk now:June 2017 issue of Municipal World Municipal See wl3at"s inside tl�e June fssue - World CANADAwS MUNICIPAL i i Don't miss the June 2017 tech issue! AUTONOMOUS CARS ... THE NEXT NETFLIX?—While autonomous cars seem to be a far-flung, futuristic idea, the reality is that they are already on the horizon ... and communities must start planning for them. Find out what these vehicles mean for municipalities, and why the future may be closer than we think. ONLINE PUBLIC CONSULTATION TOOLS: JUST THE FACTS OR JUST A FAD?—Technology is becoming increasingly vital to engage in the public consultation process, offering communities to be open and engage in dialogue in a more consistent, continuous way. Learn about different forms of public consultation technology, and how they can help overcome engagement challenges. BE AN INTELLIGENCE BOOSTER — Discover how you can be an intelligence booster, using the power of brain science to unlock the best in others. CHANGING PACE OF CHANGE—Communities have always been restricted by the technology available to them. Learn why, as technology continues to push change at an astronomical rate, communities must adapt or risk falling behind. DIGITAL TRENDS— Research from across the United States and Canada shows that there are important considerations in the municipal sector around technology. Find out about growing expectations, rising concerns around security, and important accessibility developments for local governments. BUDGET 2017 —The 2017 Federal Budget has been set and there is much to discuss— but it has great implications for municipalities. With this new budget, local governments will have the potential to help give the Canadian people what they need—and what they want. Check out the new MWDigest online! Ontario Soil and Crop ° Improvement Association 1 Stone Road West, 1 st Floor,Guelph,Ontario N1 G 3A7 OR Toll: 1-800-265-9751 Tel: 1-519-826-4214 www.ontariosoilcrop.org Media Release Local farmers, Conservation Authority take lead in improving water quality For immediate release By Lilian Schaer on behalf of Ontario Soil and Crop Improvement Association Guelph, Ontario Farmers in the Chatham-Kent area are actively participating in a special cost-share program to boost water quality in the region through changing practices on-farm. The Lower Thames Valley Conservation Authority(LTVCA) has long been working with local farmers on implementation of Best Management Practices (BMPs)to improve the watershed's environmental performance and improve the quality of the water flowing into Lake St. Clair and Lake Erie. Two years ago,with the support of the Great Lakes Agricultural Stewardship Initiative (GLASI),they helped launch the Priority Subwatershed Project in the Jeannette's Creek area, which provides up to SO per cent cost share to a maximum of$75,000 per eligible farm business to implement specific agronomic and soil health BMPs on their land. Through the program, LVTCA is also undertaking rigorous monitoring and verification of those BMPs to track their effectiveness. Data from BMP implementation, from extensive surveying, and from the water quality monitoring network will be sent to the University of Guelph to model the amount of phosphorus reduction.This information will be used in a cost-benefit analysis to establish the cost of agricultural stewardship to achieve these phosphorus reductions in the subwatershed. Eligible BMPs include cover crops, alternative phosphorus application practices, crop and field nutrient management plans, drainage and water management, buffer strips and conservation tillage. To participate in the program,eligible landowners have to be willing to share historical land use data for their fields in the area, including crop types and yields, fertility and tillage practices,and field characteristics like drainage,tile spacing or soil sample results. The program is limited to an 18.6 square kilometre area that was chosen with a few specific reasons in mind, according to LVTCA's Agricultural Program Coordinator Colin Little, including a unique pump scheme drainage system that has allowed farmers to drain and farm regions that are below Lake St. Clair's water elevation levels. "Jeannette's Creek is not necessarily a "priority" subwatershed in relation to its phosphorus loading levels—all tributaries in the Thames River watershed have elevated nutrient concentration levels, making the entire region a priority," he explains. "But the hydrology of the pump schemes here is unique and nutrient processes are not well understood." i i i Water only flows to the creek when the drains and reservoirs reach a threshold that requires the pump stations to operate and discharge water.These systems function differently than free flowing watercourses and the Conservation Authority has not had capacity to monitor the 95 pump stations to determine how they may be affecting phosphorus levels in the Thames River watershed.Three different pump schemes with varying soil types are now being monitored through the current program. "Most importantly,we have farmers in this region who are willing to work with the Conservation Authority to implement and test the effectiveness of BMPs in reducing agriculturally sourced phosphorus," Little adds. And it has been a popular initiative with over 2,184 acres or approximately 48 per cent of the agricultural land in the catchment area having at least one BMP implemented through the program. Many farmers have undertaken multiple practices, and have adopted the 413 approach to nutrient stewardship—application at the right source, right rate, right time and right place. "We're seeing a lot of funding distributed for alternate ways to apply phosphorus, equipment that lets phosphorus be applied using efficient methods, as well as soil sampling and tapping into Certified Crop Advisor services to get crop and field nutrient management plans or variable rate fertilizer prescriptions written," he says. "Last year,40 of the 46 BMPs implemented had some relation to the 413 framework." Steve Gleeson cash crops no-till corn, soybean and wheat in the western part of Chatham-Kent with his brother Pat and sons Marcus and Griffin.They were already doing zone soil sampling and a variable rate fertilizer program, but were able to access additional funds through the Jeannette's Creek project to also do a five-year crop plan for the farm they have located in the subwatershed area. "With these tools,you're not over-applying fertilizer where you don't need it,"Gleeson explains. "Not only does this save on fertilizer costs, but it helps eliminate run-off and we're hoping it will make our soil levels more consistent across the farm." He's also the pump operator on two of the pumps the conservation authority is tracking through the project, so he's particularly keen to see water sampling results when they start to become available. For his part, Little says the big advantage to the project other than environmental benefits is the opportunity the LTVCA now has to work directly with farmers and Certified Crop Advisors, particularly farmers who may not previously had a connection with the Conservation Authority. "This helps put us in tune with the challenges farmers face and they deserve a lot of recognition for the positive work they're doing," he says. "It's been great to help farmers perform evidence-based research and we need to do more of that in the future as we begin working to reduce agriculturally sourced phosphorus across rural Ontario." Funding is still available for projects in 2017-more information is available from http://www.ontariosoilcrop.org/oscia-programs/glasi/priority-subwatershed-prQiect/. GLASI is funded through Growing Forward Z a federal-provincial-territorial initiative and is delivered by the Ontario Soil and Crop Improvement Association. -30- 874 words Contact: Karen Jacobs, Ontario Soil and Crop Improvement Association 519-846-4340 kjacobs @ontariosoilcrop.org bw13 From: AMO Communications <communicate @amo.on.ca> Sent: June 8, 2017 5:30 PM To: Subject: AMO Needs Your Attention and Assistance _ June 8, 2017 Members of Council and Heads of Administration: Below are three critical matters that are our immediate focus and will impact you somehow. You and your senior management should be aware of them, as they will move forward in the next few weeks: i. Proposed Asset Management Regulation is posted for comment until July 24 on the EBR (Registry Number: 013-0551) Why should you care? The regulation proposes more criteria (e.g., establishing service levels, undertaking an operational cost analysis including matters such as energy costs). It standardizes the way municipal asset management plans will be done in a rather aggressive, but phased, timeframe. Many local governments will likely need to update and expand their plans to meet the proposal. The Ministry did a consultation last year. Our advice to the government was that a regulation was not the best path forward, and the timing and the capacity challenges (staff and financial) are significant. Many councils and senior staff need to consider how this will affect them locally and provide their input: https://www.ebr.gov.on.ca. ii. WSIB is drafting a policy on chronic mental stress injuries in the workplace. Consultation ends July 7. The budget bill(Bill 127) allows for this type of claim. It feels as open-ended as the workplace harassment legislation, which in essence left it to the courts to determine based on case evidence. Finding balance in this is challenging: http://www.wsib.on.ca. iii. Fair Workplaces, Better Jobs Act, 2017 (Bill 148) proposes new requirements for all employers including municipal governments. There is certainly growing concern about the impacts on the private sector. As of today, there is no information on when the provincial Standing Committee will start hearings or where: htt�://www.ontla.on.ca/web/bills/bills detail.do?locale=en&Intranet=&BillID=4963www.ontla.on.ca/web/bills/bills detail.do?locale=en&Intranet=&BillID=4963. AMO's Board meets June 16 to consider its response to these items. We will send you some information on June 19. At that point, we will be looking for additional voices. Be ready. Stay tuned. �® rimer 7T.ha Lo e� v4t inn onservation for a .balanced and healthy watershed. Media Release For Immediate Release June 9, 2017 $10,948 will help a rebuild! Ska-Nah-Doht Village Receives Canada 15o Funding �, . Strathroy-Caradoc—Today staff attended an important infrastructure announcement that will benefit our community, held at the Fanshawe Pioneer Village's Trillium Community Gallery in London. MP Peter Fragiskatos(London North Centre),on behalf of the Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development and Minister responsible for FedDevOntario,today announced various regional community infrastructure projects that will receive funding.As well, MP Irene Mathyssen, London-Fanshawe and Deb Matthews, MPP London North Centre brought greetings and congratulations to the many organizations represented at the function. (see formal media release attached). Locally,the Ska-Nah-Doht Village and Museum, at Longwoods Road Conservation Area received$10,948 for Village improvements. Through the Canada 150 Community Infrastructure Program Intake Two,funds will assist the hiring of longhouse builders, purchase of materials for the build,a plaque and items for a celebration including special guests and entertainment. An official public opening will be held in celebration of Canada 150 and the results of the Heritage Build Project on Sunday, October 1,2017. The celebration will feature the unveiling the new longhouse and plaque which will have a history of the site and recognition of our Community Partners. Background: The Heritage Build Project 2016-2017 will be the 3rd full rebuild of the Ska-Nah-Doht Village in its long history. The village,owned and operated by the Lower Thames Valley Conservation Authority,was officially opened in 1973 and was built to support local schools in presenting the history of the First Nations people. To bring the past to life, curriculum based programs have been offered for over 40 years. The work on the village for this project includes the generous support of other Community Partners including GreenLane Community Fund donating$20,000 matched by the Lower Thames Valley Conservation Foundation's$20,000 donation. 1 TVCR acknowledges the financial support of our 10 watershed member municipalities, our many granting partners and dedicated volunteers." For Further Information Contact: Karen Mattila—Curator Siva-Nah-Doht Village and Museum Lower Thames Valley Conservation Authority 519-264-2420 Karen.Matti la@ltvca.ca www.ltvca.ca lnl... .0 ��,, You -30- 100 Thames Street, Chatham, ON N71-2Y8 , www.itvca.ca Phone:519-354-7310 - Fax:519-352-3435 - E-mail: admin@itvca.ca p- lo News Release For Immediate Release MP Fragiskatos and MP Young Announce$2,26 Million for Southwestern Ontario Infrastructure Upgrades Friday,June 9, 2017 London, Ontario Federal Economic Development Agency for Southern Ontario (FedDev Ontario) The 150'h anniversary of Confederation is a time to celebrate the places across this great country that unite and connect us in our communities. MP Peter Fragiskatos(London North Centre), and MP Kate Young(London West), on behalf of the Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development and Minister responsible for FedDev Ontario,today announced various regional community infrastructure projects that will receive funding. These Investments will ensure a lasting legacy for communities that are looking to commemorate this monumental anniversary. These projects are 18 of over 350 Canada 150 Community Infrastructure Program CIP 1 Q projects approved in southern Ontario under the program's second intake. For more details,please see the attached backgrounder. With the addition of$44.4 million In supplementary funding announced in Budget 2016,the total CIP 150 allocation for southern Ontario,being delivered by FedDev Ontario, is up to$88.8 million.Over 730 projects have been approved under both Intakes. These projects will allow Canadians to enjoy upgraded community facilities such as parks,trails, cultural and community centres.They will also help to create a lasting legacy as Canada prepares to celebrate the 150'"anniversary of Confederation in 2017. Quotes "The Canada 150 Community Infrastructure Program will preserve and improve our community infrastructure, so that Canadians and their families can enjoy moments of culture, sport, recreation and leisure for years to come. I am proud to see all the communities benefiting from this program." - Peter Fragiskatos, Member of Parliament, London North Centre "Through the Canada 150 Community Infrastructure Program, we are strengthening our communities across the country,making them safer and more prosperous places to live. I am pleased that so many residents within Southwestern Ontario will benefit from the projects that are being funded through this innovative program." Kate Young, Member of Parliament, London West Quick Facts • FedDev Ontario received more than 1,000 applications under Intake Two of the Canada 150 Community Infrastructure Program. • Over the coming weeks, local announcements for projects approved through intake two of the Canada 150 Community Infrastructure Program in southern Ontario will be taking place. • The Canada 150 Community Infrastructure Program is a$300-million national program,which is being delivered by regional development agencies across the country. • Projects were selected based on eligibility requirements and selection criteria as outlined in the program guidelines including:project readiness; project scope;funding leveraged from other sources;and the extent to which projects supported a clean growth economy. 4 Canada MADAM i Related Products e ackgraunder.Canada 150 Community Infrastructure Program in Southern Ontario(Attached) Associated Links FedDev Ontario--Canada 150 Community Infrastrgc$ure Program -3� Contacts Ryan Gauss Devin Munro Director of Operations& Personnel Executive Assistant Office of Peter Fragiskatos, M.P., Office of Kate Young, M.P., London North Centre London West (613)698-9791 (519)473-5955 Peter,Fraoiskatos.Ai Goarl.w.ca Kate.Youno,Cl ftarl.ac.ca E I Canada wx.w iw Sackgrounder For Immediate Release Friday,June 9,2017 Canada 150 Community infrastructure Program in Southern Ontario The national Canada 150 Community Infrastructure Program(CIP 150),part of the Government of Canada's activities to celebrate Canada's 150`h anniversary of Confederation In 2017,provides$300 million overtwo years for the renovation,expansion and improvement of existing community and cultural infrastructure. The Canada 150 Community Infrastructure Program Is being delivered by regional development agencies across Canada with the addition of$44.4 million in supplementary funding announced in Budget 2015,the total CIP 150 allocation for southern Ontario,being delivered by FedDev Ontario, is up to$88.8 million, CIP 150 will benefit many types of community infrastructure,including community centres,cultural centres, museums, parks,recreational facilities,trails,libraries and tourism facilities that will help to support economic growth and prosperity,while making important investments in projects thatsupport a betterfuture for Indigenous peoples and advance a clean growth economy. Today,Peter Fragiskatas,M.P.,Landon North Centre,and Kate Young,M.P.,London West,announced funding I for the following projects benefiting:London,Chatham-Kent,Thames Centre,Tillson burg,St.Marys, Bayham, Blandford-Blenheim,Oxford County,Malahide,Southwold,and Middlesex Centre. Recipient Name ProiectTitle Funding contribution fup to) Total Proierl[;osts Municipality of Thames Expansion of Community $52,500 $105,000 Centre Trails Municipality of Irrrdwrm Improvement of the Ska- $10,948 $104,266 4=tae•54'MW+a a4a Nah-aoht Village The Corporation of the Improvement of Memorial $128,300 $385,000 Town of Tlllsonburg Park and Tillsonburg Fairgrounds The Corporation of the improvement of Cadzow $50,000 $150,000 Separated Town of 5t. Park Marys The Corporation of the Rehabilitation of $30,000 $60,500 Municipality of Bayham Strafforciville Community Park Corporation of the Improvement of Princeton $x6,400 $252,000 Township of Blandford- Park Blenheim Corporation of the Improvement of Plattsville $27,720 $84,000 Township of Blandford- Park Blenheim County of Oxford Improvement of Oxford $82,500 $250,000 County Off--Road Trail The Corporation of the Improvement of Malahide $36,000 $72,570 Township of Malahide Community Place *A I Canada CFMA04 q0 Corporation of the Expansion and $169,830 $510,000 Township of Southwold Improvement of Talbotvilte Park The Corporation of the Rehabilitation of the $66,660 $200,000 Municipality of Middlesex llderton Skateboard Park Centre The Corporation of the Improvement of liderton $59,096 $177,288 Municipality of Middlesex Rail Trail Centre Ontario Heritage Trust Improvement of Uncle $250,000 $500,000 Tam's Cabin Historic Site (Chatham-Kent) Thames Talbot Land Trust Land Trust Project $91500 $245,307 The Corporation of the City Expansion of Kiwanis Park $590,000 $1,770,000 of Landon Pathway System The Corporation of the City Improvement of Convent $200,000 $400,000 of London Garden Market Outdoor Rink The Corporation of the City Improvement of $230,000 $700,000 of London Constitution Park The Corporation of the City Addition of Splash Pad at $160,000 $435,000 of London Queen's Park i Canada � 0: 110 Lower Thames onservation Media Release � � For Immediate Release June 12. 2U17 of a " The 2017 Canadian Coast to Coast Classic Vehicle Tour ondisplay at Chathamm.KentCh^ldren's Safety Village in the C,M, Wilson Conservation Area � � Chatham-Kent Children's Safety Village, Thursday, July 27 6pm-8pm: The Chatham-Kent Children's Safety Village and CK8. Wilson Conservation Area are thrilled toannounce the 2U17 Canadian Coast to Coast Classic Vehicle Tour iu Stopping for 1 night only inChatham-Kert. Experience m special showing of these classic vehicles an they celebrate their S0m tour while Canada celebrates its 150m� This will be a FREE public event. This ioa "trip ofo |ifetimo^for coasters says Jerry Tremblay; Canadian Coasters member from Chatham- Kent whotreveUedvvithhisvvifeear|yJunubomeetwdhtheCoaatonuinB.0 0u begin the journey. Classic vehicles are driven all the way from the West Coast to the East Coast. They will rest for the night at C.M. Wilson Conservation Area and proudly display their vehicles for the general public to view from 5pm'8pmonThuroday. Ju|y27mintheChathom'KentChi|dron'mSmfetyVi||oge^ViUago^ Come help ua oa|ebmdetheCanudionCoasterS0thTnurendCanada'a15OmCe|abutiontogsdheranduhmwthemuome "southern hospitality"from Chatham-Kent. Vendors will be available on site to purchase food and souvenir items to commemorate the day. Directions As of April 1811 the Hwy 40 overpass will be out of commission, being demolished with a new overpass rebuilt in its place. C.M.Wilson Conservation Area im located at2178G Fargo Road just 8.5 km south of Chatham. Here are the alternate directions while construction is underway: To get to the CM Wilson Conservation Area from the 401, take the Bloomfield exit and head south on Bloomfield Road. Turn left onto 811 Line (Eighth Line). When you get tothe stop sign, turn right onto Charing Cross Road and head south. Turn left onto Horton Line, then left onto Fargo Road just before the railway tracks. Go to the end of Fargo Road and CM Wilson Conservation Area is on the right hand side. 1OO Thames Street, Chatham, ONN7L2Y ' www.ltvca.ca Phone:319-354-7310 ' Fax:519-352-3435 ' Emoi|: edm�n@|tvc .ca History about the Canadian Coasters "Early in 1966 a group from Ontario, the Historical Automobile Club of Canada (HASC) started to promote the idea to have an Antique Car Tour that traveled across Canada. Canada's Centennial was coming up in 1967 and what better way to promote the old car hobby and the Centennial. Most known antique car clubs in Canada were contacted and invited to take part. The tour started in Victoria, BC and traveled to St. John's Newfoundland. Nine cars covered the total distance under their own power. This tour was hosted by various clubs as it passed through their areas. Hobbyists joined the tour where they wanted and stayed on tour as long as their holidays allowed. There were 125 official registrations. This tour unified the car clubs coast to coast and was a big step to the formation of a Canadian Chartered Organization." C.M.Wilson Conservation Area "Step Into Nature?" The Lower Thames Valley Conservation Authority owns and operates this 30 ha property. For nature lovers, the Carolinian forest and wetlands abound with birds and wildlife. A man- made lake offers fishing for bass, pike, catfish and bluegill and a place to put in your canoe or windsurf. Picnic areas, two adventure playgrounds and a campground provide fun for the whole family! Rent a canoe or bicycle to explore the wonders of the lake and park grounds. A volleyball court is also available! Chatham-Kent Children's Safety Village "Injuries are the leading cause of death for people within the ages of 1 and 44 ". The Chatham-Kent Children's Safety Village is a registered charity focused on saving the lives of children through injury prevention and interactive programs. The Chatham-Kent Children's Safety Village has been recognized around the world for its Safety Endeavours. The Chatham-Kent Children's Safety Village was built on the need to raise our children in an environment of safety concentrating on preventable injuries and health issues. Injury prevention and life saving programs include a specific learning module"Tell Me, Show Me, Involve Me" in direct partnership with local Police, Fire, Paramedics, Utility Companies, Farm Professionals, Conservation Authorities and Health Professionals agree that children/everyone retain information better when they act out the learning process. The miniature village encompasses regulation sized streets and sidewalks and miniature replicas of local businesses, traffic lights into a real life miniature Chatham-Kent—a must to see. Since 2006, over 30,000 local children have been trained to predict and prevent deaths, injuries and disabilities. In 2015 expanded programs now include adults, seniors, specialty groups, camps and additional grades for students. Since 2009-29 local children in Chatham-Kent have been awarded and recognized at our annual Sparky, Elmer&Andy Safety Awards Banquet for their acts of heroism in saving lives, and contributing to a safer community. The mission of the Chatham-Kent Children's Safety Village is to create a safety minded, healthy community by reducing preventable injuries and deaths through specialized programming and camps. If you have any questions please feel free to call us at 519-360-1270. Hope to see you there! "LTVCA acknowledges the financial support of our 10 watershed member municipalities, our many granting partners and dedicated volunteers." For Further Information Contact: Barb Lovell Chatham-Kent Children's Safety Village Phone 519-360-1270 barblovell @hotmail.ca -30- NewTecumseth AIlisLon • Beeton -ToRenhnm i ClerkslAdminish-atinn Department Web Address:wpvmnen7ectnnseth.ca # Adinhiisfration Centre Cntall:cierk(rr)fren4ectrrtrsetli.ce 70 Wellington St.E. Phone: 705-435-3900 Allistwr, ON UR IA or 905-729-0057 Far: 705-435-2873 May 30, 2017 i Via Email To; All Municipal and Regional Councils of Ontario Dear Sir/Madam: Re: Ontario Carbon Tax j Please be advised that Council adopted the fallowing motion at their meeting of May 29, 2017; Whereas the Provincial Government passed legislation known as the Climate Change Mitigation and Low-Carbon Economy Act, 2016, S.0.2016, c.7 including Reg. 144116 The Cap and Trade Program and Reg. 143116 Quantification, Reporting and Verification of Greenhouse Gas Emission; And whereas on January 1, 2017 the Province of Ontario adopted a cap-and trade carbon pricing system which provides for the inclusion of a carbon fee for users of products derived from carbon based fuels; And whereas the terms of an Ontario Energy,Board ruling stated that the carbon fee will be included in the "delivery" line of natural gaybills and not listed separately; Be it resolved that the Council of the Town of New Tecumseth requests the government of Ontario insist that all bills from companies supplying products derived from carbon based fuels, including but not limited to, products such as natural gas, propane, hydro, gasoline and furnace oil, to Ontario residents show the carbon fee/tax on a separate line of the bill; And further that the Province of Ontario be required to annually report to Ontario Citizens on the proceeds of the carbon tax; And further that this resolution be forwarded to the Premier, the Minister of Energy, MPP Jim Wilson, AMO and all Municipal and Regional Councils in Ontario requesting their support. Yours truly, Cindy Anne Maher, CMO Clerk/Director of Administration Services i www.newtecumseth.ca x - 13 From: Ron Holman <rholman=rip net.com @mai191.sea31.mcsv.net> on behalf of Ron Holman <rholman @ripnet.com> Sent: June 19, 2017 1:50 PM To: Subject: ROMA Appoints Executive Director ROMA Appoints Executive Director View this email in your browser 01 A R01111 " EA W Wl E ROMA Takes Next Step Appoints Executive Director For many years, ROMA has been and continues to be a strong voice for rural communities across the Province. ROMA plays an important role in considering and commenting on new legislation, regulations and financial challenges. Based on the success of its January 2017 Annual Conference, ROMA recently conducted a viss • - on • services to meet the needs of • Increasing communication so that ROMA both speaks and listens was an overwhelming theme as was working with AMO to enhance our relationship and working association. The actions corning from this visioning exercise were adopted by the Board of Directors at a meeting held June 1, 2017. The visioning exercise recognized that the Board is currently limited by the time constraints of the Volunteer Board Members. i Subsequently the exercise recommended that ROMA obtain additional assistance to formalize and execute the actions coming from the visioning After careful consideration, the Board decided to move cautiously and obtain the required assistance on an as needed yet interim basis while moving towards the January 2018 Conference. To that end, the Board has agreed to appoint lr of Wawa, and a current Board to the position of - Director. ROMA Chair Ron Holman stated; "As a CAO and Board Member of ROMA, Chris has a good understanding of the issues that affect the ROMA Members and Municipalities across the Province. More importantly he has over 20 years of municipal experience while also serving as a Board Member of the Association of Municipalities of Ontario, LAS and AMCTO where he was President in 2095/2046." Mr.Wray stated; "l look forward to this interim enhanced role with ROMA as we progress towards an increasing presence by ROMA in the best interest of all our members while continuing in my position in Wawa." ROMA looks forward to further developments and announcements in the near future. For more information: Ron Holman —Chair rholman ri net.com 613-349-9355 ROMAspe s r1 � �_,'u _� �W Copyright 0 2017 ROMA, All rights reserved. Great to have you on my list as more info comes from ROMA