15 - December 8, 2016 County Council Agenda PackageE V I �cy
ORDERS OF THE DAY
FOR , DECEMBER 8, 2016 - 9:00 A.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes — November 22, 2016
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
PRESENTATIONS:
12:00 noon Years of Service Employee Recognition — employees will join
Council for lunch at which time the presentations will be made.
DELEGATIONS:
9:00 a.m. Cheryl Fish, Health Recruiter, City of St Thomas -County of Elgin
with PowerPoint titled "St. Thomas -Elgin Health Recruitment
Partnership". (attached)
9:15 a.m. Ken Monteith, Campaign Chair, Great Expansion, St. Thomas Elgin
General Hospital Foundation, John Bod, Redevelopment Project
Manager and Melanie Taylor, Chair, Board of Governors with
PowerPoint presentation. (attached)
9:30 a.m. Laura Woermke, Executive Director, St. Thomas -Elgin Public Art
Centre with Annual Report 2016. (attached)
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7th
Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
8th
OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th
Closed Meeting Items
10th
Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By -Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE: Deputy Warden for December
December 9, 2016
Councillor Marr
County of Elgin Christmas Party - St. Thomas -
Elgin Public Arts Centre 5:00 P.M. — 10:00 P.M.
Christmas Schedule — All County Departments in the Administration Building will
be closed from 12:00 noon on December 23, 2016 to January 3, 2017 at 8:30 a.m.
(Branch Libraries located throughout the County will close on December 24, 2016
at 1:00 p.m. and reopen on January 3, 2017 — contact your local Branch for hours)
January 10, 2017 Special County Council - 2:00 p.m.
1
DRAFT COUNTY COUNCIL MINUTES
Tuesday, November 22, 2016
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Wiehle in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Wolfe
Seconded by Councillor Mennill
THAT the minutes of the meeting held on October 18, 2016 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
PRESENTATION
Elgincentives Planning Award
Bruce Curtis, Director of Ontario Professional Planners Institute Council presented Warden
Wiehle and County Council with an Excellence in Planning Award for the Elgincentives
Community Improvement Plan. The award was originally presented at a press conference at
Queen's Park on November 10, 2016. Warden Wiehle thanked Mr. Curtis for his presentation.
DELEGATIONS
SCOR EDC Update
Stephen Molnar, Chair of SCOR EDC/Mayor of Tillsonburg and Oxford County Warden David
Mayberry presented a history and mandate of SCOR EDC, a summary of the organization's
recent activities and requested a two-year commitment for partner support in the amount of
$25,000/year.
Moved by Councillor Currie
Seconded by Councillor Ens
THAT the presentation titled "SCOR EDC Update" from the Chair of SCOR EDC and the
Warden of Oxford County, dated October 14, 2016, be received and filed.
- Carried.
Elain Clean Water Proaram and Reauest for 2017 Fundina Consideration
Betsy McClure, Stewardship Program Supervisor, Kettle Creek Conservation Authority with a
PowerPoint Presentation updating Council on the organization's progress to -date on restoration
projects across the County and on its efforts in education and outreach. The organization also
requested that $40,000 in funding from the County of Elgin continue in 2017 as a line item in the
budget.
Moved by Councillor Martyn
Seconded by Councillor McWilliam
THAT as a matter of policy, staff be directed to include $40,000 each and every year as a line
item in the composite budget for the Elgin Clean Water Program.
- Carried.
County Council 2 November 22, 2016
EBRC Satellite Offices Year End Report
Kevin Jackson, General Manager, Elgin Business Resource Centre with a presentation on the
organization's activities, programs and business successes in 2016.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the presentation titled "EBRC Satellite Offices Year End Report" from the General
Manager of the Elgin Business Resource Centre, dated November 22, 2016, be received and
filed.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT we do now move into Committee Of The Whole Council
- Carried.
General Insurance and Risk Management Services Program for 2017 — Purchasing
Coordinator
The coordinator presented the report recommending that the County of Elgin continue to use
the Frank Cowan Company to provide General Insurance and Risk Management Services.
Moved by Councillor Jones
Seconded by Councillor Currie
THAT Frank Cowan Company be selected to provide General Insurance and Risk Management
Services at the proposed annual premium cost of $367,140 plus taxes commencing December
15, 2016 until December 15, 2017; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract
- Carried.
Quarterly Information Report - Contract Awards July 1, 2016 to September 30, 2016 —
Purchasing Coordinator
The coordinator presented the report summarizing the contracts awarded between July 1, 2016
and September 30, 2016 that exceeded $15,000, as per the County of Elgin's Procurement
Policy.
Moved by Councillor Marr
Seconded by Councillor Wolfe
THAT the report titled "Quarterly Information Report - Contract Awards, July 1, 2016 to
September 30, 2016" from the Purchasing Coordinator, dated November 7, 2016, be received
and filed.
- Carried.
Corporate Accessibilitv Policv Update - HR Policv #2.130 — Accessibility Coordinator
The coordinator presented the report requesting Council's approval of updates to the Corporate
Accessibility Policy in accordance with changes made to the Integrated Accessibility Standards
Regulation (O. Reg 191/11) in July 2016.
Moved by Councillor Martyn
Seconded by Councillor Mennill
THAT the Corporate Accessibility Policy — HR Policy #2.130 be approved; and,
County Council
November 22, 2016
THAT the report titled "Corporate Accessibility Policy Update — HR Policy #2.130" from the
Accessibility Coordinator, dated November 1, 2016, be received and filed.
- Carried.
Accessibilitv Plan - Annual Status Update — Accessibility Coordinator
The coordinator presented the annual status report on the progress of measures taken to
implement the strategies outlined in the multi-year accessibility plan.
Moved by Councillor Marr
Seconded by Councillor Ens
THAT the report titled "Accessibility Plan — Annual Status Report" from the Accessibility
Coordinator, dated November 1, 2016, be received and filed.
- Carried.
Accessibilitv Trainina Plan for 2017 — Accessibilitv Coordinator
The coordinator presented the report seeking Council's approval of an Accessibility Training
Plan for 2017.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the report titled "Accessibility Training Plan for 2017", from the Accessibility Coordinator,
dated November 1, 2016, be approved by County Council.
- Carried.
Elgin County Library 2016 Prosect Updates — Library Coordinator
The coordinator presented the report providing Council with a review of current projects and
improvements to the Elgin County Library system. These improvements include longer loan
periods for DVD box sets, a card campaign to raise awareness of library services, the Food for
Fines Program, and the Android version of the MyLibrary App.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the Elgin County Library's annual "Food for Fines" campaign take place in December
2016; and,
THAT the report titled "Elgin County Library 2016 Project Updates" from the Library
Coordinator, dated November 7, 2016 be received and filed.
- Carried.
Recent Programs, Partnerships and Activities - May to October 2016 — Manager of
Library Programming and Community Development
The manager presented the report updating Council on recent programs, partnerships and
activities of the Elgin County Library. These included the Books 2 Go program, the Youth
Internship Program (YIP), the TD Summer Reading Club, Culture Days, Ontario Public Library
Week, and the library's participation in in the Elgin Children's Network, the Local Immigration
Partnership, and the STEAM Technology Centre.
Moved by Councillor Wolfe
Seconded by Councillor Currie
THAT the report titled "Elgin County Library — Recent Programs, Partnerships and Activities —
May to October 2016" from the Manager of Library Programming and Community Development,
dated November 1, 2016, is received and filed.
- Carried.
County Council 4 November 22, 2016
Council recessed at 10:20 a.m. and reconvened at 10:30 a.m.
Museum Facility Fundinq Approval and Authorization to Proceed — Director of Community
and Cultural Services
The director presented the report informing Council that the County of Elgin has been approved
for $485,800 from the Department of Canadian Heritage under the Canada Cultural Space
Program for the construction of a new museum facility and requesting permission to proceed
with the construction.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT the Warden and Chief Administrative Officer be hereby authorized to enter into a funding
agreement with the Department of Canadian Heritage under the Canada Cultural Spaces
Program in the amount of $485,800 for the purposes of developing a new facility for the Elgin
County Museum on property adjacent to the Elgin County Administration Building; and,
THAT the County contribute $514,200 towards this project as outlined in the report titled
"Museum Facility Funding Approval and Authorization to Proceed" dated November 4, 2016 as
well as annual building operating costs of approximately $30,000 beginning in 2017; and,
THAT the Warden and Chief Administrative Officer be authorized to sign an amended contract
with +VG Architects (The Ventin Group Ltd.) as the prime architect for the museum facility
project for design, engineering, tendering and contract administration services at a total fee of
8.8% of total project costs or an upset limit of $88,000, plus HST; and,
THAT a design concept, authorization for construction tender and operational details such as
staffing and hours of operation be presented for Council's approval as soon as feasible; and,
THAT the Warden on behalf of Council issue a letter of appreciation to the Federal Minister of
Canadian Heritage and the Member of Parliament for Elgin -Middlesex -London.
- Carried.
2016-2017 Ontario Libraries Capacity Fund Grant — Director of Community and Cultural
Services
The director presented the report informing Council that the library has been approved for
$13,831 in funding from the Ontario Libraries Capacity Fund.
Moved by Councillor Currie
Seconded by Councillor Martyn
THAT funding in the amount of $13,831 from the Province of Ontario under the Ontario Libraries
Capacity Fund be hereby accepted with a project established in the 2016 and/or 2017 budgets of
the Elgin County Library according to the terms of the contribution agreement; and,
THAT the Warden on behalf of Council issue a letter of appreciation to the Ontario Minister of
Tourism, Culture and Sport and the Member of Provincial Parliament for Elgin -Middlesex -London.
- Carried.
Emeraencv Response Vehicle Replacement — Director of Enaineerina Services
The director presented the report recommending that Council approve the contract for the
scheduled replacement of one Emergency Response Vehicle as approved in the 2016 Capital
Budget.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT County Council approve a single source contract award for the Supply and Delivery of
one (1) Emergency Response Vehicle from Rowland Emergency and Specialty Vehicles for a
total price of $78,050 plus taxes; and,
County Council
November 22, 2016
THAT the 2010 Ford Expedition ERV be auctioned once delivery of the new ERV is received
and put into service.
- Carried.
Wonderland Road Assumption — Director of Enaineerina Services
The director presented the report recommending that Council approve the transferring of
Wonderland Road to the County of Elgin from the Township of Southwold in exchange for three
County roads (Mill Road, Southdel Drive and Mandala Road).
Moved by Councillor Jones
Seconded by Councillor Marr
THAT Wonderland Road between Ron McNeil Line and Southminister Bourne be transferred
from the Township of Southwold to the County of Elgin on January 1, 2017; and,
THAT Mill Road (from Talbot Line to Southdel Drive), Southdel Drive (from Mill Road to
Carriage Road) and Mandala Road (from Third Line to Southdel Drive) be transferred to the
Township of Southwold on January 1, 2017; and,
THAT the County's insurance provider be notified of these changes; and,
THAT the appropriate By -Laws be prepared and amended.
- Carried.
Council directed staff to write MP Jeff Yurek to ask that he approach the Ministry of
Transportation on Elgin's behalf to request a meeting with the Minister to explore the option of a
Provincial contribution to the capital investment required on Wonderland Road as a result of the
construction of a new interchange at Highway 401.
School Zone Sianaae — Deputy Director of Enaineerina Services
The deputy director presented the report providing options for school zone signage to create a
consistent system for schools adjacent to County roads and recommended the following:
THAT a consistent roadway signing policy be implemented at each school zone along an Elgin
County road as follows:
All school zones adjacent to a county road are posted at 50km/h, have oversized (80cm x 80cm)
florescent yellow School Area signs and are signed as Community Safety Zones from September
1st to June 30th annually; and,
THAT each municipality be requested to provide a list of schools along County roads in their
communities; and,
THAT each municipality indicates the need and desire to have a Community Safety Zone
established at schools in their communities adjacent to County roads.
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT the motion be amended to insert:
"unless otherwise directed by the municipality to lower the speed limit to 40 km/h" (in paragraph
2) and "and whether or not 50 km/h or 40km/h speed zones are required." (in paragraph 4)
- Carried.
The main motion was then voted on as amended as follows:
Moved by Councillor Marr
Seconded by Councillor Wolfe
THAT a consistent roadway signing policy be implemented at each school zone along an Elgin
County road as follows:
County Council 6 November 22, 2016
All school zones adjacent to a county road are posted at 50km/h, unless otherwise directed by
the municipality to lower the speed limit to 40km/h, have oversized (80cm x 80cm) florescent
yellow School Area signs and are signed as Community Safety Zones from September 1st to
June 30th annually; and,
THAT each municipality be requested to provide a list of schools along County roads in their
communities; and,
THAT each municipality indicate the need and desire to have a Community Safety Zone
established at schools in their communities adjacent to County roads, and whether or not
50km/h or 40km/h speed zones are required.
- Carried.
911 Primary Public Safety Answering Position (PPSAP) Contract Extension (2017-2019) —
Deputy Director of Engineering Services
The deputy director presented the report recommending that the contract for 911 Primary Public
Safety Answering Position (PPSAP) be extended from 2017-2019.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the report titled "911 Primary Public Safety Answering Position (PAPA) Contract
Extension (2017-2019)" be received and filed for information; and,
THAT the report be circulated to the City of St. Thomas and the County's Municipal Partners
for their information; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the amending
agreement.
- Carried.
Preventative Maintenance for Mobility Devices - Contract Award — Director of Homes and
Seniors Services
The director presented the report recommending that Yurek Pharmacy be selected to provide
Preventative Maintenance Services for Mobility Devices at Terrace Lodge, Elgin Manor and
Bobier Villa.
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT Yurek Pharmacy be selected to provide Preventative Maintenance Services for Mobility
Devices at Terrace Lodge, Elgin Manor and Bobier Villa for a three year term commencing
December 1, 2016 with the option to renew for up to an additional two years; and,
THAT the Warden and Chief Administrative Officer be authorized to enter into an agreement
with Yurek Pharmacy for the services to the Homes.
- Carried.
One-year Multi -Sector Accountability Agreement (MSAA) Extension for Terrace Lodge
and Bobier Villa Adult Day Programs for 2014-2017 — Director of Homes and Seniors
Services
The director presented the report seeking Council's approval to enter into a service
accountability agreement for the Adult Day Program at Terrace Lodge and Bobier Villa as
required by the Local Health System Integration Act, 2006 (LHSIA).
County Council
Moved by Councilor Menial
Seconded by Councillor Currie
November 22, 2016
THAT the Warden signs the approval for the revised Multi -Service Accountability Agreement for
the Adult Day Programs 2014/18 upon receipt of the authorizing letter from the South West
Local Health Integration Network.
- Carried.
Year End Report for 2016 — Tree Commissioner/Weed Inspector
The commissioner/inspector presented a a summary of activity related to the Elgin Woodlands
Conservation By -Law for the period of November 1, 2015 to October 31, 2016 and weed
inspection activity for the 2016 season.
Moved by Councillor Currie
Seconded by Councillor Ens
THAT the report titled "Tree Commissioner/Weed Inspector Year End Report for 2016" from the
Tree Commissioner/Weed Inspector, dated November 3, 2016 be received and filed.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Jenny Reynaert, Administrator, Town of Aylmer with a resolution seeking support for
Cherry Street in their future development on Anne Street in Aylmer as an affordable
housing project.
2. Pupil Accommodation Review:
a) Michelle Casavecchia-Somers, Chief Administrative Officer/Clerk, Township of
Malahide requesting a Moratorium relating to the Pupil Accommodation Review.
b) Brenda Gibbons, Clerk's Assistant, Municipality of Bayham with resolution supporting
correspondence from the County of Elgin regarding the Elementary Pupil Accommodation
Review.
3. Matt Brown, Mayor, City of London responding to correspondence dated September 29,
2016 from the County of Elgin relating to Wonderland Road Improvements.
4. Rob Morton, Executive Assistant, Office of Lorne Coe, MPP Whitby -Oshawa with a
resolution seeking support for Bill 9 regarding stroke victims receiving care regardless of
their age.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Martyn
Seconded by Councillor Jones
THAT Elgin County Council supports the resolution from the Town of Aylmer seeking support
for Cherry Street in their development of 8-9 apartments on Anne Street in Aylmer as an
Affordable Housing Project, noting endorsement of the request for tax relief for the project set at
the single residential rate for the area.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT Correspondence Item #2 (a) and (b) be received and filed.
- Carried.
County Council
November 22, 2016
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Martyn
Seconded by Councillor Marr
THAT Correspondence Item #3 be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #4:
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT the Corporation of the County of Elgin support Bill 9, End Age Discrimination Against
Stroke Recovery Patients Act, 2016, which states that all stroke victims receive care regardless
of their age.
- Carried.
Items for Information (Consent Agenda)
1. Ontario Energy Board with notice to Union Gas Limited customers regarding a rate change
that is effective January 1, 2017.
2. Premier Kathleen Wynne, thanking Council for their Hydro Costs resolution.
3. Ken Loveland, Chief Administrative Officer/Clerk, Township of Southwold supporting the
request for a meeting with TVDSB to discuss the proposed accommodation review.
4. Inspector Brad Fishleigh, Ontario Provincial Police thanking Council for raising their traffic
safety concerns regarding the speed limit on Carlow Road in Port Stanley.
5. Jeff Yurek, MPP, Elgin -Middlesex -London, supporting Council's letter dated September 29,
2016 to the Minister of transportation regarding the expansion of Wonderland Road.
6. Premier Kathleen Wynne, responding to letter sent in regards to Certified Crop Advisors.
7. Premier Kathleen Wynne, thanking Council for their resolution supporting the Grey County
resolution regarding Hydro structure in terms of access and delivery.
8. Monica Laprise, Manager of Finance, Elgin St. Thomas Public Health notifying Council that
the County of Elgin's total Levy for 2016 has been reduced.
9. Certificate of Appreciation for Supporting the Military Service Recognition Book — Volume III
of the Royal Canadian Legion Ontario Command.
10. Hon. Charles Sousa, Minister of Finance with the release of the Ontario Municipal
Partnership Fund (OMPF) municipal allocations for 2017.
11. Ken Loveland, Chief Administrative Officer/Clerk, Township of Southwold with resolution
regarding the Southwold Library Project Loan.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT Correspondence Items #1 — 11 be received and filed.
- Carried.
County Council
OTHER BUSINESS
Statements/Inquiries by Members
November 22, 2016
Councillor McWilliam informed Council that the Ministry of Health and Long -Term Care has
raised a discussion paper on firefighters providing paramedic services. If this type of activity
goes forward there will be a direct cost to municipalities. The Chief Administrative Officer let
Council know that staff are aware of this discussion paper and will keep a close watch on the
issue as it develops.
Notice of Motion — None.
Matters of Urgency — None.
DELEGATIONS (continued)
2016 Land Division Committee Report
Graham Warwick, Vice Chair, Elgin County Land Division Committee with a presentation on the
Elgin County Land Division Committee's activities in 2016.
Moved by Councillor Currie
Seconded by Councillor Mennill
THAT the presentation titled "2016 Land Division Committee Report" from the Vice Chair of the
Elgin County Land Division Committee, dated November 3, 2016, be received and filed.
- Carried.
Closed Meeting Items
Moved by Councillor Marr
Seconded by Councillor Wolfe
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
(b) two items: personal matters about an identifiable individual including municipal or local board
employees — 2016 Service Employees International Union (SEIU) Negotiations Mandate and
Succession Planning 2016.
- Carried.
All members of staff except the Director of Human Resources and the Chief Administrative
Officer left the Council Chambers.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT we do now rise and report.
- Carried.
Moved by Councillor Wolfe
Seconded by Councillor Jones
THAT County Council support the suggested negotiations mandate for the upcoming bargaining
of a new collective agreement with SEIU included in this report; and,
THAT staff apprise County Council of the status of negotiations and the progress being made.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor McWilliam
THAT the confidential report titled "Succession Planning 2016" from the Director of Human
Resources be received and filed; and,
10
County Council
10 November 22, 2016
THAT the contract of the current County Planner position be extended until June 30th, 2018
under the existing terms and conditions of the present arrangement; and,
THAT the processes for recruitment of the Director of Engineering Services and the County
Chief Administrative Officer/Clerk be implemented following confirmation of retirement dates by
the incumbents.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Ens
Seconded by Councillor Marr
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT By -Law No. 16-29 "To Amend the Schedule to By -Law No. EG1 (15-32) Being a By -Law
to Authorize Speed Limits" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Ens
Seconded by Councillor Wolfe
THAT By -Law No. 16-30 "To Amend the Schedule to By -Law No. EG1 (15-32) Being a By -Law to
Authorize Speed Limits" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT By -Law No. 16-31 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the November 22, 2016 Meeting" be read a first,
second and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor Wolfe
Seconded by Councillor McWilliam
THAT we do now adjourn at 12:28 p.m. and meet again on December 6, 2016 at the County
Administration Building Council Chambers at 7:00 p.m.
- Carried.
Mark McDonald,
Chief Administrative Officer. Warden.
11
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Pro, e m e
Who We Are
What We Do
How We Dolt
What We've Done
12
Committee
Proactive group with a purpose to recruit and
retain Physicians for the residence of St. Thomas
and Elgin County.
Partnership
V City of St. Thomas
County of Elgin
V St. Thomas Elgin General Hospital
Members of the Medical Community
13
What
❖ Develop strategies and priorities for
recruitment and retention (R &t R)
Advocate and Collaborate
Evaluate the effectiveness of R F± R programs
14
ROTA
15
Surveys and Interviews
Medical residents placements
Data base building
Locum placements and opportunities
. .
Membership on professional Associations
. . . .
inventory of practice space and opportunities
. . .
Designated as a "High Physician Needs Area"
. . . .
16
What
V Designated as a "High Physicians Needs Area"
Developed a collaboration between public and
private sectors
Recruited a community champion to take ownership
and accountability for starting a new facility
Established _ housing opportunities medical
residents de
Enhanced the flow of communication allowing more
extensive contact and communication with medical
residents doing placements in our •
Attended recruitment fairs and obtained
graduating
Allocated the Incentive Retention funding budget
Identified t . d the possibilities of
starting a new FHO/FHN
17
Encouraged experienced physicians to co -
locate prior to retirement
Successfully recruited new physicians
Arranged - ,•- for vacationi
M I MIRU
Adk I
Timing and duration of designation as "High Needs"
with the availability of new grads and physicians
V Construction schedule of the new medical facility
Limited type and size of facilities that attract new
grads
The number of family physicians retiring in the next
2 to 4 years
Impact that the Ministries reduced Managed Entry
Process will have
Rural areas within the county still struggle to attract
physicians
19
New Physicians in Elgin County
Name
Area
Model
Rycerz Kasia
West
Lorne
CFTC
Richter Kristin
Pt.
Stanley
FHO
(Elgin)
Zajac Matt
St.
Thomas
it
Perera Anusha
St.
Thomas
it
Keeler Annie
St.
Thomas
it
Huszarik Katrina
St.
Thomas
it
Thompson Kimberly
St.
Thomas
it
Btake Amy
St.
Thomas
CCHC
Carter JonathonaY
St.
Thomas
FHO
(Elgin)
Ajogwu Chamberlain
Pt.
Stanley
FHO
(Elgin)
Bezuidenhaut KennethaF
St.
Thomas
FHO
(Elgin)
Boyd Brendan aF
Pt.
Stanley
FHO
(Elgin)
Bilawski Darlene
St.
Thomas
FHO
(Elgin)
20
. UM
Thank you 1.
U EST 10 N S ?0 ?0 ?0 ?0 ?0
21
ms~`
2016 Highlights ...
• OUR community's generosity
• $15 million reached
• Fundraising continues for Great Expansion and new CT Scanner
• Successful events including, tubing, golf tournament and gala
• Support from many service clubs and organizations
• STEGH Auxiliary completes their $500,000 pledge
• Generous support from Farm Credit Canada and Dowler -Karn Ltd.
GLIAS 2016 - $25,000 donation to the Great Expansi
• September— Donor reception and project update
• Construction is well underway.
23
STEGH's New CT Scanner
This new unit has many
diagnostic improvements in
General Imaging, Emergency
Medicine, Oncology and
Cardiology Imaging.
Some features of the new unit:
• 40% - 70% Radiation dose
reduction
• Rapid image acquisition —
decreasing scan times
• Dedicated cancer imaging
• Acute stroke imaging
24
OUR Community ... OUR Hospital
0
0
0
Count
Council UDdate
Construction Progress
Community Engagement
Communication
27
II N
E
hoga i n
r pit -
February 2016
29
June 2016
August 2016
Superstructure - Final slab pour September 15, 2016
32
November 2016
33
Building envelope work is now underway
Construction of Mechanical & Electrical Plant in Emergency area
35
Coordination of Work
in Emergency Drop-off
Area with
Elgin St. Thomas EMS
Interior Renovations
New flooring, ceiling,
lighting, and painted walls
to give a fresh new look to
the existing main corridors
on Ground Floor.
Scheduled
Substantial
Completion
November 8, 2017
Anticipated
Transition / Move -in
January 2018
SITE PLAN - FUTURE STATE
W
Communit
Enciaciement Strate
Continued commitment from STEGH to
communicate and involve our community,
particularly our close neighbours, as we go
through the construction project.
IN
h -m gi
n-ner l
39 VG%..e
Community Engagement Strate
• At the peak of construction.....there will
be approx. 150 workers at the hospital
construction site.
• For the most part ....... Contractors have
been parking at the 3 churches in close
proximity to the hospital.
IN
r h -m gi
General,
40
0
11
Communication
Dedicated e-mail address:
Websites: www.stegh.on.ca
Electronic Newsletters
VMS -
1 11
t T h o m a sI991
General,
Hosp;,Lai,
41
STEGH Board of Governors
Communication
• By-law change "-" membership
• Remove positions elected from persons proposed by
County and City
• Add two Governor positions
— Residents of City of St. Thomas or within the County
of Elgin
• Effective January 1, 2017
• Recommended best practice for Hospital Board
Governance
• Looking for different ways to communicate and engage
with County as stakeholder
42
HANKAir
YOU
FOR YOUR CONTINUED
SUPPORT!
43
C
I
Essential to the success of any organization is the ongoing cooperation of its
supporters. The Art Centre wishes to thank the County of Elgin and the City of St.
Thomas, its membership, donors, grantors and sponsors for their generous
support.
i
Elgin
`�0 'j"B 1C r1V �ti
THANK YOU!
Vision
The St. Thomas -Elgin Public Art Centre is a highly valued and respected art centre that is a
focal point for the St. Thomas and Elgin community. The Art Centre is dedicated to fostering a
welcoming, enriching and engaging environment of art and creativity, inspire, challenge and
educate its audiences.
Mission
To encourage and support an appreciation for and support the practice of the visual arts in St.
Thomas and Elgin County through a variety of exhibitions, educational programs and through
the preservation of a permanent collection.
Image by Clark McDougall, Untitled, ink on paper Gift of the McDougall Group
Community Engagement and Social Media
Attendance
Visitors to Exhibitions 5532
Openings and Special Events 2098
Facility Rentals 2282
Schools and Youth
Children Classes 909
Tours / offsite programming 2422
Adult Classes 265
Image by Clark McDougall, Untitled, ink on paper
Overall Attendance 13508
Last Year Attendance 13356
Members 189
Volunteers 32
Hours donated by Volunteers 2215
Social Media Highlights
Twitter Followers 4382
Facebook Fans 1863
Instagram 213
Visits to www.stepac.ca 23491
Pinterest 97
Board of Directors 2016-2017
President Tom Hughes
Treasurer Megan Vreman
Recording Secretary Laura Woermke
Patricia Johnson
Ardythe Anderson
Kathy Collier
Kevin Morrell
Deb Bagshaw
Katherine Medlyn
Suzanne Baehr
Joan Dennis
Bethany Green
Vanessa Bell
Mayor Heather Jackson (City rep.)
Mayor Greg Currie (County of Elgin rep
Executive Committee
President Tom Hughes
Treasurer Megan Vreman
Acquisitions Committee
Chair Bethany Green
Elaine McGregor Morris
Kevin Morrell
Gerald Pedros
Laura Woermke
Image by Clark McDougall, Untitled, ink on paper Gift of the McDougall Group
Finance Committee
Chair Tom Hughes
Katherine Medlyn
Membership Committee
Chair Ardythe Anderson
Laura Woermke
Joan Dennis
Human Resource Committee
Chair Tom Hughes
Megan Vreman
Sponsorship Committee
Chair Kathy Collier
Laura Woermke
Administration
Laura Woermke Executive Director
Sherri Howard Education / Events Coordinator
Katelyn Tippin Reception / Volunteer coordinator
Peri Hayes Part time Receptionist
Kayla Heaton Part time Reception
Marlee Merson Part time Reception
Brody Weaver Part Time Reception
47
Executive Director's Message
Art Centres and galleries have inherently become more of a social institution with a focus on the venue as a place for
celebrating events, educating participants, and engaging visitors. Without a doubt, Art Centres and galleries still have a
role in making meaning by collecting and displaying and interpreting two and three dimensional works of art. Gone are
the days that these places are considered a dusty quiet place. Now, especially the St. Thomas -Elgin Public Art Centre
(STEPAC), they are vibrant cultural centres creating impact and revitalization in the community.
As a destination, STEPAC has continued to be an event space, a community forum space, an studio, and a place for
families and youth to gather in order to share, explore, learn and create. We care for collections of art work, work with
local and regional artists, create exhibitions supported by educational programs and events and build on our cultural and
educational partners. But it is the community participation with the art and ideas that matter. We listen to our visitors
and they help shape our programs.
Visitor experiences has been our focus by placing emphasis on programming, accessibility, and inclusivity. STEPAC is
attracting new and diverse audiences by providing a quality experience and enjoyment in their visits which enhances the
relationship between volunteers, staff, and their guests.
The Art Centre prides itself on developing and enhancing relationships with community partners like the Alzheimer Soci-
ety St. Thomas -Elgin , Elgin County Archives, Elgin County Museum, Ontario Early Years, Elgin Community Living,
Canadian Mental Health Association, Family and Children's Services of St. Thomas County of Elgin Tourism and
more. These partnerships enable visitors and clients to develop new ideas and shared experiences, and maybe even re
-define their identities, beliefs and values. As a cultural centre, we are a forum for learning and a conduit for social and
cultural mandates.
STEPAC is committed to building on the vitality of our creative community as an anchor for art and culture located in St.
Thomas and Elgin County. We are a cultural hub of programming, talks, tours, events, exhibitions, and an engaging col-
lection of over 1500 works of art. We will continue to find new and innovating ways to socially engage our visitors and
our community. We are proud of our mission: "To encourage and support an appreciation for and support the practice of
the visual arts in St. Thomas and Elgin County through a variety of exhibitions, educational programs and through the
preservation of a permanent collection."
We hope to see you soon!
2016 Exhibition Programs
It is Written
Selections from the Permanent Collection
January 9 to February 20, 2016
The St. Thomas -Elgin Public Art Centre is very pleased to present "it is written", an exhibition of
text -based works by artists from the permanent collection. Exploring the complexity of text and its
manifestations in and as art, this presentation will bring together over twenty paintings, mixed
media and works on paper that include elements of text. Dissected, recombined and transformed
into patterns, shapes, objects and expressions, text in this exhibition resists immediate readings,
becoming instead a pliable medium and point of departure for different practices and narratives.
"it is written" considers the evolving relationship between language and art across a wide range of
media. Many works explore the physical and cognitive properties of sight — the shift between
looking and reading — through a series of images made up of shapes, patterns letters and
numbers. Questioning not merely what we see but how we see and understand it, these works
also address assigned meanings and modes of interpretation as they apply specifically to the
written or printed word.
Other works utilize the relationship between context and meaning by re -purposing found text as
poetic statements, personal expressions or as part of elaborate assemblages. Extracted from
familiar sources such as magazine images, these symbols and phrases inspire new interpretations
as formal elements, at times pared down to their most elemental forms. Similarly, some artists
explore the material qualities of text through repetition or displaying it as an object. Merging form
and content, these works both acknowledge and complicate the convenience of text, upsetting
usual interpretations while at the same time encouraging new ones.
Great Beginnings Elementary
February 27 to March 16, 2016
Opening Reception: February 27 Attendance: 800
This year the Art Centre celebrated the artwork of St. Thomas and Elgin County's students in the
exhibition "Great Beginnings.". The Art Centre has long realized the importance of showcasing
the artwork of children. It is an experience that many children will remember for a lifetime and
others will use as a starting point in pursuing their life's ambitions. For our community, children's
art offers an energetic, welcoming and straightforward exhibition that we can all take pride in.
The opening reception was a huge success with 800 visitors, family and friends showing their
support.
Participating Schools
Port Stanley Public School
Mitchell Hepburn Public School
June Rose Callwood Public School
New Sarum Public School
Lockes Public School
John Wise Public School
Port Burwell Public School
St. Anne's Catholic School
Elgin Court Public School
Springfield Public School
McGreger Public School
Dunwich-Dutton Public School
West Elgin Senior School
Monsignor Morrison Catholic School
Forest Park Public School
Great Beginnings Secondary
April 2 to April 30, 2016
Opening Reception Saturday April 2
Opening Reception Attendance: 250
Participating Schools:
Parkside Collegiate
• Arthur Voaden Secondary School
• West Elgin Secondary School
• East Elgin Secondary School
• St Joseph High School
• Central Elgin Collegiate
COLOUR THEORY
Permanent Collection
May 14 to June 11, 2016
Upon entering the St. Thomas -Elgin Public Art Centre colours as bright as sunshine and as soft as
pastels lifts up one's mood instantly. From large canvases to small, the blending of colours are a
delight to the eye as your gaze moves from one artwork to the next. Colours have a language of
their own, and just as humans have relationships wit hone another, the same is true for
colours. This exhibition features some recent acquisitions of artwork by renowned artist such as
Tom Hodgson, Adele Duck, Ron Kingswood, Scott McLeod and Kim Ondaatje.
Aidan Urquhart
June 18 to July 30, 2016
Opening Reception Saturday June 18
Aidan Urquhart's new exhibition, New Canadian Cabins, features mixed media paintings as well as
2 free standing structures that all exist on the edge of being habitats. Doors have no handles and
floors tilt at odd angles. Wild colours clash with architectural elements that might seem functional but
perhaps are just to off kilter to meet building "code". There is an edge to every cabin that lures us in
and makes us think: "could we actually live in such a place? ". Do the windows open and close? Are
the ceilings too high or too low? Could this place be near a lake, in a forest or on the edge of a busy
city? In this exhibit, Urquhart poses questions on what truly constitutes the idea of new Canadian
cabins and what can potentially be.
Cliff Kearns
ONE TWO THREE I PAINT AND SEE
August 6 to September 17, 2016
This exhibit is retrospective insofar as the early pieces (gallery right) were completed over thirty
years ago. They represent my inspiration and painting style in the name of fine art during those early
years.
Throughout the course of time spent as a graphic designer and freelance illustrator, my ideas and
approach to personal artistic expression changed and evolved as evidenced in the recent number
paintings.
50
That evolution didn't happen overnight or without considerable reflection, work and spilled paint. This
course of direction has placed more emphasis on conceptual ideas along with the application and
reaction of paint. I believe that I DO SEE better now through the course of this lengthy but
progressive shift.
Whether YOU SEE painting any differently after viewing this journey is perhaps asking a lot but
hopefully some of the artworks will resonate while others prompt some subjective reflection.
In View of the Artist Juried Exhibition
September 24 to October 22, 2016
The St. Thomas -Elgin Public Art Centre is pleased to present "In View of the Artist", a juried
exhibition that celebrates the artist behind the work, "what the artists sees and creates, "in their
view", "real or imagined".
Gallery Three Exhibitions
This gallery space supports the exhibition of the Permanent Collection and Special Community
Projects. This year we have hosted a variety of in-house exhibitions of the permanent collection,
social media exhibitions, educational exhibitions and local artists.
Ting
Selections from the Permanent Collection
January 9 to February 20, 2016
The St. Thomas -Elgin Public Art Centre is pleased to present 10 works by artist Merle Randolph
Tingley, "Ting", that represent 104 editorial cartoons that reside in the permanent collection. Merle
Randolph Tingley was born in Montreal in 1921 and is affectionately know as Ting". He was the
editorial cartoonist for the London Free Press for almost forty years (1948-1986), and has won
national and international awards for his art. He is regarded as the dean of Canadian newspaper
cartoonists. Ting's attention to detail and craftsmanship characterize his work. Over the years, his
whimsical, down-to-earth humour attracted a loyal following among thousands of readers, not only
in the Free Press but across Canada in more than 60 weeklies and dailies, which carried his
syndicated material. His famous cartoon mascot, Luke Worm, is immediately recognizable.
Arts Crawl
Laura Woermke—Underneath it all
February 25 to April 2, 2016
An installation of works hand drawn on paper.
The Graphic Novel Project
In Partnership with the St. Thomas Library
April 2 to May7, 2016
The Graphic Novel Project. 25 children between the ages of 8-12 spent a day with an award
winning graphic novelist and St. Thomas native, Scott Chantler. The program was a partnership
with the St. Thomas Library and gave the participates the opportunity to learn about and help create
their own graphic novel. The novels were on display in Gallery Three at the Art Centre.
COLOUR THEORY
Permanent Collection
May 14 to June 11, 2016
Upon entering the St. Thomas -Elgin Public Art Centre colours as bright as sunshine and as soft as
52
pastels lifts up one's mood instantly. From large canvases to small, the blending of colours are a
delight to the eye as your gaze moves from one artwork to the next. Colours have a language of
their own, and just as humans have relationships wit hone another, the same is true for
colours. This exhibition features some recent acquisitions of artwork by renowned artist such as
Tom Hodgson, Adele Duck, Ron Kingswood, Scott McLeod and Kim Ondaatje.
In All Thy Sons Command
In Partnership with The Elgin County Archives and the Elgin County Museum
In commemoration of the 100th Anniversary of the Departure of the 91st Battalion
June 18 to September 17, 2016
The beauty and artistry of these 100 year old images is unquestionable, characterizing an ear when
photographic portraits, although attainable for most were still a prized possession and something
that you had taken to mark the most significant milestones in your life. It does not take long
however, for the viewer to become overwhelmed by the truth of these photographs, the finality of
them.
This exhibition is presented to honour the 100th Anniversary of the departure of the 91 st Battalion.
This historic event saw more than 900 men from St. Thomas and Elgin County depart fro Halifax on
June 25, 1916. In Halifax they joined thousands of other troops en route to England. The 91st
would be a factor in every battle in which Canadian troops took part from the moment of their arrival
until the end of the First World War.
Oddly, our preparation for this exhibition coincided with significant debate about one line in our
national anthem. But with each image hung it became clear that regardless of which side of the
debate we land on, we should never erase from our minds the sacrifices made historically by so
many Canadians sons. Theirs was the embodiment of true patriot love and their stories are ones of
bravery, courage and a willingness to defend and fight for what we all believed in.
But there is not the only story being told in these photographs because for every son, there was a
mother and father, perhaps a wife and children who also made an immeasurable sacrifice. Their
faces seem to foretell a loss that is profound and far reaching. Many, many of these men did not
return from overseas, 181, members of the 91st Battalion being among them and each one had a
story that still touches families in St. Thomas and Elgin County today.
We all owe an enormous debt of gratitude to all the sons and their families for the sacrifices made
on our behalf.
53
These images are part of the Scott Studio Collection. Thank you to the Elgin County Archives for
allowing us the privilege of exhibiting them.
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Archives
Debut:
Selections from the Permanent Collection
September 24, to October 22, 2016
The works on display in gallery three features highlights from the holdings of the collection. Works
from Ross Reverdy Osgood, William St. Thomas Smith, Carolyn Curtis, Clark McDougall, Homer
Watson were on display as well as other collection works by prominent artists
The Land
Selections from the Permanent Collection
November 12 to December 31, 2016
The works on display in gallery three features examples of the great Canadian landscape painted by
artist from our collection. Works from Robert Wakeham Piot, Roy Morris, David Morris, Ross
Reverdy Osgood, William St. Thomas Smith, Carolyn Curtis, Clark McDougall were on display as
well as other collection works by prominent artists
Educational Programs
The Educational Department at St. Thomas -Elgin Public Art Centre offers guided Exhibit Tours
and curriculum based Studio Projects that allow students to explore and engage with the
works on display. The Art Centre is proud to work with Educators and students in the Thames
Valley District School Board.
Why Promote Art Education?
Art education develops self-esteem, appreciation of the work of others, self-expression, coop-
eration with others, and critical thinking skills, skills vital to the success of our future leaders ---
our children.
A well-developed program of making and studying art serves many functions. They help stu-
dents better articulate their perceptions and shape coherent responses to their experiences.
When children learn to appreciate form and colour ... when they learn the importance of fash-
ioning their own images of the world around them, they achieve greater discipline and self
confidence.
Too often, the value of participation in the arts is underestimated. The arts enrich our lives and
enrich our learning. And the arts are a valuable learning tool that reinforces the other disci-
plines, like reading, writing, social studies, even science and math.
Participation of Students: January to October 2016 2422
FUN MOBILE
Ontario Early Years Centre
Elgin -Middlesex -London
St. Thomas Public Library
Community Living Elgin
Once again this year, the Art Centre participated in the Family Fun Mobile. A mobile entertain-
ment centre sent to areas in St. Thomas that are deemed at risk. The van was equipped with
54
activities from the art centre, the library and resource information for families.
Summer Art Instructor
Through a grant from the Canada Summer Jobs program, we were able to hire a Summer Student,
Shelby Hayward.
Children and Adult Programs
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Community Programs and Partnerships
Alzheimer Society St. Thomas -Elgin
This year the Art Centre and the Alzheimer Society once again, have partnered to provide the com-
munity with the program CREATING CONNECTIONS. This intergenerational art program will pro-
vided an opportunity for art workshops that brings individual living with Alzheimer's together with
staff, trained volunteers, and art students from Parkside Collegiate and Central Elgin Collegiate. It
will emphasized the positive impact of art therapies in people with Alzheimer's and how these ap-
proaches can change the way the disease is viewed by society.
Family and Children's Services St. Thomas -Elgin
The Art Centre held a workshop in partnership with Family and Children's Services. Several young
people involved with F&CS's Youth in Transitions program met in the studio with young people in-
volved with the Art Centre to create abstract paintings.
Participation in the Summer Youth Experience Program. This program, developed by Family and
Children's Services of St. Thomas, matches youth in care, 13-21, with local businesses for volun-
teer placements.
Elgin Community Living Workshops
The art Centre has begun a program of art workshops being offered to individuals taking part in
adult day programs through Elgin Community Living. These workshops take place every other
week in our studio and cover a wide range of art and craft topics.
Canadian Mental Health Association art programs offer hands —on learning. These programs
range in techniques from painting and drawing to collage and sculpture.
Elgin Medical Recruitment. This opportunity allows us to participate in retention of potential Doc-
tors in our community by demonstrating our involvement in a healthy and vital community.
56
The Graphic Novel Project. 25 children between the ages of 8-12 spent a day with an award win-
ning graphic novelist and St. Thomas native, Scott Chantler. The program was a partnership with
the St. Thomas Library and gave the participates the opportunity to learn about and help create their
own graphic novel. The novels were on display in Gallery Three at the Art Centre.
The Art Centre has also partnered with the Elgin County Libraries again this fall to bring several of
our programs off-site. They are self -guided and focus on Emily Carr and the Group of Seven.
Summer Fun Mobile (Ontario Early Years) Bringing hands-on activities to youth in our community
deemed at risk.
Kettle Creek Conservation Authority & St. Thomas Public Health - Grades 3 – 7 classes from
across Elgin County and St. Thomas are being encouraged to submit a video on the importance of
choosing tap water over bottled water and/or a sugary drink. The submission will be viewed at the
Art Centre during an Opening Gala evening.
Community Events
This year the Art Centre participated in the following community events:
• Arts Crawl - Railway City Tourism visitors to the art centre for the Arts Crawl weekend exceeded
1300 guests.
• Teddy Bear Picnic—Ontario Early Years FREE hands -on -activities
• Nostalgia Nights - Downtown Development Board
• Culture days - 5th Annual West End Arts Mingle brought our community an interactive communi-
ty project, "Colour the West End", Drink and Draw with live music by Local musicians, "The Shan-
gles", and a Poetry Slam open to all ages. All event were free to the community!
• Doors Open—This year we will host free Vault tours of the permanent collection. The collection
highlights our visual history through works of art by local artists such as William St. Thomas
Smith, Lila Knowles, and Clark McDougall.
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Clark McDougall Scholarship Program
for Students:
Clark McDougall (1921-1980) was a well known St. Thomas artist who painted throughout Elgin
County. He remains one of the most significant contemporary artist in this region. His work is
part of many public and private collections across Canada.
In order to commemorate the life and artistic achievements of Clark McDougall and to encourage
and support future generations of artists, a scholarship fund has been established in Clark
McDougall's name by his family. Each year two $1000 awards are presented to two graduating
secondary school students from St. Thomas and Elgin County, who are pursuing visual or graphic
arts at a post secondary level.
This year, two scholarships were awarded to a student one from Parkside Collegiate and St. Jo-
sephs High school. Thanks you to Peter Lemon for his ongoing support and involvement with the
Clark McDougall Scholarship.
Gift Shop
Support artists in St. Thomas and Elgin County. The Gift Shop at the art centre provide our local
artists an opportunity to display and sell their one of a kind, hand made works of art. Artist includ-
ed in the gift shop:
Aganetha Sawasky Sandra England Sine Maule
Ethel Mitrovic David Morris Rowena Sprusrud
Judy Ross Susan Tanton Emmi Coburn
Crystal McMaster Jan Row Pat Curtis
June Anne Reid Diane Dobson Laura Woermke
Special Events and Fundraising
REDTAIL COCKTAIL PARTY &
SILENT AUCTION Annual Art Auction
Saturday May 28, 2016 Friday November 4, 2016
COCKTAIL PARTY AND SILENT AUCTION
SPONSORS
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2016 Membership
Individual
Josepha van den Anker
Clifford Barwick
Agnes Bennett
Agnes Berko
Elizabeth Bourque
Janet Brody
Ruth Burridge
Ann -Marie Cheung
Jenny Couse
Diane Dobson
Mary Donlan
Lauree Dunlop
Mary Dunn
Carol Ewaskiw
Don Ferguson
Erik Flock
Sue Fortin -Smith
Ray Galloway
Lisa Gerrard
Connie Greger
Bethany Green
Robin Grindley
Mary Gullis
Jo Anne Harding
Joseph Hubbard
Dagny Ingolfsrud
Heather Jackson
Debra Jackson -Jones
Janet Kennedy
Ron Kingswood
Sharon Koyle
John Krygsman
Elizabeth Kusinski
Patrick Landsley
Brian Masschaele
Katherine Medlyn
Elaine McGregor -Morris & David Morris
Steven McLarty-Payson
Pat Hartwell McLean
Kathy McNeil
Maya Medeiros
Rob Mise
Marion Orchard
Elizabeth Pakalnis
Carol Parafenko
Margaret Patterson
Larry Russell
Susan Shurish
Shirley Shore
Amy Sloan
Tony Stacpoole
Anna Tanguay
Susan E Tanton
Meaghan Vreman
Joan Walker
Harry Wilkinson
Pat White
Fanny Yeager
Family
Ardythe & Fred Anderson
Vanessa Bell
Rosemarie Johnson Clarke & Tino
Clarke
Jerry & Mary Jane Collins
Catherine Craig & John McMahon
Pat & Bob Curtis
Bruce & Barb Green
Scott & Nancy Johnson
Noni & Bob Ketchum
Evelyn & Ray Knight
Mike & Dana Lindsay
Mary and James Meadows
Minerva Art Gallery
Linda Pereira
Megan Pickersgill & Aidan Norton
Sandra Poczbut & Paul Jenkins
Wendy Saby & Dennis Siren
John Smith
Suzanne Steed & Tim Bundschuh
Wendy & Dan Tippin
Ingrid & Mike Van Dyk
Karen & Mike Vecchio
Contributing
Suzanne Baehr
Phillip & Janet Ballantyne
Christine Barrie
Brian & Mary -Ellen Bolt
Betty Burrell-Beaudry
Gregory Currie & Avril Saunders -Currie
Darrell & Joan Dennis
George & Lynn Disbrowe
Elgin Community Futures Development
Corporation
Dr. Robert Farley
Brenda Fuhrman & Jim Barber
Bruce & Barb Green
Art & Kate Gutmanis
Bob Hammersley
Mary Anne & Bob Heath
Sine Herold
John & Nancy Hofhuis
Kim & Allan Hughson
Jean Johnson
Dr. Robert & Mrs. Jill Jones
Joel Keenleyside
Margaret & Roman Kuchmak
Dr. Don & Gillian Lawrence
Ellen Luft
Dianne Martin
Linda Pereira
Candy McManiman & Paul Prevett
Helen P. Roberts
Marietta Roberts
Jeffrey Suchak
Susanna Suchak
Dr. Malcom & Monique Wood
Stephen Wookey & Brenda Kevany
59
Supporting
Debra & Carl Bagshaw
Kathy Collier
Paul & Sue Ann Collins
Joyce & Colin Ferguson
Jack & Louise Ferriman
Tom Hughes
Patricia Johnson
Wayne Kentner
Sharon Little
Sally & John Martyn
Carolyne & Gary McLeod
John D. Shaw & Catherine Elliot Shaw
Sustaining
Elgin Contracting and Restoration LTD.
Frances Terry
Inspire a Student
Dr. Malcolm Wood and Mrs. Monique
Wood
Kinsmen Club of St. Thomas
Centennial Sports Club
Lions Club of Port Stanley
Port Stanley Artists' Guild
Elgin Contracting and Restoration
Carolyne McLeod
St. Thomas Optimist
Talbot Trail Optimist
REPORTS OF COUNCIL AND STAFF
December 8, 2016
Council Reports — (ATTACHED)
Councillor Sally Martyn — St. Thomas Elgin General Hospital (STEGH) Year end Report
Councillor Sally Martyn — Elgin County Museum 2016 Annual Report
2016 Report to Elgin County Council (Town Crier Dave Phillips Record of 2016 Events
Attended)
Staff Reports —(ATTACHED)
Economic Development Coordinator— Elgincentives Year End Review
Manager of Planning — Joint RFP with Middlesex County to carry out work in accordance
with the Source Protection Municipal Implementation Fund (SPMIF)
Chief Administrative Officer— One-year Contract Renewal for Closed Meeting Investigator
and Integrity Commissioner
Chief Administrative Officer— Schedule of Council Meetings for 2017
Director of Engineering Services — Administration Building Contract Cleaning Services
Director of Financial Services — October 2016 Budget Performance
Director of Community and Cultural Services — Fred Bodsworth Public Library of Port Burwell
Revised Hours of Operaton
Director of Community and Cultural Services — Elgin County Museum and Elgin County
Archives Staffing Reorganization Plan
Director of Homes and Seniors Services — Homes — Policy Manual Review and Revisions —
Nursing Sections N -Z
Director of Homes and Seniors Services — Homes — Resident Quality Inspection (RQI) —
Report for Bobier Villa, Elgin Manor and Terrace
Lodge
Director of Homes and Seniors Services — Homes — Enhanced Behavioural Supports Ontario
(BSO) — Provincial Initiative
.E
Date: November 7,2016
St. Thomas Elgin General Hospital continues to be a valuable and excellent
performing hospital for the communities of St. Thomas and Elgin County. For
more than three years we have had the lowest ER wait times in Ontario. We
were top in the 74 hospitals in the Province even with greater patient volumes
than some of the Province's largest facilities. We have much to be proud of in
our hospital. In this report, I will share a few highlights from STEGH.
STEGH reports the following volumes in the 2015/16 fiscal year;
® 29,889 volunteer hours worked by 184 volunteers
0 just over 200 physicians with privileges
® 8,600 surgeries
® 20,976 Ambulatory Care Visits
® Over 50,000 Emergency visits
® 1,035 chemotherapy treatments
The Great Expansion project is well on its way. If you've driven by the hospital
during the year you will have seen the great progress being made. The STEGH Board
of Governors, in partnership with Infrastructure Ontario and the Ministry of Health
and Long Term Care, expect to complete the construction by the end of 2017.
Construction began last November. The main structure framing is up and it should
be closed in shortly. Work on the interior will take the next year to complete and
will house Mental Health, Surgical Suites, Emergency and Medical Devices
Reprocessing Department. STEGH has stated its commitment to keeping the
community it serves fully informed throughout the redevelopment project. It has
created a Redevelopment Community Liaison Committee with representation from
the City of St. Thomas, the hospital's neighbors, Ellis Don contractors, and STEGH to
address neighbors' issues and concerns in a timely manner.
The STEGH Foundation is delighted with the fundraising response from the
community for the Great Expansion project. Currently, the Foundation has raised
close to $14.5 million with support coming from the business community,
individuals, STEGH employees and physicians - and, of course, the generous
donation from Elgin County Council. They are now working to raise an additional
1.5 million for a new CT Scanner
STEGH remains steadfastly committed to elevating the patient experience,
cultivating compassion, and listening to and involving patients and families in
redesign, process improvement and quality and safety. STEGH's Patient Experience
Council, which consists of seven community volunteers as well as staff advisors, is
61
entering its third year and achieved many successes during its first two years.
STEGH's inclusion and willingness to let the "voice of the customer" help frame
quality improvement and its successful launch of a highly engaged and effective
Patient Experience Council has been acknowledged and recognized by peer
hospitals, Accreditation Canada, and the Patient Experience industry across North
America. An additional seven Patient Advisors are embedded across the hospital in
a number of capacities.
STEGH leadership worked hard with the Southwest LHIN and regional hospitals to
have STEGH identified as one of four District Stroke Centers in the LHIN. The
"integrated stroke care' model that STEGH has been implemented which ensures
that patients can receive emergency stroke care and then acute and rehabilitation
stroke care all in one location and patients will no longer have to be routed to
University Hospital in North London. This unit has had some great success stories in
helping rehabilitate stroke victims and is a great addition to our hospital.
STEGH continues its `lean' journey that it began in 2011 to continuously improve
quality, safety and the patient experience. The "board to bedside' approach focuses
on engaging all staff and physicians to identify problems, generate ideas for
improvement and provide ongoing support to them to put their ideas to work and
then sustain the resulting improvements in the patient experience. All staff takes
part in "huddles" daily or weekly depending on the department and every staff
member is encouraged to make suggestions to improve the department. Board
members are always welcome to attend any huddle to see how they work. If a
problem has been identified a team meet for a period of time to come up with a
solution and then put it into place. These are called Kaizen events and the first
Wednesday of each month from 12:00 to 12:30, two of them are presented to any
interested staff and board members in the Elmview Room. The staff member, who
came up with the plan to solve the problem is publically recognized and thanked.
This is a great way to have full buy -in from everyone and to make all staff feel valued
and appreciated. These events are also periodically reported to the full board.
Every year Quality Improvement Goals are set and monitored monthly. The hospital
has been very successful in fulfilling these goals and keeping them challenging. I sit
on the Quality Committee and have learned a great deal about the work being done
to improve care.
STEGH's Board of Governors is the last one left in Ontario with city and county
representatives. This will change as of January 1, 2017. They will be adding more
members at large and finding other ways to keep the County informed. Our hospital
is a great community asset of which we can be proud and I count it a privilege to
have served for the last two years as the County's representative.
W,
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;rt REPORT TO COUNTY COUNCIL
FROM: Councillor Sally Martyn
Mike Baker, Curator of Elgin County Museum
DATE: November 22, 2016
SUBJECT: Elgin County Museum 2016 Annual Report
INTRODUCTION:
Below is the 2016 annual report of the Elgin County Museum submitted on behalf of
County Council's 2016 representative on the Elgin County Museum Advisory Committee,
Councillor Sally Martyn.
DISCUSSION:
The committee met five times between January and December, 2016 in fulfilment of the
terms of Elgin County By-law No. 16-03. The following are issues and reports brought
forward to the committee during this period:
Membership
The Museum Advisory Committee is currently composed of:
Helen Van Brenk, Chair (Women's Institute representative)
Perry Clutterbuck, Vice -chair (At -large member)
Charlie Jenkins, (Agricultural representative)
Joan Mansell, (Women's Institute representative)
Kim Teuscher, (County Museums representative)
Marie Nancarrow, (At -large member)
Sally Martyn (Elgin County Council representative)
Staffing
A student joined the staff during the summer months under a Young Canada Works grant.
Much of her time was spent producing entries for the 91St Battalion and posting them to
the ww1elgin.ca website. The website currently contains the Elgin County Book of
Remembrance, a video on the 91St and the Battalion's nominal roll. She also prepared
books of 91St soldiers who enlisted in the east and another for the west part of the county
and put them on loan to the Aylmer-Malahide Museum & Archives and Backus -Page
Museum respectively for use by the public.
She also searched the archives holdings for photos for use in upcoming exhibitions on
skating and Expo 67.
63
Museum Partners
Several of the partners worked together to unveil the 1812 Plaque Trail.
The museum continues to host the monthly meetings of the Elgin Historical Society.
Attendance at these meetings, of which there were 7 in 2016, averages about 25.
The museum also hosts a Rug Hooking group. Their meetings are also held in the
training room at 450 Sunset and average 7 members.
Exhibitions
The Museum produced or hosted the following exhibitions during 2016:
Elgin County and the Great War
Artifacts and photographs from the battle front and the home front; highlights include the
departure of the 91 st Battalion (Elgin's Own) for England, and a Wall of Remembrance for
the men who didn't come home.
February 1 — September 3
Behind the Canadian Line: The War Sketches of H. W. Cooper
Original works depicting the life of the Canadian soldier in war-torn France, many of which
appeared in Maclean's Magazine during the war
May 2—July 30
The Life and Legacy of Sir Arthur Currie
Meet Canada's foremost WWI general, and native of Strathroy. Follow the experience of the
Canadian troops as they grow in number and ability, eventually to be led by a Canadian and
to fight as a unit. Exhibit includes photographs and WWI artifacts. Organized by Museum
Strathroy-Caradoc with funding from the Museum Assistance Program.
Jumbo -era Pressed Glass
May 2 — August 31
A large selection of late 19th and early 20th century pressed glass on loan from a number of
private and public collections. Organized by Glasfax, an association of Canadian glass
collectors.
Gadgets and Gizmos
September 6 - December 23
A tour through the museum's collection of labour-saving, time -saving and just plain inventive
machines and contraptions of the 19th century. Highlighted by a new interactive piece from
London artist Ron Milton. Visitors are able to shell corn and booked tours can print on a
hand press.
Elgin Manor
Two exhibitions were installed in the cases at the Manor: one composed of product
packages from years gone by and one on Alma College.
Outreach
The museum assistant presented the artifacts -based program on seven occasions to the
County's long-term care homes. The museum applied for and received a grant to develop
three new artifact programs to join the existing ones.
The Ellis Sifton Victoria Cross was exhibited along with a reprint of the Book of
Remembrance and a small display on Sifton's life at the Military Heroes, Past and Present
weekend (November 5-6) in Dutton-Dunwich. It was also taken to the Southwold
Remembrance Service at the Keystone Complex, Shedden, on November 6.
In June, the museum created a display on the 91St Battalion, created a video, produced a
16 -page insert in partnership with Postmedia that was inserted inside the St. Thomas
Times -Journal and set up a website (ww1 elgin.ca) containing the names of all the
battalion's members. This was in support of a two-day re-enactment commemorating the
100th anniversary of the departure of the 91St Battalion for WWI, on June 25, 1916. The
museum contributed several display cases and a monitor at the re-enactment at the
Armouries. The Armouries recorded at least 500 visitors over the 2 days. Over 1,000
people watched the WW1 re -enactors march to the station and depart by train after a
series of speeches.
Also in June, the museum created a series of panels outlining the county's role in the
British Commonwealth Air Training Plan for use at the St. Thomas Air Show. Many visitors
viewed the panels which were afterwards installed in the museum.
Programs
The Sixth Annual Vimy Lecture, held April 9, 2016, saw the portrayal of Lance -Sergeant
Ellis Sifton by Chatham re -enactor Kent May. A crowd of about 30 attended.
Doors Open
The museum participated in the St. Thomas Doors Open program. The museum had 91
visitors despite the fact that the train which had run in previous years from downtown St.
Thomas was discontinued. A dedicated group of about 20 volunteers allows the museum to
open on these special event days.
Visitor Statistics and Donations
On-site museum exhibit and program attendance totalled 1266 (to November 30) down from
1838. The record numbers last year reflected the popularity of the Avro Arrow show and the
Shunpiker and Doors Open events, the three of which totalled just under 500 visitors. 8
booked tours brought in 151 people, an increase over last year.
Audiences at education outreach programs and public speaking engagements totalled 194.
Donations included a $1500.00 gift from the Williams Family Foundation.
65
Permanent Collection
The museum received a total of 81 gifts of various sizes, including a 1909 cheese making
trophy and a 1919 doctor's ledger from West Lorne.
An 1880 hand -press was restored over the summer and included in the Gizmos and
Gadgets show where it has been used with booked tours.
Social Media
The museum's current social media status is 143 Facebook fans and 222 Twitter followers.
The museum posts information once a week on a selected artifact.
Outlook for 2017
Work has begun on the first exhibition to be housed in the new Heritage Centre. Working on
the theme of transportation, it will tell the county's story and feature Confederation -era
artifacts. Several partner museums in the county are also creating transportation -themed
exhibitions which will be promoted jointly, led by the county museum.
Other exhibits will include Revisit Expo, the experiences of Elgin residents who visited Expo
in 1967, and a textile art show featuring the barn.
The 100th anniversary of the Battle of Vimy Ridge will be marked by a service at the St.
Peter's Anglican Church (the home church of Victoria Cross recipient Ellis Sifton) and a
lecture, April 9, 2017.
CONCLUSION:
This report outlines the activities of the Elgin County Museum for the year 2016.
RECOMMENDATION:
THAT the report titled "Elgin County Museum 2016 Annual Report" dated November 22,
2016 be received and filed.
All of which is Respectfully Submitted
Councillor Sally Martyn
Mike Baker
Curator of Elgin County Museum
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
2016 Report to Elgin County Council
Town Crier Dave Phillips Record of 2016 Events Attended
June 4 -
741 Air Cadets — Parkside Collegiate - St. Thomas
June 14 -
741 Air Cadets — CO's review - Armories - St. Thomas
June 11 -
Rosy Rhubarb Opening Ceremonies — Shedden
June 12 -
Rosy Rhubarb — Shedden
June 12 -
Parkwood Veterans Hospital — London
June 25 -
Mount Hope — Residents' Picnic - London
June 25 -
Elgin Regiment Open House — Pinafore Park - St. Thomas
July 1-
Canada Day — Unveiling Col. Burwell plaque
July 1-
Canada Day — Port Burwell
July 1-
Canada Day — Dutton
July 1-
Canada Day — Aylmer
July 5 -
Elgin County pin presented to Sabrina Merks — Miss Globe Elgin County
July 10 -
Parkwood Veterans Hospital — London
August 13 -
Grand Opening of Antiques and Ice Cream — Dutton
August 26 -
gave 2 pins to two Polish cyclists — Cycling America
September 14 -
741 Air Cadets — promotion in rank day - St Thomas
September 18 -
Parkwood Veterans Hospital — London
September 22 -
gave pin to Wallacetown Fair 2016 Ambassador
September 29 -
Sparks, Brownies, Girl Guides — Village Crier Gallery - Tour & Talk
September 30 -
Culture Days — Dutton
October 1-
Culture Days — Dutton
October 2 -
Culture Days — Dutton
October 15 -
John Kenneth Galbraith Literary Awards Ceremony
November 5 -
Honoring our vets — Military Heroes event - Dutton
November 6 -
Honoring our vets — Military Heroes event - Dutton
November 6 -
Private Duncanson — Service of Remembrance - Dutton
November 10 -
Remembrance Day Service — evening - Dutton
November 19 -
Santa Claus Parade — Dutton
November 22 -
Parkwood Veterans Hospital — London
December 10 -
Service of Remembrance — Town Crier Marcel Bossi - Stouffville
67
yiu�wnnU111�
IAgin! REPORT TO COUNTY COUNCIL
FROM: Kate Burns Gallagher, Economic Development Coordinator
Alan Smith, General Manager of Economic Development
DATE: November 17, 2016
SUBJECT: Elgincentives Year End Review
INTRODUCTION:
In October 2015 the Elgincentives Community Improvement Plan was launched. In just
over a year the program has seen huge success across the County. The following is a
summary on the total number and value of incentives that have been approved from
October 2015 — October 2016.
Staff will continue to report on an annual basis in December of every year on the
program results.
DISCUSSION:
*2015 — October - December ** 2016 — January - October
Elgincentives Grants
Number of
Approved
Projects*
2046,
Fagade
2016
Yearly Allocation
$
100,000
$
250,000
Funds Available (Yearly Allocation + Carry Over)
$
100,000
$
271,407
Total Value of Project Costs
$
241,537
$
792,368
Total Grant Requests
$
80,134
$
273,000
Total Grants Approved
$
78,593
$
270,860
Funds Remaining
$
21,407
-$
0
Total Number of Projects
10
40
Average Grant Amount:
$
7,859
$
6,785
*2015 — October - December ** 2016 — January - October
Elgincentives Grants
Number of
Approved
Projects*
Approved
Grant Value
Fagade
18
$ 71,539
Signage
20
$ 34,280
Property
13
$ 44,810
Building Improvement
23
$ 150,477
Building Conversion/Expansion
2
$ 16,660
Energy Efficiency
4
$ 17,849
Outdoor Art Grant located in priority area
1
$ 1,205
Savour Elgin
14
$ 11,829
Arts Trail
1
$ 1,287
Planning and Building Fees Grant
0
0
Tax Increment Equivalent Grant
0
0
*several applications were approved for more than one grant
68
By Municipality
# of
Applications
Grant
Value
Value of
Projects
Aylmer
7
$
49,865
$
169,479
Bayham
3
$
32,606
$
149,744
Central Elgin
19
$
147,491
$
353,007
Dutton Dunwich
4
$
43,971
$
155,092
Malahide
2
$
4,251
$
16,175
Southwold
10
$
46,084
$
122,960
West Elgin
5
$
25,184
$
67,448
As indicated in the above tables Elgincentives had 50 approved applications from
October 2015 — October 2016 with total investment by Elgin, $350,000 resulting in
private investment of $1,033,905.
CONCLUSION:
The popularity of the Elgincentives program continues to grow, improving Elgin's
downtowns, waterfronts, agricultural and tourism areas. This program is stimulating
economic growth and development by assisting businesses and property owners with
restoration and redevelopment projects County wide.
The Elgincentives Implementation Committee will meet January 18, 2017 to review the
first quarter applications for 2017.
Elgincentives is a shining example of how Elgin County is "Progressive by Nature".
RECOMMENDATION:
THAT the report titled "Elgincentives Year End Review" from the Economic Development
Coordinator dated November 17, 2016 be received and filed as information.
All of which is Respectfully Submitted
Kate Burns Gallagher
Economic Development Coordinator
Alan Smith
General Manager of Economic Development
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
Elgincentives Year End Review 2016
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Elgincentives has approved 50 applications
ftom t - - Octobe.,.016 w t_
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—
Signage Fagade
Property
Building Improvement
Building
Conversion/Expansion
Energy Efficiency
Outdoor Art rrf (looted in
priority area)
Savour Elgin
Arts Trail
Grants by Municipality
74
Aylmer
Byham
Central Figin
Dutton Dunwh
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uthwd
West Elgin
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Elgin i` +°:Kw, &Q °A u° REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: November 23, 2016
SUBJECT: Joint RFP with Middlesex County to carry outwork in accordance with the
Source Protection Municipal Implementation Fund (SPMIF)
INTRODUCTION:
This report will provide County Council with updated information about the Source
Protection Municipal Implementation Fund and the activities that staff has been involved
in as part of the County's responsibility to bring its Official Plan into conformity with the
Clean Water Act and local Source Protection Plans.
BACKGROUND:
The Clean Water Act, 2006 was approved by the province as a result of the contaminated
water tragedy in Walkerton Ontario in 2000. Source Protection Plans have now been
approved across the Province. These plans include policies to protect municipal drinking
water supplies from land uses that may be a risk to them.
The Province provided one-time funding to qualifying municipalities to assist in the
implementation of Source Protection Planning as mandated by the Clean Water Act.
Elgin County received $38,567 from the Source Protection Municipal Implementation
Fund to help offset the associated costs. A portion of these funds ($15,000) are
considered "collaboration funds" which were pooled with partner municipalities including
Central Elgin, Malahide and Thames Centre to fund a comprehensive education,
outreach and mapping program. The Kettle Creek Conservation Authority was engaged
to carry out this work on behalf of the collaboration partners and the work is now
complete. The remaining funds ($23,567) will be used for eligible activities under the
Fund including updating County planning documents and incorporating Source Protection
planning in Planning Act processes. County staff has spent a portion of the funds to -date
to work with partner municipalities and conservation authorities to better understand the
County's role in updating its Official Plan to conform to local Source Protection Plans.
The Source Protection Municipal Implementation funding, was in part, contingent upon
addressing Source Protection planning across municipal boundaries. Middlesex and
Elgin Counties share Source Protection Plans from the Thames/Sydenham and Lake
Erie Region Source Protection Areas and the Belmont Wellhead Protection Area extends
geographically into Middlesex County. In addition, the Counties of Middlesex and Elgin
have similar land use planning frameworks with county official plans that are broad in
scope with more detailed planning policies applied at the local official plan levels.
Given the above, the Managers of Planning for the County of Middlesex and the County
of Elgin undertook a joint Request for Proposal (RFP) seeking proposals from qualified
professional land use planning firms to undertake "Land Use Planning Services:
Drinking Source Water Protection".
m
The RFP requested that the following work be completed:
• The preparation of background reports for each County that review existing policies,
looks at municipal best practices, and outline policy options.
• Undertake stakeholder consultation including local municipal staff.
• The preparation of planning reports and presenting findings to County Council(s).
• For Middlesex - draft amendments to the County Official Plan, Thames Centre
Official Plan and Zoning By-law, Middlesex Centre Official Plan and Zoning By-law,
and general Official Plan policies and Zoning By-law provisions for the local
municipalities that do not have Municipal Drinking Source Water Systems.
• For Elgin - draft amendments to the County Official Plan, Central Elgin Official Plan,
Malahide Official Plan and Bayham Official Plan, and general policies for the local
municipalities that do not have Municipal Drinking Source Water Systems.
• Any mapping component of this Project must meet the Counties GIS / Mapping
standards.
It is noted that the RFP set an upset value for the project with responses to be
evaluated based upon a value based formulae including items such as demonstrated
understanding of the project, experience, qualifications, implementation plan, and
timeframe. The total cost for the project is $39,250 before HST of which $27,500 would
be for Middlesex and $11,750 would be for Elgin. The difference in value between the
two counties reflects the difference in scope of work between the two counties (both in
the documents to be addressed and complexity of the municipal drinking source water
systems).
Note: All of the funding of this project is coming from the Provincial Source Protection
Municipal Implementation Fund and there is no budgetary impact to the County of Elgin.
ANALYSIS:
Four submissions (Dillon Consulting, Harrington McAvan Ltd., MHBC Planning, and
MMM Group) were received in response to the RFP. All submissions met the minimum
requirements of the RFP.
The submissions were evaluated by Elgin and Middlesex staff under a Rated
Requirements Evaluation Criteria (that was set out in the RFP) and reference checks
and select consultant interviews were completed. There was agreement that the
submission of MHBC Planning represented the most comprehensive work plan,
demonstrated the best understanding of the project, most relevant experience, and the
best overall value for the project.
The County of Middlesex has approved the RFP and signed an agreement with MHBC
which will include work to be completed for Elgin County. A signed letter of intent from
the Elgin County to the County of Middlesex is required to complete the work plan as
set out in the RFP document.
01
RECOMMENDATIONS:
THAT Elgin County Council endorse the Request for Proposal as approved by the
County of Middlesex in which MHBC Planning was selected to carry out the necessary
work; and,
THAT the County of Elgin agree to fund its share of the necessary work in the amount of
$11,750 before HST, for "Land Use Planning Services: Drinking Source Water Protection",
utilizing funds from the Provincial Source Protection Municipal Implementation Fund
(SPMIF); and,
THAT the Chief Administrative Officer be authorized to sign a letter of intent with the
County of Middlesex in order to complete the necessary work.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark McDonald
Manager of Planning Chief Administrative Officer
99
yiu�wnnU111�� �
IAgin! REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: November 21, 2016
SUBJECT: One-year Contract Renewal for Closed Meeting Investigator and
Integrity Commissioner
INTRODUCTION:
In November of 2015 Council approved the re -appointment of JGM Consulting (for both
Integrity Commissioner and Closed Meeting Investigator) for 2016 with an option to extend
that contract for a further one year term subject to mutual agreement (see attached reports
from last year). The purpose of this report is to confirm that JGM Consulting has agreed to
provide services as Closed Meeting Investigator and Integrity Commissioner under the
same terms and conditions for 2017.
DISCUSSION:
Elgin County has been well -served by JGM Consulting since 2008 as Closed Meeting
Investigator and later as Integrity Commissioner. These services are being offered for 2017
under existing terms and conditions.
CONCLUSION:
It is important to have access to a skilled Closed Meeting Investigator and Integrity
Commissioner who is familiar with Elgin municipalities and the workings of local government
and administration. JGM Consulting has been providing these services for many years.
RECOMMENDATIONS:
THAT JGM Consulting be re -appointed as Integrity Commissioner for 2017 according to the
terms and conditions of the existing agreement; and,
THAT each constituent municipality be requested to inform the County if the services of
JGM Consulting as Integrity Commissioner are required with the understanding that the
County will supply the retainer fee on behalf of the participating local partners; and,
THAT JGM Consulting be re -appointed as Closed Meeting Investigator for 2017 with the
County of Elgin being responsible for all retainer fees on behalf of the participating local
municipal partners; and,
THAT the Warden and Chief Administrative Officer be authorized and directed to sign the
necessary documents and agreements; and,
THAT the necessary appointment by-laws be prepared.
All of which is Respectfully Submitted
Mark G. McDonald,
Chief Administrative Officer
Biu P
Elai . . 7
REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: October 29, 2015
SUBJECT: Re -appointment of Closed Meeting Investigator (2016)
INTRODUCTION:
Since 2008, Elgin County and its local municipal partners have been contracting Closed
Meeting Investigator Services with Mr. John Maddox of JGM Consulting. As Council is
aware any person may request an investigation into whether or not a municipality or
local board has complied with the `Closed Meeting' requirements in the Municipal Act.
Essentially there are two options for appointment available to Council; appoint an
independent investigator of Council's choosing or, by default, the Office of the Provincial
Ombudsman fulfils the role.
This report recommends the re -appointment of the current investigator for a one-year
term.
•
For the past several years, JGM Consulting has been providing closed meeting investigator
services to Elgin County and local municipal partners. There is an agreement for services
based on an annual retainer of $1,000 for the County and $300 for each local municipality.
The County budgets the full $3,100 retainer fee and pays this amount on behalf of each
municipality. In addition, should an investigation be warranted, then each municipality is
responsible for reimbursing the investigator directly for this cost at $100/hr plus expenses.
JGM Consulting has agreed to extend the current service agreement for one more year
with a further one year renewal clause subject to mutual concurrence. The only change
in the agreement relates to the notice of termination being 90 days by either party instead
of the current language of 30 days prior to the end of the contract.
���[�3��h�C�P►lF
JGM Consulting has been the Closed Meeting Investigator for Elgin County and local
municipal partners for the last eight years. These services are being offered for 2016
with an optional one-year renewal clause subject to mutual agreement.
RECOMMENDATIONS:
THAT Mr. John Maddox (JGM Consulting) be re -appointed as Closed Meeting Investigator
for the County of Elgin for 2016 with a renewal option for a further one-year term subject to
mutual agreement; and,
M
THAT Elgin County agrees to pay the retainer fee for each participating lower -tier
municipality in Elgin County; and,
THAT the Warden and Chief Administrative Officer be authorized and directed to sign the
necessary documents and agreements; and,
THAT the necessary by-law be amended.
All of which is Respectfully Submitted
Mark G. McDonald
Chief Administrative Officer
ElginREPORT TO COUNTY COUNCIL
a ,c}si krix.NitiC
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: October 29, 2015
SUBJECT: Re -appointment of Integrity Commissioner (2016)
The current contract for Integrity Commissioner (IC) expires at the end of the year. This
report recommends that the current IC be re -appointed for a further year with an option
to renew for an additional year subject to mutual agreement.
The primary role of the IC is to review and investigate, as an impartial adjudicator, any
complaints with respect to County Council's Code of Conduct. The agreement for
services is similar to those provided in the contract for Closed Meeting Investigator but
with three main differences:
1) The retainer is $1,500 each year for the County (compared to $1,000) and
$500 for each participating municipality (compared to $300). This is to reflect
the comparative differences in responsibility and the attendant informational/
educational requirements of the Integrity Commissioner.
2) The County and the participating municipalities would also be responsible for
covering the legal expenses incurred should a third party present a legal
challenge to JGM Consulting on any investigation or decision relative to the
Code.
3) As a Statutory Officer, the County's insurance provider will insure JGM
Consulting as the Integrity Commissioner.
JGM Consulting will charge for investigative services at $125/hr (currently at $100/hr)
and each participating municipality shall be responsible for the costs of the investigation
with the County covering the retainer fee. Further, a 90 day termination clause shall be
added in place of the 30 day clause that now exists.
The alternative to this arrangement is to utilize the fall -back Statutory requirement that
the Ontario Ombudsman's Office investigate these types of complaints. As Council is
aware, in 2014 legislation was passed that expands the jurisdiction of the Ontario
Ombudsman to include municipalities.
The current contract for Integrity Commissioner services is coming to an end. This
report recommends renewing the current arrangement for another year or possible two
with slight modifications to the agreement.
0
THAT JGM Consulting be re -appointed as Integrity Commissioner for 2016 (with an
option to renew for a further one-year term subject to mutual agreement) according to
the terms and conditions of the existing agreement as amended; and,
THAT each constituent municipality be requested to inform the County if the services of
JGM Consulting as Integrity Commissioner are required with the understanding that the
County will supply the retainer fee; and,
THAT the necessary be -law be prepared.
All of which is Respectfully Submitted
Mark G. McDonald
Chief Administrative Officer
.E
erarfo0'(0JJyJ6
;r� REPORT TO COUNTY COUNCIL
FROM: Katherine Thompson, Marketing and Communications Coordinator
DATE: November 21, 2016
SUBJECT: Schedule of Council Meetings for 2017
INTRODUCTION:
Every December a meeting schedule for Elgin County Council is prepared for the
following year.
DISCUSSION:
Traditionally, Council meets the second and fourth Tuesday of each month at 9:00 a.m.
in the Council Chambers at the Elgin County Administrative Building (450 Sunset Drive,
St. Thomas). Attached for Council's consideration are suggested meeting dates of
Elgin County Council for 2017. Please note: Council has the ability to change meeting
dates at any time with advance notice.
CONCLUSION:
An Elgin County Council meeting schedule is required for 2017.
RECOMMENDATION:
THAT the report titled "Schedule of Council Meetings for 2017" from the Marketing and
Communications Coordinator dated November 21, 2016 be adopted.
All of which is Respectfully Submitted
Katherine Thompson
Marketing and Communications Coordinator
91
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
SCHEDULE OF COUNTY COUNCIL MEETINGS FOR 2017
Meeting Date Time
January 10 2:00 p.m. - Special Budget Meeting
January 24 9:00 a.m.
February 14
9:00 a.m.
March 14
9:00 a.m.
March 28
9:00 a.m.
April 11
9:00 a.m.
April 25
9:00 a.m.
May 9
9:00 a.m.
May 23
9:00 a.m.
June 13
9:00 a.m.
June 27
9:00 a.m.
July 11
9:00 a.m.
July 25
9:00 a.m.
August 8
9:00 a.m.
August 22
9:00 a.m.
September 12
9:00 a.m.
September 26
9:00 a.m.
October 17
9:00 a.m.
November 14
9:00 a.m.
November 28
9:00 a.m.
December 12 7:00 p.m
December 14 9:00 a.m
- Meetings may not be required in August.
(AMO Conference held August 13 — 16 in Ottawa)
- Warden's Election
- Regular Council Meeting
Council Meetings are normally held every 2nd and 4th Tuesday of the month and are
subject to change.
M
erarfo0'(0JJyJ6
;r� REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: November 22, 2016
SUBJECT: Administration Building Contract Cleaning Services
INTRODUCTION:
Staff were recently notified that the County's contract cleaning company, Innovative
Cleaning Solutions, was filing for bankruptcy and would be ceasing operations.
Cleaning services provided by Innovative Cleaning Solutions ended on November 7.
DISCUSSION:
Due to the company ceasing operations, staff invoked Section 3.9(4) of the Purchasing
Policy in order to maintain cleaning services. The policy states "in the event of an
Emergency, the Chief Administrative Officer, Directors and their respective delegates
are authorized to enter into a purchase agreement without the requirement of a formal
competitive process".
The next lowest Bidder from the previous tender was GDI Integrated Facility Services.
GDI was contacted and will provide the services. The cost for the new contract is
$7,646.00 per month and can be accommodated within existing budgets.
CONCLUSION:
After receiving notification from the previous contractor that they were ceasing operations,
the second lowest bidder from the previous tender process was contacted to ensure that
cleaning services for the Administration Building continued.
RECOMMENDATIONS:
THAT the report titled "Administration Building Contract Cleaning Services" dated
November 22, 2016 be received and filed; and,
THAT the Chief Administrative Officer be authorized to enter into a contract with GDI
Integrated Facility Services.
All of which is Respectfully Submitted
Clayton Watters
Director of Engineering Services
Mike Hoogstra
Purchasing Coordinator
93
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
yiu�wnnU111�� �
IAgin! REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
DATE: November 30, 2016
SUBJECT: October 2016 Budget Performance
INTRODUCTION:
Attached is the October budget comparison for the County with performance for the
month of August of $65,000 favourable bringing the year-to-date (YTD) performance to
$763,000.
DISCUSSION:
The largest contributed to the favourable YTD performance is a $250,000 grant
received from the province to help fund a portion of the County's upfront planning costs
for the Terrace Lodge redevelopment. This funding was not anticipated and provides a
modest increase to the funding already anticipated from the province. Despite this
increase, the overall funding from the province only covers approximately a quarter of
the total project costs. Council had approved an incremental tax impact in 2015 to fund
the County's share of the Terrace Lodge construction. The impact of this grant will be
included in the 2017 budget deliberations, thereby providing a small offset of 0.1% to
the previous tax increase.
Details by department are included in the attached schedule showing otherwise minor
budget variance.
RECOMMENDATION:
THAT the report titled "October 2016 Budget Performance" dated November 30, 2016
be received and filed.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
County of Elgin
YTD
Current Month
Actual
Perform.
Actual
Perform.
Income Statement
As of October 31, 2016
Revenue Expenses Net
Net
Revenue Expenses Net
Net
Total
Total
TAXES
(30,770,873) 8,404 (30,762,469)
(0)
- - -
-
INTEREST CHARGES & INCOME
(80,764) 2 (80,761)
(1,405)
(6,360) - (6,360)
(1,974)
SOCIAL SERVICES - ST. THOMAS
- 2,009,533 2,009,533
75,666
- - -
-
HEALTH UNIT
- 686,953 686,953
59,644
- 74,660 74,660
-
GRANTS
- 317,094 317,094
-
- - -
-
RENTAL INCOME
(203,653) 137,542 (66,110)
(0)
(20,365) - (20,365)
-
PROPERTY ASSESSMENT
- 729,472 729,472
(3,463)
- - -
-
ONTARIO MUNICIPAL PARTNERSHIP FU
(1,023,700) - (1,023,700)
-
(255,925) - (255,925)
(450)
PROJECTS
- 461,293 461,293
3,675
- 6,742 6,742
3,673
Total Corporate
(32,078,989) 4,350,293 (27,728,696)
134,116
(282,650) 81,402 (201,248)
1,249
WARDEN AND COUNCIL
(254) 277,547 277,293
31,544
- 24,828 24,828
5,137
ADMINISTRATIVE SERVICES
(109,367) 544,179 434,812
36,757
(9,135) 56,114 46,979
2,570
FINANCIAL SERVICES
- 482,786 482,786
11,645
- 45,561 45,561
243
HUMAN RESOURCES
(29,124) 432,812 403,688
13,864
(10,106) 39,465 29,359
1,716
ADMINISTRATION BUILDING
(356,282) 698,154 341,873
19,108
(14,200) 77,547 63,346
(3,084)
CORPORATE SERVICES
(10,317) 516,457 506,140
49,979
(662) 10,904 10,243
15,876
ENGINEERING SERVICES
(3,541,294) 11,142,150 7,600,856
37,365
(15,029) 306,123 291,094
7,404
HOMES FOR SENIORS SERVICES
(15,207,001) 18,531,777 3,324,776
341,436
(1,490,457) 1,695,076 204,620
46,390
MUSEUM/ARCHIVES
(15,752) 392,424 376,672
11,342
(1,432) 29,065 27,633
2,203
LIBRARY SERVICES
(87,152) 2,207,496 2,120,343
33,188
(2,064) 164,131 162,067
1,855
INFORMATION TECHNOLOGIES
(39,397) 819,470 780,073
17,617
(3,053) 107,761 104,707
1,571
PROVINCIAL OFFENSES
(1,009,979) 879,953 (130,026)
(13,025)
(125,874) 43,454 (82,420)
-
COLLECTIONS - POA
(318,600) 306,339 (12,261)
(1,550)
(1) (1,060) (1,060)
-
AMBULANCE & EMERGENCY SERVICES
(5,449,855) 8,077,058 2,627,203
(12,529)
(563,118) 818,215 255,097
(24,185)
ECONOMIC DEVELOPMENT & TOURISM
(90,021) 967,179 877,158
52,639
- 71,542 71,542
5,864
Total Departmental
(26,264,396) 46,275,781 20,011,385
629,380
(2,235,130) 3,488,725 1,253,595
63,560
Total
(58,343,386) 50,626,074 (7,717,311)
763,496
(2,517,780) 3,570,127 1,052,347
64,809
95
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;rt REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
Susan Morrell, Library Supervisor
DATE: November 23, 2016
SUBJECT: Fred Bodsworth Public Library of Port Burwell Revised Hours of Operation
INTRODUCTION:
The Ontario Early Years Centre (OEYC) has approached staff about a programming
partnership that is currently outside of the hours of operation of the Fred Bodsworth
Public Library of Port Burwell (Port Burwell Library). Staff feel that this is a worthwhile
partnership that should be pursued. This report recommends that Thursday hours of
operation for the library be amended to accommodate the program, with the net effect of
opening the library one more hour per week without impacting cost.
DISCUSSION:
The OEYC has operated a weekly program for young children in Port Burwell on
Thursday mornings for several years. The agency is now in need of a new location to
host the program and is seeking a partnership to use the Port Burwell Library for this
purpose. However, the library is currently not open on Thursday mornings, but rather
from 2:00 pm to 7:00 pm. Opening the library just for OEYC use in the morning while
maintaining current hours is not feasible without increasing staffing hours. It also sets
an unsustainable precedent in terms of exclusive use of a public facility on an on-going
basis by one organization. Either the library is open or it is not, and if it is open, then it
should be open to all regardless of the predominant usage taking place.
Staff feel that this partnership is worth pursuing as it has been a long standing goal in
Port Burwell to better engage area children's services and local schools in library
programming. The installation of moveable shelving at the branch will also make it
possible to accommodate a larger program. Staff estimate that 10 to 20 children will
participate in the program on a weekly basis. A local daycare has also expressed
interest in bringing children to the program which will only increase this attendance. Staff
ran a successful pilot program with OEYC in recent weeks, further justifying the change
of hours.
Staff recommend that Port Burwell's hours be amended to 11:00 am to 5:00 pm on
Thursdays effective January 1St, 2017, with all other hours during the week remaining the
same. This will have the net effect of opening the branch one more hour per week. This
can be accommodated without impacting public service or increasing operating costs by
adjusting staff schedules at both Port Burwell and Straffordville. Such an adjustment will
not increase the amount of time staff work alone at either location. Furthermore, library
staff will lead the programming in accordance with established job descriptions for
unionized staff.
Staff are confident that his change will result in increased usage of the library and will
have a net positive impact on the community. While this proposed change does result in
less evening hours for the community, the 5:00 pm closure still accommodates popular
after school usage.
CONCLUSION:
One of the key directions for the library is to be a community partner and to pursue
partnerships that are mutually beneficial. The OEYC has approached the library about a
programming partnership that fits well within these goals but in order to make it work, an
adjustment to Thursday hours of operation at Port Burwell Library is required. Staff
recommend that hours be adjusted on Thursdays, with the net effect of opening the library
one hour more per week. Staff recommend that this change take effect January 1St, 2017,
allowing ample time to advertise the change in the community.
RECOMMENDATIONS:
THAT Thursday hours of operation at the Fred Bodsworth Public Library of Port Burwell be
revised from 2:00 pm — 7:00 pm to 11:00 am — 5:00 pm effective January 1, 2017; and,
THAT the Municipality of Bayham be notified of the library's change in hours.
All of which is Respectfully Submitted
Susan Morrell
Library Supervisor
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
Brian Masschaele
Director of Community and Cultural Services
97
Elgin County Museum and Elgin
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REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes and Seniors Services
Michele Harris, Administrator Bobier Villa and Elgin Manor
DATE: November 22, 2016
SUBJECT: Homes - Policy Manual Review and Revisions - Nursing Sections N -Z
INTRODUCTION:
Departmental policy and procedure manuals ensure consistency and quality in the services
provided by Elgin County Homes and Seniors Services, ensure inclusion of Best Practice
Guidelines and align with the Long Term Care Homes Act, 2007.
DISCUSSION/CONCLUSION:
The Homes' Policy Manual for Nursing Sections N -Z have been reviewed and revised as
required. Policy updates include practices related to the following:
Section N: Nail care; Nurse - Physician/Pharmacist
Section O: Oxygen Therapy
Section P: End of Life Care Plan (Appendix A); Palliative Performance Scale (PPS)
PICC Line; Positioning
Section R: Readmission of Resident; Responsive Behaviours; Restraints —Appendices F,
N and L
Section S: Skin and Wound; Specimen Collection
Section T: Active TB Screening Tool — Appendix A; Tuberculosis Screening; Toileting and
transferring; Two Person Lifts and Transfers; Transfer or Discharge of Resident
from Home; Tray Service; Two Person Lifts and Transfers
The above noted policy manual sections may be reviewed upon request through the Clerks'
office and through the County Website at: http://www.elgincounty.ca/seniors-services/our-
team/em ployee-portal-0.
RECOMMENDATION:
THAT Council approve the County of Elgin Homes and Seniors Services Policy Manual
review and revisions for Nursing Sections N -Z effective December 8, 2016.
All of which is Respectfully Submitted
Rhonda L. Duffy
Director of Homes and Seniors Services
Michele Harris
Administrator Bobier Villa and Elgin Manor, 05
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
�iw��rrmJJlJ)G� ._
gii
REPORT TO COUNTY COUNCIL
FROM: Rhonda Duffy, Director of Homes and Seniors Services
DATE: November 22, 2016
SUBJECT: Homes —Resident Quality Inspection (RQI) —Report for Bobier Villa, Elgin
Manor and Terrace Lodge
INTRODUCTION:
Bobier Villa, Elgin Manor and Terrace Lodge have recently undergone the annual Resident
Quality Inspection as required under the Long -Term Care Act, (LTCHA) 2007. The results of
the inspections are outlined in this report.
DISCUSSION:
The Ministry of Health and Long Term Care Inspectors conducted site visits for Bobier Villa,
Elgin Manor and Terrace Lodge during October and November of this year. Staff is pleased
to report that the results of the inspection were very positive and the Ministry of Health and
Long -Term Care Inspectors were complimentary of the efforts of all front line staff.
No orders were received. Identified areas in need of improvement included: Personal
Assistive Safety Device documentation, wound assessment documentation, safety (related to
one door's locking mechanism at two different homes), continence assessments and falls
prevention. The improvement areas identified are ones which will be addressed through a
process improvement plan to be developed by the Continuous Quality Improvement
Committees for the 2017/2018 Quality Improvement Plans.
CONCLUSION:
All three Elgin County Homes have received the annual RQI. Recommendations for
improvement have been received.
RECOMMENDATIONS:
THAT the Warden forward a congratulatory letter to the staff at Bobier Villa, Elgin Manor and
Terrace Lodge concerning the positive results of the recent RQI's; and,
THAT the report titled "Homes — Resident Quality Inspection-Bobier Villa, Elgin Manor and
Terrace Lodge" dated November 22, 2016 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
106
�,�man�w0�"rrmJJ1JJ�� l
U!
'i� REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes and Seniors Services
DATE: November 22, 2016
SUBJECT: Homes — Enhanced Behavioural Supports Ontario (BSO) — Provincial Initiative
INTRODUCTION:
The Southwest Local Health Integration Network (SWLHIN) has provided Long -Term Care
Homes the opportunity to receive additional funding through the Behavioural Supports Ontario
(BSO) Provincial Initiative.
DISCUSSION:
The SWLHIN has announced additional base funding $576 (to be utilized by December 31,
2016) for the 2016/2017 year for long-term care homes. In addition to the 2016/2017 base
funding increase above, the SWLHIN will provide a further $5,657 in base funding in 2016/2017
(to be utilized by March 31, 2017) for BSO specialized staffing resources to support the
stabilization of BSO investments. Uses for the funding, which must be spent by March 31, 2017,
will include enhanced education for all PSW staff related to the management of responsive
behaviours.
The total allocation of $6,233 will form part of the BSO budget and will amend the current Long -
Term Care Home Service Accountability Agreement (L -SAA). On a go forward basis, this
amount will form part of the annual base funding. The Homes have earmarked the funding
specifically for BSO Personal Support Worker hours to enhance scheduling for the secure units
and/or to manage 1 to 1 responsive behavioural challenges.
CONCLUSION:
The SWLHIN continues to provide additional funding resources to long-term care homes in its
efforts to enhance and augment.
RECOMMENDATIONS:
THAT Council send a letter to the Southwest Local Health Integration Network in appreciation of
the Enhanced BSO Funding; and,
THAT the report titled, "Enhanced Behavioural Supports Ontario (BSO) — Provincial Initiative"
dated November 22, 2016 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
107
Margaret Hulls, Chair Elgin Phragmites, Working Group seeking rW61's support to
encourage all munidpalities w,ithin Elgin County to, join their grolup in order to tackle this
county wide, issue.
2. Clark Smervil[e, FCM President and Regional Couincillor, Halton Hlflls inviting
municipalities to designate one or more individuala Cornmunity Leader to be part of
the Ganada 150,Community Leaders Network.
3. Dianne Wilson, Deputy Clerk, Muni cipalityo,f Central Elgin, with a resolution seeking
support for the Ministry of Education to ensure that rura,l school community needs etc. are
'factored into the rural schools Closure evaluation process.
4, Lynn It llin, AMO President:, with a resolution seeking Goun6l's endorsement In support
of the Federa] Government changing incremental requ . I I rements, in Phase 2 to recognize in
Ontario that a muNcipal gn r,nments' asset management plan meets a municipal
incremental infrastructure requirement.
5, Craig Dalley, CAO/Clerk, Township of Madawaska Valley, with a resolution! seeking
support for the, Unistry of Housing to halt the download ofenforcennent respci-Isibility for
residential rental rnaibtenance standard's proposed in Schedule 5 of Bill 7.
5, Kevin Bushell, FXeCUtive Officer, Facility Services and Capital Planning, Tharnes V -alley
District, School Board with an invitation to the Tharnes Valley, District School Board's Post
Determination Meeting for Elementary Pupil Accommodation Review 01 on December 1,4,
2016 from 11:00 &m_ - 12,130; pxn,
W
Warden Bernie Wiehle
County of Elgin.
,Adminlistration Bi.Mding
450 Sunset Dr.
St. Thomas, 0,N,Neth R,5Vl
Dear Wardem
Elgin Phragirnites Workiflig Group
24806 Pioneer Line
West Lorne, ON NOL 2P,O
1.121" U: I 1 11; 1
A 1.1f,111111111t
KBEEM,
COUNTY OF ELGIN
AD MIN ISTH A,nvi- SERVICES
25 November 20116
Local voluinteerStogether with memberrs of municipal council and staff in the, Municipalifies of
Dutton-Dunwivfi, West Elgin and' Southwold Townshiip, have formed an action group whose
specific goal is to control the alarming spread of the E urasian grass, Phraginites aostnc fis
(Cornmon Reed) in roadside ditches and adjoining wet areas in wastern .lgin County, The,
recently formed Elgin Phragmites Working Group has, the forri nal support of the three rnuinicipal
cou n c i I s, the West E Ig i n Nature C lu b, a n d th e West Elgin Natuire, Trust.
The Group has beguir thie importanittask of mapping the distribution and intensity of, Phraginlites
ell's in western Elglin County, This has been done by actively recruiting local residents and high
school students, Munii6paI road crews and contractors, will now be responsible for eradiicating
the, Phragrriftes stands. The Group is currently cMculating the costs of initiating a multi-year
project to eradicate Phragmites in roadside ditches and intersections, along the lines of project
started in St, Thomas a couple, Of Years ago.
The Group has identified education of the general public as a key initiative for reaching their
goals. Current initiatives include the preparation of information sheets and brochures, attending
corn mun ityifarm rn eefings and setting upd1#laiys to inform the general pubfic of the impact of
Phragrnites on tile community focusing on the important issues of road safety, fire hazards,
along with the associated environmental irnpacts oil watertablIes, siltation of roadside ditches
and agricufturall drains, as veli as,the decline in wetland health and biodiversity,
The purpose of this letter is to seek your support un encouraging A MU11-liCipalitieS within Elgin
C,aunty to join the group, and their efforts to tackle this significant county wide, issue,
Mernbers of the Ugin Phragmites, Working Group would be willing to meet with you to further
discuss this issue.,
"So,nqerely,
P
ej
HuIlls,
Chair,
Elgin Phragmites'Working Group
rTi�ar,ghLllis@gmail.com
109
From: Victoria GtAHernette <'vg1uHIerliette@fcrn.ca>
Sent. "I'Liesday, Novernber 29, 2016 337 PM
'To,: Community Leaders Cornmunautaires
ccs Community Leaders
Subject: FCM Canada 150, f6low, up
Good afternoon,
It was great to speak with yoti just now about the Conada 1510 COMMUnity Leaders networK.
To recap our convers,a to Ii, F Sent a letter in rnW-Septernber see bellow, inviting
your nnunicipality to desIIgnate one
or more individuals as a COMMUnity Leader to be part of the Caniada, 150 Cornii-nunfty Leaders N e�tWarl�, Vve are,
accepting narne.,s un(O mid-Decernber as w cantinuie to bUR:d this great network of municipal voices,
Community Leaders will he asked to share information througli their networks, and if available, to participate in local
events. There are, no associated costs ortravel requirements and the time commitrnent isestir-nateld, at Iess than 2 hOUrs
per month.
Canada 150 Comii Leaders may be. a council irnember or piomrnent community representative. Many
identified '1111.11tiple Community Leaders to ensure a strong
f'romi LheirtnunicipaIlity.
Further information, a tool*ft and forms are available at www.fcnn..ca/CanadaI5Q ,
Forany further questibns 1please don't hesitate to Contact ni at itAtaires fcirn.ca or by
in z
ringing 613-907-6375.
Thank YO U,
Fardosa
13,earNtAyor and Mernhers, f& Co rinci 1,
Vie I`edCrvtk')n of,cartadiat'i (FCNI) is crentingthe offiticial networl"c of'Cannda 1550 Cotyunrmity Leaders
which rel)resents a oiriique opportunity for Ilurud leaders across (lie Country to get involved in the I LA'
(..,',oa,Wera6ori.
'WQ, ot-Q launAing, flie Canada 150 ('701"ITIL11111ity Leaders network wiith an invilabon to designate one or itiore [eaders goon
Your n'ItnrJ6P",I]h'Y'I'li,ese individi.KUIS Will mICIaS your In'Uni6pal lQadcrs lo, insprrc civic action, towards Canada 150 evQuts
in yotir coiramunit y, serve ars r a touchpoiiilt to share Canadiai 150 irffonnatkin and ill'upIilrflti(ITI, ard hC Illembers of"a network
kh,r,ilvould cxWvid w0l trey( nod 201'7,.
A rneniber° Of COLVEIGil Carl b0conle, in Gln')Ii 1"oadQr or a pro,milcrit Conviltmity rtprc-',Cjltativu min be identified, You
call also Choose [Tinre than olle individual, errsuril"If, a Strong rep reseatal io a firoin. YOUr mun icipo lily,
"ro help you ideulif� an Cullnunity lxader we havic (IC'VQJqxxl Ow ( lanad'a 150 Coinniuni,ty Lxadcr web page at
)N3Y�yn i c a—J I here you wih find addi,donal inforrination aiici a form to subilnt your Cornri-ainity Leader's,
MIT1101
I erwouragc you to review the infiormation and to submit the name of Your Conununity I.eader in, one ofthe rollowhig
W "IYS ;
I
110
k,,Jsc the o n I i I I' c forni av a, i I a Me at1, 50,
.. .. .... . .... . ... ... I ----- -------
Sortd us tui cruail atwithtfic namo
. .... . ....
of your Cormylullity Loader and the it, Contact ill, fon,nalion.
Please cxnd us (he nmuo (S) cwt your ('017ratu"llify fxudQr(s) bcf6rc October 15 of caflicr, 'We hope you wiUjoh us in
bringing flic nnaticipal voices to the,for ef"roat,for the ymAong ce0iralions, and I'or yvars tc% come,
Clark Somerville.
I
F(IM I'm'sident, and Regionn] Coulloillorl, 1-1,11hon llilk,
Commurka,"Jors Pr-Dject AssNsta.nt I (,c),mmunkcadons & lylenihorship
Adjoinre Ce prrolets, Cornn'10W(LltiOrl5 I CottiMunications et A(Jh6s�on
T 343-925-640,4
M,
The Honourable Mitz[e Huntvr
Minister of Education
Floo r, M'owat B liock
900 Bay Street
Toronto, ON M7A I -L2
Dear Ms. Hurter.,
Ilease be advised! that C isI Ld i II � � i
67, W110A 41 1
7mv "11 M -831M.
W1111Ir M IP waiffirX&T
at proposals to close schools factor.
• a school'osfuncVonas a Community hiub based, an usage,
• maximurn travell times for students attending any new school, and
• maximum capacity of the proposed new schoo] to ensure thaita flull educationat program can be
offered while maintaTning thip sense of sc!hool community that a smaller, school offers
AND FURTHER THAT a copy of this resolution be foed tothe Hani. Mitzie
o
Hunter, Minister f
EducatIon, Jeff'Yurek, MPP El' iddlesex-London; E r:lgfn� Count
Council, AMO and the Community
Scho oils Al I ia nce.
P I ease feel free to can ta ct me s ho w I d you have a ny q u e S,t I o ns rega rdl I ng th Is matt r.
Yours truly,
Dfanne, Wilson
Deputy Clerk
cx, Jeff Yurk, IMPP Elgln-Mlddlesex-Lundon —via email
December 1, 2016
Dear AMO MerrI
01 ce of the President
As you know, the federal government announced additional' infrastructure fUndiing
ower the next 12 years, in the, Fall Economic Statement as part of its Phase 2
programming, It is consuNing on design aspects, for Phase 2 in order for it to be
known before the funding programs begin in 2018.
AMO has endorsed a number of principles, for the funding design - that it should
rnaximize municipal flexibility; respect the breadth of municipal infrastructure assets
and, priorities; and provide stable, predictable, formula based flunding to municipal
governments.
The role of incrementality and the funding formula (i.e., the share by each order of
government) are important aspects, In communicating Our principles to the federal
government, we have noted the impacts of different formula approaches, The ideal
position for municipal governments Would be a 50% federal, 33% provincial, and a
17% municipal portion. This, would nnean a smaller share Of Municipal capital costs
would recognize ongoing municipai operating costs which are
generally not eligible for
funding purposes. In reality, very few provinces agreed to fund 33% of Phase, 1
programs, and sorne didn't put up new "funds where they agreed to it. In Ontario, the
prWincial government did add new funding, in: the amount of $250 million (25%) for
the recent Clean Wateir and Wastewater Fund (CWWF). This was in addition to its
existing MUlti-billion long term infrastructure plan. Ido provincial funding was added
for thefecleral public transit agreement.
Generally, incrementality has, been a feature of prior federal prograrns, It requires
that municipal and pravinciM governments spend new additional funds for each
infrastructure project in order to rneet, the eligibiTty I This, requirement may have
hadson,le merit before municipal government5 had comprehensive asset
rnanagernent plans and related multi-year capital plans, Goiing forward, it will Confuse
the principles and practice of asset, managenvent not to mention municipal financial
planning because it would influence riniunicipal priorlties. Where there are multi -,year
capital plans, based on asset replacement and mainterrance, priorities of an asset
management plan, the federal funding should be aligned with these municipal plans.
Phase 2 should align with Municipal long-term punned spending, not the, other way
arou nd.
113
m
We hope that you agree, If o, please a,dopt the attach reso1ution and add your
voiceto AMO's. AMO continues toefieve that good asset management is the
foundation of appropriate municipal infrastructure and financial managernent,
Funding approaches must support it tO fUrtfier did'vance the culture of municipal as
management in Ontario,
Sincerely,
Lynn DoHin
AMD President
1, , 1 1, '1 A ' ,i,.h�rum.+""I d I' m ¢ � (� I ) 11' I n i(i C) I °w 3 r i
I t I 71
d
[r 'ax
;0' 114
I
WHEREAS muni'cipal governments' infrastructure, is, critical to our collectiveeconornic
health;
WHEREAS stabile, predictable and formula- based infrastructure funding allows
municipal governments to plan and schedule investments, in infrastructure,
WHEREAS Ontario mUnidpa I governmients have asset management plans, which, set
wait a Municipality's longer term capital plan which reflects the infrastructure priorities
of these asset management plans, and
WHEREAS a federal incrementality rule interferes with municipal long-term
infrastructure priorities and diminishes the, vaiue of municipal asset planning and
management;
NOW, THEREFORE BiE IT RESOLVED that the (name Of MUnicipallty) calls on, the
federal government to provide long-term, predictable, and forMUla-bsen. ed funding in
its Phase 2, pr rains for municipal governments, and
BEIT ALSO ,E LVE that the (narne, of municipality) calls, on the federal government
to change incremental requirements in, Phase 2 to recognize in Ontario that a
munficipal government' asset management plan rneets a rnunicipal incremental
Infrastructure requirement.
Please, forward your resolution to.,
AMO President Lynn Dollin
L 1. ca
200 IJ la i vi 4 v r,,, Io Fi ',,',PAPA,441 V1.011 I rr�' 6jn R"'Lar
Fuc�rlo, CAI, I C",X115 AlU i
TW,,-4JF- _UHTJk ''
OF MADAWASKA VALLEY'
P.O" Box 1000
85 Bay Street,
Barqs Bay ON, KOJ 11B'D
Ph 613-756-2747 Fax 61,3-756-0553
info@mad , skayalky_xa
Moved by: Mayor, Love 20-0711-16
Seconded by-, CouncillorMaika -07 Novarrnbeir 2016
BE IT RESOLVED, ,
WHERE AS: The Government of Ontario has introduced Bill 7, the 'Promoting Affordable
Housing Act, 2,016, an omnibus Bill that includes wnendments to the Residential Tenancies Act,
2006 (RIA), and
IE S: khodule 5 of the TWI pry "mss flud local. municipalitiessWIlassn me =forccm, cilt
responsibility �fbr residential rental maintenance standmxls, (0. Reg. 517106) wWcr flit R, TA on
July 1, 2 01 , and
WHEREAS: T,hc Ministry of Housing. currently enforces, residential rental maintetiance
standards in munic�patities that do not have a property standards by-law, orhave a "partial" by-
law that does not address the interior of rental. buildings, and
WHERIFAS: The Mini stcr zurwnfly receiVes *Omfaints from tenants rcfipecting roWential
rental maintenance standards and appoints inspectors to provide this service to municipWities on
an as nee basis, for, a cost-efT"+ective set ke of $265 f eacb inspection or re -inspection, and
WHERAS: The download, of enforcement responsibility will require each municipality to
receive wntten complaints from tenants, cause an inspector to make an inspection to determine
whether the provincial standards have been complied vi,lb, issue wo,rk, otdm to landlords, who
have not complied with, apm-=m"bed TwairA==wc,stand=d:.,,movI" c0ftIjAI'W=' iia Ligate
allegations of failure to comply, and where circumstances warrant, to prosecute landlords for
non-compliance, and
WHE REA S: T (Jovernment of ()T%tario intends to dowel oad those responsibilities with, no
compensatory f-unding, leaving municipalities that do not cumun-fly, ca, free residential rental
maintenance standards with the significant fiscal challenge of providing this service cost-
eft5ectively,
THEREFORE BE ITRESOLVED
THAT'the Council of jht,,- Township of Madawdska, Valley calls on the (3 ovemmentof 0atad o
and the Ministry of Housing to la It the download of enfoTcement responsibihty for residential
116
rental maintenon cc standards proposed irt Schedule 5 of Bill 7, in light fthe signift-cant fiscal
challenge cwh mwiicipalit y will -face to provide -tbis service to, the public in a cost-effective
maffineL
AND THAT a copy of thj, rem-Audon be, smt Im the ,14onoufalel eKathlem Wynne, ,Pmrder,of
On'two, UHonourable Chris Ballard, Miiiister of Ho -using, Mr,. Patrick Brown, Leader of tbo
Progressive ("omervativio Farty, Ms. Andrea'Horwath, L ofthe New Democratic Party, and
all Members, of Pvinclal Parliament ire the Province of OMario; and
THAT a copy of this resolution be s=A, to the Association of Municipalifies of Ontwio (AMO),
the Rural Ontario Muni elptil Asweiation (ROMA), the FedeTation ofNorthern Ontano
Municipalities (FONOM), aud to all Ontario municipalities f6r wns ideratian, .
X CARRIED.
117
. . . . .....................................
-z
rfl
Is Nil I L i
Latira Elhott, Urector ofEduc.aborn 'inrl Scmiretary
On September 119, 2016, you received an email* reque,sOng Y0LIr Community Orginization to provideThames Vakey District
School Soard with the foillowing information;
Adear indica lion of anycorntntmity planning or facX(yoof(aborati0o opportuniftes the imspeclive, recipient is
a,waje c),r jjid vit a lrft refii tv to ti iv scii-cool, idw i(di and
IN Any reievii to0wical h7fammition the tocipient iiirjayhavie, and wish toprovicip, incruding, but not himited to, in
Me case of any rouf0cipal fievel of governmen( i murveliPial (oi/0 of goverarvent's po,l')aiiafion and hAtre
de vvIop;iiiwn( 1) ii-ojeotions for f1w affeclud rvjtion�
in regards to thee reguon of the fokowing schools within the Proposed Elernentery Pupil Accommodatilion ReAew Oil:
• Daveworf P00c'schoof
• McGregor PaNic Scl',wof
• md"cheii HefJ)"xim public Sohool
• Now Satarr) Pubbia School
Nortfidulo Control Poiblic School
fort Stan* ptj'Wic School
Riveir Hvights, p0lic schod
Soulh Dorchoster FuNic Schoo;
ii, fin bific School
Springficlo Pablic S(,',,,ha0
Stimmers' Corn ors Public Schoo)
WoWrnimsier Gentry i Public SrJi,00l
On November 22, 2016, the Board of Trustees approved the foHo*ng reQGrnrnendation* jin regards 10 the Hernentary, Pupil
Accommodation Review 01:
THAT tho Soarrt avlfio6ze Senior Adtii?iWsilraboo to conduct a Pupd Acrommod'afion Revk)w, bclised no the
infortration pfovidedin the art fgar hed'Elerrientaity Pupil Accarnarodalkin Ir eWow-01
Report, forthe foliowiag schools.
• Davenport Public School
• Mcio. regor Pitfibfic Sclmiol
• Mitchell Hepburn Pubfic Schooil
• New sormn pti,blic school
all Northdale Gentral Pubffc' Schoral
Fort stal#&Y'PubUc School
River "eigMs Pub6c School
Sooth Dorchester Piii School
spanto Public school
splingh0d A"Vic $013001
Summors"Corriers PublicSchoo�
Westirninster Gun'tral public "'5000'
Thames Valley District School Board - Organizationall Support Services - Facility Services
951 Leatherne Street, London, )ntario N5Z 31M7 Tel: (519) 452-2444 Fax: (519)452- 411 1
2 websitaly� t' &,a
We h0dearh iifiidv118nt',wrhwrrowevery Oay.
New that the Hoord has approved to, conduct a Pupil Accommodation H.evlew, the Tharnes Valley Disk ict School Board
"Ptipi? Accommodaiidn and'Facifily Organization" Procedure (4015a)" requires Senior Administration to schedUle a
"Post -Determination Meeting" with listed Community Organizations, to clusciuss and comment on the recommended options
in Thames Valley District School Board's Initial Senior Administration Report.
Thames VaHey Ekst6ct School Board would, *e to, invite youto attend the Dost -t elerminabon Meeting, which will provide
you with an overview of the approved recornmendafions,, the process, for input, and the schedule and tirniehne of'upcominp
meetings, as well as an opportunity to ask questions, in regards to the E1 ernentary PLApil Accommodation Review 01
(ErPAR-01 �. Please find attached the agenda for the MeeUng.
In addition, we wot,ild like to at this time make you aware of the following three (3) Public Meetings, are open to the Public:
PWase note that more information regarding the below three (3) meetings will be provided on, the Thames Valley District
,School B,oards, Planning Services webpage, atwww,,(,vdsbi.c,.iLL�1,L,,LtUfLnq.
Date
Meeting
Location
Timie
2017 January D9
lriftrai Public r0eefing
'To be Determined
7 00p
21017 February 08
Second Public Meeting
To be Determined
7:00pm
2017 March 08
Final Public Meethig
To be Determined
7:00pm
A .5 identified in the PUPfl Accommodation and Facility Organization Procedure (NoAD15a)*, please note th"Ityour
Curnirion4yOrganizatioR is entitled to make presentabon at the Inibal PUbfic r0leefing (please see section 8.15 of the
procedure"), and the Second Public Meeting (please see section 10. .4 of the proced Lire"), as well as to have, your views
riclucled in the Final Senior Administration Report (please see secticn 8.3,sof the procedure"'), by providingthe information
by email to p[@qy tjqft-jZ(vc1sb.on.ca,
N,,so, please see' c,hedule A-2 of the Procedure"` which highlights opportunities that this ProcedUre provides to Community
Organizations to provide input On the respective, Initial and Rnal Senior Administration Reports.
Mease RSVP by ernallto 12lpj,.j ye j!orn.c as to how many representatives from your Communlity Orgainizaflon will
orwill not be attending the Past-Datermination Meeting, no laterthan 2016 December 09. Please note that in the case that,
we do not receNe any intereat in attendance to the Post-Duterminotion Meeting, the meeting will be canceled.
The Recommendations, Communications, Procedure, lnit4 Senior Administration Report, as wwrell as important i1ormation
pertaining to the Plrlpii AccornrriodaWn Reviews can be found at www-Nds,lo.cal I
Z=
Kevin Bushell,
Executive Officer, Facility Servicam and Capital Planning
C. C.., Trustees
Senior AdmWstration
`For more inroirrafionand/or a copy of this COMITUANCatiOn please see the Initial Senior Administration Report: ;FAR -01 wWch is located
on the Planning SeMcxesvvebsite at tMg�,,=
**For rnore infbi,niation and;or a copy of this Procedure, please seethe Planning services websIe at�:
s b catt I I e s ( 3 0 4 67 5P ri'lizatior lum"PEY,
Thames Valley District School Board - Organizabonal Support Services - Facility Services,
951 Leathorne Street, London, Ontario N5Z, 3M7 '1'01 1519) 452-2444 Fax' (519)462-2411 webs jtolymy�j�
We bwfid eadi rauden 1,rw romorrow, every, doy,
119
I hwul ,/1,�kl,,v 0 ,I V: w ",: � [;',�x'llqf"-1
q
NOW III,
ELEMENTARY PUPIL ACCOMMODATION IREVIEW'011
Dale Location Time
2016 Decernbef 14 Board Room 1 1:00,am — 12130pmi
1260 Dundes, St, London,, ON
1, Welcotiie and Introduction
2, Review of Pupfl Acoommodation end IFacility, Orqanpzation ProGedure
3,. Review of Initial Senior AdminIistrabion Report: PA _01
,4, Overview of'Recornmendations
5. Schedule of Meetings concerning the Pupil Accomrnodation Review
6 Input OpportUnifies and CornmunicatIon,
7, Questions and Curni-flIents
120
if
I hwul ,/1,�kl,,v 0 ,I V: w ",: � [;',�x'llqf"-1
q
NOW III,
ELEMENTARY PUPIL ACCOMMODATION IREVIEW'011
Dale Location Time
2016 Decernbef 14 Board Room 1 1:00,am — 12130pmi
1260 Dundes, St, London,, ON
1, Welcotiie and Introduction
2, Review of Pupfl Acoommodation end IFacility, Orqanpzation ProGedure
3,. Review of Initial Senior AdminIistrabion Report: PA _01
,4, Overview of'Recornmendations
5. Schedule of Meetings concerning the Pupil Accomrnodation Review
6 Input OpportUnifies and CornmunicatIon,
7, Questions and Curni-flIents
120
1, Premier Kathleen Wynne, thanking CouGil for ,Accommodathan Reviews in Ontario
resolution,
Z, M. Casavecchia-Somers, CAUCIerk, Township of Malahide w1ith a resolution
requesting representafives of the Terrace Lodge Fundraising Committee to attend
Aylmer Town Council.
3, Geoff Flogan, SWIFT Interim Executive Director requesting Local n! collect
and send list of fibre owners to SWIFT, identify areas with poor broadband, identify
fUtUre growth areas, prornote SWIFT end-user survey and gather local communty
input.,
4, Don Leitch, CAO/Qerk, Municipality of Central Elgin with Notice of Proposed By -La wto
Rename Part of a, Pubkc Highway as Old Dexter Line.
5., Second Stage News Fall/Wnter 2016,edition.,
6, "I"hankyou from Mayor and Council of Regional MUni6pality of Wood Buffalo for County
Councit's donation'to, support the Fort McMurray w'ildfire emergency situation,
121
The Premier of Ontario
LeqisLqdva Building, Queen's Park
NrurftOntwo M7 A I Al,
Novernber 14, 2016
Ms,, Kathedne, Thorripson
Marketing and Communications, Coordinator
County of Elgin
450 Sunset Drive
St. ThomaS, Ontario
NSR 5V1
Dear Ms. Thompson:
0.
La prem,We mjrjistre do Mintarlo
t-Alfice do VAsseri*e 10gisialive, Queen's Pa(k
'raronto (Ontaric) PA7A I
Thank you'fear your letter providing me with a, copy, of council.'s resOlUtion regarding
accornnnodation reviews ire Ontario, 11 appreciate YOUirkeeping rne informed of council's
activities.
I nate that you have sent a copy of council's, resoUiori to rny colleagUe the, Honourable
Mitzie, Hunter, Minister Of Education. I trust that the min,Mer will also take! cours cil's
views into consideration.
Thank you again for the information. Please accept my best wishes:
S i:l nce re, h' M
Kathleen Wynne
Premier
c
'The HCWUrable Mitzi�e Hunter ' i
122
87 Jo b nSireeit SQ v rh
Ayfriner (M t 20
Te6pficne: 5 19-773-6 344
Fax�. 5 19-773-6334
R
Town of Aylmer
46 Talbot Street, West
Aylmer,, ON N5H' U7
A,proud tradition, a brightfuture.
At Its regular meeting held on November 17, 2,016, the Councl� of The, Corporation, of
the TOwnship of Malahicle passed the following, Resolutlon:
TIIArae ut, ma Tzlp-
Miko
AND THAT Aylmer be requested to provide a nst of questions orissues
prior, to the delegation, attending the meeting.
If you require any additional information, please do not hesitate to Contr
undiersign,ed, act the,
Yours vary truly,
TOWNSHIP OF MALAHIDE
M. CASAVECCHIA-SOMERS, DRA., C1.10.0i, cMM1
CNel'Admilnistrative Officer/Clerk
Copy - Municipality of Bayham,
- Munidpality of Centr�al Elgir
- County �f BgIn
123
SW F"T"'F"T"',
November 21, 2016
To: Mark McDonald, CAO
Elgiiin COUnty
Southwestern Integrated Fibre Technology Inc,
From. Geoff Hogan, SMFT Interim Executive Director
The Western Ontado Wardiens'Caorus (VVOVVC) created the SWIFT project to connect the region
to ultra-high- speed broadband and prepare for ever-growing demand for connectivity. UlJtra-hlgh
speed Internet cunnectMty is critical to rural ecanurnic development and the SWIFT project will
have a major impact on the region's current and. future Otality.
SV'VFT air ns to create an extensive fibre network that connects the entire region with service
ranging frorn I Gbps, up, to 100 Gbps, using a combinatiori, of public and priivate funding to address
gaps ln broadband infrastructure that are leaving sorne communities behind. SWIFT will build oin
existing fibre to create a far-reaching regional fibre network, bringing fibre closer to customers and
making R easierfor ISPs to connect hornes, and busOesses to ultra -high-speed internet, The new
funding will'trigger private inviestmen't from ZlPs, who M1 continue to, own and operate their
networks and deliver services directly to customers,. All ISPs wM have eqUal: access to the fibre
network, leveling the playing field and creating a more cornpetitive marketplace that will better
serve both urban and rural communities.
Building a network of this scale requires good planning. First, we need to know exactly what
infrastructure already exists, and what potential partners can deliver. A Request for Pre-
Qua,lificallion (RF'PQ), will give us the insight and data needed from existing Internet Service
Providers to create the more detailed plans for expanding fibre,
Then, an open and competitive Request for Proposals (RFP) process will award contracts to
service providers who will expand the fibre network. There will likely be, morethan one, phase to
this process, with the earliest construction beginning in 2018.
B a ckgro'Li Ir al
The Town of Caledon, and Niagara Region joined the WOWC as founding partners. There was
additional early finart6W support for the project fromn'.
0 City of Orillia
0 City of Stratford
0 Grey Bruce Health Services,
a Sirricoe County Access Network (SCAN)
0 Georglan College
In total, the, founding MUnicipahties, will, contribute $18 million to the $270 million project. Many
other organizations gave early support to the project including individuals, busiinesses,
orgainizations, and First Nations,
RM
124
of NO
V!r ')f ISouthwestern Integrated Fibre, "T'echnology Inc,
FT
The feasibility study comrinissioned by the WOVVC in 21 1 2 was adopted by the caucus in 20,11
The study identified:
• Southwestern Ontario had poor broadband access
• There is little competition in the regicin
• Providers pick the Ibroadlband winners and losers based on return on investment (ROI')
0 The SWIFT network is, feasible to build
When, the first phase of the network is built and operational SWIFT will collect a small residual fee
from SWIFTfunded partners. The funds collected wdl form pail of the Broadband Development
Fund (DF"), a capital fund that will continue to subs1ldize broadband projects in the reglon until
everyone is connected.
Southwestern Integrated Fibre, Technology Inc, (SWIFT) was incQrporated on November, 12, 2015
and allocated $180 million of funding from the Small Communities Fund on July 26, 2016. The
SWIFT board appointed Geoff Hogan, as Intedmi ExecuitiVe Drector in September 2.016, Geoff
started in his role on October 3, 2016,
SWIF'T Next Steps
SWIFT is working with OMRA (the Ministry overseeing the project on behalf of the federal and
provincial governments) on ,a contribution agreement that will allow SWIFT to issule a request for
pre -qualification (RFPQ) in early 2017. The project is, designed to build on existing fibre to extend
fibre further into rural areas, The RFPQ wfli prequalify providers and gather fibre and point of
presence (POP) IocationsthrUlgf,)OLA the project area. The datawHl be analyzed by the SWIFT
team andi a draft list of suggested SIFT' POP locations, will be created based on the technical
specifications, Faflowi'flg the, RFP Q there wi�ll be consultation with providers and other
stakeholders tin further refine the POP"s locations,.
Local municipal and oommunity needs will be taken into account, each municipality is unique,
some have all of their public sector sites connected by fibre already, some do not; sorne have
many small Incumbent Local Exchanger Carriers (SILEC), soroe have only one Incumbent Local
Exchange Carder (ILEC), SWIFT will consult Wth all of the founding partners so local needs are
factored unto the network desigin. Thefirrilbg of the R-FPQ and tl'ie consultation is not yet finalized
but will likely occur in Q1 and Q2 of 2017.
M L11, D i C. i P a I T"a 1,"t I'), tS 19 X L S L 1) S
SWIFT will collect data on the provider infrastructure for the entire region during! the IFPQ
process. MunicipaRies Qan help by providing SIFT staff a, contact fist of all known companies,
with fibre-optic iinfrastructurw Telecoms, railways, municipalities, Local Distribution Companies
(LDC), wind farms, small telecoms and others.,
An iimportant part of the data collection phase will be gathering and assessing local needs. Local
municipal cound1s, economic development staff ancl planners have insight into the specific needs
of each community, Local communities can start to,
41 Collect and send list of fibre owners to SVVIF"r
125
Southwestern Integrated Fibre Technotogy Inc,
Identify areas in the community with poor, broadband
Identify future growth areas (residential and commercU),
Promote the SWIFT end-user survey (link to Vllow)
Gather local COMMUnity input
As staff are hired at SWIFT templates will be shared to collect the, information in a systematic,
effective way.
Municip.,fl C'apital
The WOW C approved a capital contribution formula at the January 9 20,15 board meeting to
allocate the $16 rniMon municipal porflon of the project., Current SWIFT partners, Town of Caledon
and Niagara Region, were not included in the formula at the time but have budget allocation far the
project, exact allocations are being worked on. The, final, list of funding partners in the project will
be finalized soon, the arnounts, may change based on parfidpatlon. Elgin Cok.inty's portion is
indicated below:
SVVIF' T will be invoicing the partners for the balance of'the 2015 and] 2016 contribubons before the
end of 2016, All partners who provided advance, installments in 2015 and 201,6 MI havethese
arnounts deducted from their total annual contribution,,
It is important to note that the federal and provincial funds only become available after a
contribution agreement is in place. These funds will be received to reirnburse 2/3 of the aniount of
paid invoices for eligible expenses following the submission, and approval of claims thrOtigh
OMAFRA, Municipal and other partner contributions will be required in advance of expenses being
incurred to ensure there is SLIfficient cash flow.
If you have any questions, please, do not hesitate to, call me at 519-375-6172,
Sincerely,
Geoff Hogan
MM
126
450 Sunsek Di Ne, I A FkOor. St5'19,6311A860 17-1 519,63 1 A036
COUNTY 01' ELGIN
ADMINISTRATIVE SERVICES
NOTICE OF PROPOSED BY-LAW TO RENAME PART OF A PUBLIC HIGHWAY
AS OLD �DEXTER LINE
TAKE NOTICE,that the Co until of' The Corporation of the Municipallity of Cen,tra] Elgin intends
to pass a by-law to nanne part of a public highway legally described as Part 10 and Part 23,
1-leference Plan I I R-9880
,,, Munic[pality of Central Elgin as Old Dexter Ura;e anct to r,cnanie tl,,-ie
part, of the existing, public highway now known cis IDexter Line between the said Parts '10 arl(I
23 as Old Doxter Line
AND FURTHERTAKE, NOTICE that Council will hear any I,)ersuri, or by his/1-ter cournsel,
solicitor,or agent, -o�ho wishes to rr-�iake re,,presentadon res'pectirlig dw propo5ed by-k"w at its
regUldr meeting sd-ieduled for 7:30 pm on MBaru day,December 19,, 2016 in The Council
Chamb!rs, of the Elgin Cot inty Adrniniurditiwi Building, 450 SurlwL Drive, centrM Elgfir, The
Coi,incil shall only hold such hearing foi,, applications tceived by the Chief Adrridinistrative
Off icer/Cl erk on or beforeWe driesday, December 1 , 2016.
ADDITIONAL INFORMATION relating to the proposect by-law is available for inspectlon in
the Ceintral Elgin Municipal Office, Elgin County AcIrninistration BUflding, 450 Sunset Drive,
during norrn(A office hours, Monday to Friday excluding st,-:1tU't0ry holidays, frorn 830 am to
4:30 pm,
DATED at the Municipality of Certral E-1gin this 24" day of"November, 2016,
Donald N, Leitch
Chief Adniini'&4jjjVL
OffiCCr & Clerk
Municipality of Central Elgin
450 Sunset Drive
St., Thomas, ON N5R 5VI
"I'dephone, (519)631-4,860 racsirnile (519) 631- 0
Ernai[ dleil!ch�;rco-r,itrale�gi;ii.org
so
A tiibzae,to Elvis is coming to
On, Satltrd,n y DeQember 1, 0, 2016 we are hos, firig a Clifistitias Cel ebration. with'the KI ng, In partnei,ship,
aVitb Big Biothers Big SistorsS.4. Th(miaus Elgiii. Weare pleased U), presetitTim, ]-', a,nd the Yes Men,
alojig with k)cal E"'I'A Zacli Pcddie openhigo, at St. Ame's Cen,tre, with the arhow kicki,ng offalt 8-00,
pi. rwre will he great rnusiC, a SflMIt,'JU0fi0JI mid tk.xis of I'Ailn—All proceeds. raised are supporfing Big
Brothers Big Sisters zoxl !3eco--rd Stage Musing. Tickets are $35 ead).
111,1:1 Effendry britigs with hirn cavo 30 years of expericiiec iii the music industry, He is an world dass
niva ician. a,nd performer a° of to nierition as rnuld award winning, Ti,,ibute Artist (E'J'A),, lit; has
wun over 20 Grawl ("liampionships including 2015 Oceaji City.F.flvis Festiv,-,j], 2015 Georgia Elvis
Festival, 2013 Kitig I rilogy Festival, 2012 Toranto,Elvis Fe,,stiwil arid. 2(ln10 Coll ingwt..),od Elvis
Festival touanac a 1'w. Additionally, local ETA Zadi I'llecklio will be opeidag the show. each. has
excellelas an A, winning inany compotifions. "]'his, ycar he moved bito the Meti's, ]Xvisifmi in
competition antral placed secotid in Colhngwood 2016 and, third 1111'oronto 2016.
C"all us at 5,19-637-2288 to get your tickets!
Ori Saturday May 28, 2016 welilel another
successfid 11'l Lfie- Floor fortler fitness event at
Cotitral, 1Jnited, Ch-urch Gym, We had 20
pailicipwits raise just over $11 OO iti, as morning
filled withfitriess futi, Tlaaxik you to our
instructors, Delkic Travnicek
aird Lori Amic'McNitIty who graciously dx,).matod
flicir time.. We look liorwarct to next year's event
w April 29, MIT Please stay tuned to our
F',ncebook page for more itiforoiation, as it
bewcornes available.
Over $6,5,00 was,Mised at our 14"' Annual Golf
Tlxmmas (.olfand COLLIAry
C'JuE 40 golf;",crs enjoyed an beautifid, day out ou
the links in support ,Df 0UI- W01-11CIIS PI'0gI-,UTI,
Plans are being made for ii,ext year's
tourmariient with the liopc of keeping the (late
ttic scotxi n.wrsday in Itine. (".,heck wit otur
1111'acebook pa go the New Year for
registration information.
15 Goldiliq Pace St. Thonlas Ontario 4,1�-
U
Phone', 519-637-2288"ToR Frml-877-396-2. 208 Fax�5 19-637-2213
Ernal I'sc-condstage.stesshCo,�,rogers.co�inw,w),v,,set,,onds,tagehousing,niet
dallf� '%,1,04
M�
The resklenv ied progran? an 5econd,Rage Hotefin,, q&rs longer terin stipports io lvo)nen, (and 1heb
�hnahfoupn-�?Wds LongeO, ff,r on
thesuokee is eaVw , to 4°,qdedn br(r w,'htaissanwfimas� miswed is having,our a:'-ammunil"y untlerstane"I vvhwt
ow. ProAp-ean brings to The lives (!f our residen I.Y.
NVO I.. two young boys dut have been HAng in our pTogmni, receirtly
demookawd what Longer Torni Suppoil: provides. I want to shmea piocc cif their starywith (ke hopes
ol'bringing clarity to the above situation,
Jack, wvcln years old, entered,pro grmn dhplayngtnany ell"ects of childhood Oautlia - LITIoble to (rost.,
ernotiorial resporu;e difflaWtIq lack oppositional ard aggrv,,wsivQ bQhaviour and
di,JIi(,,.uJty with transitions,
Mark, ruRc ycars old, csitcrpd tho pro grani, displaying a Inck of smiol skills, low self'-e5tceni, (,xnotinnal
WASUity and a history of)-c(Ii6ring specializcd trcatnient Far aggressive behavi.01trand iriabilityloself-
regulate.
Both (Yrnese finviRS had experienced abrise in Hicir honie, stability wn8 alw,"iys r4hallcj:),gcd and both
Morns identify that HH: Ir tliernsel"ves and IS chdArai had been floc raved an trying to Stay saf froln the
abusen Each Morn, entered dic lirogr.ani with herown individual expQricswcs and challenges itowever
they bob had unc corsinnon gual, to, ond the viola nce irt t1wir fi,)�cs,
1.'ach of these wonien, with asuch patience a.nd work began to see changes in their ()Wll level of
corrfidence and recognizeda posAima changa in their sons. The women woked cincly with Wlo W611
Me education about how1he abuse had ahkcAcd their lNes and the lives offlicir chiLds-en. Thcy also
worked vcry hard to support, their ebit(Ircsi and assurc that the boys acccswd the, ul,-)ports ollbred to the
childresi resdding in the progrwaj,
L)ufitig the first tw months oftheir residency (lie boys very a,cldorn nt[en.ded. group octivifics duc to their
inability to interact"with flie other cAddi-en cw%Aably or safely. OveT, tinie both b(,)ys began interact
with Wand dic ofher children nactre posidvelyrnd, increased their time in the Children's Program. One
of A ARmf s descHbed it as this "He over thne liars been able to blegin to See 111C world thro'sigh a
different lens that his Paschmil never allowed. Ifis new feeling of'sal"My and stability allowed hini
to nut we in an const-aw state arstsTss and PnMdy and in Curn Foy sun was able to gain valuable
relationship building, trust and lar able solving SIM"
%I as a Mgnntp recently wilnussed A= tva) boys anond a remcational, sessio,n fiacilitated by our
staff Both boys can)e (o than chMeWs animal indeperidently (wlthout miffict or M()tn's support), were
Imppy (,o bo ativis,ding,,ind excited to Wke pul hAbe group activity. 17hey spent an enjoyable hour 'and a
half with the staff nxsking tic dye f-sli,irtsll)r dieniselves At the end they IS die activity =y happy,
good about thernselves aurid loivil their shins.
,As staff we see, two boys that now can wjoy dwir accoinplishnients widiout fear, two boys that ha:vQ the
capability to gn)w Wo young isson that (cruor r how, to rospect (ficins selves and Men. Two HOW& that
Wl be able to fbstrr heMfhy rebthnships and A, good VAgs to die ofoh,crsthrougli W1101 Ilicy
have learned'dirough the gograrns at Stec, nd SWgc Wising,
The.ve rivo hq),�s are an exany)'10 qf1'11hatLo,nge,r A consigrew siva I:
to dear m make GRAy changey and be YWIPHM
15, Golding Pt ace St. Thorny s �Ontaric 01 Waq
Phone: 619 -637 -22831 -dl FrL%el-877-396-A229 Fax:519-637-2213
E rn afl :,econd stage!, to sh @!rog ers. co mwww. secundstage h ousing,n et 0
esa'e v,
Board'Member and Staff Listing Update
Board opf Directors
BeTvcricy Wrigilt - President
Pat Pol --Vice Preside at
Donria Lurui, Seaetary/Treasurer
Tina Larnbert .11,111, Director
Sylvian vandarkooy --- Director
Mo,nica Benwell - Dirwor
Staff
Mickie Keefier -- Fxecutive Diractor
Kristina Holcombe Pafl�oj:r ___ 'f'rCjjj�jtjOjjal Sjjpp()�ft
Worker
JO, Ellen,Heslop Womell's Coullsollor
Cora.Uathercole. ("hildren'sAdvocate
Melissa McLeod Fun(lr Deveh,)pnvmt/
Vol untcer/Off.i.cc Coordinatot-
Gary Balkiwin Maintenarwe
Carissa Uimbrick -- HINVIC121 Asistant
We are currently accepting applications for
Board of Dii-ectors. Oar agency Is govelved I)v
a volunteer Board of Directors.
Applicants need to he con uriiftedto::
• Attendhig ray gutar'nwetings (10,
yea],Iy)
• Untlerstandingan 'I'gency that W01"RS
in the noll.-profit Sector
• SUPP(M-161g ()UT RliSSi011 Und CM18
If inferestod plea w contact Welde Keefer,
Executive Director viae etnO,
11 01) us rake and through FundScrip!
A,( Second Stage Housing we are beginning to,
use FandSc,rip to help us ralse ftlu,ds, hindScrip
liulj�)Stvs Io r"tiscilrIMICly :For our organization
when you buy gift cnilxls f'or everyday PUt-C112ses,
fro"tri avvide array of tvulr I cafegoy:ies such cis
as, restatirtints, clothing stores wad
Mktj,jy 1]�rjoj.-C" The gift cards are sold all face value
and Second Stage earns rebates rvniging froin 2649
- 12% fr(m,i) the p:trchase pri cc of(he c.;,trds,
Please visit 4wwwJ1rndscrip,cotn For inof"C
in't5onnation or ask N11clissa atSecond Stage
H(),L,wng
Oior group tavilation code- K7PT33
O"Irvera 14411udeer Opportunities
Bingo Wurkvr
Must be 18 years old -,wd cotnplcte training prior
fi",l vo , hinteeririg, Duties include cleaning la bloof
garbago snarl cards during the bingo, sessions, As
NveH as grecting playet's are ndreserAing. Second
p
S(,-IgC HOUS1111g.
Entail Melissa at rnincleod.OesAi( ragers-coni
for inore, info!
Receive our newsletter by eniail!
Em,,,afl Melissa 4t
lo be added to) our clectronic newq�cttcr 11st and
receive your copy in yotir inbox!
Please her ,p us reduce : wir cost tind,ptiper
usqge!
15 oWing Place Vit, Thomas Ontario
"W"
Phone: 5,19637-228ST'oh Free. -I-877 396-2 Fax:519-637-2213 , 11111
F rnai I'second stag e. stessh@rog ers,com~*cond Mag ehousi ng. net j
Second Rae Fin a nc [a I Donor,s,Mai 21,2016toNovember3o,mG
.................... . ...... ......... .. . ........ — ............
$1,000-11-
190 CluhMenibers
Wornell's, J.�oLIIrd,,tfi(iII
A. Verhoeven
Join t1w.100 Chill) Tmllnyt.
Tlae Forever Lxgacy Foitridation
F. Edgar
"I"he I GO Club is a pparas ed'
R York
giving laitia0ve, Whiob, airns to
S50,C), ® S9,99.99
R� & S. Broadlwnt
I get 100 indwkkials, fian-tifics.., or
",rhonias
IL & D, 13 road bent
groups to corkUnit to rnaking an
El girl -- St, C,orrirnvinfty Foundatioll
A, Lotias nsbury
alinual donation of $120 Or Inkile
Don an,d Hazel Woods Charitable Foundation
F' L"muling
to, our agency. [11 is the inost
I'llementary Teachers' FedcraLion of'Onta,ric
1'. Irvine
c(A)'Venlent way tosuppr( tm
BrIan Bell
T-Sherrall,
The objcctive of the R)() Clu,b �is
M. ("heney,
NIJ & J ("Olkns
tri generate sustvtinab,10 findil"I'g
11.1 II'VI'lle
ftv our progranis. Our hope is to
$100- S499.99
N. Newfiy'
be able to focus less effolAon
(','atherine, Murray
J, thmin
J. Andre�vs
fundraisiti,g and ni,ore on the
Helen E,
A. Pol
progniniming we: 05ca., to the
d Saar la
woni.en and children, at oor
I Vmniunh Foundation -
Vaughan Drat ;on, Fund
J. Francis
agency,
Dr. Donna (Treen,
F- Kitts
1.00 Club, h
In 2016 e b, ad 38
S. Wommay
G. C"Ilark,
members'1h
'raised just over
andai
B. Wright
$6,401).
$1499.99
Keefer
Anna Taxiguay,
A. Mecuse
Wrjgbt('a
CI m
or nail eliss"I to Sign ut)f
Carol, McCunriel.]
B. Bhicknizm
St. Androws Church
11, A,ndrews
' & X, hflliffiv
R, pol,
M� Keef�r
Please note, weslrivvfi.rr accuracy
Mernoriums
ff. Ainswordi
in listing' donors", howe'ver''500"Ie"
In
P.Newtnan
evra rs. mal)" ocov� 11yease ("ontact
0)1-r'.11 mc('orulel
J & JI thirrig
U. rfony c"'rrors oronlisslo'ns are
G & M f."I'dd
S, Hagerman
. . . . ................................................. . . . ... . . . ...................................... ... . .. .. . ..... --- .. . . . ............................................................................................................................ .. ................................
........... ...... - .............. ''..'phWe mt a(mg, the dotte ...................... . ...............
nelased is, my gift of- $ One time gift: 100 (','Iu b.
Paid by: C"hequt D S,erics of lv,'ist datied cheques
r.-.. AtAomatic Bank ("Imrge _111 'r'__
-15"' S each iiiioiith(c�uc'loseVOID.EDche(.,Iij,e)
0 Mustel-card E.Nisa k
expiry date—
Secure Site
Name:-.- . ............... . .. .............
Pboxte 4,:
Addrm,
ISIAH to: A "I'homas -Elgin Second Stage Ifousing,15 Golding Place, St, "I'homas, ON
N5R 61't
131
Thank you for your support!
NAfth the utmost appreciation, thank you for suipj,,)orflnq the
Regb nal Munk pali ly of Wood BLI"Ifa[o during these trynq times,
YoL w generoroi-Ly will a55jSt in t[l(,, 2nd
robuM'ing of Our yrt,,aL northorn cominibinity,
tc�
IbO
Ire -
132
X91110 111 WY910 :1 11rl I
By -Law No. 16-32
"BEING A BY- LAW TO REAPPOINT JGM CONSULTING AS THE INVESTIGATOR
PURSUANT TO SECTIONS 8, 9, 10 AND 239.1 OF THE MUNICIPAL ACT, 2001,
S.O. 2001, C.25, AS AMENDED AND TO AMEND BY-LAW NO. 11-24"
WHEREAS Council has subsequently re -appointed JGM consulting a number of
times including through By -Law 15-29 for 2016; and
WHEREAS Council wishes to re -appoint JGM Consulting for a further one-year
term for 2017 under the existing terms and conditions.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
hereby enacts as follows:
1. THAT JGM Consulting is hereby re -appointed as the independent Investigator to
investigate in accordance with the legislation all requests for an investigation of the
Council and committees of the Municipality and the local boards and their committees of
the Municipality for an additional one-year term commencing January 1, 2017.
2. THAT Schedule "B", as amended by By -Law No. 08-30, By -Law No. 09-31,
By -Law 11-24, By -Law 15-29 and further amended by By -Law 16-32 be approved.
3. THAT this By -Law shall come into force and take effect on January 1, 2017.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8T" DAY OF
DECEMBER 2016.
Mark G. McDonald,
Chief Administrative Officer. Warden.
133
SCHEDULE"A"
By -Law No's. 07-38, 08-30, 09-31, 11-24,15-29,16-32
COMPLAINT FORM
MUNICIPAL INVESTIGATION
IN ACCORDANCE WITH
Section 239 of the Municipal Act 2001
(As Amended)
A FEE OF $25.00 MUST ACCOMPANY THIS FORM PRIOR TO BEING PROCESSED.
PLEASE FORWARD COMPLETED FORMS TO:
John Maddox
JGM CONSULTING
#42 — 99 Edgevalley Road
London, Ontario N5Y 5N1
134
COMPLAINT FORM FOR MUNICIPAL INVESTIGATION
Section 239 — Municipal Act 2001
(As Amended)
COMPLAINANT'S
NAME
ADDRESS
TELEPHONE
HOME
WORK
E-MAIL
CAN YOUR IDENTITY BE REVEALED DURING THE INVESTIGATION? YES[ ] NO[ ]
• PERSONAL INFORMATION IS COLLECTED UNDER THE AUTHORITY OF SECTION 239 OF THE MUNICIPAL ACT 2001 (AS
AMENDED) AND WILL BE USED BY THE MUNICIPAL INVESTIGATOR TO CARRY OUT AN INVESTIGATION UNDER THE ACT.
NAME OF MUNICIPALITY
DATE OF CLOSED MEETING
MUNICIPAL CONTACT NAME
TELEPHONE
BACKGROUND This should provide as much information as is required to explain the nature and background of
the particular occurrence. (i.e.) Timing; Municipal Contact; Municipal Explanation.
ACTION I Activities that the complainant has undertaken to resolve the matter.
135
SUMMARY/ COMMENTS
Date of signature
136
Signature of Complainant
SCHEDULE`B"
By -Law No. 16-32
RENEWAL AGREEMENT FOR MUNICIPAL INVESTIGATOR
THIS AGREEMENT made as of the 1st day of January, 2017.
BETWEEN: CORPORATION OF THE
(Hereinafter referred to as the "Municipality")
AND:
OF THE FIRST PART
JGM CONSULTING
(Hereinafter referred to as the "Independent Contractor")
I50111111111.1�9xK9]101110M-A:i1
WHEREAS:
(A) Section 239.2 of the Municipal Act, 2001, S.O. 2001, c.25 (the "Act"), when
proclaimed in force, authorizes municipalities to appoint an investigator to
investigate in an independent manner any complaint as to whether the
Municipality has complied with the Act or a Municipal procedural by-law in
respect of a meeting or part of a meeting that was closed to the public and to
report on the investigation;
(B) In appointing an investigator and in assigning powers and duties to him, a
municipality is to have regard to, among other things:
i) the investigators independence and impartiality;
ii) confidentiality with respect to the investigator's activities;
iii) the credibility of the investigator's investigative process;
(C) The Municipality is satisfied that the Independent Contractor has the skills and
ability to meet the foregoing criteria.
NOW THEREFORE the parties agree as follows:
Services - The Municipality hereby retains and appoints the Independent
Contractor as an Investigator for the purposes of Section 239.2(1) of the Act
and the Independent Contractor agrees to provide such services for and at the
request of the Municipality and accepts such appointment. The Independent
Contractor confirms that services under this agreement will be carried out by
John G. Maddox except as otherwise delegated by John G. Maddox.
2. Duties - The duties of the Independent Contractor shall be:
i) to conduct investigations from time to time as requested by the
Municipality upon receipt of a complaint ("Complaint") in respect of
meetings or part of meetings that are closed to the public to determine
compliance with the Act or the Municipal procedural by-law and to report
on the results of such investigations;.
ii) in conducting such investigations, to have regard to the importance of the
matters listed above in recital (B);
iii) to proceed without undue delay and with due diligence to investigate a
Complaint;
iv) to conduct each investigation in private;
v) to hear or obtain information from such persons as the Independent
Contractor thinks fit and to make such inquiries as he thinks fit;
vi) to provide an opportunity to the Municipality or any person that may be
adversely affected by a proposed report of the Independent Contractor,
the opportunity to make representations respecting such report or
recommendation;
137
vii) to preserve confidentiality and secrecy with respect to all matters that
come to his knowledge in the course of performing duties hereunder,
save and except disclosure of such matters as in the Independent
Contractor's opinion ought to be disclosed in order to establish grounds
for his conclusions and recommendations;
viii) after making an investigation, to render his opinion as to whether or not
the meeting or part of the meeting that was the subject matter of the
investigation appears to have been closed to the public contrary to the
Act or Municipal procedural by-law and, in either case, the Investigator
shall report his opinion and the reasons for it to the Municipality and shall
make such recommendations as he thinks fit.
In performing such duties, the Independent Contractor shall have the powers
set out in Subsection 223.13(6) and Sections 223.14 to 223.18 of the Act,
copies of which are attached hereto as Appendix "A".
3. Joint Retainer — The Independent Contractor acknowledges that the
Independent Contractor is appointed as an Investigator for each of the
participating member municipalities within the County of Elgin (`Included
Municipalities"), as shown on Appendix "B" to this Agreement, together with
payment of the Additional Fee defined below. Each Included Municipality
shall enter into separate agreements with the Independent Contractor.
4. Fees
a) Annual Retainer — The Municipality shall pay to the Independent
Contractor on or before the commencement date ONE THOUSAND
DOLLARS ($1,000.00) plus applicable taxes. In order to add the
Included Municipalities to the duties of the Independent Contractor, an
additional fee of THREE HUNDRED ($300.00) for each Included
Municipality shall be paid by the County of Elgin.
b) Hourly Rate — In addition, the Independent Contractor shall be paid a fee
of ONE HUNDRED DOLLARS ($100.00) per hour plus applicable taxes
during such time the Independent Contractor is performing his duties
hereunder. The Independent Contractor agrees such rate shall be
charged only for such time that the Independent Contractor is actively
investigating a Complaint and preparing and presenting his report with
respect thereto. The Independent Contractor shall not charge for travel
time. The Independent Contractor is entitled to be reimbursed for other
reasonable receipted expenses related to his duties, including food and
hotel costs, car rental, kilometre rate at the respective municipal rate or
railway tickets.
c) Responsibility for Payment — The Independent Contractor further
covenants and agrees that his hourly fee and related expenses
hereunder shall be paid by the Municipality against whom the Complaint
is made and which initiated the investigation. The Municipality agrees to
be responsible for such fees and expenses and, notwithstanding the joint
retainer, the Independent Contractor shall not hold the other Included
Municipalities responsible for such payment obligation. The Independent
Contractor shall invoice the applicable Municipality upon completion of
his report.
5. Term — The term of this Agreement ("Term") is for a one (1) year term
commencing the effective date of the execution of this Agreement and ending
on the first anniversary date thereof unless renewed and/or extended by
agreement of all parties. The Independent Contractor or the Municipality shall
give at least ninety (90) days written notice prior to the end of each year during
the Term of its intent not to continue this Agreement for the balance of the
Term.
6. Taxes — All amounts payable to the Independent Contractor shall be paid
without deduction. The Independent Contractor shall be responsible for any
contributions imposed or required under employment insurance, health tax,
social insurance, income tax law, Worker's Compensation (if elected to enrol),
pension with respect to any amounts paid to the Independent Contractor. The
138
Municipality assumes no obligation or liability as between the parties to this
Agreement to deduct or remit any statutory or government remittances.
7. Independent Contractor — The Independent Contractor is a contractor
independent of the Municipality. Nothing herein shall be interpreted to create
a relationship of employer/employee, partnership, franchise, agency or joint
venture or other like arrangement.
8. Delegation — In the event more than one Complaint is made at any one time
requiring more than one investigation, the Independent Contractor may
determine that it is necessary to delegate some or all of his powers and duties,
then he may do so in writing to any person other than a member of council,
provided that the person to whom such delegation is made agrees in writing to
be governed by the same duties of secrecy as the Independent Contractor
and to abide by the terms and conditions of this Agreement. Such person
shall always be under the supervision and direction of the Independent
Contractor. Such delegation shall not be to a member of council or staff of
any Municipality and shall not result in any additional costs or fees to the
Municipality. Invoices shall be rendered by the Independent Contractor and
payment made to the Independent Contractor and the Independent Contractor
shall otherwise be responsible for the fees and disbursements of any of his
delegates.
9. Binding — This Agreement shall inure to the benefit of and bind the parties and
their respective heirs, successors and permitted assigns.
10. Indemnification — The Municipality agrees to indemnify and save harmless the
Independent Contractor, its agents and assigns, from and against any and all
liabilities, losses, suits, claims, demands, damages, expenses, costs
(including all legal costs), fines and actions of any kind or nature whatsoever
arising out of or in connection with the Independent Contractor's provision of
services and carrying out of its duties including, but not limited to, any alleged
breach of this agreement, any procedural defect or other breach of relevant
statutory provisions.
11. Entire Agreement — This Agreement contains the entire agreement between
the parties and supersedes all previous negotiations, understandings and
agreements, verbal or written with respect to any matters referred to in this
agreement.
IN WITNESS HEREOF, each of the parties hereto have set its hand and seal as of this
day of , 2016.
SIGNED, SEALED AND DELIVERED
THE CORPORATION OF
THE COUNTY OF ELGIN
Warden
Chief Administrative Officer
The Independent Contractor hereby accepts and agrees to the terms and conditions
herein contained.
Witness
139
JGM CONSULTING
John G. Maddox for JGM Consulting
APPENDIX "A"
By -Law No's. 07-38, 08-30, 09-31,11-24,15-29,16-32
In performing Investigator duties, the Independent Contractor shall have the powers
set out in Subsection 223.13(6) and Sections 223.14 to 223.18 of the Act, as
follows:
Ombudsman
Powers paramount
223.13(6) The powers conferred on the Ombudsman under this Part may be exercised
despite any provision in any Act to the effect that any such decision, recommendation, act
or omission is final, or that no appeal lies in respect of them, or that no proceeding or
decision of the person or organization whose decision, recommendation, act or omission it
is shall be challenged, reviewed, quashed or called in question.
Investigation
223.14 (1) Every investigation by the Ombudsman shall be conducted in private.
Opportunity to make representations
(2) The Ombudsman may hear or obtain information from such persons as he or she
thinks fit, and may make such inquiries as he or she thinks fit and it is not necessary for
the Ombudsman to hold any hearing and no person is entitled as of right to be heard by
the Ombudsman, but if at any time during the course of an investigation it appears to the
Ombudsman that there may be sufficient grounds for him or her to make any report or
recommendation that may adversely affect the municipality, a local board, a municipally -
controlled corporation or any other person, the Ombudsman shall give him, her or it an
opportunity to make representations respecting the adverse report or recommendation,
either personally or by counsel.
Application of Ombudsman Act
(3) Section 19 of the Ombudsman Act applies to the exercise of powers and the
performance of duties by the Ombudsman under this Part.
Same
(4) For the purposes of subsection (3), references in section 19 of the Ombudsman Act
to "any governmental organization", "the Freedom of Information and Protection of Privacy
Act' and "the Public Service of Ontario Act, 2006" are deemed to be references to "the
municipality, a local board or a municipally -controlled corporation", "the Municipal Freedom
of Information and Protection of Privacy Act' and "this Act", respectively.
Duty of confidentiality
223.15 (1) Subject to subsection (2), the Ombudsman and every person acting under
the instructions of the Ombudsman shall preserve secrecy with respect to all matters that
come to his or her knowledge in the course of his or her duties under this Part.
Disclosure
(2) The Ombudsman may disclose in any report made by him or her under this Part
such matters as in the Ombudsman's opinion ought to be disclosed in order to establish
grounds for his or her conclusions and recommendations.
Section prevails
(3) This section prevails over the Municipal Freedom of Information and Protection of
Privacy Act.
No review, etc.
223.16 No proceeding of the Ombudsman under this Part shall be held bad for want of
form, and, except on the ground of lack of jurisdiction, no proceeding or decision of the
Ombudsman is liable to be challenged, reviewed, quashed or called in question in any
co u rt.
140
Testimony
223.17 (1) The Ombudsman and any person acting under the instructions of the
Ombudsman shall not be called to give evidence in any court, or in any proceedings of a
judicial nature, in respect of anything coming to his or her knowledge in the exercise of his
or her functions under this Part.
Same
(2) Anything said or any information supplied or any document or thing produced by any
person in the course of any investigation by or proceedings before the Ombudsman under
this Part is privileged in the same manner as if the inquiry or proceedings were
proceedings in a court.
Effect on other rights, etc.
223.18 The rights, remedies, powers, duties and procedures established under sections
223.13 to 223.17 are in addition to the provisions of any other Act or rule of law under
which any remedy or right of appeal or objection is provided for any person, or any
procedure is provided for the inquiry into or investigation of any matter, and nothing in this
Part limits or affects any such remedy or right of appeal or objection or procedure.
141
10
APPENDIX "B"
By -Law No. 16-32
INCLUDED MUNICIPALITIES
The Included Municipalities underthis Agreement shall be:
The Corporation of the Municipality of Bayham
The Corporation of the Municipality of Central Elgin
The Corporation of the Municipality of Dutton Dunwich
The Corporation of the Municipality of West Elgin
The Corporation of the Town of Aylmer
The Corporation of the Township of Malahide
The Corporation of the Township of Southwold
142
X91110 111 WY9] 0 :1 11rl I
By -Law No. 16-33
"BEING A BY-LAW TO RE -APPOINT JGM CONSULTING AS THE
INTEGRITY COMMISSIONER FOR THE COUNTY OF ELGIN PURSUANT TO
SECTIONS 9, 10, 11 AND 223.3 OF THE MUNICIPAL ACT, 2001, S.O. 2001, C.25,
AS AMENDED"
WHEREAS effective January 1, 2008, Section 223.3 of the Municipal Act, 2001,
as amended, (the Act) authorizes a municipal council to appoint an Integrity Commissioner
who is responsible for performing in an independent manner functions related to the Code
of Conduct of members of council and local boards; and
WHEREAS such services shall be undertaken by an Integrity Commissioner
appointed by the County, pursuant to Sections 9, 10, 11 and 223.3 of the Act; and
WHEREAS the County deemed it advisable to appoint JGM Consulting (John G.
Maddox, principal) as Integrity Commissioner to perform the services as referred to above
in 2012 (By -Law 12-20) and wishes to renew the appointment; and
WHEREAS JGM Consulting has expressed interest in providing services to the
County and its constituent municipalities acting as Integrity Commissioner on the terms
and conditions as agreed from time to time and under written agreement in the form and of
the content attached as Schedule "A" hereto;
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the
Corporation of the County of Elgin hereby enacts as follows:
1. THAT, subject to execution of the agreement attached as Schedule "A" hereto, JGM
Consulting is hereby appointed as Integrity Commissioner for the County of Elgin to
perform those functions set forth in Section 223.3 through 223.6 of the Municipal Act, 2001
(Ontario) including but unlimited to:
a) Advice as to the application of the Code of Conduct and any related procedures,
rules, and policies governing the ethical behavior of members of council and local boards;
b) Conducting inquiries in respect of any requests alleging contravention of the
Code of Conduct and/or any other procedures, rule or policy governing the ethical behavior
of members of council and local boards; and
c) Reporting to council for the Corporation of the County of Elgin as to activities as
Integrity Commissioner, including but not limited to reports as to the results of any inquiry
into alleged contravention and/or an annual report of activities as Integrity Commissioner.
2. THAT this by-law shall come into force and take effect on January 1, 2017.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8T" DAY OF
DECEMBER 2016.
Mark G. McDonald,
Chief Administrative Officer. Warden.
143
SCHEDULE"A"
By -Law No. 16-33
/eWN=1=1khI=10a7•1;4khLIJ01Is] NIM 010:0XCINIII WK6161khIkhI&*_110101 =1V
THIS AGREEMENT made as of the 1st day of January, 2017
BETWEEN: CORPORATION OF THE COUNTY OF ELGIN
(Hereinafter referred to as "Elgin")
OF THE FIRST PART
JOHN G. MADDOX, carrying on business as JGM CONSULTING
(Hereinafter referred to as the "JGM")
OF THE SECOND PART
1���I:1�:7XGFY
(A) Section 223.3 through 223.6 of the Municipal Act, 2011, S.O. 2011, c.25 (the
"Act") contemplates and authorizes a municipality to appoint an Integrity
Commissioner to, among other things, provide advice and guidance to
members of Council and local boards as to the application of any Code of
Conduct and municipal procedures, rules, and policies relating to their ethical
behavior, and, furthermore, to making inquiry into requests as to alleged
contraventions of any such Code of Conduct by a member of Council or board
and to report the results of such inquiry to the municipality;
(B) In appointing an Integrity Commissioner and in assigning powers and duties to
him or her, a municipality is to have regard to, among other things:
i) the independence and impartiality of the said Commissioner;
ii) confidentiality in respect of the activities of the Integrity Commissioner;
iii) the credibility required to be attributed to the role of the Integrity
Commissioner; and
(C) Elgin is satisfied that JGM has the skills and ability to meet the foregoing
criteria.
NOW THEREFORE, in consideration of the payment of the sum of one dollar
($1.00) by each party to the other and the covenants and hereinafter set forth, the
sufficiency and receipt of which consideration is herby acknowledged, the parties
hereto agree as follows:
1. Term — The term of this agreement is for the period of 12 consecutive months
commencing January 1, 2016 (the "commencement date") and ending on
December 31, 2016, unless subject to prior early termination by either of the
parties hereto and/or as otherwise renewed or extended by agreement of the
parties.
2. Services — Elgin hereby retains and appoints JGM as Integrity Commissioner
for the purposes of Sections 223.3 though 223.6 of the Act and JGM accepts
such appointment and agrees to provide such services as are reflected in the
Act and as requested by the municipality, at all times in accordance with and
to the standards as set forth in the Act. JGM confirms that such services will
be rendered by John G. Maddox, save and accept as otherwise delegated in
accordance with this agreement.
3. Duties — As Integrity Commissioner, JGM shall perform the duties and have
the powers provided for in the Act, including but not limited to the following:
144
(1) Advisory. upon proper request, provide written and/or verbal advice to
individual members of Council respecting the application of the Code of Conduct
and/or any other procedures, rules, and policies relating to and reflecting upon their
ethical behavior, including but not limited to general interpretation of the Municipal
Conflict of Interest Act (Ontario); and furthermore and when appropriate, providing
the full Council with specific and general opinions and advice respecting compliance
by elected officials in respect of the provisions of governing statues the Code of
Conduct and any other applicable procedures, rules, and policies.
(2) Compliance Investigation/Determinations: upon proper request from a
member of Council or local board, municipal administration or one or more
members of the public, to conduct an inquiry and make a determination as to any
alleged contravention of the Code of Conduct or applicable procedures, rules, and
policies by a member of Council or local board and, thereafter, to report the details
and results of such inquiry to municipal Council.
(3) Educational: provide the Chief Administrative Officer or as directed with an
annual report of activities during the previous calendar year as Integrity
Commissioner, including but not necessarily limited to advice given to Council or
individual members of Council and a summary of inquiry results and determinations;
furthermore, provide outreach programs to members of Council and local boards
and relevant staff on legislation, protocols, and office procedures emphasizing the
importance of compliance with a Code of Conduct for public confidence in Municipal
Government; and, furthermore, dissemination of information available to the public
on the website operated by Elgin.
Notwithstanding that set forth above, the parties acknowledge and agree that the
function of the Integrity Commissioner is to provide advice and opinion to Council
and members thereof, to provide independent complaint prevention, investigation,
adjudication, and resolution to members of Council and the public, and education
respecting adherence with the Code of Conduct for members of Council and other
procedures, rules, and policies governing ethical behavior.
The parties hereto also acknowledge and agree the JGM, as Integrity
Commissioner, will perform services, and in particular those services relating to
advisory and educational duties, in a manner so as to avoid duplicated advice,
opinion, and cost in respect of identical requests and inquiries — for example, the
Integrity Commissioner shall decline to provide individualized advice and opinion to
more than one member of Council or a local board on identical issues but should
choose to provide general advice to Council or such local board as a whole to
answer all such inquiries. In addition, it is recognized that JGM, as Integrity
Commissioner, will likely receive requests for advice on matters involving
compliance with the Municipal Conflict of Interest Act (the "MCIA") — while the
Integrity Commissioner may provide general interpretation of the MCIA, it is
expected that individual members of Council or local boards will seek independent
legal advice on a specific question of individual compliance with such legislation.
4. Joint Retainer — JGM agrees that, in addition to appointment as Integrity
Commissioner for the Corporation of the County of Elgin, he shall also accept
appointment and provide services as Integrity Commissioner for the member
municipalities indentified in Schedule "B" hereto, including execution of an
agreement of similar form and content to this agreement with each such
individual member municipality upon request.
5. Fees
a) Annual Retainer — Prior to the commencement date of this agreement, Elgin
shall pay to JGM the sum of ONE THOUSAND FIVE HUNDRED DOLLARS
($1,500.00) as an annual retainer for appointment as Integrity Commissioner for
the County of Elgin. In addition and prior to the commencement date of any
such agreement with a member municipality, Elgin shall also pay to JGM the
sum of FIVE HUNDRED DOLLARS ($500.00) as an annual retainer for the
appointment as Integrity Commissioner for each of the members municipalities
who avail themselves of this service, provided the contracted municipalities
utilize the same form and content of the Code of Conduct adopted by the
County of Elgin.
145
b) Hourly Rate — JGM will be paid a fee of ONE HUNDRED TWENTY-FIVE
DOLLARS PER HOUR ($125.00/hour), plus applicable taxes, for time devoted
to services as Integrity Commissioner for Elgin and, where applicable following
appointment, for each of the member municipalities identified in Schedule "A"
hereto; provided that JGM will charge such hourly rate only for time actively
devoted to the duties described in Section 3 above. For purposes of clarity,
JGM shall not charge Elgin or, where applicable, any member municipality, for
travel time.
c) Expenses — Upon presentation of receipts, JGM will be entitled to
reimbursement of expenses incurred in relation to performance of duties
contemplated by this agreement, including but not limited to food and hotel
costs, car rental, railway transportation, and/or fuel charges, all at the
respective municipal rates then in affect.
d) Legal Advice/Fees — The parties agree that, when necessary, JGM may
arrange for and receive legal assistance and advice to properly perform the
duties contemplated by this agreement. The parties agree that, as a direct
cost and not as a reimbursable expense, Elgin shall pay the cost of such legal
assistance and advice.
e) Invoicing — JGM agrees the hourly fees and related expenses for which
reimbursement will be sought and as referred to above shall be charged and
invoiced to the municipal corporation from which the request originated and to
whom the service was provided. For purposes of clarity, JGM shall charge
hourly rates and reimbursable expenses to Elgin only for those requests for
services as originating from the Corporation of the County of Elgin.
Notwithstanding the joint retainer as referred to above, JGM shall not hold Elgin
or, where applicable, any other member municipality responsible for the costs
of services rendered or expenses incurred save and except for those relating to
requests originating in Elgin or any such identified member municipality.
f) Payment without deduction — The parties hereto agree that invoices rendered
by JGM and payments by Elgin shall be without deduction, specifically for any
contributions imposed or required by law for employment insurance, health
costs, social insurance, income tax, workers compensation, or mandatory
pension. Elgin assumes no obligation or liability as between the parties hereto
to deduct or remit any statutory or government remittances.
6. Delegation — In the event that more than one request or complaint is made at any
one time and requiring the rendering of more than one service, including more than
one investigation, JGM may determine it necessary to delegate some or all of the
powers and duties reflected above and JGM is authorized to arrange for and effect
such delegation in writing; provided that such delegation shall not be made to a
member of Council and provided further that the person, body, or agency to whom
such delegation is made agrees in writing to be governed by the terms of this
agreement. The person, body, or agency to whom such delegation shall be made
shall be under the supervision and direction of JGM. The aforenoted delegation
shall not result in any increased expense to Elgin. JGM shall prepare and render an
invoice to Elgin which accounts for the costs of the delegatee and JGM shall be
responsible for the fees and disbursements of such delegatee.
7. Independent Contractor — Notwithstanding the appointment as a statutory
officer, the parties agree and acknowledge that JGM is a contractor
independent of Elgin. Nothing within this agreement shall be interpreted to
render or create a relationship of employer/employee, partnership, franchise,
agency, joint venture or other like arrangement as between JGM and Elgin.
8. Statutory Officer — For purposes of the agreement and solely for the purpose
of arranging for errors and omission insurance, the Integrity Commissioner
shall be deemed to hold the status of "Statutory Officer" under the Municipal
Act.
9. Indemnification — Elgin agrees to indemnify and save harmless JGM, its agents
and assigns, from and against any and all liabilities, losses, suits, claims, demands,
damages, expenses, costs (including all legal costs), fines and actions of any kind
146
or nature whatsoever arising out of or in connection with the provision of services
and carrying out of duties as contemplated hereunder, including but not necessary
limited to any alleged breach of this agreement, any procedural defect, or any
breach of relevant statutory provisions.
10. Early Termination — The within agreement may be terminated by either party at the
end of the 2016 calendar year, or by delivery of a written notice of such termination
delivered 90 days prior to the desired date of early termination.
11. Notice — Any notice required pursuant to this agreement shall be delivered to the
respective parties hereto at the following addresses:
For Elgin — County of Elgin, 450 Sunset Drive, St. Thomas, ON, N5R 5V1
For JGM — JGM Consulting, #42 - 99 Edgevalley Rd., London, ON, N5Y 5N1
Any written notice between the parties hereto which specifically excludes any
invoice rendered herein, shall be delivered or sent by pre -paid registered mail
addressed to the parties at the respective addresses listed above. Notice shall be
deemed to have been received on the date on which notice was delivered to the
addresses designated or, in the case of mailing, on the fifth day after the date of
mailing.
12. Severability — All paragraphs, terms, and conditions of this agreement are severable
and the invalidity, illegality or unenforceability of any such paragraph, term, or
condition shall be deemed not to affect the validity, legality, or enforceability of the
remaining paragraphs, terms and conditions.
13. Complete Agreement — This agreement, including any schedule hereto, constitutes
the entire agreement between the parties and supersedes all prior agreements,
negotiations and discussions, whether oral or written, with respect to the subject
matter of this agreement.
14. Enurement — This agreement shall enure to the benefit of and is binding upon the
parties hereto and their respective successors and permitted assigns.
IN WITNESS WHEREOF the parties are to have caused the agreement to be signed and
sealed and/or executed by their respective officers which are duly authorized as of the
date first written above.
SIGNED, SEALED AND DELIVERED THE CORPORATION OF THE COUNTY OF ELGIN
IN THE PRESENCE OF:
Per: _
Warden
Per:
Mark G. McDonald, Chief Administrative Officer
We have authority to bind the Company
John G. Maddox
147
CLOSED MEETING AGENDA
December 8, 2016
Staff Reports:
1) Director of Community and Cultural Services —Municipal Act Section 239.2 (b)
personal matters about an identifiable individual, including municipal or local
board employees and 239.2 (d) labour relations or employee negotiations —
Archives Staffing Reorganization
2) Director of Human Resources — Municipal Act Section 239.2 (b) personal
matters about an identifiable individual, including municipal or local board
employees and 239.2 (d) labour relations or employee negotiations — Labour
Relations Matters — Seeking Mandate for Collective Bargaining with Ontario
Nurses' Association
3) Deputy Director of Engineering —Municipal Act Section 239.2 (b) personal
matters about an identifiable individual, including municipal or local board
employees and 239.2 (d) labour relations or employee negotiations — Building
Maintenance Position —Administration Building
4) County Solicitor —Municipal Act Section 239.2 (e) litigation or potential litigation,
including matters before administrative tribunals, affecting the municipality or
local board — Request for Instructions — Termination of Road Allowance
Agreement — Tribute Resources Inc.
UM