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December 04, 2000 Inaugural Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS th DECEMBER 4, 2000 MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick Councillors: Mike Mooser, Brad Bandeen, Trudy Balint, STAFF PRESENT: Joanne Groch Administrator/Treasurer Rita DeWild Clerk Rick Jackson Road Superintendent ALSO IN ATTENDANCE: Bob Coles Joanne Groch, Administrator/Treasurer opened the Inaugural Session of Council at 11:00 a.m. and welcomed everyone to the first meeting of the newly elected members of the Council of the Municipality of West Elgin. Joanne advised that the first item on the agenda was the Declaration of Office and Oaths of Allegiance. SUBJECT: DECLARATION OF OFFICE AND OATH OF ALLEGIANCE All members of Council made their Declarations of Office and took their Oaths of Allegiance. SUBJECT: INAUGURAL BLESSING Reverend Kirby Breithaupt gave the inaugural blessing and a brief inspirational blessing. SUBJECT: COUNCILLOR REMARKS Mayor Duncan McPhail welcomed everyone to the new Council. Duncan reported that this term includes building on the success of the last three years. Deputy Mayor Graham Warwick thanked Bob Coles for the knowledge and experience, which he has passed on to the new Council. Graham thanked all the staff as the experience and expertise make his job easier. Councillor Mike Mooser also thanked Bob Coles for his contributions to the Municipality over the years. Mike reported that he would hopes this Council will work toward the betterment of the community of West Elgin. Councillor Trudy Balint thanked Bob for his knowledge and wisdom. Trudy advised that the last three years have been very positive and a learning experience. Trudy reported that she would be looking to the community for guidance. Councillor Brad Bandeen stated that he was very pleased to be back for another term. Brad advised that his mandate is responsibility to the people and to make changes where required. SUBJECT: STAFF REMARKS Joanne Groch, Administrator/Treasurer reported she is looking forward to the next three years and working with Council. December 4, 2000…Page 2 of 5 Rita DeWild, Clerk congratulated Council and wished them well in the next term. Rita is leaving the Municipality later this week for a position with another Municipality. SUBJECT: COMMITTEES & APPOINTMENTS Council reviewed and approved the 2001 committee and appointment listing and appointed members to the various committees and boards. Waste Management G. Warwick, D. McPhail West Elgin Recreation T. Balint, B. Bandeen West Lorne/Rodney Fire Dept. M. Mooser, B. Bandeen West Lorne Business Association M. Mooser, G. Warwick West Elgin Community Centre T. Balint, D. McPhail Water Management M. Mooser, C. McPhail Police Committee G. Warwick, T. Balint LTVCA G. Warwick Marina Board D. McPhail Parent-Child Resource Centre T. Balint Chamber of Commerce G. Warwick, B. Bandeen Four Counties Health Services B. Bandeen SUBJECT: COUNCIL REMUNERATION Council remuneration was established in 1998 for the members of the new Municipality of West Elgin and was not increased for the following two years. The last council consisted of seven members of Council, which has now decreased to five members. With the decrease in Council members, fifty percent of the savings for meetings and mileage will be returned to the taxpayers and the remaining fifty percent will be divided between the remaining members of Council. There will be additional meetings for each councillor due to a reduced number of Councillors – five instead of seven. SUBJECT: BY-LAW 2000-61 – APPOINTMENT OF A CLERK RES. NO. 1 Moved by Bandeen Seconded by Trudy Balint RESOLVED that the mover be granted leave to introduce a by-law to appoint a Clerk for the Municipality of West Elgin effective th December 9, 2000 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 2 Moved by Mooser Seconded by Warwick RESOLVED that a by-law to appoint a Clerk for the Municipality of West Elgin now read a third time and finally passed, sealed and numbered. Number 2000-61 Appointment of Clerk By-law. DISPOSITION: Carried SUBJECT: DECLARATION OF APPOINTED OFFICE Joanne Groch made her declaration of appointed office as the Clerk of the Municipality of West Elgin. 2 December 4, 2000…Page 3 of 5 SUBJECT: BY-LAW 2000-63 – REMUNERATION FOR COUNCIL RES. NO. 3 Moved by Balint Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a by-law to provide for remuneration for members of Council and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 4 Moved by Warwick Seconded by Mooser RESOLVED that a by-law to provide for remuneration for members of Council be now read a third time and finally passed, sealed and numbered. Number 2000-63 Council Remuneration By-law. DISPOSITION: Carried SUBJECT: BY-LAW 2000 – 66 – APPOINTMENT OF LIVESTOCK EVALUATORS, POUND KEEPERS AND FENCE VIEWERS RES. NO. 5 Moved by Warwick Seconded by Mooser RESOLVED that the mover be granted leave to introduce a by-law to prohibit the running at large of livestock, the trespassing of animals and to appoint livestock valuers, pound keepers and fence viewers and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 6 Moved by Bandeen Seconded by Balint RESOLVED that a by-law to prohibit the running at large of livestock, the trespassing of animals and to appoint livestock valuers, pound keepers and fence viewers be now read a third time and finally passed, sealed and numbered. Number 2000-66 – Appointment of Livestock Evaluators, Pound keepers and Fence viewers By-law. DISPOSITION: Carried SUBJECT: BY-LAW 2000-67 – INTEREST & PENALTY FOR 2001 RES. NO. 7 Moved by Warwick Seconded by Mooser RESOLVED that the mover be granted leave to introduce a by-law to provide for interest or percentage to be applied on tax arrears and unpaid taxes and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 8 Moved by Balint Seconded by Bandeen RESOLVED that a by-law to provide for interest or percentage to be applied on tax arrears and unpaid taxes be now read a third time and finally passed, sealed and numbered. Number 2000-67 – Interest & Penalty for 2001 By-law. DISPOSITION: Carried 3 December 4, 2000…Page 4 of 5 SUBJECT: BY-LAW 2000 – 68 – APPOINTMENT OF A LOTTERY LICENSING OFFICER RES. NO. 9 Moved by Mooser Seconded by Warwick RESOLVED that the mover be granted leave to introduce a by-law to appoint a Lottery Licensing Officer for the Municipality of West Elgin and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 10 Moved by Bandeen Seconded by Balint RESOLVED that a by-law to appoint a Lottery Licensing Officer be now read a third time and finally passed, sealed and numbered. Number 2000-68 – Appointment of Lottery Licensing Officer By-law. DISPOSITION: Carried SUBJECT: BY-LAW 2000 – 69– OCCUPANCY OF POWER UTILITY DISTRIBUTION POLES RES. NO. 11 Moved by Warwick Seconded by Mooser RESOLVED that the mover be granted leave to introduce a by-law to authorize the execution of an agreement between the Corporation of the Municipality of West Elgin and Hydro One Networks Inc. for licensed occupancy of power utility distribution poles and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 12 Moved by Bandeen Seconded by Balint RESOLVED that a by-law to authorize execution of an agreement with Hydro One Networks Inc. be now read a third time and finally passed, sealed and numbered. Number 2000-69 – Agreement with Hydro One Networks Inc. DISPOSITION: Carried SUBJECT: TALBOT LINE WATERLINE, EAST AND WEST RES. NO. 13 Moved by Bandeen Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin proceed with the installation of the Talbot Line East and Talbot Line West waterline(s) as per the Certificate of Approval dated st November 1, 2000. DISPOSITION: Carried SUBJECT: MUNICIPAL ELECTRIC ASSOCIATION – INSURANCE Joanne Groch, Administrator/Treasurer reported that notice has been received the Municipal Electric Association stating that utilities that did not give notice of termination prior to July 1, 2000 are committed for the next underwriting period of 2001-2003. Joanne advised that utilities that terminate their participation would be liable for assessments for the period they were a member. After further discussion Council authorized Joanne to get legal advice. 4 December 4, 2000…Page 5 of 5 DELEGATION: OPP – DENNIS HARWOOD, RYAN COX Constable Dennis Harwood introduced Staff Sergeant Ryan Cox as the Detachment Commander for Elgin County. Staff Sergeant Cox reported he has twenty-six years of experience with the Ontario Provincial Police. He requested that if there are concerns in the community he wants to hear them. The newly appointed Police Services Board are the ears and eyes for the police department. Deputy Mayor Warwick summarized the duties and responsibilities of the West Elgin Community Policing Committee and how important it is to keep the crime statistics visible to the public. Further discussion followed regarding emergency road closures, municipal input in detours and a possible open house in the near future. SUBJECT: STAFF OPENING Joanne Groch, Administrator/Treasurer advised that there is an opening in the office, which needs to be filled as soon as possible. The position of Clerk includes statutory responsibilities as well as licensing, health & safety, planning and a number of related duties. Council authorized Joanne to proceed with advertising for a Clerk/Deputy Treasurer as soon as possible and to advertise in the Chatham/Kent, London and local newspapers and on the AMCTO web/fax site. SUBJECT: REMUNERATION FOR STAFF Job descriptions, structural reorganization, remuneration based on a grid system and using the services of a professional consultant were discussed. Council authorized Joanne to investigate further. SUBJECT: ADJOURNMENT RES. NO. 14 Moved by Bandeen Seconded by Balint RESOLVED that this Inaugural Session of Council adjourn at 3:40 th p.m. to meet again on December 13, 2000. DISPOSITION: Carried h These minutes were adopted on the 13 day of December, 2000. _________________________ __________________________ MAYOR CLERK 5