December 13, 2000 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
TH
DECEMBER 13, 2000
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Mike Mooser
STAFF PRESENT: Joanne Groch Administrator/Clerk-Treasurer
Rick Jackson Road Superintendent
Parks & Arena Superintendent
Jeff Slater
MINUTES
RES. NO. 1 Moved by Mooser
Seconded by Warwick
RESOLVED that the minutes of the meeting held on the following dates be
adopted as printed and circulated.
November 23, 2000 Regular Meeting
December 4, 2000 Inaugural Meeting
DISPOSITION: Carried
SUBJECT: ROAD REPORT
Rick Jackson, Road Superintendent presented his report for the previous month. Rick
advised that Keith Kelly had requested that streetlights be installed at the intersection of
County Roads 103 and 3 and 76 and 3. The County is reviewing a policy for street light
installation with the provision that the Municipalities will pay the capital cost and the County
will pay the maintenance cost. Council requested more information as to the cost of the
installation.
SUBJECT: INTERSECTION CONTROL BEACONS
RES. NO. 2 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin are in
agreement with the proposed Draft Policy on “Intersection Control Beacons”
dated July 26, 2000.
DISPOSITION: Carried
SUBJECT: DRAFT MINIMUM MAINTENANCE STANDARDS
Rick Jackson, Road Superintendent reviewed the Draft Minimum Maintenance Standards
with Council.
RES. NO. 3 Moved by Warwick
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin are in
agreement with the Draft Minimum Maintenance Standards - #3 as per the
rd
July 3 report from the Manager of Engineering Services.
DISPOSITION: Carried
SUBJECT: ASBESTOS SURVEY QUOTES
The following quotes were received for a designated substance survey for asbestos & paint
for the municipal building, recreation centre, treatment plant/tower, arena and Rodney Town
Hall: Quote GST
Pinchin Environmental $3,600.00 extra
T. Harris Environmental Management Inc. $2,575.00 extra
Macck Industrial Hygiene Inc. $1,640.00 extra
December 13/2000…Page 2 of 6
RES NO. 4 Moved by Mooser
Seconded by Warwick
RESOLVED that the quote of Macck Industrial be accepted in the amount of
$1,640.00 plus GST for a designated substance survey.
DISPOSITION: Carried
SUBJECT: PARKS & ARENA REPORT
Jeff Slater, Parks & Arena Superintendent presented his report for the previous month.
SUBJECT: UTILITY REPORT
In the absence of John Yokom, Utility Superintendent, Council reviewed his report for
the previous month. Mayor McPhail reported that the interconnection with Southwold is
open. The Administrator/Clerk-Treasurer advised that application is being made for
reclassification of the Water Treatment Plant and the West Lorne Distribution System.
The West Lorne Water Treatment Plant and Distribution System is a class 3 and the
Rodney Distribution System is a class 1. The classifications are determined as per the
Ontario Water Resources Act and are managed by the Ontario Environmental Training
Consortium. Council discussed the reclassification and whether it was required.
RES NO. 5 Moved by Balint
Seconded by Bandeen
RESOLVED that the applications for reclassification of the West Elgin
Water Treatment Plant and Water Distribution System be submitted.
DISPOSITION: Carried
SUBJECT: BUILDING REPORT
In the absence of Lorne McLeod, Chief Building Official Council reviewed his report for
the previous month. Six new permits were issued during the month of November
totalling $301,900.00 worth of construction. Total permits issued to date is 84 totalling
$3,840,650.00 worth of construction. A corrected report was submitted for October to
indicate that $79,000 worth of construction had been completed and 78 permits issued
to the end of October totalling $3,538,750 worth of construction.
SUBJECT: WEST LORNE COMPLEX – USER GROUPS
Mayor McPhail reported on the meeting held with the local groups that are using the West
Lorne Complex. There were various concerns regarding the scheduling and use of the
facility. Council reviewed a list of the user groups using the meeting room at the complex.
There was discussion on making the basement area accessible to the public. Duncan
advised that the user groups want Council to spearhead the project. Council authorized the
West Elgin Support Services to proceed with a preliminary engineering design on the
renovations for submission to Council.
SUBJECT: MAINTENANCE CONTRACTS
Council reviewed the current procedures for maintaining the equipment in the various
buildings of the Municipality. The Administrator advised that there are various
contractors that she contacts and whoever is able to come at the time is usually hired.
Councillor Mooser indicated that there was a company in West Lorne that was
interested in doing work for the Municipality. The Administrator questioned as to who
the company was and advised that they should provide their name for future reference.
Council further discussed preparation of documents for tendering for facility equipment
maintenance and provision of other services. The Administrator advised that
periodically comparisons are done for the costing and provisions of various services for
the Municipality but there is no formal procedure for this. No further action was taken at
the present time.
SUBJECT: ACCOUNTS
RES. NO. 6 Moved by Balint
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December 13/2000…Page 3 of 6
Seconded by Bandeen
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #12, amounting to
$744,820.90 in settlement of General, Road and Water Accounts.
(Cheques #8670-8975 plus General/Roads/Water Payroll including Arena
Voucher $21,839.40 Cheques #785-820).
DISPOSITION: Carried
SUBJECT: BY-LAW 2000 - 70 - BORROWING BY-LAW
RES. NO. 7 Moved by Warwick
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a by-law to
authorize borrowing from time to time to meet current expenditures for the
year 2001 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Bandeen
Seconded by Balint
RESOLVED that a by-law to authorize borrowing from time to time to meet
current expenditures for the year 2001 be now read a third time and finally
passed, signed, sealed and numbered. Number 2000-70 – Borrowing By-
law.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1. * Town of Laurentian Hills – Adams Mine – Environmental Assessment
requested
Instruction: File
2. * County of Prince Edward – requesting Province to continue third party
review of Nutrient Management Plans free of charge
Instruction:
RES. NO. 9 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin supports the
resolution of the County of Prince Edward and requests the Province of
Ontario to continue to provide Third Party Review of Agricultural Nutrient
Management Plans through the Ontario Ministry of Agriculture, Food &
Rural Affairs free of charge as an ongoing responsibility in its mandate.
DISPOSITION: Carried
3. * Township of Howick – requesting 100% funding for additional testing for
Regulation 459/00
Instruction:
RES. NO. 10 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin supports the
resolution of the Township of Howick to petition the Ministry of
Environment to provide 100% funding for the additional testing,
inspections and reports that are required under Regulation 459/00.
DISPOSITION: Carried
4. * West Elgin Mutual Insurance Company – concerns re pigeons in
downtown area of West Lorne
Instruction: Councillor Bandeen to research on net.
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December 13/2000…Page 4 of 6
5. * Rogers Communications Inc. – tower site – Lot 19, Concession 13
Instruction:
RES. NO. 11 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin are in
agreement with the proposed communications tower site at Lot 19,
Concession 13 (Kalita farm) subject to a site plan being submitted with the
appropriate fee.
6. * City of Port Colborne – requesting enactment of Remembrance Day as a
Statutory holiday
Instruction:
RES. NO. 12 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin endorses
the resolution of the City of Port Colborne and encourages the Provincial &
Federal Governments to enact Remembrance Day as a statutory holiday
throughout the country.
DISPOSITION: Carried
7. Tiny Tots Co-operative Nursery School – request to waive rental fee on
January 27 – Ground Hog Day dance at Rodney Rec Centre
Instruction:
RES. NO. 13 Moved by Bandeen
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin are in
agreement with the rental fee being waived for the Tiny Tots Ground Hog
Day dance at the Rodney Recreation Centre.
DISPOSITION: Carried
8. * West Elgin Community Policing Committee – concerns
Instruction: Councillor Warwick to report to the Policing Committee. Rick to
investigate no parking at corners.
9. * AMO – Municipal Awareness Task Force
Instruction: File
10. LTVCA – Minutes, Thames Talbot Land Trust info and 2000 Biennial Tour Info
Instruction: File
11. Communities in Bloom – 2001 Program
Instruction: File
12. * Cowan Public Entity – Brockton Court Ruling
Instruction: File
13. * S. Peters – Canadian Pacific Heritage Fund
Instruction: File
14. * AMO – FYI Bulletins
-comments on small waterworks review
-Bill 100 removed from legislative agenda
-long-term financial protection against social housing risk
-Bill 140 – exit strategy to Bill 79(capping)
-MOE communications concerns re non-compliance re Drinking Water
Protection Legislation
Instruction: File
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December 13/2000…Page 5 of 6
RES. NO. 14 Moved by Warwick
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
DELEGATIONS: COMMUNITY HEALTH CENTRE
Harry Mezenberg and Doug Graham were present from the Community Health Centre
to update Council on their proposal for a new centre. They indicated that they are
looking at various sites within West Lorne and are now requesting support from Council
for the new facility. This support could be in the form of servicing the property or
providing the land for the new facility. Harry and Doug advised that they would meet
with Council in January.
DELEGATION: ELLIOTT’S LAND SERVICES LIMITED
Greg Crawford and Glen Beach of Elliott’s Land Services Limited were present to
discuss their proposal for a natural gas lease and grant on the Memorial Forest property
at Lot 18 Concession 4 ED. They indicated that the lease is for 5 years at the rate of
$5.00 per acre. They indicated that it is possible to add schedule “B” to the agreement
that would authorize no drilling without written permission. After further discussion the
Administrator/Clerk Treasurer was authorized to prepare a by-law for the signing of the
agreement.
SUBJECT: MINUTES
?
West Elgin Community Centre – Board of Management – November 8th, 2000
?
West Elgin Parks & Recreation – November 28th, 2000
Councillor Bandeen advised that there is interest in having a skateboard park in West
Lorne and in Rodney. A committee should be formed to spearhead this project.
Councillor Bandeen left the meeting at this time.
SUBJECT: 2001 DOG LICENSE FEES
Council reviewed the revenues and expenditures for dog licenses during the year 2000.
It was agreed to leave the fees for 2001 at the same rate as 2000.
SUBJECT: WEST ELGIN HYDRO ELECTRIC COMMISSION
Council adjourned to the West Elgin Electric Commission meeting and resumed their
regular session thereafter.
SUBJECT: COUNCILLOR TRAINING
nd
The Councillor training session will be held in London on February 2, 2001.
SUBJECT: ADJOURNMENT
RES. NO. 15 Moved by Warwick
Seconded by Balint
RESOLVED that this Regular Session of Council adjourn at 5:00 p.m. to
st
meet again on December 21, 2000.
DISPOSITION: Carried.
th
These minutes were adopted on the 11 day of January, 2001.
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December 13/2000…Page 6 of 6
Mayor Clerk
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