October 26, 2000 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
OCTOBER 26th, 2000
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham
Warwick
Councillors: Paul Gangle, Mike Mooser, Brad
Bandeen, Robert Coles, Trudy Balint
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Rita DeWild Clerk
Mayor McPhail opened this Special Session of Council at 9:30 a.m. and
explained the purpose of the meeting was to deal with matters of business arising
since the last meeting.
SUBJECT: BY-LAW – 2000-49 – TO APPOINT A TILE DRAIN LOAN
INSPECTOR
RES. NO. 1 Moved by Bandeen
Seconded by Coles
RESOLVED that a the mover be granted leave to introduce a by-
law to appoint a tile drain loan inspector for the Corporation of the
Municipality of West Elgin and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 2 Moved by Balint
Seconded by Mooser
RESOLVED that a bylaw to appoint a tile drain loan inspector be
now read a third time and finally passed, sealed and numbered.
Number 2000- 49 – Appointment of a Tile Drain Loan Inspector.
DISPOSITION: Carried
SUBJECT: BY-LAW – 2000-53 – POLICY FOR PRICE SHARING OF WATER
LINE EXTENSIONS
RES. NO. 3 Moved by Coles
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a by-law
to adopt a policy for price sharing of water line extensions for the
Corporation of the Municipality of West Elgin and this shall be the
first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Mooser
Seconded by Gangle
RESOLVED that a bylaw to adopt a policy for price sharing of water
line extensions be now read a third time and finally passed, sealed
and numbered. Number 2000- 53 – Policy for Price Sharing of
Water Line Extensions.
DISPOSITION: Carried
October 26, 2000…Page 2 of 4
SUBJECT: BY-LAW – 2000-54 – AMEND BY-LAW 94-39
RES. NO. 5 Moved by Warwick
Seconded by Gangle
RESOLVED that the mover be granted leave to introduce a by-law
to amend By-law 94-39 for the Corporation of the Municipality of
West Elgin and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 6 Moved by Bandeen
Seconded by Coles
RESOLVED that a bylaw to amend By-law 94-39 be now read a
third time and finally passed, sealed and numbered. Number 2000-
54 – Amendment of By-law 94-39.
DISPOSITION: Carried
SUBJECT: BY-LAW 2000 - 55 – PROVISION OF POLICE SERVICES
RES. NO. 7 Moved by Balint
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a by-law
to authorize the execution of an agreement between the Solicitor
General of Ontario and the Corporation of the Municipality of West
Elgin, the Corporation of the Municipality of Bayham, the
Corporation of the Township of Southwold, the Corporation of the
Municipality of Central Elgin, the Corporation of the Municipality of
Dutton/Dunwich and the Corporation of the Township of Malahide
(known as the Elgin Group) for provision of police services and this
shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Gangle
Seconded by Warwick
RESOLVED that a bylaw authorizing the execution of an agreement
between the Solicitor General of Ontario and the Elgin Group for
provision of police services be now read a third time and finally
passed, sealed and numbered. Number 2000- 55 – Police Services
Agreement
DISPOSITION: Carried
SUBJECT: BY-LAW 2000-56 – TO REPEAL BY-LAW 2000-37
RES. NO. 9 Moved by Gangle
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a by-law
to repeal By-law 2000-37 for the erection and operation of traffic
control signals at the intersection of Main Street and Graham Street
in the Municipality of West Elgin and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 10 Moved by Mooser
Seconded by Balint
RESOLVED that a bylaw to repeal By-law 2000-37 be now read a
third time and finally passed, sealed and numbered. Number 2000-
56 – Repeal By-law 2000-37.
DISPOSITION: Carried
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October 26, 2000…Page 3 of 4
DELEGATION: PERRY CLUTTERBUCK
RES. NO. 11 Moved by Bandeen
Seconded by Coles
RESOLVED that Perry Clutterbuck be a delegation.
DISPOSITION: Carried
Perry Clutterbuck, President of the Green Lane Trust Fund presented a cheque
in the amount of $5,000.00 towards the new swimming pool. Perry reported that
five percent of tipping fees collected by the Township of Southwold is put into a
trust fund and used for recreation projects and other community needs. Council
extended their gratitude for the funds.
SUBJECT: BY-LAW 2000 – 57 – HEALTH & SAFETY – POLICIES &
PROCEDURES – DRAFT
Rita DeWild, Clerk presented a draft copy of the Health & Safety – Policies and
Procedures Manual. Rita reported that an order had been received from the
Ministry of Labour to have these policies in place by the end of October. Rita
explained that the members of the Health & Safety Committee have been
meeting on a weekly basis to put this policy together. Information was gathered
from the County of Elgin, OCWA and from the Municipal Health and Safety
Association. Rita reported that Section 1.280 – Driving Standards requests that
driver abstracts are required for all employees of the Municipality including part-
time employees at the cost of the Municipality. Council recommended that the
Municipality pay for abstracts for current employees but if a new position is
advertised and a driver’s licence is required, the abstract should be submitted
along with the resume at the applicant’s cost. Council authorized Rita to
investigate if an employee is under the influence of drugs or alcohol, should this
be included in the policy. Council will review the policy and if no concerns the
policy will be adopted at the next meeting of Council.
SUBJECT: CLOSED SESSION
RES. NO. 12 Moved by Gangle
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss personal matters about an
identifiable individual, including municipal or local board employees.
DISPOSITION: Carried
RES. NO. 13 Moved by Bandeen
Seconded by Coles
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITON: Carried
RES. NO. 14 Moved by Warwick
Seconded by Gangle
RESOLVED that the Council of the Municipality of West Elgin agree
with the Human Rights Commission Minutes of Settlement of
October 23, 2000 regarding Complaint #SHEY-4DANES.
DISPOSITION: Carried
RES. NO. 15 Moved by Balint
Seconded by Gangle
RESOLVED that the portion of Resolution #5 of April 20, 2000 as it
relates to Robert White be rescinded.
DISPOSITON: Carried
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October 26, 2000…Page 4 of 4
SUBJECT: CONSTRUCTION/MAINTENANCE – DRAINAGE – FUNDING
Joanne Groch, Administrator/Treasurer reported that a request for funding for fifty
percent of the drainage superintendents salary as well as one-third of drainage
maintenance was submitted in February for this year’s allocation. No further
information has been received to date. Joanne reported that no drainage billings
can be done until further information is available. Deputy Mayor Warwick
reported that this affects all rural municipalities and that the Ontario Federation of
Agriculture is also working on this matter. Council requested that this concern be
forward to the Minister of Agriculture and the Association of Municipalities of
Ontario.
RES. NO. 16 Moved by Warwick
Seconded by Gangle
WHEREAS the Municipality of West Elgin has submitted a Grant
Allocation Request for the Drain Maintenance/Superintendent
Program in February 2000;
AND WHEREAS there has been no confirmation to date of funding
from the Provincial Government regarding this Program;
AND WHEREAS the billing for maintenance and construction drains
cannot be completed until confirmation of funding is received;
NOW THEREFORE the Council of the Municipality of West Elgin
does hereby petition the Minister of Agriculture to provide an
immediate response to municipalities involved in the Drainage
Maintenance/Superintendent Program as to their funding level for
the 2000/2001 Program.
DISPOSITION: Carried
SUBJECT: RODNEY LIBRARY
Councillor Bandeen presented a request from the West Elgin Community Policing
Committee to apply a safety film on the windows of the Rodney Library. The
Committee felt that with the new equipment in the library, further protection is
required. Brad presented a quote from Rodney Auto Glass in the amount of
$490.83 including taxes to apply the film. Council were in agreement and Mayor
McPhail reported that he would request that the County of Elgin pay fifty percent
of the cost.
SUBJECT: MISCELLANEOUS ITEM
Councillor Mooser requested an advertisement be included in next week’s paper
regarding disposal of leaves in the villages. Rodney has two scheduled pickups
for leaves and West Lorne residents may put their leaves out for pick up by
Green Lane Environmental.
ADJOURNMENT
RES. NO. 17 Moved by Balint
Seconded by Mooser
RESOLVED that this Special Session of Council adjourn at 10:45
th
a.m. to meet again on November 9, 2000.
DISPOSITION: Carried
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These minutes were adopted on the 9 day of November, 2000.
__________________________________ __________________________
MAYOR CLERK
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