September 14, 2000 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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SEPTEMBER 14, 2000
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Mike Mooser, Robert Coles, Trudy Balint,
Paul Gangle, Brad Bandeen
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Rita DeWild Clerk
Bill Keutch Road Foremen
John Poole Drainage Superintendent
Lorne McLeod Chief Building Official
Parks & Arena Superintendent
Jeff Slater
MINUTES
RES. NO. 1 Moved by Gangle
Seconded by Mooser
RESOLVED that the minutes of the meeting held on the following dates be
adopted as printed and circulated.
August 10th, 2000 Regular Meeting
August 24th, 2000 Special Meeting
August 24th, 2000 Public Meetings (2), Court of Revision
DISPOSITION: Carried
SUBJECT: DISCLOSURE OF PECUNITARY INTEREST
Councillor Paul Gangle declared a conflict of interest on Correspondence #6 – Severance –
Robert & Lucia Lyons as he has an interest in that property.
SUBJECT: PARKS & ARENA REPORT
Jeff Slater, Parks & Arena Superintendent presented a verbal report this month. Jeff
announced that the Rodney swimming pool will not open this year. The filtration system
is up and running but the washrooms will not be open to the public at this weekends fall
fair. The ice is in at the arena and skateboard ramps are ready and operational but not
in use yet. Discussion followed as to the need for another dehumidifier for the arena
and it was decided to include this in next years budget.
SUBJECT: DRAINAGE REPORT
John Poole, Drainage Superintendent presented a verbal report this month. John reported
that he is trying to get all paper work on drainage repairs finished before he leaves the
Municipality. John advised that Dave Page has drainage problems around his new home
which is to be fixed early next week. The Head and Lusty Drain will need repairs in the
future.
SUBJECT: ROAD REPORT
Bill Keutch, Foreman presented the Road Superintendent’s report for the previous month.
Bill reported that the Queen Street reconstruction project is going along well. Bill reported
that the culvert on Carroll Line will soon be replaced. Discussion followed regarding the
road department’s workload and the possibility of hiring Art Zoller to help the road
department as required. A line is to be painted down Queen Street as soon as possible.
Council requested a report on the amount and time involved in grass cutting and if it can be
done by our own manpower and equipment or should it be contracted out next year.
September 14/2000…Page 2 of 8
SUBJECT: TENDERS – SALT/SAND SHED
Rita DeWild, Clerk reported that only one contractor submitted a tender for the
construction of a salt/sand shed.
RES. NO. 2 Moved by Bandeen
Seconded by Coles
RESOLVED that the Council of the Municipality of West Elgin accept the
tender of Agri Urban Buildings Inc. in the amount of $67, 209.91 including
GST the construction of a salt/sand shed and an additional cost of
for
$1,137.41 including GST for a concrete apron.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 3 Moved by Balint
Seconded by Gangle
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #9, amounting to
$1,239,211.70 in settlement of General, Road and Water Accounts.
(Cheques #7781-8044 plus General/Water/Roads payroll – including
Arena Cheques #710 – 725 in the amount of $7,057.97).
DISPOSITION: Carried
SUBJECT: UTILITY REPORT
John Yokom, Utility Superintendent presented his report for the previous month.
SUBJECT: WEST LORNE PETRO-CANADA SERVICE CENTRE – POTABLE
WATER CHLORINE RESIDUAL
John Yokom, Utility Superintendent reported that a letter had been received from Petro-
Canada regarding the declining level of chlorine residual levels in the drinking water at
the highway 401 Petro-Canada Service Centre, West Lorne. John advised that weekly
testing is done for chlorine content by the Ontario Clean Water Agency but the tests are
done after the water comes out of their holding tank. John advised that the water meets
standards before going into their tank, which is their source of water supply. Council
authorized the Clerk to send the owner a letter advising them that after the water goes
into their own supply source, the responsibility belongs to the owner.
SUBJECT: WATECH SERVICES INC. – INTAKE INSPECTION AT THE WEST
LORNE INTAKE
John Yokom, Utility Superintendent reported that Watech Services Inc. carried out an
inspection of the existing water intake facilities at the West Lorne Intake System. John
reported that the zebra mussel control line is no longer intact; airflow was detected from
the shore side of the carrier pipe at manhole one. John advised that the airflow does
not come from a coupling installed on the line in 1995. John reported that because of
this situation we are in contravention of our Certificate of Approval. John advised that
the existing chlorine sample line could be refitted to be used as a chlorine feed line and
that this required work is already in progress at an estimated cost of $3,500.00.
SUBJECT: WEST ELGIN HYDRO ELECTRIC COMMISSION
Council adjourned to the West Elgin Hydro Electric Commission meeting and resumed
their Regular Session thereafter.
SUBJECT: MISCELLANEOUS ITEMS
Deputy-Mayor Graham Warwick reported that he had received a petition from
concerned ratepayers within the former Village of West Lorne regarding the smoke
emissions from the Erie Flooring and Wood Products plant. Mayor McPhail stated he
would contact the manager of the plant and report on these concerns.
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September 14/2000…Page 3 of 8
Councillor Mike Mooser presented a petition signed by eleven members of the West
Lorne Women’s Institute regarding the use of the large room at the West Lorne
Municipal Complex. The room is used by a number of community groups at no charge.
The West Lorne Women’s Institute would like to see a list of rules and regulations for
users of the hall, limited access to their supplies in the cupboards and a sign in front of
the building, which reads “West Lorne Community Complex”. Joanne Groch,
Administrator/Treasurer advised that the sign is under consideration and in the current
budget. After further discussion it was decided that a representative of the different
groups would come to a future meeting of Council to assist in the establishment of
policies and procedures for the large room in the Municipal Complex. Councillor Mooser
would inform the different groups of the scheduled meeting date.
SUBJECT: BUILDING REPORT
Lorne McLeod, Chief Building Official presented his report indicating that six new
permits have been issued during the month of August totalling $314,000.00 worth of
construction. Total permits issued to date is 63 equalling $3,243,950.00 worth of
construction. Councillor Mooser questioned the status of the new house on the Robert
and Joyce Bree property, east of Eagle. Lorne advised that the owners are doing all the
work themselves on the house and this is taking a long time.
SUBJECT: MANURE TANK COATING – EAGLE BARN
Lorne McLeod, Building Inspector reported that Premium Pork have decided against
coating the inside of the manure tank as a safeguard against potential cracking of the
tank and subsequent migration of liquid manure through the soil to the nearby
watercourse. Lorne advised that an engineers report has been submitted which states
the coating will not guarantee the long-term sealing properties and the costs of coating
the tank are approximately triple the original quotations. The report states that the
coating is no longer considered an inexpensive additional safeguard.
SUBJECT: 2000 ELECTIONS
Mayor Duncan McPhail stated that it has been a custom with past Councils to state their
intentions at the first meeting of September regarding their plans for the next election.
Duncan advised that he would run for Mayor again, Graham reported that he will run for
Deputy-Mayor again and Councillor Gangle had reported previously that he would not
be running in the next election because of business commitments. Councillor Mooser
had no comment at this time, Councillor Balint stated she will be running again in the
next election, Councillor Bandeen stated that he will also run in the next election and
Councillor Coles stated that he has spent the last fifty years in municipal politics and will
not run again.
SUBJECT: BY-LAW 2000 – 23 – ESTABLISHMENT OF A VOLUNTEER FIRE
DEPARTMENT – RODNEY
RES. NO. 4 Moved by Gangle
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a bylaw to
continue the establishment of a Volunteer Fire Department known as the
West Elgin – Rodney Fire Department and this shall constitute the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 5 Moved by Balint
Seconded by Mooser
RESOLVED that a bylaw to continue the establishment of a Volunteer Fire
Department known as the West Elgin – Rodney Fire Department be now
read a third time and finally passed, signed, sealed and numbered,
Number 2000- 23 – West Elgin – Rodney Fire Department By-law.
DISPOSITION: Carried
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September 14/2000…Page 4 of 8
SUBJECT: BY-LAW 2000 – 38 – APPOINT A FIRE CHIEF, DEPUTY FIRE CHIEF –
RODNEY
RES. NO. 6 Moved by Bandeen
Seconded by Coles
RESOLVED that the mover be granted leave to introduce a bylaw to
appoint a Fire Chief and Deputy Fire Chief for the West Elgin – Rodney
Fire Department and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 7 Moved by Warwick
Seconded by Mooser
RESOLVED that a bylaw to appoint a Fire Chief and a Deputy Fire Chief
for the West Elgin – Rodney Fire Department be now read a third time and
finally passed, sealed and numbered. Number 2000- 38– Appointment of
a Fire Chief and Deputy Fire Chief By-law
DISPOSITION: Carried
SUBJECT: BY-LAW 2000-39 – ESTABLISHMENT OF A VOLUNTEER FIRE
DEPARTMENT – WEST LORNE
RES. NO. 8 Moved by Gangle
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a bylaw to
continue the establishment of a Volunteer Fire Department known as the
West Elgin – West Lorne Fire Department and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Balint
Seconded by Mooser
RESOLVED that a bylaw to continue the establishment of a Volunteer Fire
Department known as the West Elgin – West Lorne Fire Department be
now read a third time and finally passed, signed, sealed and numbered.
Number 2000-39 – West Elgin – West Lorne Fire Department.
DISPOSITION: Carried
SUBJECT: ADVANCE VOTES, ELECTION DAY POLLING STATIONS
Rita DeWild, Clerk presented a summary of times and locations of the 1997 Advance
Polls and locations of Polling Stations on Election Day. In 1997, two advance polls were
held with a total of 55 people attending. Rita recommended that only one advance poll
be held at the municipal office and that the poll be open from 10:00 a.m. to 8:00 p.m.
Rita reviewed where the stations were held in 1997 and recommended that only
residents of the Beattie Haven Home for the Aged vote at the Home and that the hours
of the poll be shortened from 10:00 a.m. to 2:00 p.m. As there is no phone at the
Rodney Adult Club it was recommended that this poll along with the West Lorne poll be
held at the Elgin International Club along with all the rural polls. Council decided that a
poll be held in Rodney at the Rodney Recreation, a poll be held in West Lorne at the
West Lorne Municipal Complex and the remaining rural polls be held at the Elgin
International Club.
SUBJECT: BY-LAW 2000-43– PROVIDE FOR ADVANCE VOTES
RES. NO. 10 Moved by Coles
Seconded by Bandeen
RESOLVED that the mover be granted leave to provide for advance votes
to be held prior to Voting Day and this shall be the first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
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September 14/2000…Page 5 of 8
RES. NO. 11 Moved by Gangle
Seconded by Warwick
RESOLVED that a bylaw to provide for advance votes to be held prior to
Voting Day be now read a third time and finally passed, sealed and
numbered. Number 2000-43 – Advance Vote Bylaw.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Ministry of the Attorney General – Update of Provincial Offences Act
Instruction: File
2. St. Thomas-Elgin Tourist Association – General Meeting – Oct. 10/2000
Instruction: File
3.* Better Roads Coalition – Symposium – Sept. 26, 2000
Instruction: File
4.* Ontario SuperBuild Corporation – Infrastructure Investment Commitment
Instruction:
RES. NO. 12 Moved by Mooser
Seconded by Gangle
RESOLVED that the Council of the Municipality of West Elgin authorize
the request for proposals to comply with the new Drinking Water
Protection Regulations from KMK, Earthtech and Acres and Associates.
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO. 13 Moved by Warwick
Seconded by Gangle
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session for the receiving of advice that is subject to solicitor-client
privilege, including communications necessary for that purpose.
DISPOSITION: Carried
RES. NO. 14 Moved by Coles
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
DELEGATION: STAFF SERGEANT JOHN STEPHENS – OPP
Staff Sergeant John Stephens gave a brief update on policing within Elgin County. John
stated resources have increased for the County of Elgin and as of September 1, 2000
and additional officers have been hired. Applications have been accepted for the third
member on the Police Services Board and interviews are to begin soon.
SUBJECT: CORRESPONDENCE (continued)
5.* County of Elgin – Meeting with Tony Clements, MMAH
Instruction: File
Councillor Paul Gangle declared a Conflict of Interest on the Lyons severance
application, as he is interested in the property.
6. County of Elgin – Land Division Committee – Severances – K. Dardarian,
Ross/June Lunn, Robert/Lucia Lyons
Instruction:
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September 14/2000…Page 6 of 8
RES. NO. 15 Moved by Bandeen
Seconded by Coles
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E77/00 as applied
for by Khorie Dardarian.
Council approves of the severance.
DISPOSITION: Carried
RES. NO. 16 Moved by Gangle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E66/00 as applied
for by Ross & June Lunn.
Council approves of the severance.
Reasons and/or Conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
DISPOSITION: Carried
RES. NO. 17 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E74/00 as applied
for by Robert & Lucia Lyons.
Council approves of the severance.
Reasons and/or Conditions:
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
DISPOSITION: Carried
7.* Ministry of the Environment – Operation Clean Water
Instruction: File
8.* Town of Exeter – Sale of Electric Utility
Instruction: File
9. Ontario Municipal Water Association – Annual Meeting – Oct. 17, 2000
Instruction: File
10.* Region of Peel – Protecting Ontario’s Water
Instruction: File
11. Thames River Designation Project – Designated Heritage River
Instruction: File
12.* Elgin-St. Thomas Health Unit – Care for Your Private Well
Instruction: File
13.* West Elgin Seniors Projects Action Committee – Funshop 6
Instruction: File
14.* President of the Treasury Board – Infrastructure Program
Instruction: File
15.* MMAH – Brownfields Showcase
Instruction: File
16.* MMAH – Social Housing Business Transfer
Instruction: File
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September 14/2000…Page 7 of 8
17. LTVCA – Minutes
Instruction: File
18.* Steve Peters, M.P.P. – Drain Maintenance, Protection of Fish Habitat
Instruction: File
19. Elgin County Land Division Committee – Severances – Hatch – Not Granted
Instruction: File
20. Elgin-St. Thomas Health Unit – Elgin County Demographic Profile – 1996
Instruction: File
RES. NO. 18 Moved by Bandeen
Seconded by Coles
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO. 19 Moved by Warwick
Seconded by Gangle
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session for discussion of a proposed or pending acquisition of land
for municipal or local board purposes.
DISPOSITION: Carried
RES. NO. 20 Moved by Warwick
Seconded by Gangle
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report that Council is not interested in purchasing the Hatch property
located at 153 Main Street, West Lorne for Municipal purposes.
DISPOSITION: Carried
RES. NO. 21Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin is not
interested in purchasing the property of Larry Murphy adjacent to the
Rodney Water Tower and agrees to the discharge of the “first right of
refusal”.
DISPOSITION: Carried
SUBJECT: MISCELLANEOUS ITEM
Councillor Mike Mooser reported that the property owner at the corner of Frederick and
Finney Street in West Lorne has railroad ties on the street allowance. This will be a
hazard when the snowploughs are in use. Rick Jackson, Road Superintendent was
authorized to investigate.
SUBJECT: TAX WRITE-OFF’S
RES. NO. 22 Moved by Gangle
Seconded by Warwick
RESOLVED that the following amounts of taxes and penalties be written
off for the years and reasons as indicated:
Roll No. Owner Amount Reason Year
060.01015 E. Lusty Baer $457.09 exempt 2000
036.001.278 C. Machado $454.65 razed by fire 2000
000.040.012 A. Sacher $241.75 demolition 1999
000.092.15203 M. Delaney $570.39 razed by fire 2000
000.091.112 Lashbrook Produce $502.18 demolition 1999
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September 14/2000…Page 8 of 8
000.011.07001 H. Daganden $11.87 class change 2000
TOTAL W/O $2237.93
DISPOSITION: Carried
SUBJECT: DRAINAGE SUPERINTENDENT SERVICES
RES. NO. 23 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin authorize
that quotes be requested for interim drainage superintendent services from
Spriet Associates and Todgham & Case Associates.
DISPOSITION: Carried
SUBJECT: DOWNHILL DERBY
Councillor Trudy Balint reported that the West Elgin Downhill Derby Committee is
expecting $1,000.00 from the Municipality to assist with costs of this years Downhill
Derby. The letter sent to the West Elgin Downhill Derby Committee states that a grant
of $1,000.00 would be available to them if required. Council authorized Rita to send the
Committee a letter requesting their financial records be submitted to determine if there is
a need for financial assistance.
SUBJECT: MINUTES
?
West Elgin Community Centre – Board of Management – August 9, 2000
RES. NO. 24 Moved by Coles
Seconded by Bandeen
RESOLVED that the capital monies in the Year 2000 arena budget be set
aside in a reserve.
DISPOSITION: Carried
SUBJECT: MISCELLANEOUS ITEM
Councillor Paul Gangle reported that the carbon monoxide monitors are not working at
the West Lorne Fire Department building. These monitors should start up when fire
trucks are started. Paul reported that the large doors do not operate if the power supply
is not available. Paul stated he has asked one of the West Lorne Fire Department
Captains to request quotes on a robot chain. Council were in agreement with the Acting
Fire Chief of the West Lorne Fire Department taking over the Drainage Superintendent’s
cell phone when available.
SUBJECT: HEALTH & SAFETY UPDATE
Rita DeWild, Clerk presented a summary of Health & Safety Activities to date as well as
activities planned for the next two months.
SUBJECT: ADJOURNMENT
RES. NO. 25 Moved by Mooser
Seconded by Warwick
RESOLVED that the Regular Session of Council adjourn at 5:35 p.m. to
meet again on September 21st, 2000.
DISPOSITION: Carried
th
These minutes were adopted on the 12 day of October, 2000.
____________________________ ____________________________
Mayor Clerk
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