September 21, 2000 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL MEETING
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SEPTEMBER 21, 2000
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Brad Bandeen, Mike Mooser, Trudy Balint,
Paul Gangle (arrived at 7:40 p.m.)
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Rita DeWild Clerk
ALSO IN ATTENDANCE:
Ted Halwa Planning Consultant
Mayor Duncan McPhail opened this Special Session of Council at 7:30 p.m. and
explained the purpose of the meeting was to hold two public meetings under the
Planning Act and to deal with matters of business arising since the last meeting.
SUBJECT: PUBLIC MEETINGS
Council adjourned to a public meeting for a General Amendment and Orville Long and
resumed their special meeting thereafter.
Councillor Paul Gangle entered the meeting during the General Amendment Public
Meeting.
SUBJECT: WIM VAN BURGSTEDEN – OFFICIAL PLAN AMENDMENT
Also in attendance: Wim Van Burgsteden, John Johnson
Mr. Ted Halwa, Planning Consultant reported that concerns were expressed at the
public meeting for the Wim Van Burgsteden Official Plan Amendment regarding the
livestock operation of John Johnson located in Lot 14, Concession 5. Ted submitted a
report indicating that the Minimum Distance Separation (MDS 1) calculations were done
and the proposed residential lot is a greater distance from the barn and manure storage
facility than required. Mr. Johnson’s concerns included spreading manure up to his line
fence, but MDS 1 applies only to livestock buildings and structures on the basis that
odour impact from manure spreading is infrequent whereas the odour impact from
livestock buildings or structures is considered relatively constant. Ted suggested that a
greater setback than the minimum required separation distance may be requested and
incorporated into a site-specific amendment to the Zoning By-law. The proposed house
or building envelope is approximately 350 metres from the barn. Mr. Johnson
expressed concerns regarding expansion of his livestock operation in future years and
the MDS II calculations included in Ted’s report were discussed. Wim stated he would
like to take measurements after the crop is harvested and decide where the building
envelope will be.
DELEGATION: WEST LORNE BUSINESS ASSOCIATION
Also in attendance: Tammy Swain, Tom Jones, Helen Rose, Dave Dixon, Rick Jackson
– Road Superintendent, Jeff Slater – Parks & Arena Superintendent
Tom Jones, Chairman of the West Lorne Business Association submitted a listing of
concerns for the former Village of West Lorne. These concerns include street cleaning,
snow ploughing, repairs to streetlights, traffic light, sign on municipal building, weed
control and a promoter of activities/events for the West Lorne area. Considerations
included sweeping on a more regular basis possibly in the evening when streets are
September 21, 2000…Page 2 of 3
empty. Larger garbage containers or empty the existing containers more often.
Discussion included a roads department employee available on a regular basis for the
former Village of West Lorne. Mayor McPhail stated he would contact the physical
education teacher at the local high school regarding community cleanup programs.
Consideration is to be given to having a contractor for snow removal on retainer for
emergency situations. Tammy Swain reported that the residents of West Lorne do not
want the traffic light and would like to see it removed. Joanne Groch,
Administrator/Treasurer reported that the sign on the Municipality building is on order.
Discussion included hiring a staff member to promote West Elgin and activities at the
West Elgin arena. Mayor McPhail stated that all concerns brought to the attention of the
Council would be addressed, as they are valid concerns. Duncan reported that it is
Council’s duty to prioritize where the municipal funds need to be spent each year.
CORRESPONDENCE
1. Land Division Committee – Severance – J. Fischer/A. Witzel
Instruction:
RES. NO. 1 Moved by Warwick
Seconded by Gangle
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E81/00 as applied
for by Joseph Fischer & Anna Witzel
Council approves of the severance.
Reasons and/or Conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage
Subject to new lot being merged with property owned by Alex & Liz Clark
DISPOSITION: Carried
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2. Rodney Kiwanis Club – 50 Anniversary – October 14, 2000
Instruction: File
RES. NO. 2 Moved by Bandeen
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: REQUEST FOR PROPOSALS – ONTARIO DRINKING WATER
REGULATIONS
Joanne Groch, Administrator/Treasurer advised that request for proposals were to be
received by the Tri County Water Management Committee. However, due to the timing
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of the grant applications being due by October 6, 2000 Joanne requested the quotes to
be submitted early. The following prices were received for preparation of Engineering
Reports as per the Drinking Water Protection Regulations:
KMK Consultants Limited $55,040.00 + GST – primary system only
Earth Tech Canada Inc. $96,000.00 + GST – primary/secondary systems
Acres & Associated $ 9,500.00 + GST – primary/secondary systems
RES. NO. 3 Moved by Mooser
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin accept the
quote of Acres and Associates in the amount of $9,500.00 to prepare the
Engineers report as required under the Ontario Drinking Water
Regulations as per the Requests for Proposals.
DISPOSITION: Carried
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September 21, 2000…Page 3 of 3
SUBJECT: ADJOURNMENT
RES. NO. 4 Moved by Warwick
Seconded by Gangle
Resolved that this Special Session of Council adjourn at 11:00 p.m. to
meet again on September 28h, 2000.
DISPOSITION: Carried
These minutes were adopted on the 12th day of October, 2000.
__________________________________ _______________________________
MAYOR CLERK
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