April 12, 2001 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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APRIL 12, 2001
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
Rick Jackson Road Superintendent
Parks & Arena Superintendent
Jeff Slater
Lorne McLeod Chief Building Official
MINUTES
RES. NO. 1 Moved by Balint
Seconded by Bandeen
RESOLVED that the minutes of the meeting held on the following dates be
adopted as printed and circulated.
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March 8, 2001 Regular Meeting
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March 22, 2001 S
pecial Meeting
DISPOSITION: Carried
SUBJECT: ROAD REPORT
Rick gave council his report on the roads department and his attendance at the Road
Superintendent’s meeting and the Emergency Detour routes meetings. He reported on tree
trimming, brush cleanup, cold mix patching and shoulder repairs that are on-going. They are
just getting started on some of the drain work to be done. He also thanked council for
allowing him and Tom attend the equipment show in Toronto last week. Councillor Bandeen
had some questions on the berm leveller attachment on the grader, and Rick explained how
it worked and that it saved a lot of time. Mr. Bandeen also reported that he had been
approached about the possibility of a bike/walking path from New Glasgow to Port Glasgow.
Rick will investigate the costs, but it is thought that it would be a fairly costly project. He was
directed by council to make sure that the shoulders along that stretch of roadway are in
good shape for anyone walking the area.
The emergency detour routes proposed by the MTO were discussed briefly.
SUBJECT: MISCELLANEOUS ITEMS
Councillor Mooser had some concerns about some tree cutting, however, Rick replied that
they were in the Dutton-Dunwich area. Mr. Mooser also reported on some parking problems
again at the Maple and Graham corner in West Lorne. Rick will have a look at the area.
There is a property in West Lorne that has in the past been an on-going grass cutting
problem and the Clerk was asked to send the property owner a letter to request that the
grass be kept cut and if not, we are to proceed to have the work done, and add the cost to
the property taxes of the owner.
Councillor Mooser reported that he had received some good comments on the clean-up job
done at the old Dairy Bar location.
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April 12, 2001…Page 2 of 10
Councillor Bandeen brought a concern from a resident regarding the expensive cost to
connect to the Glencoe water line. For some residents in the area, this is currently their only
option. Council may have to set up a meeting with Glencoe at some point in the future to try
to work out a better agreement. It was noted that Lloyd Jarvis will be giving a full waterworks
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report at the Special Meeting to be held on April 19, 2001.
SUBJECT: GRAVEL TENDERS
The Gravel tender quotes were received from:
Streib Trucking Ltd. $ 287,400.00 (tax included) 4.00 per tonne
4.65 spreading & hauling
Johnston Bros. Ltd. $ 242,400.00 (tax included) 3.80 per tonne
3.47 spreading & hauling
McKenzie & Henderson Ltd. $ 243,300.00 (tax included) 3.82 per tonne
3.47 spreading &hauling
RES. NO. 2 Moved by Warwick
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin
accept the tender quote from Johnston Bros. (Bothwell) Ltd. to
provide gravel, spreading and hauling for the 2001 construction, as
set out in the Gravel Tender Specifications for the amount of $
242,400.00 including GST.
DISPOSITION: Carried
SUBJECT: BRINE TENDERS
The following quotes were received for the supply and delivery of brine:
Den Mar Brine Ltd. $ 29,986.75 14.75 per cubic m.
Cliff Holland $ 31,918.10 15.70 per cubic m.
RES. NO. 3 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin
accept the tender quote from Den Mar Brine Ltd., in the amount of
$29,986.75 including GST for the supply, haul and application of
brine, as set out in the tender specifications.
DISPOSITION: Carried
SUBJECT: COUNTY ROAD MAINTENANCE AGREEMENT
The three year draft agreement was reviewed again briefly. The County is requesting a
resolution of support for the document, so that they can proceed with a by-law.
RES. NO. 4 Moved by Mooser
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin formally
endorses the road maintenance agreement between the County and the
Lower Tiers, as set out in the Agreement Document forwarded to our
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council on January 29, 2001 and further that a copy of this resolution
shall be sent to the County of Elgin.
DISPOSITION: Carried
SUBJECT: PARKS & ARENA REPORT
Jeff Slater gave his recreation report for the previous month. They are just starting the
repairs in the arena. The dressing room ceiling and the washrooms are in need of
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repairs. The grand opening for the pool is scheduled for May 26, 2001. The tractor and
mower should be delivered early in May.
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April 12, 2001…Page 3 of 10
Councillor Mooser requested that a specific area of grass known as the PUC property
would need to be cut . He asked that Jeff make arrangement with either his men or the
road department to have it done.
Discussions took place concerning the sale of the storage building on Chestnut Street. If
the building is sold, the recreation department will have to make new arrangements for
storage. Many possible solutions were discussed, but it was generally felt that the best
solution might be to build an inexpensive garage/storage type of building, close to the
arena, and the big equipment will possibly have to be stored at the Roads Garage. Jeff
will investigate this option further.
Administrator Groch reported that the grant application for the Super Build program has
been completed and sent to the Ministry. It is hoped that this funding will be used for a
washroom building at the recreation ball park location, near Jessie Street.
Councillor Balint reported that the Arena Board had made three recommendations for
council consideration:
1. They have requested that an engineer prepare a preliminary feasibility report on
what would be needed to bring the arena up to safety code standards and a
renovation of the warm room.
2. Investigate the costs to establish a second floor.
3. Investigate the cost to relocate the south side entrance at the west side instead.
After discussions, Council directed Jeff to have an Engineer prepare a draft feasibility
study for the preliminary costing of the suggestions outlined above, proposed by the
Recreation Board of Management.
DELEGATION – L. A. RESTAURANT& BAR
Irene Renwick appeared before council with concerns about the liquor licence
application for the L.A. Restaurant & Bar opening up at Port Glasgow. Being a
neighbouring property she had concern for the fact that they were unaware of this
application, until they investigated a sign posted on the door of the establishment. Mrs.
Renwick presented a petition, signed by other property owners in the general area, that
feel this is not the proper location for such an establishment, due to the traffic concerns,
parking and noise. The petition will be sent to the Liquor Control Board and Gaming
Commission. Council will not be signing the petition.
The Mayor thanked Mrs. Renwick for her presentation, however he reminded her that
the final decision will be the Liquor Control Board, not council. Council will send a letter
to the Board to inform them, that council are aware of the concerns of the citizens in that
area and the traffic flow problems that could arise. The County Engineer will be
contacted about the traffic flow concerns, and possibly the new owner could be invited
to a council meeting to have some of these concerns addressed.
SUBJECT: ERIE FLOORING
Councillor Mooser reported that Steve Peters, MPP is willing to try to investigate some
solutions for the Erie Flooring environment problems and it also hoped that Gar
Knutson, MP will also get involved to work out a solution to the black smoke issue.
SUBJECT: PARKING PROBLEMS
Discussions took place once again regarding the parking problems at the High School
and other areas. The Administrator was directed to have some parking tickets printed.
The Mayor will request that Karen Dunn contact the Chief Justice and report back to
council.
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April 12, 2001…Page 4 of 10
SUBJECT: BUILDING REPORT
Lorne McLeod presented his monthly report to council indicating that four new permits
had been issued during the month of March totalling $190,000 worth of construction.
Total permits to date is 9 equalling $518,500 worth of construction. He reported that the
demolition work and clean-up at the old dairy bar in West Lorne is complete. There are
still a number of property standard issues to be dealt with. A possible title search on a
particular property may have to take place, since there has been no replies to any
correspondence sent. The problem at the Ingram property is still being investigated, and
they may have to arrange for a search warrant to inspect the property. A complaint has
been received regarding a forty foot trailer that was moved onto the DeWilde property
near Eagle, after a fire destroyed the trailer on the property. The zoning for this is, may
not be allowed, and Lorne will investigate it further.
Council is moving ahead with the hiring of a part-time property standards bylaw officer
for the Municipality. Interviews will be taking place in the near future, for those on the
short list for the position.
DELEGATION: CYNTHIA NURSE – “Elgin 5”
Cynthia Nurse attended before council to give a presentation on a group formed, called
the “Elgin 5”. The is basically a United Way group that are hosting a Luncheon on May
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11, 2001 to promote the idea of community mapping, which is coordination of various
agencies to work together and act as a delivery model to bring about opportunities for
the future of Elgin County.
DELEGATION: WEST LORNE STREETLIGHTS
A delegation from the West Lorne Area Horticultural Society appeared before council to
give a presentation on streetlights. Liz Clarke acted as spokesperson for the group and
presented cost estimates and design proposals. Also in attendance, as part of this
presentation were a group of gentlemen from the lighting company to give further design
and installation information to council, if the proposal is successful. After a lengthy
discussion the following resolution was passed:
RES. No. 5 Moved by Balint
Seconded by Warwick
RESOLVED that Council agrees with the recommendation from the West
Lorne and Area Community Horticultural Society to proceed with the street
lighting project, as presented, subject to input from the Roads
Superintendent on the height restrictions.
DISPOSITION: Carried
The Clerk was directed to sent a Thank you note to the Horticultural Society for spear
heading the street lighting project.
SUBJECT: CLOSED SESSION
RES. NO. 6 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin adjourn to a closed
session to discuss a matter in respect of which a council member has
authorized a meeting to be closed under the Freedom of Information and
Privacy Act.
DISPOSITION: Carried
RES. NO. 7 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin do now rise and
report.
DISPOSITION: Carried
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April 12, 2001…Page 5 of 10
SUBJECT: PROPERTY STANDARDS ISSUES
RES. NO. 8 Moved by Bandeen
Seconded by Balint
RESOLVED that Council directs the Chief Building Official to investigate the
problems at the two properties, as outlined in a letter sent to Councillor
Bandeen, regarding property standards.
DISPOSITION: Carried
ONTARIO CLEAN WATER AGENCY
SUBJECT:
RES. NO. 9 Moved by Bandeen
Seconded by Warwick
RESOLVED that the Administrator is instructed to communicate with
Dutton/Dunwich/Southwold to set up a meeting to discuss common
environmental interests provided by the Ontario Clean Water Agency.
DISPOSITION: Carried
SUBJECT: GRAY LINE WATER LINE EAST
Mayor McPhail advised that the water line on Gray Line to service the Baxley property
adjacent to the Old Boy’s Park will be a dead end line as Lakewood Trailer Park is not
interested in connecting. Lloyd has reported that there will be problems keeping the
water up to standards and as an alternative the Baxley property could continue to be
serviced through the Park. Council recommended that the fee be $4,900 plus $90 per
trailer site.
SUBJECT: LILLEY-MCGILL PETITION DRAIN
RES. NO. 10 Moved by Bandeen
Seconded by Balint
RESOLVED that Spriet & Associate be appointed to prepare a report
under Section 4 of the Drainage Act for the Lilley-McGill Petition Drain at
the request of Dave Lilley and Brian McGill for work on Concession 2 & 3,
Lots Y and Z and that the report be submitted within six months.
DISPOSITION: Carried
SUBJECT: DRAINAGE MAINTENANCE CONTRACT
RES. NO.11 Moved by Bandeen
Seconded by Balint
RESOLVED that the quote from Dave Lilley be accepted in the amounts of
$60.00 per hour for backhoe, $50.00 per hour for dump truck , and $25.00
per hour for labour, plus GST for the 2001 Drainage Maintenance contract.
Disposition: Carried
SUBJECT: ACCOUNTS
Res. No. 12 Moved by Bandeen
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #4, amounting to
$810,621.17, in settlement of General, Road and Water Accounts.
(Cheques #9697 – 9983 plus General/Roads/Water Payrolls including
Arena #919-948).
DISPOSITION: Carried
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April 12, 2001…Page 6 of 10
SUBJECT: BY-LAW 2001-01 – REPEAL INTERIM CONTROL
RES. NO. 13 Moved by Warwick
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a By-Law to
Repeal By-Law No. 2000-01 and By-Law No. 2001-01 being an Interim
Control Regulating Livestock bylaw and that this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.14 Moved by Balint
Seconded by Bandeen
RESOLVED that a by-law to repeal By-law No. 2000-01 and By-Law No.
2001-01 being an Interim Control Regulating Livestock bylaw, and this
bylaw shall now be read a third time and finally passed, signed, sealed
and numbered – By-Law No, 2001-5 – To Repeal Interim Control.
DISPOSITION: Carried
SUBJECT: BYLAW 2001-14 – ZOLLER DRAIN
RES. NO. 15 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a bylaw to
authorize the construction of the Zoller Municipal Drain and this shall
constitute the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 16 Moved by Mooser
Seconded by Warwick
RESOLVED that a bylaw to provide for drainage works in the Municipality
of West Elgin in the County of Elgin to be called and known as the Zoller
Drain be now read a third time and finally passed, signed, sealed and
numbered – By-Law No. 2001-14 – Zoller Drain.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1. MTO – Emergency Detour Route
Instruction:
RES. NO. 17 Moved by Bandeen
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin approves the
emergency detour routes outlined in the letter from the Ministry of
Transportation that would make use of County Road 76 and the
corresponding roads leading from the 401, as set out in their request of
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March 26, 2001 and further that a copy of this resolution shall be sent to
the Ministry of Transportation.
DISPOSITION: Carried
2. County of Elgin – Emergency Detour Route
Instruction:
RES. NO. 18 Moved by Balint
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin approves the
emergency detour routes outlined from the County of Elgin, letter and
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maps dated March 30, 2001 that would make use of County Road 3 and
the corresponding roads leading to and from the 401, and further that a
copy of this resolution shall be sent to the County of Elgin and the Ministry
of Transportation.
DISPOSITION: Carried
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April 12, 2001…Page 7 of 10
3. Village of Merrickville-Wolford – support of a resolution
Instruction: Clerk was directed to prepare a resolution for the next council
meeting.
4. City of Welland – support of a Fire Services funding resolution
Instruction: File
5. Elgin Group Police Services Board
Instruction:
RES. NO. 19 Moved by Bandeen
Seconded by Warwick
RESOLVED that Council approves the draft budget for the Elgin
Group Police Services Board as set out for consideration in their
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letter of March 28, 2001.
DISPOSITON: Carried
6. City of Owen Sound – support of resolution – transport of prisoners
Instruction:
RES. NO. 20 Moved by Balint
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin is in
support of the resolution put forth by the City of Owen Sound
regarding the functions and costs of prisoner transportation and
court security shall be the responsibility of the Province of Ontario,
and that copies of this resolution shall be sent to the appropriate
agencies.
DISPOSITION: Carried
7. Town of Mono – support of resolution – abandoned wells
Instruction: Clerk to prepare a resolution of support for next meeting.
8. Steve Peters, MPP – Local Heroes Program
Instruction: File
9. Ministry of the Environment – TCR Facility – non-compliance
Instruction: File
10. County of Elgin – support of resolution
Instruction:
RES. NO. 21 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin is in support
of the resolution put forth by the County of Huron and endorsed by the
County of Elgin that requests that the Province rethink the decision to
close Psychiatric institutions across Ontario and that a copy of this
resolution shall be sent to the appropriate agencies.
DISPOSITION: Carried
11. City of Cornwall – support of resolution – fuel tax
Instruction: Clerk to prepare a resolution for the next council meeting.
12. Durham Region – proper notice for pits and quarries changes
Instruction: Clerk is to prepare a resolution for the next council meeting.
13. University Medical Students – high tuitions and doctor shortages
Instruction: Clerk directed to prepare a resolution of support for the next council
meeting.
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April 12, 2001…Page 8 of 10
County of Elgin – Notice of Decision – I & W Golligher
14.
- Notice of Decision – L & R Wood
Instruction: File
15. West Lorne Portuguese Community Festival
Instruction:
RES. NO. 22 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin supports
the request to hold the Portuguese Festival in West Lorne on May
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19 and 20, 2001 and that the Festival is recognized as a
“Community Festival.”
DISPOSITION: Carried
16. Rural Municipal Workshops on Nutrient Management Issues
Instruction: File
17. County of Elgin – Notice of Appeal – J & R Thompson
- Severance Application – E & O Lewinsky
Instruction:
RES. NO. 23 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin have
the following comments regarding Severance Application E22/01 as
applied for by Edward and Olga Lewinsky, Part Lot 6, Concession
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Council approves the severance, and the conditions are as follows:
Reasons and Conditions:
Subject to rezoning, if required
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department
regarding access and/or drainage
Subject to future residential development on the retained portion
being adjacent to an HR zone.
DISPOSITION: Carried
18.(a) Karl Arvai – Thompson Severance – letter of appeal to OMB
Instruction: Ted Halwa to respond
18(b) CSX Transportation Crossing – letter
Instruction: Forward to Tri-County for consideration
18(c) P. Gangle letter, re intensive livestock by-law
Instruction: File
19. Lower Thames Conservation Authority – Longwoods Heritage Weekend
- Earth Week Tree Planting Program
- Annual Meeting Minutes, Feb. 22, 2001
Instruction: File
20. Ministry of Municipal Affairs & Housing – New Funding for Social Housing
Instruction: File
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April 12, 2001…Page 9 of 10
21. OPAC – digital parcel mapping for Southern Ontario
Instruction: File
22. Ministry of Agriculture – Healthy Futures program funding for water quality, food
safety and quality assurance & food marketing projects
Instruction: File
23. Ministry of Citizenship – Senior Awards
-Community action Awards for contribution to the improvement of
lives of disabled.
- Syl Apps Awards – Youth contributing to Community Action and
participation.
Instruction: File
24. AMO - Ontario Energy Board Decision overturned by the Province
- Social Housing funding announcement
- new provincial funding available for Ontario grain and oilseed farmers
- Walkerton inquiry – phase 2 will focus on Environment
- survey on Provincial-Municipal relations
Instruction: File
25. Minister of the Solicitor General – Emergency Measures course information
Instruction: File
26. Hydro One – Amended Distribution Rates
Instruction: File
27. Fred Dean – law office – municipal specialty
Instruction: File
28. OSUM Conference in Stratford, May 3 – 5, 2001
Instruction: File
29. National Aboriginal Day on June 21, 2001
Instruction: File
30. Ministry of Finance – Transition ratios for property tax billing
Administrator/Treasurer, Joanne Groch briefly explained the process of the
legislation set down by the Ministry
Instruction: File
* Information enclosed
RES. NO. 24 Moved by Bandeen
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council noted.
DISPOSITION: Carried
SUBJECT: MISCELLANEOUS ITEMS
The Clerk was instructed to send a letter to Union Gas to request that they identify their
vehicles in some way, and it was suggested that magnetic signs would be a possible
solution, so that property owners are aware of who is entering their property, and why.
The Mayor will be meeting with officials from Canada Post next week, regarding the
request that the Canada Post building be relocated to the downtown area of West
Lorne.
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April 12, 2001…Page 10 of 10
SUBJECT: MINUTES
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Hydro Electric Commission – March 8, 2001
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Parks & Recreation – March 28, 2001
SUBJECT: MISCELLANEOUS ITEMS
1. Green Lane Environmental – Recycling Schedule change.
2. Rabies Clinic – There has been trouble trying to schedule a rabies clinic with the
local veterinarians, and perhaps further investigation will be required.
SUBJECT: ADJOURNMENT
RES. NO. 25 Moved by Bandeen
Seconded by Balint
RESOLVED that this Regular Session of Council adjourn at 5:30 p.m. to
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meet again on May 10, 2001.
DISPOSITION: Carried
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These minutes were adopted on the 10 day of May 2001.
____________________________ ____________________________
Mayor Clerk
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