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April 26, 2001 Special Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL MEETING TH APRIL 26, 2001 MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick Councillors: Trudy Balint, Brad Bandeen, Mike Mooser STAFF PRESENT: Joanne Groch Administrator/Treasurer Linda Cranston Clerk/Deputy-Treasurer ALSO IN ATTENDANCE: Ted Halwa Planning Consultant Mayor McPhail opened this Special Session of Council at 9:30 a.m. and explained the purpose of the meeting was to hold two public meetings under the Planning Act and to deal with other matters of business arising since the last meeting. SUBJECT: PUBLIC MEETING Council adjourned to a public meeting for the zone amendment application for the Ossel property and resumed their Special Meeting thereafter. SUBJECT: PLANNING MATTERS 1. Ted Halwa gave council a status report on the Official Plan and Zoning By-law Consolidations and advised that they will be ready for printing within a month. 2. He advised that the approval had just recently been received from the Ministry of Municipal Affairs on the Official Plan Amendment #5 for the Township of Aldborough. 3. Ted reported that the OPA application for W. Van Burgsteden has officially been withdrawn. SUBJECT: PUBLIC MEETING Council adjourned to a public meeting for the Official Plan and Zone Amendment application for the Jean Feasby property and resumed their Special Meeting thereafter. SUBJECT: COUNCIL REPORTS Mayor McPhail reported that the County would be holding their Budget to a 2.5% increase. Traffic on the county roads was a topic of discussion and the subsidy grant percentages for maintenance, will be based on a set scale for the next five years. The mayor commended Administrator Groch on the excellent work done on the cost accounting to maintain the roads according to the regulations as set down in the order for restructuring by the Minister. Staff at the County have also done a good job, so that local municipalities will not have to raise further taxpayers money. SUBJECT: PROPOSED SEVERANCE- JASINSKAS An application for severance has been received from Mr. Vytautas Jasinskas, on behalf of the estate of his father, Henry Jasinskas. Apparently, Mr. Henry Jasinskas had planned to sever the property for retirement purposes, however it did not get completed before his death. The applicant would like to sever a one hectare lot, 65 metres by 153.5 metres located at Concession 5, Pt. Lot 10, south half that fronts onto County Road #9. The lot area would be 9,977.5 square metres. April 26, 2001…Page 2 of 4 Council agreed that the proposal meets the requirements of the Official Plan and will be surplus to farming. It will be zoned to an A2 zoning, which will conform to the Township Official Plan. Council agreed to the application, subject to the usual conditions and that there be no further residential development on the A1 parcel. SUBJECT: PROPOSED SEVERANCE- KRUMM An application for severance has been received from Eva Krumm. Mrs. Krumm can no longer maintain the property and is requesting a severance as a retirement severance. The Clerk was directed to contact the owners, and request that they cut the lot size down, and consider a connection to municipal water which is available. SUBJECT: THOMPSON/ARVAI APPEAL TO OMB The Ontario Municipal Board has inquired concerning municipal representation at the Hearing for the Thompson/Arvai appeal on the severance application, and they also need to know how many expert witnesses will be representing at the hearing. Council felt that we should be prepared to defend the council decision on the matter. The severance was based on council’s interpretation of the by-law, with a no build” clause condition added and Mr. Arvai is basing his appeal on his own interpretation of the by- law in question. Council directed Ted to prepare to represent the Municipality on this matter. SUBJECT: PLANNING MATTERS Ted presented a demographics report, and gave a preliminary review of the population growth figures that will be presented in the new Official Plan application. He stated that the growth spurt in West Lorne may cause a needs study to be prepared. Deputy-Mayor Warwick questioned the availability of access to information needed for economic development information. Council felt that they will have to look into Economic Development initiatives further in the near future. Ted spoke briefly with council about the Property Standards Bylaw. He is waiting for a response from Steve Gibson, Solicitor on some wording inserted into the Parking of Commercial Motor Vehicles in Residential areas, portion of the bylaw. Council had a brief discussion on cemetery zoning. Ted also reported that the Building Inspector had questioned him about a certain portion of the Manure Bylaw, and he will review the MDS regulations to make sure that all areas are covered. Mr. Halwa left the meeting at this time. SUBJECT: CALCIUM TENDER The following calcium tenders were presented for the supply and application of 150 flake ton of calcium: 1. Da-Lee Dust Control 246.24 per flake ton $36,936.00 + GST 2. Pollard Bros. 229.75 per flake ton $34,462.50 + GST RES. NO. 3 Moved by Mooser Seconded by Warwick RESOLVED that the Council of the Municipality of West Elgin accept the tender quote from Pollard Highway Products for the delivery and application of calcium as set out in the Calcium Tender specifications in the amount of $34,462.50 plus GST. DISPOSITION: Carried 2 April 26, 2001…Page 3 of 4 SUBJECT: ROAD REPORT Road Superintendent, Jackson approached council about the possibility of putting up a gate to the entrance of the Municipal Roads Garage, to prohibit driving behind the building. After discussions, it was decided that they would leave it for now. SUBJECT: WIRE-TIE DRAIN RES. NO. 4 Moved by Mooser Seconded by Warwick RESOLVED that Spriets Associates be appointed to prepare a report under Section 4 of the Drainage Act for the Wire-Tie Drain at the request of the owners for work on Concession 9, Lot 10 and that the report be submitted within six months. DISPOSITION: Carried SUBJECT: RABIES CLINIC The Municipal Office has been receiving many inquiries about the possibility of a rabies clinic again this year. Council would like to offer this program to their ratepayers, however due to the unavailability of a veterinary doctor that will offer their services, the municipality is unable to host the program this year. SUBJECT: LINDENMAN DRAIN Also present: Dennis McCready, P. Engineer, Wray Ramsay, Drainage Superintendent, Ed Kalita, property owner. RES. NO. 5 Moved by Bandeen Seconded by Balint RESOLVED that Council consider the Engineer’s Report on the Lindenman Drain. DISPOSITION: Carried Dennis McCready, advised that Tridon Construction had requested the report under Sec. 78 of the Drainage Act, to deal with erosion problems at the outlet on the south side of Gray Line. Dennis reported on the history of this drain, which was last worked on, in 1969. They have incorporated some minor tile drain work into the project at the same time. Ed Kalita pointed out an area of the drain that requires extra work. Council directed the engineer to take a look at the situation, before construction begins. RES. NO. 6 Moved by Bandeen Seconded by Balint RESOLVED that the engineer’s report, prepared by Todgham and Case Associates Incorporated, on the Lindenman Drain be accepted and the Clerk be authorized to prepare the necessary By-Laws. DISPOSITION: Carried SUBJECT: KEUSCH DRAIN Also present: Dennis McCready, P. Engineer, Wray Ramsay, Drainage Superintendent. No ratepayers were present. RES. NO. 7 Moved by Bandeen Seconded by Balint RESOLVED that Council consider the Engineer’s Report on the Keusch Drain. DISPOSITION: Carried 3 April 26, 2001…Page 4 of 4 Dennis McCready advised that Allan Binks had requested improvements to the Drain under Section 78 of the Act, and also that the drain be extended upstream, under Section 4. He reported that the Keusch Drain was in need of re-construction, and the last drain report was done in 1949. There are at least five outdated road crossing culverts that will have to be filled in, and the Binks property will require a proper outlet, as a result of the severance approval that is currently pending. RES. NO. 8 Moved by Bandeen Seconded by Warwick RESOLVED that the Engineer’s report on the Keusch Drain be accepted by Council and the Clerk be authorized to prepare the necessary By-laws. DISPOSITION: Carried SUBJECT: TINY TOTS/ASBESTOS REMOVAL Rick Jackson and Janet Pinder were in attendance to discuss the proposal for the removal of asbestos and lead paint from the Tiny Tots building in Rodney. Discussions took place, regarding the best approach to this problem. She will investigate estimates on the various areas of work required. Deputy Warwick will get some quotes on the wainscoting stripping and replacement, and this will be brought back to council at a future meeting. SUBJECT: EMPLOYEE BENEFITS Administrator/Treasurer Groch introduced Tony Whyte, Stevenson & Hunt Associates who was requested to give a presentation of the benefit package to the full-time employees of West Elgin. Eleven employees were in attendance at this time. Mr. Whyte reviewed the benefit package and explained the various methods by which employees can use the programs available to their best advantage. He explained that the rates are increasing and how the increase/decreases are derived. He was requested to supply a list of hazardous sports activities that are not covered under this policy. He answered a number of questions from the employees. RES. NO. 9 Moved by Mooser Seconded by Warwick RESOLVED that the benefit program be renewed at the negotiated rates th as per the March 29, 2001 letter from Stevenson & Hunt. DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 10 Moved by Bandeen Seconded by Mooser RESOLVED that this Special Session of Council adjourn at 5:20 pm to th meet again on May 10, 2001. DISPOSITION: Carried th These minutes were adopted on May 10, 2001. __________________________________ _______________________________ MAYOR CLERK 4