August 09, 2001 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
th
AUGUST 9, 2001
MEMBERS PRESENT: Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Michael Mooser, Brad Bandeen
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
Rick Jackson Road Superintendent
SUBJECT: APPOINT CHAIR
Administrator Groch welcomed everyone to the meeting, and read the following
resolution:
RES. NO. 1 Moved by Mooser
Seconded by Balint
RESOLVED that Deputy-Mayor Warwick be appointed as Chair for the
meeting in the absence of the Mayor.
DISPOSITION: Carried
SUBJECT: MINUTES
RES. NO. 2 Moved by Balint
Seconded by Mooser
RESOLVED that the minutes of the meetings of Council held on the
following dates be adopted as printed and circulated.
th
July 26, 2001 Regular Meeting, as amended
thnd
July 26, 2001 2 Court of Revision
th
July 26
, 2001 Public Meeting
DISPOSITION
: Carried
th
The amendment to the July 26 minutes is as follows: change the name of “Anita” Carter to
“Andrea” Carter, page 5 – Water Report.
SUBJECT: MAJOR GENE SMITH – PEACEKEEPING CAMP
Major Gene Smith gave council a presentation on the proposed peacekeeping camp at the
location of Con. 2, Lot 16 & 17. He handed out an information package outlining in some
detail the plans for an adventure training camp, a memorial museum and park, as well as a
physically challenged recreational facility in the future. The proposal committee feels that
this area is ideal for what they have planned. Council explained that it would require an
official plan amendment as well as a zone amendment. Council asked if they had made
provisions for water and sewage. Mr. Smith stated that there are two existing wells on the
property and they would be speaking with the County Health officials to determine the best
way to address the sewage requirements. Their organizing committee are applying for
charitable status, so they can further their fund raising. The committee hopes to be a self
sustaining group, once they get started. He also stated that they would host an open house
to meet with the public and explain the plans for the camp, once they get to the point of
applying for an official plan amendment.
Council thanked him for the presentation and wished his group success in their endeavours.
1
th
July 26, 2001/council mtg
SUBJECT: MISCELLANEOUS ITEMS
Councillor Mooser reported on his conversations with Steve Peters office regarding Erie
Flooring. The problem is still on-going and the owner will be requested to address the
issue with Mr. Peter’s office.
Regarding the weed issue, the Clerk informed council that the County Weed Inspector
had laid a charge on a property in West Lorne.
Truck parking in the subdivision at West Lorne is still an on-going issue. Since we now
have an amendment to the Property Standards By-Law, which will cover certain parking
issues, the By-Law Officer will be requested to look into the problem again.
Council was reminded that the By-Law Officer only acts on written complaints.
SUBJECT: RECREATION ISSUES
Councillor Balint reported on some recreation topics, since the Recreation Manager is
on holidays. She reported that the summer art camp went so well, that the art teacher
would like to host an adult art camp in the fall, which would be run on a private basis,
with her renting the room at the recreation centre at the normal rental fees.
Councillor Balint also reported on the Derby events planned for the Labour Day
Weekend.
Councillor Bandeen brought council up-to-date on the Day Camp status, with Janet
Pinder over-seeing the supervisors and instructors at the Day Camp. It seems to be
working out well.
SUBJECT: MISCELLANEOUS ITEMS
Council discussed the closing of the Post Office location in West Lorne. They have been
assured by Gar Knutson’s office that it will be temporarily set up at the BJ’s Variety and
Canada Post are attempting to make arrangements for a permanent location as soon as
possible.
Deputy- Mayor Warwick and Councillor Bandeen reported on their meeting with Ruth
Newman, regarding the Temporary Use By-Law. They feel that she has a good
understanding of the regulations set out in the agreement.
Councillor Bandeen reported that the Rodney Town Hall interior painting is nearing
completion and it looks like they’ve done a good job.
SUBJECT: GOLDEN YEARS SENIORS CLUB
Irene McGregor, a representative from the Golden Years Senior Club sent a request to
council for support in their initiatives to make application to the Trillium Foundation for a
grant.
RES. NO. 3 Moved by Balint
Seconded by Bandeen
RESOLVED that Council is supportive of the initiatives of the Eagle adult
Community Centre in publishing “The Golden Years” (quarterly
publication) and their application for funding from the Trillium Foundation.
DISPOSITION: Carried
SUBJECT: BUILDING REPORT
Council looked at the written report from Lorne McLeod, Chief Building Official, for the
month of July indicating that eleven permits have been issued during the month of July
totalling $402,800 worth of construction. Total permits to date is 54 equalling $2,360,500
worth of construction.
th
August 9/01 2
SUBJECT: MUNICIPAL WEB SITE
Deputy-Mayor Warwick reported that the Municipal Web Site is up and operational. It
can post ten photos at a time and can include information about the municipality as well
as future economic development information.
SUBJECT: ROAD REPORT
Rick Jackson gave a report on his monthly activities. The work crew is currently trying to
control the dust, however the brine will not work effectively without rain. It is anticipated
that the West Lorne streetlights will be delivered in the next week or so, and the new
sidewalk construction will begin this week in Rodney, and then move to West Lorne. It
was noted that there are still complaints coming in regarding the roadside grass cutting,
however, they are working at it, as time permits. Tom Mohan will be attending the
th
Ontario Municipal Truck Rodeo in Fergus on September 12, to represent the
municipality as well as the County of Elgin, with his truck driving abilities.
SUBJECT: DEEMING BY-LAW 2001-32
RES. NO. 4 Moved by Bandeen
Seconded by Balint
RESOLVED that By-Law No. 2001-32, being a Deeming By-Law to
designate a plan of subdivision that has been registered for eight years or
more, not to be a plan of subdivision, under Section 50(4) of the Planning
Act and that this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 5 Moved by Mooser
Seconded by Bandeen
RESOLVED that a By-Law under section 50(4) of the Planning Act, being
a Deeming By-Law to designate a plan of subdivision that has been
registered for eight years or more, not to be a plan of subdivision shall be
hereby read a third time and finally passed, signed, sealed and numbered
– By-Law Number 2001-32 – Deeming By-Law – L & G Begin.
DISPOSITION: Carried
SUBJECT: BY-LAW 2001-34 – ROAD BOUNDARY AGREEMENT
RES. NO. 6 Moved by Mooser
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin approves the
Boundary Road Maintenance Agreement with the County of Chatham-
Kent and that a copy of this agreement shall become a part of this By-Law
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 7 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin approves the
Boundary Road Agreement with the County of Chatham-Kent and the
Agreement shall be a part of this By-Law as Schedule “A” and shall now
be read a third time and finally passed, signed, sealed and numbered By-
Law 2001-34 – Chatham-Kent County Road Maintenance Agreement.
DISPOSITION: Carried
th
August 9/01 3
SUBJECT: BY-LAW 2001-33 – TILE RATING BY-LAW
RES. NO. 8 Moved by Mooser
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a by-law to
impose a special annual drainage rate upon land in respect of which
money is borrowed under the Tile Drainage Act and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Balint
Seconded by Mooser
RESOLVED that a by-law to impose special annual drainage rates upon
land in respect of which money is borrowed under the Tile Drainage Act be
now read a third time and finally passed, signed, sealed and numbered –
By-Law Number 2001-33 – Tile Drain Rating By-Law – Alderton
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 10 Moved by Bandeen
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #8, amounting to $644,574.87 in
settlement of General, Road and Water Accounts. (Cheques #610 – 913 plus
Roads/General/Water/ Payroll)
DISPOSITION: Carried
SUBJECT: GLENCOE WATER CONNECTIONS
Administrator Groch spoke with council regarding the expensive cost to connect to the
Glencoe water distribution system. After discussions the following resolution was
passed:
RES. NO. 11 Moved by Mooser
Seconded by Balint
RESOLVED that the Municipality of West Elgin agree to begin negotiation
meetings with Glencoe/Southwest Middlesex for connections to the
Glencoe water lines.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Ministry of the Environment – request Municipal interest in undertaking a
Municipal Groundwater Study.
Instruction: File
2.* Township of Armour – requesting support of resolution regarding the halt of a
central data call centre for the Ontario Municipal Assessment Corporation due to
the poor quality of service.
Instruction: File
3. Elgin Group Police Services Board letter – CRF presentation at County.
Instruction: File
4. Rodney Fair Board – letter re: dates and times for Beer Tent function.
Instruction: File
5. LTVCA – approval process for remedial flood and erosion control
Instruction: File
th
6. LTVCA - Watershed Bus Tour on September 20.
Instruction: Deputy-Mayor Warwick will RSVP
th
August 9/01 4
7. AMO - advisory that the 911 Bell Service will be changing service by 2003.
Instruction: File
8. AMO - - legislation introduced for waste diversion 50/50 bluebox programs
between municipalities and industry
Instruction: File
9. AMO - amendments to AMO voting regulations
Instruction: File
10. AMO - small water works regulations released
Instruction: File
11. AMO - - Province to review property tax classifications
Instruction: File
12.* Ontario Provincial Policy Statement – Five Year Review
Instruction: File
13. Ministry of Finance – province to compensate municipalities for loss in tax
revenues associated with freezing the ROW’s at the 2000 Tax rate levels for
2001.
Instruction: File
14. Ministry of Municipal Affairs and Housing – Showcase Ontario 001 – technology
education forum, Sept. 10-13, Toronto Convention Centre.
Instruction: File
15. Ministry of Municipal Affairs – province seeks input on land use planning policies.
Instruction: File
16. Ministry of Labour will be introducing new practices for municipal tendering.
Instruction: File
17. Vital Statistics Act – will now allow RN (EC) to sign death certificates for long
term/terminal death patients.
Instruction: File
RES. NO. 12 Moved by Balint
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
COMMITTEE MINUTES
?
Recreation Committee - July 26, 2001
SUBJECT: KRUMM SEVERANCE
Council reviewed the revised plan for the Krumm severance proposal, Con. 9, Lot 10
and they were in agreement with the revised plan presented, which includes the removal
of the old kiln at the rear of the proposed severed parcel. Council have no objections to
the severance application subject to:
1) rezoning, if required
2) apportionment of Municipal Drainage Assessments
3) drainage outlet & drainage agreement if required
4) requirements of the Municipal Road Department regarding access and/or
drainage
5) no further residential development on the retained agricultural portion.
th
August 9/01 5
SUBJECT: WEST LORNE HEALTH CENTRE DRAIN
Discussions took place regarding the process for the Municipal Drain on non-agricultural
lands needed for the new Health Centre.The Drainage Superintendent will speak with
some of the property owners involved and explain the petition drain process.
SUBJECT: ZOLY & ROSEMARY SABO – SEVERANCE PROPOSAL
Council reviewed the severance application proposal for the Sabo property, Con. 7, Pt.
Lot 3 and council agreed in principle that they would comply with an A2 zoning, and
council have no objections subject to:
1) rezoning, if required
2) apportionment of Municipal Drainage Assessments
3) drainage outlet & drainage agreement, if required
4) requirements of the Municipal Road Department regarding access and/or
drainage
5) no further residential development on the retained agricultural portion.
SUBJECT: BY-LAW 2001-35 - TAX RATES
Administrator Groch presented the final budget figures for council, and following
discussions a resolution was passed:
RES. NO. 13 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law,
pursuant to the Municipal Act, R.S.O. Chapter M45 and as amended
thereof, to establish the tax rates and special charges for the Municipality
of West Elgin for the year 2001 and that this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.14 Moved by Mooser
Seconded by Bandeen
RESOLVED that a By-Law pursuant to the Municipal Act, R.S.O. Chapter
M45 and amendments thereof, to establish the tax rates and special
charges for the Municipality of West Elgin for the year 2001, and that this
By-Law shall be hereby read a third time and finally passed, signed,
sealed and numbered – By-Law No. 2001-35 – Set the Tax Rate Levy for
2001.
DISPOSITION: Carried
SUBJECT: L. A. RESTAURANT
Notice was received that the Alcohol & Gaming Commission will be holding a hearing on
th
September 14, 2001 to address the status of the liquor application for the L.A.
Restaurant in New Glasgow.
SUBJECT: ANNUAL PLOWING MATCH
An invitation to attend was received from the Annual Plowing Match which will be held
th
on Saturday, September 8, at Andrew’s Farm.
SUBJECT: CLOSED SESSION
RES.NO. 17 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss a matter in respect of personal matters about an
identifiable individual.
DISPOSITION: Carried
th
August 9/01 6
RES. NO.18 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
RES. NO. 19 Moved by Bandeen
Seconded by Balint
RESOLVED that interviews will take place in the next week for someone
for an office position, and estimates will be investigated regarding the
Chestnut Street property fencing and roll gates.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 20 Moved by Mooser
Seconded by Warwick
RESOLVED that this Regular Session of Council adjourn at 3:50 p.m. to
rd
meet again on August 23, 2001.
DISPOSITION: Carried
rd
These minutes were adopted on the 23, day of August 2001.
___________________________ ____________________________
Mayor Clerk
th
August 9/01 7