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August 23, 2001 Special Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL MEETING RD AUGUST 23, 2001 MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick Councillors: Trudy Balint, Brad Bandeen STAFF PRESENT: Linda Cranston Clerk/Deputy-Treasurer Joanne Groch Administrator/Treasurer Rick Jackson Road Superintendent ALSO IN ATTENDANCE: Dan Smith, Planning Consultant and John Fisher. Mayor McPhail welcomed everyone to the Regular Meeting of Council at 9:30 a.m. SUBJECT: PUBLIC MEETING – ZONE AMENDMENT- THOMPSON Council adjourned to a Public Meeting to address a zoning by-law amendment for the Thompson application. SUBJECT: COUNCIL MATTERS Mayor McPhail reported that he had been approached by Jim Crane, requesting permission to have the use of the landfill road in order to access a parcel of property located at Lot B, Concession VII, currently owned by the railway, that abuts the landfill property. The parcel known as Taylor pond, is land locked, in that the only access at this time is, by the railway. If he has a proper access, he plans to proceed to purchase the property. Council discussions took place, and it was noted that frontage is often an issue in these cases, which sometimes requires a re-zoning to site-specific. Council was in agreement that Mr. Crane would have to obtain a registered survey for the parcel of land, and he would be required to pay all planning and legal fees involved to complete the proposal. Other than that, council is willing to co-operate with him. The Mayor will speak with Mr. Crane, so that he has the full understanding of what is required of him. SUBJECT: PUBLIC MEETING – ZONE AMENDMENT – LEWINSKY Council adjourned to a Public Meeting to address a zoning by-law amendment for the Lewinsky application. SUBJECT: PLANNING MATTERS Dan Smith, Planning Consultant updated council on the recently re-printed version of the Zoning By-Law and Official Plan books. Ted Halwa has requested that the MDS regulations for small livestock barns be addressed at a future council meeting. 2 rd Council Minutes – August 23, 2001 SUBJECT: AGREEMENT – KALITA The Clerk informed council that Ed Kalita has refused to sign the Agreement drawn up to allow a Rogers Wireless Tower to be erected on his property. He has requested that the Agreement be re-written with Rogers Wireless named as the responsible parties in the agreement. Council policy has always been with the property owner, they do not get involved with tenants of a property. They have suggested that Mr. Kalita get a private agreement signed by Rogers Wireless, to make them liable for any costs involved, however, council has not had any problems with agreements in the past signed by other property owners, and they don’t feel that they wish to change their policy at this time. If Mr. Kalita is unwilling to sign the agreement, then council will rescind the by-law, and no tower will be built on the property. The fee already paid by Rogers Wireless to draw up the original agreement is non-refundable. SUBJECT: JERRY GALBRAITH – GARDEN SUITE PROPOSAL Mr. Galbraith was welcomed to the meeting, and council requested that he present his proposal. Mr. Galbraith explained that his in-laws from Eastern Canada, were planning to move to Ontario to be closer to their family, and he was requesting permission to allow a trailer home be erected under the Garden Suite application, available from the Ministry of Municipal Affairs and Housing, which allows applications of this nature be allowed for a temporary period of ten years. The trailer would be 14 X 50 and built on a pad, and totally detached from the main residence. Council had no objections to has proposal, subject to both parties (to live in the trailer) be named in the document, for the ten year period, and also that they have to comply with the County of Elgin Health Unit for the sewage regulations. The Clerk requested that a letter for the file, be sent by Mr. Galbraith to direct the Clerk to draft an agreement, and also a copy of the deed of the property should be included in the file. Mr. Galbraith agreed to these terms and he left the meeting. SUBJECT: BY-LAW 2001-30 – TEMPORARY USE BY-LAW – NEWMAN RES. NO. 1 Moved by Bandeen Seconded BY Balint RESOLVED that the mover be granted leave to introduce a By-Law, pursuant to the Municipal Act, RSO Section 34 and as amended thereof, being a temporary use by-law which will be in effect for a three year term from the time of passing, to allow an additional dwelling be erected on a temporary basis for the purpose of providing accommodation for a personal assistant/caregiver and that the signed copy of the agreement shall become a part of the By-Law and attached as Schedule “A” and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried 2 3 rd Council Minutes – August 23, 2001 RES. NO. 2 Moved by Warwick Seconded by Bandeen RESOLVED that a By-Law pursuant to the Municipal Act, RSO Section 34 and as amended thereof, being a temporary use by-law which will be in effect for a three year term from the time of passing, to allow an additional dwelling be erected on a temporary basis for the purpose of providing accommodation for a person assistant/caregiver and that the signed agreement shall become a part of the By-Law and attached as Schedule “A”, and shall be hereby read a third time and finally passed, signed, sealed and numbered – By-Law Number 2001-30 – Temporary Use By- Law – Newman. DISPOSITION: Carried SUBJECT: TRUCKING BY-LAW The subject of the amendment to the Property Standards By-Law regarding the truck parking issue was discussed briefly by council. Mayor McPhail stated that it should be clarified and defined exactly what council wants to have in place, before any other changes are made regarding this issue. A delegation has requested to attend at the next meeting to have discussions with council on this matter. SUBJECT: SEVERANCE PROPOSAL – JOHNSTONE Alma Johnston wishes to proceed with the severance proposal, that was before council th at the January 25, 2001 council meeting. At that time, it was stated that Council were in agreement with the severance proposal subject to it being the 50 acres to the south, severed from the gravel pit portion and subject to the usual conditions regarding access, drainage, zoning and subject to no further residential development on the A1 parcel Council has no objections to the revised proposal. SUBJECT: OLD JAIL BUILDING A letter was received from Helen Baker that she is unable to continue looking after the book exchange located in the old jail building. The Administrator and the Clerk had made a site visit of the property, and found it to be in very good condition, except for a floor board missing just inside the doorway. The Clerk will arrange to have the necessary repairs done. Some of the council members will discuss this at the next meeting with the Chamber of Commerce to see if they wish to do anything in conjunction with tourism, or any other groups, before they make a final decision on the matter. SUBJECT: PAVING AT THE POOL There were some quotes presented on behalf of the recreation manager, to provide paving for the pool area and over to the grandstand area. There was some confusion with this, as it was the understanding of the Road Superintendent that this project was to have been an add-on extra, to be done by the Road Paving crew that was doing the Road Department paving. Council left it to the Administrator and the Road Superintendent to work out, and proceed as they had discussed earlier at a Budget Meeting. 3 4 rd Council Minutes – August 23, 2001 SUBJECT: OLD BOYS TRAILER PARK A letter was received from some residents of the trailer park requesting council support in their plans to form an Association within the Trailer Park. RES.NO. 2 Moved by Bandeen Seconded by Balint RESOLVED that the Municipality of West Elgin is in approval of the idea of some tenants from the Old Boys Trailer Park forming an association to deal with certain matters that come up from time to time within the Trailer Park and they would bring those recommendations to council for consideration. DISPOSITION: Carried SUBJECT: LORNE McLEOD – CBO Lorne McLeod was in attendance at council, to participate in the MDS discussions, however, since Ted Halwa was unable to be in attendance, the subject will be brought forward at a future Planning Meeting. Mr. McLeod was requested to stay in attendance for the Closed Session, since some of the information would be relevant to his department. SUBJECT: CLOSED SESSION RES. NO. 3 Moved by Balint Seconded by Bandeen RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session of council to receive advice which may be of a solicitor- client privilege. DISPOSITION: Carried RES. NO. 4 Moved by Bandeen Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RES. NO. 5 Moved by Bandeen Seconded by Warwick RESOLVED that the Municipality of West Elgin agrees to pay the difference in account with invoices from Houghton & Company Ontario Land Surveyors for the work and survey maps provided in conjunction with the new Health Centre and also servicing locates, in the amount of $12,725.00. DISPOSITION: Carried RES. No. 6 Moved by Bandeen Seconded by Balint RESOLVED that a grant of $110,000.00 be made to the West Elgin Community Health Centre for the purchase of property fro the new health centre. DISPOSITION: Carried RES. NO. 7 Moved by Bandeen Seconded by Balint RESOLVED that Deputy-Mayor Warwick is hereby appointed to act as Chair for the remainder of the meeting, in the absence of Mayor McPhail. DISPOSITION: Carried 4 5 rd Council Minutes – August 23, 2001 SUBJECT: LLOYD JARVIS – WATER DEPT. ISSUES Lloyd Jarvis reported to council on a number of items: ANDREA CARTER – SEWAGE CONNECTION 1) Lloyd reported to council that if they were allowed to install the sewage pipes, by going over the Municipal property to the west, it would be feasible. Council discussions took place and the following resolution was passed. RES. NO. 8 Moved by Bandeen Seconded by Balint RESOLVED that the Municipality of West Elgin agrees to provide the sewage connection to the Andrea Carter property, through the Community Centre property, subject to the owner installing their portion of the connection line. DISPOSITION: Carried BILL NICHOLSON – PRIVATE WATER LINE 2) Bill Nicholson had approached Lloyd with the request that the Municipality take over his private water line. After discussions it was decided that the proposal would be considered subject to 1) a signed letter of request from him 2) copies of any current agreements in place 3) the full understanding that if the water line is up-graded in the future from a 2” line to a 6” line the property owners connected would be responsible for the difference in cost. PIONEER LINE WATER CONSTRUCTION SUPPLY ESTIMATES 3) The following Quotes were received by council: - Evans Utility in the amount of $64,556.05 - Underground Specialties Inc. in the amount of $57,154.75 - EMCO Water Works in the amount of $55,830.00 - Ontario Water Products in the amount of $55,665.50 RES. NO. 9 Moved by Bandeen Seconded by Balint RESOLVED that Council approves the quote from Ontario Water products in the amount of $55,665.50 for the supply of materials for the water line work on Pioneer Line (2100 metres) as requested in the specification request. DISPOSITION: Carried Lloyd was instructed to get quotes for the boring from two sources. CHLORINATION PROBLEMS 4) Lloyd reported that there was a significant problem with the chlorination contact time, not being effective in a certain area of the water line. In order to meet the new standards of water testing results, the only way the department can keep the chlorine in certain areas of the lines, long enough to be effective on a daily basis, is to flush the line at certain points. This is only a short term answer, however they are meeting the Ontario Clean Water Standards. A long term solution will have to be developed as soon as possible. It was suggested by council that something should go into the paper to explain why the continual flushing is taking place. 5 6 rd Council Minutes – August 23, 2001 MISTELE SIDEROAD WATER CONNECTIONS 5) th Some of the side-roads leading from Hwy. 3 to the 14, one of which is Mistele Side Road are becoming developed by property owners. Some have been requesting estimates of the cost for water connection. With that in mind, Lloyd recommended to council that they install 6” lines versus 4” lines. The 6” water line would allow the installation of a water hydrant at the end of the line. Council were in agreement that they would look at the 6” installation when deciding on the water construction presented at next year’s budget time. Lloyd was requested to make sure that the Beattie Haven water hydrant was installed at the next earliest convenience. SUBJECT: ANDY KIERASZEWICZ – RODNEY FIRE CHIEF The Rodney Fire Chief appeared before council to give a presentation on the proposed purchase of six new air paks for the Rodney Fire Dept. Two of the older paks have shut down completely at a recent fire. These items were not budgeted for, however council were in agreement that it was an important item. They will be approximately $3,000.00 for each pak. Council approved the additional expenditure in the Rodney Fire Budget. SUBJECT: ADJOURNMENT RES. NO. 10 Moved by Bandeen Seconded by Balint RESOLVED that this Regular Meeting of Council shall adjourn at 3:00 p.m. th to meet again on September 13, 2001. DISPOSITION: Carried th These minutes were adopted on September 13, 2001. __________________________________ _______________________________ MAYOR CLERK 6