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December 13, 2001 Regular Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS th DECEMBER 13, 2001 MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick Councillors: Trudy Balint, Michael Mooser, Brad Bandeen STAFF PRESENT: Joanne Groch Administrator/Treasurer Linda Cranston Clerk/Deputy-Treasurer Jeff Slater Parks & Arena Superintendent Rick Jackson Roads Superintendent Lloyd Jarvis Water Utility Manager Mayor McPhail welcomed everyone to the meeting. SUBJECT: MINUTES RES. NO. 1 Moved by Bandeen Seconded by Balint RESOLVED that the minutes of the meetings of Council held on the following dates be adopted as printed and circulated. st November 1, 2001 Special Meeting st November 1, 2001 Court of Revision st November 1, 2001 Court of Revision st November 1, 2001 Court of Revision st November 1, 2001 Court of Revision st November 1, 2001 Court of Revision th November 8, 2001 Regular Meeting nd November 22, 2001 Special Meeting November 22, 2001 Public Meeting nd November 22, 2001 Public Meeting nd November 22, 2001 Public Meeting DISPOSITION : Carried SUBJECT: COURT OF REVISION Council moved into a Court of Revision meeting for the Wire Tie Municipal Drain and resumed their regular meeting thereafter. SUBJECT: COUNCIL REPORTS Councillor Mooser advised council that there were still some ongoing problems with truck parking in the Todd Subdivision. Discussions took place. If a written complaint is signed and submitted, it was stated that a truck company name, or license number, time and duration that the truck was parked there, would be extremely helpful information. Whenever someone attends to investigate, there does not seem to be a problem. Mr. Mooser also thanked the council and the recreation and road staff for the Christmas decorations and the West Lorne Santa Claus parade. 2 th December 13, 2001 – Council Mtg. There are still some ongoing property standard issues in various areas of the municipality that are being addressed, however the administration can only act upon written complaints. Deputy-Mayor Warwick reported from the recent Police Committee meeting that there were questions brought forward regarding the amount of the OPP’s budget is directed towards Lake Erie initiatives. It was explained that our municipality pays $90.00 per household for total policing. The remainder is subsidized by the Province, so that portion of the budget is paid in that way. Mayor McPhail also reported that a portion of the fine monies derived from vehicle fines within our area of the 401, will be filtered back to the municipality through the POA Court system in Chatham/Kent now as well as the County of Elgin. This was welcome news. Discussions took place regarding the rash of thefts and acts of vandalism, in the local areas recently. Offering a reward for information was a suggestion given, however it has been determined that it would be better to give a donation to Crime Stoppers. This possibility will be given further thought. SUBJECT: GRAVEL PIT ASSESSMENT A delegation of seven gravel pit owners attended at council to take part in the discussions with the Ontario Property Assessment Corporation representatives Paul Smith and Mark MacManus. The Mayor welcomed them to the meeting, and it was suggested that the assessors have an opportunity to explain the situation from their side of things. Paul Smith as Area Manager for OPAC, gave a brief presentation on the gravel pit classification. He also explained why some of the agricultural properties have been given a new classification as a gravel pit for a portion of their property. Open discussions followed the brief presentation and it came to light that gravel pit classifications were done on the same criteria for valuation, regardless of the depth of the excavated gravel. The assessors seemed to accept this as a valid reason to justify a possible change to the assessment values. It was generally felt that some very good discussion had taken place, and that certain information will be taken into regard to make determinations regarding the issue of gravel pit assessments. The Mayor thanked the delegation for attending and also for opening the lines of communication between the two groups. SUBJECT : COURT OF REVISION Council moved into a Court of Revision for the McGill Municipal Drain and resumed their regular meeting of council thereafter. SUBJECT: ROAD REPORT Rick reported to council on the activities over the past month. Some of the department attended a winter maintenance seminar held in Central Elgin. Winter patrols will be starting soon. It was reported that employee Larry Knapp, has returned to work on a modified partial work week. The surface water work on the Flora Street drain has been completed. The equipment is currently being serviced and they are busy doing cold mix patching, etc. Discussions took place regarding the Flora Street drain. The Clerk was instructed to write to them and propose a 50% split on the cost of installation of a back flow meter valve to prevent any future problems. Councillor Mooser requested that the Road Superintendent have the catch basins in West Lorne cleaned out again before the snow comes, and he requested that a small section of sidewalk on the Main Street be brought up to level with the connecting section instead of replacing the whole sidewalk. He also noted that the directional sign for the Arena was missing from the Donut Shop corner. The topic of legal crosswalks came up, and after much discussions, it was suggested that two roll curbs could be added to the list for construction when they do the sidewalks next year. 3 th December 13, 2001 – Council Mtg. SUBJECT: ACCOUNTS Councillor Bandeen requested that a brief cost analysis of the fire chiefs wages be done sometime. A short break took place, and following that the Administrator provided a cost analysis as requested. The Council was satisfied that the reports were in place as required. RES. NO. 2 Moved by Mooser Seconded by Warwick RESOLVED that the Mayor and Administrator/Treasurer be and they are hereby authorized to sign Payment Voucher #12, amounting to $1,259,499.43 in settlement of General, Road and Water Accounts, Cheques #1760 – 2097 including General/Roads/Water/Payroll including Arena Voucher of $21,657.96 (#1090 – 1127). DISPOSITION: Carried SUBJECT: BYLAW NO. 2001-52 – WIRE TIE DRAIN RES. NO. 3 Moved by Mooser Seconded by Warwick RESOLVED that a bylaw to provide for drainage works in the Municipality of West Elgin in the County of Elgin to be called and known as the Wire Tie Drain be now read a third time and finally passed, signed, sealed and numbered. By-Law Number 2001-52 – Wire Tie Drain. DISPOSITION: Carried SUBJECT: BYLAW NO. 2001-53 – MCGILL DRAIN RES. NO. 4 Moved by Bandeen Seconded by Balint RESOLVED that a bylaw to provide for drainage works in the Municipality of West Elgin in the County of Elgin to be called and known as the McGill Drain be now read a third time and finally passed, signed, sealed and numbered. By-Law Number 2001-53 – McGill Drain. DISPOSITION: Carried SUBJECT: BYLAW NO. 2001-54 – DRAIN MAINTENANCE RES. NO. 5 Moved by Balint Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a by-law to provide for the maintenance of various municipal drains and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 6 Moved by Mooser Seconded by Warwick RESOLVED that a by-law for the maintenance of various municipal drains be now read a thirds time and finally passed, signed, sealed and numbered – By-Law Number 2001-54 – Drain Maintenance By-Law. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-55 – HOSKINS LINE WATERLINE RES. NO. 7 Moved by Balint Seconded by Mooser RESOLVED that the mover be granted leave to introduce a By-Law, with respect to waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M.45, R.S.O. 1990 as amended, for the construction of the Hoskins Line Waterline Extension and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried 4 th December 13, 2001 – Council Mtg. RES. NO. 8 Moved by Bandeen Seconded by Warwick RESOLVED that a by-law with respect to a waterworks rate for the construction of the Hoskins Line Waterline Extension be now read a third time and finally passed, signed, sealed and numbered – By-Law Number 2001-55 – Hoskins Line Waterline Extension. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-56 – THOMSON LINE EAST WATERLINE RES. NO. 9 Moved by Mooser Seconded by Warwick RESOLVED that the mover be granted leave to introduce a By-Law, with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M.45, R.S.O. 1990 as amended, for the Thomson Line East Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 10 Moved by Warwick Seconded by Mooser RESOLVED that a by-law with respect to a waterworks rate for the Thomson Line East Waterline be now read a third time and finally passed, signed, sealed and numbered – By-Law 2001-56 – Thomson Line East Waterline. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-57 – THOMSON LINE WEST WATERLINE RES. NO. 11 Moved by Balint Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a By-Law, with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M.45, R.S.O. 1990 as amended, for the Thomson Line West Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 12 Moved by Mooser Seconded by Warwick RESOLVED that a by-law with respect to a waterworks rate for the Thomson Line West Waterline be now read a third time and finally passed, signed, sealed and numbered – By-Law Number 2001-57 – Thomson Line West Waterline. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-58 – BORROWING BY-LAW RES. NO. 13 Moved by Mooser Seconded by Balint RESOLVED that a mover be granted leave to introduce a By-Law to authorize borrowing from time to time to meet current expenditures for the year 2002 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 14 Moved by Bandeen Seconded by Mooser RESOLVED that a By-Law to authorize borrowing from time to time to meet current expenditures for the year 2002 be now read a THIRD time and finally passed, signed, sealed and numbered – By-Law Number 2001- 58 – Borrowing By-Law. DISPOSITION: Carried 5 th December 13, 2001 – Council Mtg. SUBJECT: BY-LAW NO. 2001-59 – INTEREST ON ARREARS BY-LAW RES. NO. 15 Moved by Warwick Seconded by Mooser RESOLVED that the mover be granted leave to introduce a By-Law to provide for interest or percentage to be applied on tax arrears and unpaid taxes and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 16 Moved by Mooser Seconded by Warwick RESOLVED that a By-Law to provide for interest or percentage to be applied on tax arrears and unpaid taxes be now read a third time and finally passed, signed, sealed and numbered By-Law No. 2001-59 – Interest on Arrears By-Law. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-60 – DEBENTURE BY-LAW Administrator Groch explained that she had obtained bank rate quotes from the various banks in the area, the details that pertained to each quote, and that was how the bank rate for the debentures are established. RES. NO. 17 Moved by Mooser Seconded by Balint RESOLVED that the mover be granted leave to introduce a By-Law to debenture various drains and waterline charges and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 18 Moved by Bandeen Seconded by Mooser RESOLVED that a By-Law to introduce a by-law to debenture various drains and waterline charges be now read a third time and finally passed, signed, sealed and numbered – By-Law No. 2001-60 – Debenture By-Law. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-61 – SILVER CLAY WEST WATERLINE RES. NO. 19 Moved by Balint Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a By-Law, with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M. 45, R.S.O. 1990 as amended, for the Silver Clay Line West Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 20 Moved by Mooser Seconded by Warwick RESOLVED that a bylaw with respect to a waterworks rate for the Silver Clay Line West Waterline be now read a third time and finally passed, signed, sealed and numbered- Bylaw No. 2001-61 – Silver Clay Line West Waterline. DISPOSITION: Carried 6 th December 13, 2001 – Council Mtg. SUBJECT: BY-LAW NO. 2001-62 – SILVER CLAY EAST WATERLINE RES. NO. 21 Moved by Mooser Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a By-Law, with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M.45 R.S.O. 1990 as amended, for the Silver Clay Line East Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Bandeen Seconded by Mooser RESOLVED that a bylaw with respect to a waterworks rate for the Silver Clay Line East Waterline be now read a third time and finally passed, signed, sealed and numbered – By-Law No. 2001-62 – Silver Clay Line East Waterline. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-63 – TALBOT LINE EAST WATERLINE RES. NO. 23 Moved by Balint Seconded by Warwick RESOLVED that the mover be granted leave to introduce a By-Law, with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M. 45, R.S.O. 1990, as amended, for the Talbot Line East Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Bandeen Seconded by Mooser RESOLVED that a by-law with respect to a waterworks rate for the Talbot Line East Waterline be now read a third time and finally passed, signed, sealed and numbered – By-Law No. 2001-63 – Talbot Line East Waterline. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-64 – TALBOT LINE WEST WATERLINE RES. NO. 25 Moved by Bandeen Seconded by Balint RESOLVED that the mover be granted leave to introduce a By-Law, with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M.45, R.S.O. 1990 as amended, for the Talbot Line West Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 26 Moved by Mooser Seconded by Warwick RESOLVED that a by-law with respect to a waterworks rate for the Talbot Line West Waterline be now read a third time and finally passed, signed, sealed and numbered – By-Law No. 2001-64 – Talbot Line West Waterline. DISPOSITION: Carried 7 th December 13, 2001 – Council Mtg. SUBJECT: BY-LAW NO. 2001-65 – GRAY LINE WEST WATERLINE RES. NO. 27 Moved by Bandeen Seconded by Balint RESOLVED that the mover be granted leave to introduce a By-Law, with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M. 45 R.S.O. 1990, as amended, for the Gray Line West Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Mooser Seconded by Warwick RESOLVED that a by-law with respect to a waterworks rate for the Gray Line West Waterline be now read a third time and finally passed, signed, sealed and numbered – By-Law No. 2001-65 – Gray Line West Waterline. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-66 – HAVENS LAKE ROAD WATERLINE RES. NO. 29 Moved by Bandeen Seconded by Balint RESOLVED that the mover be granted leave to introduce a by-law with respect to a waterworks rate under Section 210(58) and Section 221(2) of the Municipal Act Chapter M.45, R.S.O. 1990 as amended, for the Havens Lake Road Waterline and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 30 Moved by Mooser Seconded by Warwick RESOLVED that a By-Law with respect to a waterworks rate for the Havens Lake Road Waterline be now read a third time and finally passed, signed, sealed and numbered- By-Law No. 2001-66 – Havens Lake Road Waterline. DISPOSITION: Carried SUBJECT: BY-LAW NO. 2001-67 – ZONE AMENDMENT – E. KRUMM RES. NO. 31 Moved by Bandeen Seconded by Balint RESOLVED that the mover be granted leave to introduce a By-Law to amend Aldborough Township Zoning Bylaw No. 90-50, to change the zoning of lands in Part of Lot 10, Concession IX, from Agricultural (A1) Zone to the Special Agricultural (A2) Zone and the “site specific” Agricultural (A1-31) Zone that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 32 Moved by Warwick Seconded by Mooser RESOLVED that a bylaw to amend By-Law No. 90-50 to change the zoning of lands in part of Lot 10, Concession IX, from the Agricultural (A1) Zone to the Special Agricultural (A2) Zone and to the “site-specific” Agricultural (A1-31) Zone shall now be read a third time and finally passed, signed, sealed and numbered – By-Law No. 2001-67 – Zone Amendment – E. Krumm. DISPOSITION: Carried 8 th December 13, 2001 – Council Mtg. SUBJECT: BY-LAW NO. 2001-68 – ZONE AMENDMENT – JASINSKAS RES. NO. 33 Moved by Mooser Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a By-Law to amend Aldborough Township Zoning Bylaw No. 90-50, to change the zoning of lands in Part of Lot 10, Concession V, from the Agricultural (A1) Zone to the Special Agricultural (A2) Zone and the “site specific” Agricultural (A1-32) Zone that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 34 Moved by Balint Seconded by Mooser RESOLVED that a bylaw to amend By-Law No. 90-50 to change the zoning of lands in Part of Lot 10, Concession V, from the Agricultural (A1) Zone to the Special Agricultural (A2) Zone and to the “site-specific” Agricultural (A1-32) Zone shall now be read a third time and finally passed, signed, sealed and numbered – By-Law No. 2001-68 – Zone Amendment – H. Jasinskas. DISPOSITION: Carried SUBJECT: DELEGATION – COMMUNITY COORDINATOR A delegation of over 20 people attended at council to take part in discussions concerning the hiring of a part-time community coordinator. Mayor McPhail thanked everyone for their attendance to take part in the discussions. Robert White acted as a spokesperson on behalf of the Chamber of Commerce, and they were very much in favour of hiring someone to fill this position. Mr. & Mrs. Carl Staddon spoke against the hiring. Other persons in attendance had an opportunity to speak, as well as council members. The Mayor thanked the delegation for their comments, and stated that they would be taken into consideration. The delegation left the meeting. SUBJECT: RECREATION REPORT Jeff reported to council, that some of the equipment was stored in various location in Rodney. The West Lorne Fire Dept. were not receptive to the idea of having the tractor stored at the Fire Hall. Councillor Mooser will look into the matter. Jeff extended an invitation to a council rep to attend the Recreation Annual Dinner. Two recreation members Wendy Tunks and Denise Noddin are retiring from the Committee. They will be sent a certificate of appreciation and a gift certificate. Councillor Bandeen reported that the meetings to gather information for skate board parks was productive. He presented some preliminary drawings for the two proposed parks, and he hopes to have some more input gathered before spring. SUBJECT: BUILDING REPORT Lorne McLeod was not in attendance at council, however his report for the month of November indicates that five permits have been issued during the month of November totalling $37,000.00 worth of construction. Total permits to date is 88 equalling $3,098,100.00 worth of construction. SUBJECT: STEVE BODNAR – PROPOSED SEVERANCE Mr. Bodnar presented a revised pre-severance proposal to council. He has conformed his original application to the proper size of one hectare. Council was agreeable to the revisions and told him to now proceed to Land Division. The normal conditions will be applied to his severance. 9 th December 13, 2001 – Council Mtg. SUBJECT: DRESDEN INDUSTRIAL - SITE PLAN APPLICATION Ed Nichols appeared before council to present a site plan application for an addition of 5000 square feet to the building. He stated that they are hoping to move ahead with this expansion as soon as possible, taking into account that winter will soon be coming. They would like to get started on the foundation as soon as possible. A comment sheet provided by Ted Halwa, Municipal Planner was reviewed and discussions took place. RES. NO. 35 Moved by Warwick Seconded by Mooser RESOLVED that the Council of the Municipality of West Elgin directed the CBO to allow a preliminary foundation permit to the applications Dresden Industries Inc. and that council accepts the site plan as presented for the addition to the building. DISPOSITION: Carried RES. NO. 36 Moved by Bandeen Seconded by Warwick RESOLVED that the Council of the Municipality of West Elgin agrees to accept the site plan for Dresden Industrial Company, and the building permit will be approved upon receipt of the signed site plan application, the site plan fee of $2,000.00, the proposed parking area set-back and buffer trees properly shown on the site plan drawings. DISPOSITION: Carried SUBJECT: LLOYD JARVIS – WATER REPORT Lloyd Jarvis was in attendance to bring his report to council on the various projects his department has been working on this month. The capital work projects for the year have been all invoiced out to the property owners. Pioneer Line water line customers reports no rust. The Christmas lights and banners have been installed in the Village of Rodney and he also reported that the Santa Claus Parade was very successful. Discussions took place regarding some of the larger budget items for next year, however it was decided that they would be discussed further at a budget meeting. SUBJECT: CORRESPONDENCE 1.* Edmonds & Gordon request to have the Municipality participate in the lost well detection program. Instruction: RES. NO. 37 Moved by Warwick Seconded by Mooser RESOLVED that the Council gives approval for participation in the lost well detection program as shown in the GIS presentation, by Edmonds & Gordon at the initial cost of $5,000.00 and the anticipated reimbursement of $2500.00 from the Healthy Futures Grant Program. DISPOSITION: Carried 2.* Municipality of Laurentian Hills is requesting support of a resolution regarding Fire Fighters solicitation fundraising by use of roadway activities. Instruction: RES. NO. 38 Moved by Warwick Seconded byMooser RESOLVED that Council of the Municipality of West Elgin is in support of the resolution put forth by the Town of Laurentian Hills to petition the Provincial Government to amend the Safe Street Act (Bill 8) and allow the Canadian Fire Fighters the right to conduct fundraising campaigns in locations that the general public can support such events. DISPOSITION: Carried 10 th December 13, 2001 – Council Mtg. 3. * Stephen Gibson, Solicitor has sent some revised short form listings for violation fines for property standards and for parking violations. Instruction: RES. NO. 39 Moved by Balint Seconded by Bandeen RESOLVED that the Municipality of West Elgin approves the short form wording and the fees as provided by Stephen Gibson, Solicitor, for the By- Law enforcement under Part I and Part II of the Provincial Offences Act. DISPOSITION: Carried 4.* Interconnection Chamber Tenders were received from the following: 1. Elgin Construction $273,499.71 2. Henry Heyink Construction Limited $306,985.00 3. Van Bree Drainage & Bulldozing Limited $279,800.00 4. Stone Town Construction Limited $281,127.00 5. Garnet Services Inc. $332,034.00 Instruction: RES. NO.40 Moved by Mooser Seconded by Warwick RESOLVED that the Council of the Municipality of West Elgin accept the tender from 969774 Ontario Limited (Elgin Construction) to provide the interconnection chamber as per the specification documents, at a cost of $273,499.71 plus GST, subject to approval by the Tri-County Committee. DISPOSITION: Carried 5.* Hydro One Inc. letter regarding the proposed rate increases to go up in March 2002 and again in March 2003, to pay off the Ontario Hydro’s stranded debt owing. Instruction: File 6. Hydro One Inc. letter regarding their commitment to help with hanging banners and Christmas lights in the coming year. Instruction: File 7.* Thank you to the Municipality for the donation of $1000.00 towards the Santa Claus Parade and the list of committee results as requested. Instruction: File 8.* Funshop for Seniors results sheet. Instruction: File 9.* Chatham–Kent notice that they are changing their Official Plan to include 50 acre severances, consents for lot enlargements, technical severances, as well as severances for surplus dwellings. Instruction: File 10. Federation of Canadian Municipalities are promoting the idea of asking municipalities to contribute 5.9 cents per capita for three years, towards a municipal right of way defence fund. Instruction: File 11.* Letter from Gar Knutson, MP regarding the West Lorne post office issue. Instruction: File st 12. Manulife report on paid claims to the end of July 31, 2001. Instruction: File 11 th December 13, 2001 – Council Mtg. 13. Elgin Trail meeting minutes. Instruction: File 14.* Municipal Property Assessment Corporation pamphlet. Instruction: Hand outs to the public. 15. Hydro One letter with information on unbundled distribution rates for the area previously served by the West Elgin Hydro Electric Company. Instruction: File 16. Elgin-St. Thomas Health Unit information on Food for All Project and also the Annual Christmas Care Project. Instruction: File 17. AMO information re – ambulance funding delays, building inspection reform, alternative fuel issues. Instruction: File 18. Letter received from Fordham Motors, Rodney and a letter from Chamber of Commerce, to request that the Municipality urge the MTO to open the Motor Vehicle Licensing Office in the Village of Rodney. Instruction: Clerk to write a letter to MTO. RES. NO. 41 Moved by Bandeen Seconded by Balint RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: APPOINT DRAINAGE ENGINEER RES. NO. 42 Moved by Warwick Seconded by Mooser RESOLVED that Todgham & Case Associates be appointed to prepare a report on the Government Drain #2, under Section 4 of the Drainage Act at the request of Alma Johnston, for work in Concession 3, Pt. Lot B and that the report be submitted within six months. DISPOSITION: Carried SUBJECT: MEETINGS SCHEDULE rd January will be very busy with an employee wage review day on the 3, regular council thth on the 10, an Official Plan review session in the morning of the 17, Special meeting th on the 24, and the possibility that an additional special meeting may have to be st scheduled for January 31, if required. SUBJECT: HYDRO SALE The administrator reported that Hydro One Networks Inc. has advised that there is a reduction in the fixed assets as compared with the 1998 statements and the request is to reduce the sale price by the amount of $50,000. Joanne confirmed that this is correct. RES. NO. 43 Moved by Warwick Seconded by Bandeen RESOLVED that council confirm the reduction of $50,000.00 in the sale price of the Hydro Electric Commission for a reduction in the fixed assets. DISPOSITION: Carried 12 th December 13, 2001 – Council Mtg. SUBJECT: FOUR COUNTIES HOSPITAL COMMITTEE REPRESENTATIVE Council accepted with regrets the resignation of Brad Bandeen as municipal representative position on the Four Counties Health Services Board. RES. NO. 44 Moved by Mooser Seconded by Balint RESOLVED that Graham Warwick is hereby appointed to act as Council representative to the Four Counties Hospital Committee on behalf of the Municipality of West Elgin. DISPOSITION: Carried SUBJECT: LIVESTOCK REBATE – MIKE HOOK RES. NO. 45 Moved by Mooser Seconded by Warwick RESOLVED that the Council of the Municipality of West Elgin approves the payment of the claim from Mike Hook, Con. B, E.D. South Part Lot 21, for livestock killed by a stray dog, in the amount of $378.00. DISPOSITION: Carried SUBJECT: EMPLOYMENT INSURANCE REBATE RES. NO. 46 Moved by Balint Seconded by Bandeen RESOLVED that the Council of the Municipality of West Elgin approves the recommendation from the Administrator, to divide a share in the reduction derived from Employment Insurance Premiums between the 15 full-time employees and the 3 partial full-time employees. The total savings for the municipality would be $1106.00, with $885.00 of that to go towards an employee bonus(es). DISPOSITION: Carried SUBJECT: ADMINISTRATION DEPT – FULL TIME EMPLOYEE RES. NO. 47 Moved by Bandeen Seconded by Mooser RESOLVED that Council of the Municipality of West Elgin approves that the probationary period for Marilyn Sanderson has passed, and she will now be considered as a full-time employee in the Administration Department. DISPOSITION: Carried SUBJECT: GLENCOE WATERLINE STEERING COMMITTEE RES. NO. 48 Moved by Bandeen Seconded by Warwick RESOLVED that Council of the Municipality of West Elgin agrees to appoint D. McPhail & M. Mooser to sit on a Steering Committee to participate in Glencoe Waterline discussion meetings. DISPOSITION: Carried SUBJECT: GLENCOE WATERLINE ENGINEER APPOINTMENT RES. NO. 49 Moved by Warwick Seconded by Mooser RESOLVED that Council of the Municipality of West Elgin agrees to appoint Spriets Associates to complete a feasibility study on the proposed costs for the Glencoe Waterline. DISPOSITION: Carried 13 th December 13, 2001 – Council Mtg. SUBJECT: RODNEY TOWN HALL SOFFIT & FACIA QUOTE There were two quotes received for the replacement of the soffit & facia at the Rodney Town Hall: 1. Bob Doherty & Joe Machado $5243.00 (including GST) 2. Siderite Home Improvements $4373.95 (including GST) RES. NO. 50 Moved by Bandeen Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin approves the quote as presented by Siderite Home Improvements in the amount of $4373.95 (including GST) to complete the soffit & facia renovations at the old Rodney Town Hall. DISPOSITION: Carried SUBJECT: DENNIS BRUNER Dennis Bruner has requested a verbal response from council regarding a possible 50 acre severance on his 70 acre parcel of land at Con. Gore, Lot 13. Council indicated that he could proceed with an application. SUBJECT: MINUTES West Elgin Parks and Recreation – November 27, 2001 West Elgin Chamber of Commerce – December 4, 2001 SUBJECT: ADJOURNMENT RES. NO. 51 Moved by Mooser Seconded by Warwick RESOLVED that this Regular Session of Council adjourn at 5:00 p.m. to th meet again on January 10, 2002. DISPOSITION: Carried These minutes were adopted on the 10th day of January , 2002. ___________________________ ____________________________ Mayor Clerk