December 20, 2001 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL MEETING
WEST ELGIN COUNCIL CHAMBERS
th
DECEMBER 20, 2001
MEMBERS PRESENT
:Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Mike Mooser.
STAFF PRESENT
:Joanne Groch, Administrator-Treasurer
Linda Cranston, Clerk/Deputy-Treasurer
ALSO PRESENT
: Bryce Sibbick, Frank Cowan Insurance representative
The Mayor welcomed everyone and called the meeting to order at 9:30 a.m.
SUBJECT: FRANK COWAN INSURANCE – 2002 PREMIUM PRESENTATION
Bryce Sibbick, area representative for the Frank Cowan Insurance gave a presentation
on the proposed 2002 insurance premium. He provided an information package for
council to follow along as he did his presentation.
th
The September 11 and the Walkerton Water events have caused significant increases
to insurance, and especially to municipal insurance. West Elgin will be faced with an
increase in the amount of $21, 021.00. Mr. Sibbick pointed out three exclusions to the
insurance package, which are: terrorism, cyber liability and toxic mold exclusions. After a
.
question and answer period, Mr. Sibbick left the meeting
SUBJECT: COUNCIL REPORTS
Deputy Mayor Warwick discussed his participation as the new municipal rep to the
Community Hospital Board. It was noted that the meeting scheduled for this week was
cancelled, and will be held in January.
SUBJECT: ACCOUNTS VOUCHER
RES. NO. 1 Moved by Balint
Seconded by Bandeen
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #12A, amounting to
$186,198.64, in settlement of General, Road and Water Accounts.
(Cheques #2098 – 2255, and Arena Voucher Cheques #1128 – 1147
which amount to $5,018.27)
DISPOSITION: Carried
4
th
December 20, 01 – Special Mtg.
SUBJECT: DRESDEN INDUSTRIES
Ed Nicholls, manager for Dresden Industries attended at council to request council
approve the site plan for the addition to their property. After the site plans were
:
reviewed, the following resolution was passed
RES. NO. 2 Moved by Warwick
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
approve the Site Plan for the addition to the Dresden Industrial Building in
Rodney and that the conditions have been satisfied for the CBO to process
the building permit and this bylaw shall hereby be given the first and
second reading and this shall be the provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 3 Moved by Balint
Seconded by Bandeen
RESOLVED that a Bylaw to approve the Site Plan for the addition to the
Dresden Industrial Building in Rodney, and to approve that the CBO
proceed to process the building permit, and that this bylaw shall hereby be
read a third time and finally passed, signed, sealed and numbered – By-
Law No. 2001-70 – Site Plan Agreement – Dresden Industries Inc.
DISPOSITION: Carried
SUBJECT: DOG TAGS
A letter was received from Vicki Kyle, Glencoe Animal Shelter requesting an increase of
.25 cents per capita, for the contracted services provided. It was noted that the price had
.
not increased in over ten years
RES. NO. 4 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin approves an
increase to the Glencoe Animal Shelter contract, in the amount of .25
cents per capita price per dog in the municipality, which will change the fee
from the 1990 rate of $1.50 to $1.75.
DISPOSITION: Carried
Council decided to leave the cost of the dog tags at the current price.
SUBJECT: OLD BOYS PARK
Discussions took place regarding the amount of extra work done by Lloyd Jarvis, for the
Old Boys Park. It was decided by council that he would be given an honorarium for the
past year’s work, however, it was also decided that the position, would be built into his
current job description, with an appropriate raise in pay that would cover this amount in
his regular pay.
RES. NO. 5 Moved by Warwick
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin approves an
honorarium be given to Lloyd Jarvis in the amount of $2000.00 to
compensate for his extra time and effort working at the Old Boys Park over
and above his normal duties.
DISPOSITION: Carried
2
th
December 20, 01 – Special Mtg.
SUBJECT: JOYCE BREE – ZONING MATTER
.
Also in attendance: Lorne McLeod, CBO and Joyce Bree, property owner
Mrs. Breewas requested to attend at council to explain, why the old house had not been
removed from the property, since it appeared that the new house was habitable. Mrs.
Bree explained that due to a personal family
matter, they had moved into the new house, even though it is not completed to their
satisfaction, to enable their daughter to move into the old house on a temporary basis.
After discussions, the following resolution was passed:
RES. NO. 6 Moved by Balint
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin agrees to allow
a grace period of six-months to allow Joyce Bree to make arrangements
for the “old residence” to be removed from the property at Con. 12, Pt. Lot
23.
DISPOSITION: Carried
The Clerk will send her a letter after the six-month time period, to request that the house
be removed or she will have to attend at council to have the matter re-evaluated at that
time.
SUBJECT: CORRESPONDENCE
1.* Beattie Haven letter regarding their inability to pay the amount of $2,163.16 as
requested. They noted in their letter that they are a non-profit organization and
they are currently running on a deficit. Council agreed that the municipality would
cover this cost. It was noted that the Four Counties Hospital paid their amount,
however they have requested that the $5.00 per trip charge should be reviewed
as soon as possible. Council requested that the Administrator schedule a meeting
on a Wednesday evening in the near future to review this issue.
RES. NO. 7 Moved by Mooser
Seconded by Warwick
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
Councillor Mooser left the meeting at 12:00 noon.
SUBJECT: CLOSED SESSION
RES. NO. 8 Moved by Balint
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss a matter in respect of a property matter.
DISPOSITION: Carried
RES. NO. 9 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
3
th
December 20, 01 – Special Mtg.
SUBJECT: ADJOURNMENT
RES. NO. 10 Moved by Warwick
Seconded by Balint
RESOLVED that this Special Meeting of Council shall hereby be adjourned
th
at 12:15 a.m. to reconvene on January 10, 2002.
DISPOSITION: Carried
th
.
These minutes were adopted on the 10, day of January 2002
__________________________ __________________________
MAYOR CLERK
4