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February 08, 2001 Regular Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 8TH, 2001 MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick Councillors: Trudy Balint, Brad Bandeen STAFF PRESENT: Joanne Groch Administrator/Clerk-Treasurer Rick Jackson Road Superintendent Parks & Arena Superintendent Jeff Slater Lorne McLeod Chief Building Official MINUTES RES. NO. 1 Moved by Bandeen Seconded by Balint RESOLVED that the minutes of the meeting held on the following dates be adopted as printed and circulated. th January 11, 2001 Regular Meeting th January 18, 2001 Special Meeting th January 25, 2001 Public Meeting DISPOSITION: Carried SUBJECT: COUNCIL REPORTS Councillor Bandeen reported that he had attended the hospital board meeting. There are presently eight doctors servicing four counties and they are no longer recruiting for doctors. At the joint Chamber meeting there was discussion on the amalgamation of the Rodney Chamber and West Lorne Business Association. There is further organizational work needed. Councillor Balint attended the meeting in Woodstock for this year’s Seniors Games. Various activities for our area include bridge, pepper, golf, lawn bowling and swimming. The swimming will depend on the registrations. The Optimists have started fund raising(selling pizzas) for the skateboard parks. The Parent Child Resource Centre is working with the Health Centre to put programs together. Councillor Warwick confirmed who the tile drainage inspector is. There were concerns as to how we are handling this with J. Poole not being here. There was discussion on the part- time road help. Graham advised that he and Duncan had visited Larry Knapp. At the West Lorne Fire meeting the firemen want Allen Beer to be appointed as Chief. Graham asked about the finalization of the Hydro sale and the proceeds from the sale. The pool grand th opening is set for May 26 with a three event weekend including a Trike-a-thon and Downhill Derby. The fund raising for the pool is right on track. Graham attended a historical meeting – first time the Chamber/Business Association have met together. The first th meeting of the West Elgin Chamber of Commerce will be held on March 6 at Rodney Council Chambers. The Police Committee is appreciative of the fact that the reports are being published. This is important to the committee and the community. Mayor McPhail commended Council for getting involved and taking the initiative to help make things happen. Wayne Ward has been appointed to the Elgin Group Police Services Board as the member for West Elgin /Dutton/Dunwich and Southwold. There was a joint meeting of the Mayors and Road Superintendents on the closures of 401 and the rerouting of traffic. The County engineering staff is working on permanent detour signs. This issue will be taken to the Western Warden’s meeting. At the Health Unit there has been discussion on the West Nile Virus. This issue will need to be addressed by the whole area. The Mayor of St. Thomas was very appreciative for the help offered at the funeral of D. Redmond. Duncan commended the Arena Staff for the well-maintained facility. February 8,2001…Page 2 of 7 SUBJECT: ROAD REPORT Rick Jackson, Road Superintendent presented his report for the previous month. There was general discussion on winter control and the level of service in the villages. Rick advised that the notices were out regarding the parking and snow removal. He also indicated that there were a number of trees that had to be removed, one at Catherine Street and at other various locations in the Municipality. He is to contact the Horticultural Society regarding this. The installation of lights at intersections of County Roads was discussed. Rick is to submit a written report on this. SUBJECT: PARKS & ARENA REPORT Jeff Slater, Parks & Arena Superintendent presented his report for the previous month. The Optimists are proceeding with their project to have identical skateboard parks in both the Rodney and West Lorne Parks. There was discussion on grass cutting in the parks. The tractor is 22 years old and cannot handle the larger equipment. A larger mower will reduce the cutting time. Council were in agreement with purchasing a new tractor mower and the possibility of trading in the P.U.C. mower. SUBJECT: BUILDING REPORT Lorne McLeod, Chief Building Official presented his report for the previous month. Two new permits were issued during the month of January totalling $185,000.00 worth of construction. Total permits issued to date is 2 totalling $185,000.00 worth of construction. Lorne advised that an Order to Remedy at 175 Main Street had been issued. A lean-to on th. the east side is to be demolished by February 14 The clean-up of debris/garbage on the th property and boarding up of the openings is to be done by the 28. Lorne has contacted the lawyer regarding the Ingram matter and the three apartments on the Hudson property at Eagle. DELEGATION: ROAD DEPARTMENT Tom Mohan and Paul VanVaerenburgh reviewed with Council the 2001 wage proposal. Council approved five sets of clothes to be provided and that the meal allowance “shall” be provided. DELEGATION: WEST LORNE ACTING FIRE CHIEF Allan Beer the Acting Chief for the West Lorne Fire Department was in attendance to discuss various fire matters with Council. SUBJECT: BRIDGE INSPECTIONS RES. NO. 2 Moved by Warwick Seconded by Bandeen RESOLVED that the Council of the Municipality of West Elgin requests the County of Elgin – Engineering Services to do the bridge inspections as required. DISPOSITION: Carried SUBJECT: GEORGE JOHNSTON DRAIN RES. NO. 3 Moved by Warwick Seconded by Balint RESOLVED that Todgham & Case be appointed to prepare a report under Section 78 of the Drainage Act on the Geo. Johnston Drain at the request of H. Vergeer and that the report be submitted within six months. DISPOSITION: Carried 2 February 8,2001…Page 3 of 7 SUBJECT: ROACH DRAIN RES. NO. 4 Moved by Warwick Seconded by Bandeen RESOLVED that Spriet Associates be appointed to prepare a report under Section 78 of the Drainage Act on the Roach Drain at the request of G. Cipu, H. Vergeer and S. Kozarac and that the report be submitted within six months. DISPOSITION: Carried SUBJECT: LILLEY/MCGILL PETITION RES. NO. 5 Moved by Balint Seconded by Bandeen RESOLVED that the Council of the Municipality of West Elgin accepts the petition of Lilley/McGill in Lot Y, Concession 2 and Lot Z, Concession 3 under Section 4 of the Drainage Act. DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO. 6 Moved by Warwick Seconded by Bandeen RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual, including municipal or local board employees. DISPOSITION: Carried RES. NO. 7 Moved by Balint Seconded by Bandeen RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Administrator/Clerk-Treasurer was authorized to offer the position of Clerk/Deputy- Treasurer to Linda Cranston. SUBJECT: ACCOUNTS RES. NO. 8 Moved by Balint Seconded by Bandeen RESOLVED that the Mayor and Administrator/Clerk Treasurer be and they are hereby authorized to sign Payment Voucher #2, amounting to $1,511,040.38, in settlement of General, Road and Water Accounts. (Cheques #9330 – 9486 plus General/Roads/Water Payrolls including Arena Voucher of $10,654.67 cheques #871-892). DISPOSITION: Carried SUBJECT: WEST ELGIN HYDRO ELECTRICAL COMMISSION Council adjourned to the West Elgin Hydro Electrical Commission meeting and resumed their regular session thereafter. SUBJECT: CORRESPONDENCE 1. Bell Mobility – Renewal of lease Instruction: File 2. OMAFRA - Drainage Grant Program/Courses Instruction: 3 February 8,2001…Page 4 of 7 RES. NO. 9 Moved by Balint Seconded by Bandeen RESOLVED that the Council of the Municipality of West Elgin approves the 2001 drain maintenance budget in the amount of $60,000 for the Drainage Superintendent and $150,000 for drain maintenance and that the grant allocation be submitted to OMAFRA. DISPOSITION: Carried 3. OMAFRA - Approval of Drainage Superintendent Instruction: File 4. * West Elgin Community Policing – updating of Listing Instruction: File 5. West Lorne Fire Department – Bob Bowery promoted to Captain & Fire Prevention Officer Instruction: RES. NO. 10 Moved by Bandeen Seconded by Warwick RESOLVED that the Council of the Municipality of West Elgin confirms the appointment of Bob Bowery to Captain and Fire Prevention Officer as recommended by the Acting Chief. DISPOSITION: Carried 6. Elgin Municipal Association – Annual Dinner Meeting – April 4th Instruction: File 7. St. Thomas-Elgin Tourist Association – Event listing Instruction: File 8. * Lower Thames Valley Conservation Authority - 2001 Levy - Minutes * - Tree program Instruction: File 9. * Royal Canadian Legion – Convention Booklet Instruction: Advertise 1/4 page 10. * Town of Caledon - Protocol for Joint Capital Projects - Agricultural Funding Extension Instruction: RES. NO. 11 Moved by Warwick Seconded by Bandeen RESOLVED that the Municipality of West Elgin supports the resolution of the Town of Caledon and endorses the Environmental Farm Plan as its own and that the Provincial Government through the Ministry of Agriculture Food & Rural Affairs be lobbied to become more fully involved by providing funding and that the Municipality of West Elgin through the appropriate medium lobby the Canadian Adaptation and Rural Development Fund of Agriculture and Agri Food Canada and the Federal Agriculture Minister to extend funding for the program. DISPOSITION: Carried 11. * West Elgin Seniors’ Projects Actions Committee – Waiving fees for use of Rodney Recreation Centre Instruction: Council waived the cost for use of the warm room and kitchen 12. Ministry of Municipal Affairs & Housing – Zoller Drain funding Instruction: File 4 February 8,2001…Page 5 of 7 13. * Elgin - St. Thomas Health Unit – Maple View Senior’s Apartment Instruction: File 14. County of Elgin - Severances - J. & R. Thomson - J. Ossel - F. & T. Kovacs - Goligher severance denied Instruction: No further comments on Thomson severance RES. NO. 12 Moved by Warwick Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E 3/01 as applied for by Johanna Ossel: Council approves the severance Reasons and/or Conditions: Subject to rezoning Subject to apportionment of Municipal Drainage assessments Subject to drainage outlet & drainage agreement if required Subject to requirements of the Municipal Road Department regarding access and/or drainage Subject to there being no further residential development on the agricultural parcel. DISPOSITION: Carried RES. NO. 13 Moved by Bandeen Seconded by Warwick RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E 9/01 as applied for by Frank & Tammy Kovacs: Council approves the severance. Reasons and/or Conditions: Subject to rezoning Subject to apportionment of Municipal Drainage assessments Subject to drainage outlet & drainage agreement if required Subject to requirements of the Municipal Road Department regarding access and/or drainage Subject to there being no further residential development on the agricultural parcel(retained parcel). DISPOSITION: Carried 15. Elgin Trans Canada Trail Committee - membership Instruction: Forward to accounts 16. * Optimist Club of West Lorne Inc. – Skateboard Parks – Lease Instruction: RES. NO. 14 Moved by Balint Seconded by Bandeen RESOLVED that Council approve the request of the Optimist Club of West Lorne to lease property for a skateboard park in West Lorne and in Rodney. DISPOSITION: Carried 17. * City of Cornwall – Provincial Funding Formula Instruction: File 5 February 8,2001…Page 6 of 7 18. Ontario SuperBuild Corporation Instruction: File 19. * Ministry of the Attorney General - Provincial Offences Act transfer s Instruction: File 20. Ministry of Citizenship, Culture & Recreation – Ontario Volunteer Service Awards -Lincoln M. Alexander Awards Instruction: File thth 21. Ontario Family Fishing Weekend – July 6 – July 8 Instruction: File 22. * Falun Dafa – Falun Dafa Week Instruction: File 23. * City of St. Thomas – Assistance with snow removal Instruction: File 24. Federation of Canadian Municipalities – Sustainable Community Awards Instruction: File 25. Kidney Foundation of Canada – Annual door to door campaign in March Instruction: File 26. * London District Catholic School Board – Education Development Charges Instruction: File 27 * Jesse’s Journey – Thank you for donation Instruction: File * Information enclosed RES. NO. 15 Moved by Balint Seconded by Bandeen RESOLVED that the correspondence be dealt with as per the instructions of Council noted. DISPOSITION: Carried SUBJECT: MINUTES ? West Elgin Community Centre – Board of Management – January 10th, 2001 ? West Elgin Parks & Recreations Committee – January 24th, 2001 SUBJECT: 2000 COUNCIL REMUNERATION AND EXPENSES Joanne Groch Administrator/Clerk-Treasurer presented a report of the 2000 Council Remuneration Expenses as required under Section 247(1) of the Municipal Act. SUBJECT: RESOLUTION - IMPROPER SUBSIDIES RES. NO. 16 Moved by Warwick Seconded by Bandeen WHEREAS the Rural Municipalities of Ontario derive much of their tax base, employment and business from the farm community, AND WHEREAS the renewed use of improper subsidies by the U.S. and Europe is draining the resources and equity of this vital Ontario economic sector, AND WHEREAS our Federal and Provincial governments to date are not recognizing the seriousness of this disrupted market, 6 February 8,2001…Page 7 of 7 THEREFORE BE IT RESOLVED that the Municipality of West Elgin urgently request the Provincial and Federal Government to defend the farm community with sufficient resources to counteract the improper and predatory practices of the U.S. and Europe. DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 17 Moved by Warwick Seconded by Balint RESOLVED that this Regular Session of Council adjourn at 5:40 p.m. to th meet again on March 8, 2001. DISPOSITION: Carried. th These minutes were adopted on the 8 day of March, 2001. ____________________________ ____________________________ Mayor Clerk 7