June 21, 2001 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
SPECIAL MEETING
ST
JUNE 21, 2001
MEMBERS PRESENT:
Mayor Duncan McPhail
Councillors: Graham Warwick, Trudy Balint, Brad
Bandeen, Mike Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
ALSO IN ATTENDANCE:
Tom McCallum, Support Services of Elgin
Several representatives from West Lorne Community
Centre user groups.
The Mayor welcomed everyone and explained that this meeting was called to
take care of a number of various issues. He then requested that Mr. McCallum
give a presentation on a proposed design layout for renovations at the West
Lorne Community Centre, and to request input from the representatives in
attendance.
SUBJECT: WEST LORNE COMMUNITY CENTRE
Tom presented an in depth presentation very similar to the one presented at a
recent council meeting. He presented a proposed draft design for the renovation,
including a lift system located on the outside of the building. The external design
would put the project up to $266,070.11.
Further discussions took place with input and suggestions from the delegation of
users. Council felt that the ground floor level needs to have good wheelchair
accessibility, more electrical outlets, possible expansion of the kitchen, and an
additional meeting room.
Mr. McCallum was requested to redesign the ground floor layout, take out the
basement use of meeting rooms, and instead utilize the basement more as
storage space.
Since there seems to be inconsistency in the booking of the rooms, by various
user groups, it was decided that the rules and regulations would be reviewed. A
revised list of the user groups to be allowed will be given to Miranda, for bookings
and cupboard locks will be used for a particular group that purchases their own
supplies.
If someone from the user groups is asked to sign a sheet for the hall rental, then
perhaps they will be more responsible for the condition that the room and kitchen
are left in. This may be an option to look at in the future.
Council thanked Tom for his presentation and he left the meeting at this time.
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Special Council/June 21/01
SUBJECT: ERIE FLOORING
Al Vandenbrink attended at the request of Council. He was asked to bring council
up to date on the progress of his Certificate of Approval application to incorporate
some different equipment which, hopefully would alleviate the amounts of black
smoke coming from the stacks in the past.
Mr. Vandenbrink was requested to contact Steve Peters, MPP who has agreed to
help with the C of A from the Ministry of Environment.
Council thanked Mr. Vandenbrink for attending the meeting.
SUBJECT: BUDGET DISCUSSIONS
Administrator Groch presented the draft budgets to council for their
consideration. Each department budget was looked at, and discussions took
place. Some things were cut and others added. At the end of discussions it
looked as if there could possibly be as much as a 4.5% increase. The
Administrator reminded council that reassessment will affect this year, on
everyone’s final property billing in September, and assessments have gone up.
Council would like to see only a 3% increase in the taxes, therefore budget
deliberations will continue at a future meeting.
SUBJECT: PAY EQUITY PLAN
Lion J. Sharzer, Personnel Management Associates gave a presentation on a
pay equity plan.
He proposed a short synopsis of the pay equity program which will outline the
skill, effects, responsibility, and working environment. It must be gender neutral
ranking. He would also supply salary grids for the various positions, with an
objective view of what the job entails. Other external reviews that he also offers
with his program were described. He would interview the employees and he
explained that it would take approximately two months to develop the whole
program. After questions were answered from Council, the following motion was
made.
RES. NO. Moved by Warwick
Seconded by Mooser
RESOLVED that Council approves that Lion J. Sharzer, Personnel
Management Associates develop a pay equity plan for the
Municipal Employees at the price as quoted in his presentation
package in the amount of $7,800.00 plus certain expenses and
GST, and that he also provide the external salary survey at a
maximum of $2,600.00 (or less).
DISPOSITION: Carried.
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SUBJECT: AD
JOURNMENT
RES. NO. 2 Moved by Bandeen
Seconded by Balint
RESOLVED that this Special Meeting of Council shall adjourn at
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3:30 p.m. to meet again on June 28, 2001.
DISPOSITION: Carried.
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These minutes were adopted on the 26 day of July 2001.
________________________ ____________________________
MAYOR CLERK
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