March 08, 2001 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
MARCH 8TH, 2001
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
Rick Jackson Road Superintendent
Parks & Arena Superintendent
Jeff Slater
Lorne McLeod Chief Building Official
Lloyd Jarvis Water Dept.
MINUTES
RES. NO. 1 Moved by Balint
Seconded by Bandeen
RESOLVED that the minutes of the meeting held on the following dates be
adopted as printed and circulated.
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January 25, 2001 Special Meeting
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8, 2001 Regular Meeting
February
nd
February 22, 2001 Public Meeting
nd
February 22, 2001 Special Meeting
DISPOSITION: Carried
SUBJECT: DISCUSSION FROM MINUTES
Councillor Warwick requested confirmation on the name of the Tile Drain Inspector. He
was told it was Neil McColl, and Wray Ramsay is the Drainage Superintendent.
SUBJECT: DECLARATION OF APPOINTED OFFICE
The newly appointed Clerk/Deputy-Treasurer for the Municipality recited the Oath, and
made the declaration of Appointed Office.
Mayor Duncan McPhail, on behalf of council welcomed the new Clerk to the Municipality of
West Elgin, and offered any help and assistance that may be needed. Clerk Cranston
replied with her thanks and appreciation for the opportunity to serve the Municipality.
SUBJECT: PARKS & ARENA REPORT
Jeff Slater, Parks & Arena Superintendent presented his report for the previous month.
The winter arena schedule is almost done, and the spring activities are quickly starting.
The pool is being prepared for spring opening. The skateboard parks projects are still in
progress. Jeff reported that he would be attending a training course, and has arranged
for staff replacements as required.
Councillor Balint reported that the Summer Games co-ordinators were trying to arrange
the use of various swimming pools in the areas surrounding London, to book practice
times for the competitors, and she suggested that the Recreation Department could sign
on for this.
Jeff reported to Council that the old Ford tractor was approximately 22years old, and
should be replaced. Since a mower was also needed, he recommended that the two
pieces of equipment be purchased as a package deal for a better deal.
March 8,2001…Page 2 of 10
TRACTOR QUOTES
:
The Quotes for the tractors were presented as follows:
Dealer Price Trade-In Net Price
1. MF 1165 Sheddon 31,000.00 21,500.00 9,500.00
2 Kubota 4310 Hyde Park 32,950.00 17,000.00 15,950.00
3. Kubota 4310 Vandan Brink 30,375.00 19,250.00 11,125.00
New Holland TN65 Ellis 32,200.00 20,550.00 12,250.00
4.
5. John Deere 4700 Fulline 30,830.00 18,000.00 12,830.00
6. John Deere 5310 Fulline 42,312.00 18,000.00 24,312.00
7. New Holland TC45D Ellis 31,300.00 20,550.00 10,950.00
The Quotes for the mowers were presented as follows:
1. Land Pride AFM40 Ellis 11,645.00 1,650.00 9,995.00
2. Woods 7144RD Fulline 19,410.00 6,833.00(disc.) 12,577.00
3. Farm King Sheddon 9,150.00 1,200.00 7,950.00
Rhino Tri-Plex Sheddon 10,900.00 1,200.00 9,700.00
4.
5. Land Pride AFM40 Ellis 11,300.00 1,200.00 10,300.00
6. Woods 7144RD Hyde Park 11,700.00 1,000.00 10,700.00
7. Bush Hog Vandan Brink 11,491.00 --0-- 11,491.00
The recommendation from the Recreation Facility Superintendent was the New Holland
TN65 tractor @ $12,250.00, and the Land Pride AFM mower, @ $22,245.00, plus
2446.95 taxes, less the trade-in price for a total cost of approximately $24,691.95.
After discussions, the recommended quote was agreed upon, “in Principle”, however
Jeff was requested to provide further details regarding the portion of the trade-in
equipment that is owned by the Tri-County. The final decision will be made at the next
council meeting.
SUBJECT: ROAD REPORT
Rick Jackson, Road Superintendent presented his report for the previous month. Rick
advised that the grader was requiring more extensive repairs than anticipated. He advised
council that each road crew would now have a cell phone for safety purposes. Council
discussed the upgrading of Fletcher Lane and requested Rick to prepare a costing for this
year’s budget. A councillor reported that the municipal trucks parking at One Stop, obstruct
the line of vision at the corner, making it dangerous to turn. Rick is to request that the men
park their vehicles around the corner for safety purposes. There was general discussion on
the planned tree trimming and Rick reported that some trees may have to be removed
completely, due to safety considerations. Questions were asked concerning the recovery
costs from the MOE, for the use of the back-hoe, during a fire. Rick has been advised that
the detour signs will all be orange in colour. Rick spoke briefly about the gravel and calcium
quotes. Council directed him to proceed to tender quotes.
A request received regarding the rental use of the wood chipper, was denied by council, due
to the liability concerns. Municipal equipment is for municipal purposes only.
Rick submitted a report on the installation of lights at certain intersections of County Roads.
As a result of this report the following resolution was passed.
RES. NO. 2 Moved by Bandeen
Seconded by Warwick
RESOLVED that Council proceed with the installation of a street light at each
of the following intersections:
1) Furnival Road & Talbot Line
2) Graham Road & Talbot Line
3) Furnival Road & Downie Line
and that Council proceed with the Main Street Light project in West Lorne.
DISPOSITION: Carried
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March 8,2001…Page 3 of 10
SUBJECT: MISCELLANEOUS ITEMS
Street-lighting in West Lorne was a topic of discussion. Councillor Warwick reported that
he had attended a Chamber of Commerce and Business Improvement Association
meeting, and that committee, along with the Horticultural Society are working on a plan
of action, to refurbish the downtown area, with new street lights and planted areas,
through a Community Beautification Project.
Graham also reported that he had been appointed to the Economic Development
Committee, as well as the Welcoming Committee. Any suggestions for these two
committees are to be given to him.
SUBJECT: CLOSED SESSION
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin adjourn to a closed
session to discuss personal matters about an identifiable individual, including
municipal or local board employees.
DISPOSITION: Carried
RES. NO. 4 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin do now rise and
report.
DISPOSITION: Carried
SUBJECT: ROAD EMPLOYEE Part-time Staff
RES. NO. 5 Moved by Warwick
Seconded by Mooser
RESOLVED that Blair Schweitzer be hired as an employee of the West Elgin
Roads Department, during the interim, while Larry Knapp is in recovery. This
position will become effective, at the end of the “winter hours night shift”
period and will end upon Larry’s return to work.
DISPOSITION: Carried
SUBJECT: TRAFFIC CONTROL LIGHTS
The following quotes were received for purchase of the used traffic heads and brackets:
1. Advance Signal Kontrol $ 2907.00 + GST
2. J-Mar Line Maintenance Inc. $ 2200.00 + GST
RES. NO. 6 Moved by Bandeen
Seconded by Mooser
RESOLVED that the quote of Advance Signal Kontrol in the amount of
$2907.00 for purchase of traffic heads and brackets be accepted.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
Res. No. 7 Moved by Bandeen
Seconded BY Balint
RESOLVED that the Mayor and Clerk/Deputy-Treasurer be and they are
hereby authorized to sign Payment Voucher #3, amounting to
$998,259.00, in settlement of General, Road and Water Accounts.
(Cheques #9487 – 9696 plus General/Roads/Water Payrolls including
Arena #893-918).
DISPOSITION: Carried
SUBJECT: BUILDING REPORT
Lorne McLeod, Chief Building Official presented a verbal report and advised council that he
would be attending the Building Officials Association Meeting in Thorndale this coming
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March 8,2001…Page 4 of 10
week, as well as one in Ingersoll next week. He also advised that the changes to the
Nutrient Management Bylaw will be advertised in the paper this week. It would be beneficial
to have the bylaw photo-copied for handing out, as the public comes in with questions.
Lorne advised that the Order to Remedy at 175 Main Street has not been complied with.
Further to that, a fire at that location had caused some further damage to the building. Since
the clean-up and boarding up of the openings was not completed by the owner, before the
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stated date of February 28, it is up to the municipality to make the building secure from
vandals, and for safety and liability reasons. The CBO is to proceed immediately.
RES.NO. 8 Moved by Mooser
Seconded by Warwick
RESOLVED that Council hereby directs the Chief Building Official to proceed
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with the Order to Remedy and Unsafe Building, dated January 21, 2001.
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO. 9 Moved by Warwick
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session regarding a legal matter.
DISPOSITION: Carried
RES. NO.10 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: STOP WORK ORDER
RES. NO. 11 Moved by Mooser
Seconded by Warwick
RESOLVED that Council hereby directs the Chief Building Official to
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proceed with the Stop Work Order dated, Oct. 17, 2000 and the Order to
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Comply dated Oct. 3, 2000 as per the suggested process outlined in the
letter from the solicitors of Hennessey, Bowsher, Gibson & Currie.
DISPOSITION: Carried
SUBJECT: LIQUOR LICENCE APPLICATION
The Administrator reported a request from the LCBO, regarding a liquor license
application for the LA Restaurant & Bar at New Glasgow. Council had no comments.
SUBJECT: UTILITY REPORT
Lloyd Jarvis, Waterworks Manager gave a verbal report. He advised council that
his department has all the stock moved from West Lorne to the Rodney location and the
only thing still outstanding from the Health & Safety Inspection was the completion of the
wash room in the Water Tower Shop. He will be meeting with Hydro One to take
inventory of the stock. Water sampling is done every Tuesday, and the results have
been good. Some proposed projects for the coming months were discussed and he is
hoping to be able to hire two summer students again this year. Rick Falkins had a meter
problem, and the administration will look at the readings and make the adjustments
required. One of the first priorities this spring, will be the repairs to ditches and lawns
along Hwy. 3, east and west, from last year’s construction work. Other items will be the
water metering in the Trailer Park. Costs will be investigated to upgrade from a 6” line to
either an 8 inch line - versus a ten or twelve inch line to be installed on Pioneer Line.
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March 8,2001…Page 5 of 10
Deputy-Mayor Warwick advised that training has to be a top priority this year, and
questioned Lloyd on staff qualifications. Lloyd stated that he holds a Class 1 Operator’s
Certificate, and Chad was currently working on his Class I Certificate. Lloyd is looking
into training for the Class II Certification. Under the Class 1Certification they will both be
required to attend a minimum of 40 hours of training each year. They are following the
Health & Safety Policies as required. There was discussion on the use of a hired
backhoe and the ability of the current operator to proceed with work in Lloyd’s absence.
SUBJECT: DRAINAGE
RES. NO. 12 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin accepts the
petition of Wire-Tie Mfg. Co., in Lot 10, Concession 9 under Section 4 of
the Drainage Act.
DISPOSITION: Carried.
SUBJECT: TRIGGER DRAIN
The Drainage Superintendent had received a verbal request for approval to proceed
with the Trigger Drain. Council requested that Mr. Fischer be requested to add his
signature to the letter to proceed.
SUBJECT: INTERIM TAX BYLAW
RES. NO. 13 Moved by Mooser
Seconded BY Warwick
RESOLVED that the mover be granted leave to introduce a by-law to
provide for an interim tax levy on the whole of the assessment for real
property according to the last revised assessment roll and on property
classes within the frozen assessment listing and to provide for the
payment of taxes and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried.
RES. NO. 14 Moved by Balint
Seconded by Mooser
RESOLVED that a Bylaw to provide for an interim tax levy on the whole of
the assessment for real property be now read a third time and finally
passed, signed, sealed and numbered. Number 2001-08 – Interim Tax
Levy By-Law.
DISPOSITION: Carried.
SUBJECT: ZONE BY-LAW AMENDMENT – No. 2001-09 (Lunn)
RES.NO. 15 Moved by Balint
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a by-law to
change the zoning of lands in Part of Lot Y, Concession I, Eastern
Division, formerly the Township of Aldborough from Agricultural (A1) Zone
to the Special Agricultural (A2) Zone and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried.
RES.NO. 16 Moved by Bandeen
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a by-law to
change the zoning of lands in Part of Lot Y, Concession1, Easterm
Division, formerly the Township of Aldborough from Agricultural (A1) Zone
to the Special Agricultural (A2) zone be now read a third time and finally
passed, signed, sealed and numbered, By-Law No. 2001-09.
DISPOSITION: Carried.
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March 8,2001…Page 6 of 10
SUBJECT: ZONE BY-LAW AMENDMENT – NO. 2001-10 (Mezenberg
)
RES. NO. 17 Moved by Bandeen
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a by-law to
change the zoning of lands being Part of Lot 7, Gore Concession, from
Highway Commercial (C2) Zone to the Rural Residential Three (RR3)
Zone and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried.
RES. No. 18 Moved by Balint
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a by-law to
amend the By-law to change the zoning of lands being Part of Lot 7, Gore
Concession, from Highway Commercial (C2) Zone to the Rural Residential
Three (RR3) Zone and be now read a third time and finally passed,
signed, sealed and numbered, By-Law No. 2001-10.
DISPOSITION: Carried.
SUBJECT: CORRESPONDENCE
1. MACCK - Asbestos Survey Report
Instruction: Further investigation & quotes to be gathered.
RES. NO. 19 Moved by Warwick
Seconded by Mooser
RESOLVED that Council accept the Asbestos Report prepared by
MACCK, and Council proceed with the necessary work, as outlined in the
report.
DISPOSITION: Carried
2. OPSEU – Privatization of Ontario’s Correctional Services
Instruction: File
3. West Elgin Downhill Derby Committee
Instruction:
RES.NO. 20 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin supports the
request from the West Lorne Downhill Derby Committee to close Main
st
Street between Ridge Street and Graham Road on Friday, August 31,
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2001 at 6:00 p.m. through to Saturday, September 1 , 2001 at 6:00 p.m.
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Rain date is Friday, September 7, 2001 at 6:00 p.m. through to Saturday,
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September 8, 2001 at 6:00 p.m. and also to close Furnival Road between
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Harper Street and Victoria Street on Sunday, May 27. Rain date is
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Sunday, June 3, 2001 at 6:00 a.m. through to 6:00 p.m., and that the
County Roads Manager be notified.
DISPOSITION: Carried
4. City of Windsor – Building safer Communities
Instruction: File
5. Thames River Designation Project – symposium
Instruction: Reeve McPhail & Councillor Warwick will attend.
6. Elgin Municipal Association – Annual Dinner Meeting – April 4th
Instruction: Five delegates from Council have indicated that they wish to
attend.
7. AMO 2001 Conference-August 19-22, Royal York, Toronto
Instruction: Three from Council have indicated they will attend.
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March 8,2001…Page 7 of 10
8. TWR Insurance Adjusters – letter of reply
Instruction: File
9. Firearms Safety Course
Instruction:
RES. NO. 21 Moved by Bandeen
Seconded by Balint
RESOLVED that the request from George Santos, to waive the West
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Lorne Town Hall rental fee to host a Firearms Safety Course on March 24
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and March 25, 2001.
DISPOSITION: Carried
10. County of Elgin – Severances.
Instruction:
RES. NO. 22 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E 18/01 as applied
for by Isobel & William Goligher:
Council approves the severance.
Reasons and/or Conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage
Subject to there being no further residential development on the
agricultural parcel. (retained parcel).
DISPOSITION: Carried.
RES. NO. 23 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E 21/01 as applied
for by Roy & Linda Wood:
Council approves the severance.
Reasons and/or Conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department
regarding access and/or drainage.
DISPOSITION: Carried.
11. Township of Armour – changes to voting proxy procedures.
Instruction: File
12. Elgin-St. Thomas Health Unit – West Nile Virus Meeting, March 28.
Instruction: Mayor McPhail & Councillor Warwick will attend.
13. Canadian Red Cross – County Raffle Draw.
Instruction: Clerk directed to sign and return the documents.
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March 8,2001…Page 8 of 10
County of Elgin – Road Maintenance Agreement
14.
Instruction: Clerk to prepare a By-Law.
15. CRTC – introduction of the 10 digit dialing.
Instruction: File
16. Prime Minister Jean Chretien’s office – Speech from the Throne.
Instruction: File
17. Ministry of Municipal Affairs – Improved Building Regulatory System
– Legislation to promote healthier communities
Instruction: File
18. Federation of Canadian Municipalities – News Release on Throne Speech
- CRTC Decision on Right-of-Ways
Instruction: File
19. Elgin County Economic Development Corp. – Thank you for brochures.
Instruction: File
20. Ministry of Citizenship, Culture & Recreation – Order of Ontario Awards
Instruction: File
21. Main Street Improvement Conference – March 25-27, 2001
Instruction: File
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22. National Kids Day – Help Phone, June 9, 2001.
Instruction: File
23. AMO – Ontario Pre-Budget Consultations
-Uploading
-Gas Franchise Agreement
-Lawsuit on late payment charges
-Petition for Transportation Funding
-Increased Costs for the Installation of Water Meters’
Instruction: File
24. Pitch-In Ontario Campaign, May 7 - 13
Instruction: Information to be passed on to Hilda Morden.
25. County of Elgin –Land Division Committee-Notices of Decisions- Severances
Granted - J. Ossel, F & T Kovacs, J & R Thomson.
Instruction: File
* Information enclosed
RES. NO. 24 Moved by Balint
Seconded by Bandeen
RESOLVED that the correspondence be dealt with as per the instructions
of Council noted.
DISPOSITION: Carried
DELEGATION: GORDON McFADDEN & LLOYD JARVIS
Gordon McFadden appeared before council to bring his trailer park report and to advise
council on some of the activities planned for the coming season. He reported that the
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trailer park is running at full capacity, and it is slated to open on April 27. The trailer
park municipal water connections are now complete. Mr. McFadden also reported to
council what an invaluable help, Lloyd Jarvis was last year, coming out to help with the
wells and pumps whenever needed, at nights and on weekends. He suggested that
council compensate Mr. Jarvis in some way to thank him for all his extra work.
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March 8,2001…Page 9 of 10
Administrator Groch presented the year end financial draft report for the trailer park. Mr.
McFadden requested council consider allowing him to have additional asphalt work
done to pave past the coin laundry and booth area. He estimated that it may cost up to
$15,000.00. He also plans to have Bill Smith build a wheel chair ramp leading to the
dance hall, and he would like to have a couple of directional signs leading from the 401
Highway. Council thought this was a good ideal. Mr. McFadden recommended an
increase of $50.00 per year for the seasonal lots, to help off-set the cost of the new
water lines.
RES.NO. 25 Moved by Warwick
Seconded by Mooser
RRESOLVED that the annual rates for seasonal lots be increased by
$50.00, and the overnight rates remain the same.
DISPOSITION: Carried
RES. NO.26 Moved by Warwick
Seconded by Mooser
RESOLVED that Lloyd Jarvis be paid an additional $2000.00 for work at
the Port Glasgow Park.
DISPOSITION: Carried
DELEGATION: COMMUNITY HEALTH CENTRE
Doug Graham and Harry Mezenberg appeared before Council, to give a status report on
their proposal for a new Health Centre. The Committee is moving ahead and the project
is looking very positive. Their functional study was submitted to the Ministry, and given a
verbal approval. It is now on the Minister’s desk awaiting his signature, for final
approval, which is to be forthcoming by month-end.
In the interim, the committee must have certain things in place, one being the required
property acquisitions to facilitate the Centre, as well as financial certainties in place.
They have made a request to the County of Elgin for funding.
After the delegation’s presentation, discussions took place, and as a result the following
resolution was passed:
SUBJECT: SURPLUS PROPERTY
RES. NO. 27 Moved by Bandeen
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin hereby Declare
as Surplus Property, regarding the subject property herein describes as
part Lot 98, Registered Plan 199, more particularly described as Part 1 of
Plan 11R-3574 save and except Part 1 of Plan 11R-7361.
DISPOSITION: Carried.
SUBJECT: TAX SALES
RES. NO. 28 Moved by Balint
Seconded by Bandeen
RESOLVED that properties for sale under the Municipal Tax Sales Act be
auctioned for sale rather than by public tender.
DISPOSITION: Carried.
SUBJECT: FIRE DEPARTMENT
Discussions took place, regarding the Firemen’s wages, employees getting paid while
working at a fire. The policy will remain the same as it has been. It was decided that the
training sessions should be changed from $25.00 per training session to $50.00 each.
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March 8,2001…Page 10 of 10
SUBJECT: CANADA POST SERVICES
The mayor has requested that Canada Post be contacted and invited to attend a future
meeting of Council, along with some representatives to request that the Canada Post
building be relocated to the downtown area.
SUBJECT: HYDRO-ELECTRIC COMMISSION
Council adjourned to the West Elgin Hydro Electrical Commission meeting and resumed
their regular session thereafter. The Administrator noted that the sale of the Hydro-
Electric Commission would be final next month.
SUBJECT: MINUTES
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?
West Elgin Community Centre – Board of Management – February 19, 2001
SUBJECT: CANADA DAY GRANT
Res. No. 29 Moved by Mooser
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin grants
permission to the Canada Day Committee for a fireworks display on July
st
1, 2001 in West Lorne.
DISPOSITION: Carried
SUBJECT: TRUCK TRANSFER
Res. No. 30 Moved by Bandeen
Seconded by Mooser
RESOLVED that the 1980 GMC Ford truck be transferred from the Water
Dept. to the Rodney Firemen’s Association at no cost.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 31 Moved by Warwick
Seconded by Balint
RESOLVED that this Regular Session of Council adjourn at 5:00 p.m. to
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meet again on April 12, 2001.
DISPOSITION: Carried
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These minutes were adopted on the 12 day of April 2001.
____________________________ ____________________________
Mayor Clerk
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