March 22, 2001 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL MEETING
MARCH 22ND, 2001
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Mike Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
ALSO IN ATTENDANCE:
Ted Halwa Planning Consultant
Mayor Duncan McPhail opened this Special Session of Council at 9:30 a.m. and
explained the purpose of the meeting was to deal with planning matters and other items
of business arising since the last meeting.
SUBJECT: PLANNING MATTERS
Ted Halwa, Planning Consultant presented a progress report to council on some various
planning items, he has been working on.
1. Plan Amendment – OPA 5 – Industrial Lands update.
Mr. Halwa advised that the approval from the Ministry of Municipal Affairs would be
forthcoming.
2. Mr. Halwa reported that the Jean Feasby application for an OPA No. 1/2001
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would be proceeding, and they would have the application before them on April 22.
3. Property Standards Bylaw Amendment. Mr. Halwa presented his recommended
wording for the proposed inserted clause to deal with derelict motor vehicles and the
parking of commercial motor vehicles. This amendment to the property standards bylaw
would enable the municipality to regulate and restrict the parking of commercial motor
vehicles in residential zones, in built up areas. It would also be the tool the Municipality
would require, if it goes to prosecution.
Discussions took place. Council did not wish to have the bylaw so restrictive that it
would be unenforceable, however the planner stated that the Municipality defines how
they wish to enforce the Property Standards By-Law. If council wishes to deal with it on
a complaint by complaint basis, they are not obligated to enforce the bylaw on everyone.
Since the complaints seems to come from a very small majority of residents, it appears
that Council should deal with them on an individual basis. The Policy was set that the
By-Law Enforcement Officer would be requested to investigate, only after at least two
persons in the neighbourhood sent a written complaint. Ted is to contact the lawyer prior
to Council passing the by-law amendment.
4. Microcell Connexions: Site Plan Approval.
Mr. Halwa presented the site plan for council consideration. The question came up
regarding what would happen, if the site was abandoned. Apparently the property owner
would be responsible for either the maintenance or the dismantle of the tower on the
property. It was noted that the security amount had not been inserted into the
agreement yet. Council agreed that no deposit would be required. The roadway should
be in the same or like repair as it is currently.
March 22, 2001…Page 2 of 5
5. Consolidation/OPA/Zoning Amendment.
Mr. Halwa gave a progress report on his work to consolidate the Zoning Amendments
for all three municipalities. He has been following closely the surrounding municipalities
that are of a comparable size, in populated areas.
Mr. Halwa left the meeting at this time
SUBJECT: BY-LAW NO. 2001-11 GENERAL AMENDMENT BY-LAW 90-50 -
Aldborough
RES. NO. 1 Moved by Warwick
Seconded by Balint
RESOLVED that the mover be granted leave to introduce an amendment
to Zoning By-law 90-50 of the Township of Aldborough regarding General
Zoning Amendments and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 2 Moved by Mooser
Seconded by Bandeen
RESOLVED that a bylaw to amend Zoning By-law 90-50 of the Township
of Aldborough regarding General Amendments, and shall be now read a
third time and finally passed, signed, sealed and numbered. Number
2001- 11 – to Amend By-law 90-50 – Township of Aldborough Zoning By-
law – General Amendments.
DISPOSITION: Carried
SUBJECT: BY-LAW 2001-12 GENERAL AMENDMENT BY-LAW 86-23 -
Rodney
RES. NO. 3 Moved by Warwick
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a general
amendment to the Zoning By-law for the Village of Rodney and that this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Balint
Seconded by Bandeen
RESOLVED that a general amendment to the Zoning Bylaw for the Village
of Rodney be now read a third time and finally passed, signed, sealed and
numbered. Number 2001 – 12 – To amend the Zoning By-Law for the
Village of Rodney.
DISPOSITION: Carried
SUBJECT: BY-LAW 2001-13 GENERAL AMENDMENT BY-LAW 89-20 –
West Lorne
RES. NO. 5 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a general
amendment to the Zoning By-Law for the Village of West Lorne and that
this shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 6 Moved by Bandeen
Seconded by Balint
RESOLVED that a bylaw to amend the Zoning By-Law be now read a third
time and finally passed, signed, sealed and numbered. Number 2001-13 –
General Zoning By-Law Amendment for the Village of West Lorne.
DISPOSITION: Carried
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March 22, 2001…Page 3 of 5
SUBJECT: CORRESPONDENCE
1. Elgin & St. Thomas Housing Corporation – requesting the use of the West Lorne
Town Hall as an emergency shelter location for the seniors from
Instruction: Clerk – approval to sign.
2. * West Elgin Secondary School – Volunteer Fair
Instruction: File
3. * Tiny Tots Nursery School – request road closure
Instruction:
RES. NO. 7 Moved by Bandeen
Seconded by Balint
RESOLVED that Council supports the request from Tiny Tots Co-
Operative School to allow Furnival Road, between Victoria and Moriah
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Streets, to be closed on Saturday, May 26, 2001 from 8:00 a.m. and 1:30
p.m. for their annual Trike-a-thon.
DISPOSITION: Carried
4. Tiny Tots Nursery School – Fund-Raising Dance Thank you note.
Instruction: File
5. * Alan Vandenbrink – Erie Flooring.
Instruction: File
6. Elgin – St. Thomas Health Unit – Agreement Renewal for Sewage Inspections.
Instruction:
RES. NO. 8 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council approves the annual renewal agreement
between Elgin-St. Thomas Health Unit and the Municipality of West Elgin,
for the Sewage System Management Agreement for the period of April 1,
2001 to April 1, 2001.
DISPOSITION: Carried
* Information enclosed
RES. NO. 9 Moved by Bandeen
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: PAVING QUOTES FOR TRAILER PARK
There were two quotes received for the purpose of paving at the Glasgow
Trailer Park:
1. D. Peters Paving Inc. - $10,170.00 + GST.
2. Seal-On Paving Limited - $9,950.00 + GST
RES. NO. 10 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accept the
quote from D. Peters Paving Inc. for the paving to be completed at the
New Glasgow Trailer Park, in the amount of $10,170.00 plus GST.
DISPOSITION: Carried
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March 22, 2001…Page 4 of 5
SUBJECT: TRACTOR/MOWER QUOTES
Upon investigation it was found that the mower was owned 50% by the Water Dept. and
50% by Tri-County.
RES. No. 11 Moved by Bandeen
Seconded by Warwick
RESOLVED that Council accepts the Tractor Quote from Ellis Farm
Equipment for a New Holland Tractor TN 65 HP in the amount of
$12,250.00 plus tax, (trade-in is included in this price) and a Mower Quote
for a Land Pride AFM 40 Series, 11” finishing mower, in the amount of
$9995.00 plus tax (trade-in is included in this price) for a total package
amount of $22,245.00 plus taxes.
DISPOSITION: Carried
SUBJECT: LANDFILL CONTRACTS
A letter was received from Ron Aubertin requesting an increase of 2.7% each year for
next three years. The contracts with Jack Falkins and Sam Kirschner were also
discussed.
RES. NO. 12 Moved by Warwick
Seconded by Bandeen
RESOLVED that Council approves an increase of 2.7% per/month be
given to Ron Aubertin, Jack Falkins and Sam Kirschner effective January
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1, 2001 and that R. Aubertin’s contract be continued for a three year
term, as per his letter of March 20, 2001.
DISPOSITION: Carried
SUBJECT: MISCELLANEOUS ITEMS
Mayor McPhail has received a request from ratepayers in West Lorne, hoping to have
the Post Office relocated to the downtown area. The Clerk is to write a letter on behalf of
council to request a meeting with Council and a rep from Canada Post, to see if some
future changes can be arranged. There has been a request to have the Marina
handicapped accessible. The Yacht Club is to look into Trillium Funding for the project.
Mayor McPhail also reported that there are concerns with changes in operations at
OCWA. We are now under the Lambton Hub instead of the Elgin Hub. He has arranged
to meet with some representatives to try to negotiate some changes.
Councillor Warwick had received inquiries about persons burning rubbish in residential
areas in town. He requested that the Clerk place an ad in the next paper to inform the
public that open burning is not allowed in the towns. He also spoke briefly about the
annual town spring cleanup for Rodney. An ad is to be placed for this year at the usual
time.
DELEGATION: – WATER LINE
Lloyd Jarvis was present to discuss with Council some water line replacement work
proposed for this spring, between Rodney and West Lorne. Mr. Jarvis presented a
diagram as well as a costing sheet, to compare three different sizes of water line pipe.
His recommendation was to replace the present 6” line with a 10” pipe, to assure good
water pressure in case of a fire. He was requesting that council give approval on the
size of the pipe, so that he can go ahead and investigate the costs of all the footings,
casings, attachments, etc. to provide a true picture to council at the next regular
meeting. After much discussion, he was directed to prepare a report with the costing
figures used for a 10” water line, and bring it to council along with his other Budget items
for this year.
Mr. Jarvis left the meeting at this time.
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March 22, 2001…Page 5 of 5
DELEGATION: WEST LORNE ACTING FIRE CHIEF
Allan Beer was present to discuss various fire matters with Council. There was much
discussion on the administration practices between the two fire departments. It was felt
that the two departments should be on a similar accounting system. There was
discussion on the points system. The administrator will look into this in further detail.
The numbers of meetings attended per month were looked at, as well as questions on
the amount of time spent after a fire, investigating the cause. The Acting Chief felt that it
was his responsibility, however the responsibilities of the Chief are clearly set out in the
“definition” within the Bylaw for Volunteer Fire Department Procedures.
It was also noted by council that no representative from the West Lorne Dept. had been
attending the Health and Safety Meetings, scheduled by the Municipality.
Discussions also took place with regard to complaints from residents regarding people
burning garbage materials in town.
Mr. Beer was asked to consider the wage proposal from council and get back to them,
with his decision as soon as possible.
Mr. Beer left the meeting at this time.
SUBJECT: ADJOURNMENT
RES. NO. 13 Moved by Bandeen
Seconded by Mooser
RESOLVED that this Special Session of Council adjourn at 4:30 pm to
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meet again on April 12, 2001.
DISPOSITION: Carried
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These minutes were adopted on April 12, 2001.
__________________________________ _______________________________
MAYOR CLERK
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