May 10, 2001 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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MAY 10, 2001
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Michael Mooser
Councillor Bandeen joined the meeting at 9:55 a.m.
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
Rick Jackson Road Superintendent
Parks & Arena Superintendent
Jeff Slater
Lorne McLeod Chief Building Official
MINUTES
RES. NO. 1 Moved by Mooser
Seconded by Warwick
RESOLVED that the minutes of the meeting held on the following dates be
adopted as printed and circulated.
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April 12, 2001 Regular Meeting
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April 19, 2001 S
pecial Meeting
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April 26, 2001 Special Meeting
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April 26, 2001 Public Meeting
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April 26, 2001 Public Meeting
DISPOSITION: Carried
SUBJECT: DISCUSSION FROM MINUTES
Councillor Mooser reported that he had been in contact with the Ministry of the Environment
regarding the black smoke emissions at Erie Flooring.
SUBJECT: COUNCIL REPORTS
Deputy-Mayor Warwick reported briefly regarding the Community Policing Services meeting
he had attended, and in particular discussed the letter (Correspondence #4) from the
committee. Council agreed that all three issues in the letter were being addressed. Deputy
Warwick also reported the committee’s appreciation for being allowed to attend the Seminar
recently. They felt it was very useful. Deputy-Warwick also reports lots of upcoming
activities planned by the Chamber of Commerce.
had attended the Ontario Water Works
Councillor Mooser advised council that he
Association Conference held in Toronto, and their major concern of course are providing
safe, clean water. Other issues of concern were the mandatory certification of operators
and private water well testing.
Councillor Balint also reported from the Community Policing Committee, that the
crosswalks in Rodney were in need of immediate re-painting. The Road Superintendent
was directed to attend to this matter as soon as possible, and he was also requested to
re-paint the “No Parking” areas.
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May 10, 2001…Page 2 of 9
The Parking By-Law was discussed and it was decided that the process of how
complaints will be dealt with, should perhaps be advertised at some point, so that the
public are clear on the fact that any complaints must be in writing, before the new Bylaw
Officer is allowed to act.
Councillor Balint also reported from the Arena Committee
meeting. They had been approached regarding the use of the arena floor during the
summer, for roller hockey. Discussions on this took place, and it was decided that the
Recreation Director should look into an agreement of liability form to be signed by the users.
It has been reported that the local fair boards and the local fire departments are anticipating
an active year ahead, with many fund raising activities lined up.
Councillor Bandeen joined the Council meeting at 9:55 a.m. He reported that there were
concerns that the Four Counties Health Services may be losing some doctors in the near
future. Two resignations have been submitted, but it is hoped that negotiations underway
will be successful in getting them to stay. This could mean some emergency department
problems, if both doctors leave.
Mayor McPhail reported that the County Council has been reviewing the tax ratio figures
and they will be meeting again later this month for ongoing discussions on this matter.
SUBJECT: ROAD REPORT
Rick reported that some of the Roads employees had done exceptionally well at the Elgin
County Truck Rodeo. Tom Mohan got first place, Gary Long received second place, and
Paul Van Vaerenberg claimed third place. Congratulations goes to them, and the first place
winner will proceed on to represent the County of Elgin at the next event to be held in
Fergus. Rick reported that the department has started the calcium and the gravel work will
be starting shortly. He reported that four of the men had attended road school and taken the
Mahoney Course. Councillor Mooser requested that Rick investigate a broken tile drain
problem in West Lorne, and also some tree trimming required on Woods Street and the
corner of Ridge and Chestnut Street.
Council has been receiving complaints about truckers parking their rigs near residential
homes, and leaving the reefers running for long periods of time during the weekends. Rick
was directed to proceed with the “B” gravel application at the Tim Blaine location, to provide
an area for truckers to park their rigs, instead of in the residential areas in Rodney. The
truckers will be requested by the owner of the property, to sign a liability form to park in this
area. The Truck parking area provided in West Lorne has worked out very well, and it is
hoped that this area provided for the Rodney truck drivers will work out as well.
SUBJECT: PARKS & ARENA REPORT
Jeff Slater presented his report for the past month. Baseball parks light repairs were being
taken care of, grass cutting was on-going, however, he was pleased to report that the
tractor/mower was being delivered this week. The pool opening ceremonies are in place, for
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the 26, and the fees have been set. The condition of the soccer fields is being looked at
and will likely require some drain repairs. Jeff also reported that he had attended at a
training seminar last week. The possibility of building a storage building at the end of Jessie
Street, near Miller Park was discussed.
SUBJECT: MISCELLANEOUS ITEMS
It was noted that Lloyd Jarvis was attending a water operators certification course this week.
Councillor Mooser had some concerns about some grass cutting issues. The Clerk is to
write a letter to the Dairy Bar property owners, as well as another house on the Main Street
of West Lorne, that is in need of grass cutting immediately.
Deputy-Mayor Warwick reported that he had spoken with Ron Aubertine regarding the use
of information stickers to alert ratepayers as to why their garbage was not collected. They
will correct the problem before the next collection.
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May 10, 2001…Page 3 of 9
SUBJECT: ACCOUNTS
Res. No. 2 Moved by Mooser
Seconded by Warwick
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #5, amounting to
$250,407.93, in settlement of General, Road and Water Accounts.
(Cheques #9984 – 9999 plus General/Roads/Water Payrolls including
Arena #949-975).
DISPOSITION: Carried
SUBJECT: ROAD BUDGET
Administrator Groch and Road Superintendent Jackson presented a draft budget for the
2001 road budget for operating and capital projects. Discussions took place. It was noted
that the maintenance is up significantly this year. Rick is to gather some quotes on the cost
of a lease agreement for the use of another tractor during the summer season, instead of
purchasing another tractor.
SUBJECT: BUILDING REPORT
Lorne McLeod, CBO presented his monthly report to council indicating that six new
permits were issued during the month of April totalling $373,000.00 worth of
construction. Three of these permits are for new residences. Total permits to date are
15, equalling $891,500.00 worth of construction. He reported again that property
standards are taking up a great deal of his time. The Ingram property is still an on-going
issue, and the lawyer is investigating it.
Lorne reported that Ruth Ann Newman had expressed an interest in placing a “Garden
Suite” on her property. The Clerk was directed to look into the zoning issues involved.
Lorne also had been approached by Brian Simpson, regarding an extension for his
building permit, for a manure storage tank. After discussions, it was agreed that a six-
month extension would be allowed, however this would be the final extension. If it has
not been acted upon after the six-month time period, he will be required to apply for a
new permit, and he will forfeit the fee paid for the original permit.
Mayor McPhail left the meeting at 12:15 p.m.
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that Deputy-Mayor Warwick is hereby appointed to act as
Chair for the remainder of the meeting of Council of the Municipality of
West Elgin in the absence of the Mayor.
DISPOSITION: Carried.
SUBJECT: CORRESPONDENCE
1.* MTO – Emergency Detour Route Signage
Instruction:
RES. NO. 4 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin agrees to install
permanent route markers along the emergency detour routing, with the
Ministry of Transportation subsidizing the cost up to $40.00 per sign, plus
10% of the cost of stock replacement allowance.
DISPOSITION: Carried
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May 10, 2001…Page 4 of 9
2. Elgin County Plowmen’s Association
Instruction:
RES. NO. 5 Moved by Mooser
Seconded by Balint
RESOLVED that Council agrees to give a donation in the amount of
$100.00 to the Elgin Plowmen’s Association for the year 2001.
DISPOSITION: Carried
3.(a)* County of Elgin – railway ties disposal
Mayor McPhail reported from the County that they are working with the Ministry
of the Environment to have the railway ties removed and disposed by the Railway
Lines in accordance with the regulations.
Instruction: File
3.(b)* County of Elgin – road maintenance report
Instruction:
RES.NO. 6 Moved by Mooser
Seconded by Bandeen
RESOLVED that Council is in agreement with the Road Maintenance
Allocations based on Traffic Volumes as received from the County of
Elgin.
DISPOSITION: Carried
3. (c) County of Elgin – appointment of weed inspector
Instruction:
RES.NO. 7 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin hereby
appoints Rob Lindsay as the area weed inspector for the Municipality.
DISPOSITION: Carried
3.(d) County of Elgin: Notice of Decision- E22/01 E & O Lewinsky
Instruction: File
3.(e) County of Elgin: Speed Zone Changes
The letter from the County of Elgin requesting Council to consider certain areas
that have been suggested, for a change to the speed zone currently in place.
After discussions, it was decided that the Clerk should write a letter to the County
that they are in agreement with two out of three of the changes. They want no
change to take place in the zone, south of West Lorne on Graham Road. They
would also request that the speed at the Port Glasgow corner, near the L.A.
Restaurant be reduced.
4.* West Elgin Community Policing Committee – letter
Instruction: File
5.* Town of Arnprior
Instruction:
RES. NO. 8 Moved by Mooser
Seconded by Balint
RESOLVED that Council agrees to support the Town of Arnprior resolution
to request that the Ministry of the Environment provide some long term
financial support for the household hazardous waste program and the blue
box program.
DISPOSITON: Carried
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May 10, 2001…Page 5 of 9
6.* Elgin Group Police Services Board
Instruction:
RES. NO. 9 Moved by Balint
Seconded by Warwick
RESOLVED that the Municipality of West Elgin establish a reserve for
Police Services in the amount of West Elgin’s share of the $288,100.00
credit note to the Police Services Board.
DISPOSITION: Carried
7. Elgin County Farm Safety Council
Instruction:
RES. NO.10 Moved by Bandeen
Seconded by Balint
RESOLVED that Council approves a donation in the amount of $100.00 to
the Elgin County Farm Safety Council.
DISPOSITION: Carried
8. West Elgin Chamber of Commerce
Instruction:
RES.NO.11 Moved by Mooser
Seconded by Balint
RESOLVED that Council agrees to give a donation to the West Elgin
Chamber of Commerce in the amount of $2,000.00 to be used as seed
money to develop economic development and tourism initiatives.
DISPOSITION: Carried
9. Municipality of Chatham-Kent – Boundary Road Agreement
Instruction: This will be tabled until some minor mapping changes are completed.
10.* West Elgin Community Health Centre – information letter
- confirmation letter on approval of the
Capital Project from the Minister of Health
Instruction: The Clerk is to send a letter to the organizing committee to
commend them on the excellent work done to bring this project about.
11.* Municipal Alcohol Policy – comment form
Instruction: To be referred to the Parks and Recreation Committee
12. Minister of Economic Development – Provincial Awards Dinner
Instruction: File
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13. Ontario Water Works Awareness Week – May 6 – 12, 2001
Instruction: File
Ministry of Citizenship – Good Citizen Awards
14.
Instruction: File
15. AMO – Hospital Funding, Brownsfield reports
- Nomination forms for Board membership
- Queen’s Park Survey – municipal relations results
Instruction: File
16. Ministry of the Solicitor General – grant
-approval received for the purchase of a generator, under the Emergency
Measures funding application.
Instruction: Proceed
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May 10, 2001…Page 6 of 9
17. OPAC – Annual Report and Financial Statement
Instruction: File
18. Canada Post – Literacy Awards
Instruction: File
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19. Ministry of Agriculture – 3 party reviews for Nutrient Management
Instruction: File
20. Dutton/Dunwich – Chamber of Commerce information meeting
Instruction: File
21. Heritage Foundation – Community Recognition Program 2001
Instruction: File
22. Elgin County Community – Information Breakfast Report
Instruction: File
23. Lower Thames Valley Conservation Authority – Annual Report 2000
- Walkerton Public Hearing – watershed report
Instruction: File
24. Ontario Naturalists – Seminar in Toronto, June 14 to 17
Instruction: File
* Information enclosed
RES. NO.12 Moved by Mooser
Seconded by Bandeen
RESOLVED that the correspondence be dealt with as per the instructions
of Council noted.
DISPOSITION: Carried
SUBJECT: ALAN BEER, ACTING FIRE CHIEF
Alan Beer, Acting Fire Chief for West Lorne attended at council to have further
discussions regarding his current position. A number of things were discussed, including
the budget process, administrative changes, meeting structure changes, communication
and accountability, as well as wages.
After the discussions, Mr. Beer agreed to accept the position of Fire Chief at the wage
offered. Council congratulated him and welcomed him to the position. Mr. Beer agreed
to attend at the next council meeting at 2:00 p.m. to present a draft fire budget.
SUBJECT: TILE DRAIN LOAN
Res. No. 13 Moved by Bandeen
Seconded by Balint
RESOLVED that the Municipality of West Elgin Council approves the
application of Shirley Schneider for a tile drain loan, not to exceed the
amount of $20,000.00 for land in Part Lot 19 & Part Lot 20, Concession 7,
subject to Provincial Policy at the time of the issuing of the debenture and
the availability of funds from the Province of Ontario.
DISPOSITION: Carried
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May 10, 2001…Page 7 of 9
SUBJECT: BY-LAW 2001-16 – LINDENMAN DRAIN
RES. NO. 14 Moved by Mooser
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a bylaw to
authorize the construction of the Lindenman Drain and this shall constitute
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
SUBJECT: BY-LAW 2001-17 – KEUSCH DRAIN
RES.NO. 15 Moved by Bandeen
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a bylaw to
authorize the construction of the Keusch Municipal Drain and this shall
constitute the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
SUBJECT: BY-LAW 2001-18 – SITE PLAN AGREEMENT – MICROCELL/LEBEDZ
RES. NO. 16 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a by-law to
authorize the execution of an agreement between the Corporation of the
Municipality of West Elgin and Serge Lebedz in accordance with the site
plan for the (Microcell #1 Tower) and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.17 Moved by Mooser
Seconded by Bandeen
RESOLVED that a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of West Elgin and Serge
Lebedz be now READ a THIRD time and finally PASSED, signed, sealed
and numbered – By-Law No. 2001-18- Site Agreement with Serge Lebedz.
DISPOSITION: Carried
SUBJECT: BY-LAW 2001-20 – RE-ZONING – J. OSSEL
RES.NO. 18 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-law to
amend Aldborough Township Zoning Bylaw No. 90-50, to change the
zoning of lands in Part Lot 7, Concession 7 from Agricultural (A1) to Rural
Residential Two (RR2-5) Site Specific Zone and that this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES.NO.19 Moved by Mooser
Seconded by Bandeen
RESOLVED that a bylaw to amend By-Law No. 90-50 to change the
zoning of lands in Part Lot 7, Concession 7 from Agricultural (A1) Zone to
the “site specific” Rural Residential Two (RR2-5) Zone be now read a third
time and finally passed, signed, sealed and numbered – By-Law No. 2001-
20 – J. OSSEL – ZONING.
DISPOSITION: Carried
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May 10, 2001…Page 8 of 9
SUBJECT: WEST LORNE STREETLIGHTS
Administrator Groch reported that the order for the new West Lorne Streetlights was
ready to go.
SUBJECT: BY-LAW ENFORCEMENT OFFICER
Council will be holding another interview for this position, immediately following the
Council Meeting.
SUBJECT: CLOSED SESSION
RES. NO. 20 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session regarding a legal matter.
DISPOSITION: Carried
RES. NO. 21 Moved by Bandeen
Seconded BY Balint
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
The Clerk was instructed to advertise the municipal property on Chestnut Street for sale.
SUBJECT: CSX AGREEMENT
The Administrator was directed to continue with the current arrangement.
SUBJECT: WATER & SEWAGE RATES
RES. NO.22 Moved by Balint
Seconded by Mooser
RESOLVED that WHEREAS THE Tri County Water Management
Committee has increased the water rates by 10 cents per cubic metre,
NOW THEREFORE BE IT RESOLVED THAT:
1) the rate to be charged for water be increased from 65 cents to 75 cents
per cubic metre
2) the sewage rate for Rodney be decreased from 133% to 100% of the
total water bill
3) the sewage rate for West Lorne be decreased from 89% to 75% of the
total water bill
4) the rate adjustments are effective as of June 1, 2001.
DISPOSITION: Carried
SUBJECT: SUPPORT RESOLUTIONS
RES. NO. 23 Moved by Bandeen
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of
the resolution put forth by the Village of Merrickville-Wolford that requests
that the Federal Government grant Farmers of Canada, in all commodities
the one billion dollars as promised by our Government prior to the last
election and that a copy of this resolution shall be sent to the municipality
to send as required to the appropriate agencies.
DISPOSITION: Carried
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May 10, 2001…Page 9 of 9
RES.NO. 24 Moved by Balint
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin is in support of
the resolution put forth by the Town of Mono that requests that the Ministry
of the Environment include abandoned wells in its criteria for issuing
Certificates of Approval for the spreading of bio-solids (sludge) and
septage and that a copy of this resolution shall be sent to the municipality
to send as required to the appropriate agencies.
DISPOSITION: Carried
RES.NO.25 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of
the resolution put forth by the City of Cornwall that requests that the
Federal and Provincial Government allocate a portion of the fuel tax
revenues to municipalities for dedicated road infrastructure maintenance
and that a copy of this resolution shall be sent to the Municipality to send
as required to the appropriate agencies.
DISPOSITION: Carried
RES.NO. 26 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of
the resolution put forth by the Regional Municipality of Durham that
requests that the Ministry of Natural Resources be requested to notify area
municipalities of new Pit or Quarry applications and that a copy of this
resolution shall be sent to the municipality to send as required to the
appropriate agencies.
DISPOSITION: Carried
RES.NO.27 Moved by Bandeen
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of
the resolution put forth by medical students of Ontario that requests that
the Ontario Government ensure that medical education be made
financially accessible to all qualified students and that a copy of this
resolution shall be sent to the students requesting support to send as
required to the appropriate agencies.
DISPOSITION: Carried
SUBJECT: MINUTES
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Arena Board Meeting – April 10, 2001
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Parks & Recreation – April 25, 2001
SUBJECT: ADJOURNMENT
RES. NO. 28 Moved by Bandeen
Seconded by Balint
RESOLVED that this Regular Session of Council adjourn at 4:00 p.m. to
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meet again on June 14, 2001.
DISPOSITION: Carried
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These minutes were adopted on the 14 day of June 2001.
___________________________ ____________________________
Mayor Clerk
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