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November 22, 2001 Special Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL MEETING ND NOVEMBER 22, 2001 MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick Councillors: Trudy Balint, Mike Mooser Councillor Bandeen joined the meeting later in the morning. STAFF PRESENT: Linda Cranston Clerk/Deputy-Treasurer Joanne Groch Administrator/Treasurer ALSO IN ATTENDANCE: Ted Halwa, Planning Consultant Mayor McPhail welcomed everyone to the meeting and explained that there would be a total of three Public meetings this morning at various times and council would move back to their special meeting thereafter as each public meeting is concluded. SUBJECT: PUBLIC MEETING – ZONE AMENDMENT- KRUMM Council adjourned to a Public Meeting to address a zoning by-law amendment for the Krumm application and resumed their council meeting thereafter. SUBJECT: COUNCIL MATTERS Deputy Mayor Warwick had concerns that the combination lock at the Rodney Town Hall had been changed again, and no one, including the police had been given the new combination. He also was asking what the status of the skate board parks design was at. The Optimist Club cannot access the funding money until design proposals and construction plans have been submitted. Councillor Bandeen, stated that the committee will organize a public meeting where the young people will be able to input their ideas and or design concepts, before they submit the final construction design. This will be done before the end of the year. SUBJECT: PLANNING MATTERS Ted Halwa spoke with council on a severance proposal that was scheduled on the agenda for later in the meeting. He felt that council should be aware of the fact that the current proposal does not conform to the zoning by-law. Council thanked him for his comments on the subject. Ted also spoke briefly regarding the West Elgin Community Health Centre and stated that they had applied for a minor variance to address the issue of the number of parking places, and a reduced area for the access on the south side. Councillor Bandeen joined the meeting at 10:00 a.m. 2 nd Council Minutes – November 22, 2001 SUBJECT: PUBLIC MEETING Council adjourned to a Public Meeting to address a zone amendment application for the Galbraith temporary use by-law, and resumed their council meeting thereafter. SUBJECT: INDUSTRIAL LANDS Ted Halwa presented to council a listing of the industrial lands in the Municipality that may be available for development. Discussions took place. This listing could possibly be added to the Web page, however some information blanks have to be filled in first. Deputy Warwick will take this information to the Chamber of Commerce, to see if they wish to investigate the individual properties, to see if they would like to pay a small fee, to enable this listing to be marketable to proposed developers. If this idea is accepted, by the Chamber, it would be very simple to add a digital picture of each property to the Web page. It was also proposed that perhaps, an estimated value price could be inserted with each property so that investors would have an idea of the cost to develop the properties, which having such close access proximity to the 401, would very well add to the potential for developing. Some servicing information will also have to be updated. An error on the last map was pointed out to Ted, and this will be corrected. This information will be modified and updated for a future meeting. SUBJECT: PUBLIC MEETING – JASINSKAS Council adjourned to a Public Meeting to address a zone amendment application for the Jasinskas property and resumed their council meeting thereafter. SUBJECT: OFFICIAL PLAN UP-DATE Ted spoke with council again regarding the plans for review of the proposed new Official Plan for the Municipality. It was decided that the introductory session meetings will be scheduled to begin sometime in January or February of the new year. Some discussions took place on the format for these information gathering meetings, and Ted left the meeting at 11:05 a.m. SUBJECT: CORRESPONDENCE 1. West Elgin Community Health Centre letter, requesting support of a resolution to ask the Hon. Tony Clement to support expansion of community health centres. Discussions took place, and it was decided that this subject needed further information before council would support it. DISPOSITION: Tabled for further discussion at a future meeting. 2. West Elgin Community Health Centre letter regarding cost sharing proposal for the site work required at the new building location site for the health centre. Council discussions took place. RES. NO. 1 Moved by Warwick Seconded by Mooser RESOLVED that Council of the Municipality of West Elgin agrees to set up meetings with the West Elgin Community Health Centre Committee to discuss the specific details of the scope of the work involved and the related cost sharing agreements. DISPOSITION: Carried 2 3 nd Council Minutes – November 22, 2001 3. West Elgin Chamber of Commerce letter to recommend the hire of a part-time community co-ordinator for the Municipality. DISPOSITION: Decision deferred until after the next meeting. 4. Township of Havelock-Belmonth-Methuen request support of a petition to the Government to return to the old health care system. DISPOSITION: File 5. Invitation to the Mayor and Council to take part in the upcoming West Lorne th Santa Claus Parade to be held on Friday, November 30, 2001 in the evening th and also the Rodney Santa Claus Parade to be held on Saturday, December 8 in the daytime. DISPOSITION: The Mayor and Council will attend. 6. Notice to council, that the Rodney Santa Claus Parade Committee will be retiring from the job, after many years of organizing the event. The Committee will not be requesting a donation to the parade this year. They will use up the remaining monies in the fund, and it is hoped that a local group will take over the organizing for next year, and it was suggested that perhaps talks could take place to have the parades on the same weekend. DISPOSITION: Deputy Mayor Warwick will take this matter to the Chamber of Commerce for discussions. 7. Four Counties Health Committee newsletter. It was reported that Mayor McPhail will attend these meetings as the Municipal representative. DISPOSTION: File 8. Ministry of the Solicitor General – fax stating that the Province will work to improve the counter-terrorism and emergency management measures. DISPOSITION: File 9. Special Events Smart Serve information sheets. DISPOSITION: Copies were given to the recreation committee. 10. AMO – currently updating the legislation on the Ontarians with Disabilities Act. DISPOSITION: File th 11. Elgin Group Police Services Board minutes from November 13, 2001 meeting. DISPOSITION: File 12. Clerk reported that a cheque in the amount of $458.00 was received in lieu of a survey completed and submitted earlier this year, to go to recycling incentives. DISPOSITION: File RES. NO. 2 Moved by Bandeen Seconded by Balint RESOLVED that the correspondence be dealt with as per the instruction of Council as noted. DISPOSITION: File 3 4 nd Council Minutes – November 22, 2001 SUBJECT: BYLAW NO. 2001 – 50 County Parking Bylaw RES. NO. 3 Moved by Mooser Seconded by Warwick RESOLVED that the mover be granted leave to introduce a By-Law to regulate traffic, in particular Parking By-Law No. EG1 whereas pursuant to section 210 of the Municipal Act being Chapter M. 45. R.S.O. as amended, a council of a municipality may pass bylaws for the regulation of traffic, and further that the Municipality of West Elgin does hereby give the first and second reading of Parking Bylaw No. EG1 and attached schedules and that this shall be the provisional adoption thereof. DISPOSITION: Carried RES. NO. 4 Moved by Warwick Seconded by Mooser RESOLVED that pursuant to section 210 of the Municipal Act, being Chapter 45, R.S.O. as amended, a council of a municipality may pass bylaws to regulate traffic and therefore the Municipality of West Elgin does hereby enact that Parking Bylaw No. EG1 and attached schedules be read a third time and finally passed, signed, sealed and numbered – By-Law Number 2001-50 – Parking Bylaw No. EG1. DISPOSITION: Carried RES. NO. 5 Moved by Balint Seconded by Warwick RESOLVED that council of the Municipality of West Elgin approves that the County of Elgin is hereby directed to implement the enforcement of the Parking Bylaw by enforcement under Parts 1 & 2 of the Provincial Offences Act. DISPOSITION: Carried SUBJECT: BYLAW NO. 2001-51 – AMEND WALKER DRAIN RES. NO. 6 Moved by Bandeen Seconded by Balint RESOLVED that the mover be granted leave to introduce a by-Law to amend By-Law No. 99-25, being a bylaw to provide for the construction of the Walker Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.7 Moved by Mooser Seconded by Warwick RESOLVED that a by-law to amend By-Law No. 99-25, being a bylaw to provide for the construction of the Walker Drain be now read a third time and finally passed, signed, sealed and numbered By-Law Number 2001- 51 – Amend Walker Drain. DISPOSITION: Carried 4 5 nd Council Minutes – November 22, 2001 SUBJECT: BYLAW NO. 2001-52 – WIRE TIE DRAIN RES. NO. 8 Moved by Warwick Seconded by Mooser RESOLVED that the mover be granted leave to introduce a bylaw to authorize the construction of the Wire Tie Municipal Drain, at Lot 10, Con. 9 and that this shall constitute the first and second reading and provisional adoption thereof. DISPOSITION: Carried th The Court of Revision meeting for this drain is set for December 13, at 9:30 a.m. and at that time council will consider the Third Reading of the bylaw. SUBJECT: BYLAW NO. 2001-53 – MCGILL DRAIN RES. NO. 9 Moved by Balint Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a bylaw to authorize the construction of the McGill Municipal Drain, at Lot Y, Con. 2 and Lot Z, Con. 3, and that this shall constitute the first and second reading and provisional adoption thereof. DISPOSITION: Carried th The Court of Revision meeting for this drain is set for December 13, at 10:30 a.m. and at that time council will consider the Third Reading of the bylaw. SUBJECT: CROSSWALK The Clerk reported that she had spoken with the County Engineer regarding the new proposed crosswalk on Graham Road, in West Lorne beside the school. This wording will be inserted into the new traffic bylaw as an added schedule. SUBJECT: SOFFIT & FACIA Administrator Groch presented a quote for the repair and replacement of soffit and facia for the Rodney Town Hall building. Council requested that she gather at least one more quote on the work, and it was left that she could use her own discretion to direct the work to proceed as soon as possible, weather permitting. SUBJECT: SEWER BACKUP PROBLEMS A letter was received from Dr. Emil Grigore regarding sewer backup problems he had at his office location. He went ahead and had the problems fixed himself and did not notify the Municipality until after the work was done. Council was somewhat willing to pay for a portion of the cost, however some of council felt that he should have notified the municipality first, and we could have repaired the problem ourselves. RES. NO. 10 Moved by Bandeen Seconded by Balint RESOLVED that the Municipality of West Elgin agrees to reimburse Dr. Emil Grigore in the amount of $1,917.25 for the sewer backup damages caused. DISPOSITION: Motion Defeated 5 6 nd Council Minutes – November 22, 2001 SUBJECT: SEWER REPAIR WORK Brad Rieve presented an estimated cost for the work required to fix the sewer at the Dr. Emil Grigore location. RES. NO. 11 Moved by Warwick Seconded by Bandeen RESOLVED that the Municipality of West Elgin directs Brad Rieve to proceed with repairs to the sewage system at the West Lorne location near the Dr. Emil Grigore property, by use of the insituform method at an estimated cost to be approximately $6500 – 7000.00. DISPOSITION: Carried SUBJECT: GLENCOE WATERLINE MEETING Council have agreed to meet with council members from South Middlesex at a meeting th in Glencoe on December 5, at 7:00 p.m. to have discussions on the topic of the Glencoe Waterline. SUBJECT: WEST LORNE & RODNEY FIRE CHIEFS Andy Kieraszewicz and Allan Beer attended at council to discuss the new proposed legislation regarding what is termed as the 10/10 rule, which actually means 10 men are to respond within 10 minutes to a fire call. This is almost impossible for a small detachment like ours. The cost to implement this would be prohibitive and due to the large area that our detachments cover throughout the municipality, the response time of 10 minutes is totally impossible. Council stated that unless the legislation was mandated that the departments did not have to follow the proposal. Mayor McPhail will look into clarification on the 10/10 ruling. He thinks that it simply means 10 minutes to “roll”. Allan stated that generally they are “rolling” with at least one truck, within four to six minutes of any call. However, he stated that the 10 men rule would be very hard to implement and it really is not needed except in very extreme circumstances. They work very cohesively within the two neighbouring departments and are available to help out with men and equipment in those cases when required. The gentlemen thanked council for their time and they left the meeting. SUBJECT: OLD BOYS PARK ELECTRICAL Quotes were requested from Ray St. Denis, Bothwell and Mike Noe, Newbury, however only one quote was received. RES. NO. 12 Moved by Bandeen Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the quote from Ray St. Denis in the amount of $18,529.19 (GST included) to complete the electrical work as quoted for the Old Boys Park electrical work. DISPOSITION: Carried 6 7 nd Council Minutes – November 22, 2001 SUBJECT: GRAVEL PIT OWNERS The Clerk reported that she had tried to set up a meeting with the assessment office to attend at this meeting with the gravel pit owners present, however Paul Smith cancelled th the scheduled meeting and it has been re-scheduled for December 13, at 10:00 a.m. SUBJECT: SEVERANCE PROPOSAL – STEVE BODNAR Steve Bodnar appeared before council to request that they consider his pre-proposal for a severance on one of his properties, at Con. 9, SW, Pt. Lot. 2. An arial photo of the property was looked at, and discussions took place. Council declined his proposal as presented. It was explained that the severance didn’t conform to the zoning regulations because the parcel was too large. He didn’t want to have to take down any of the old kilns or other out buildings at this time. Council responded that unless he could conform to the regulations, of a 2.47 acre or 1 hectare size property, that his proposal would be turned down again. Mr. Bodnar thanked council and left the meeting. SUBJECT: ADJOURNMENT RES. NO. 13 Moved by Mooser Seconded by Warwick RESOLVED that this Regular Meeting of Council shall adjourn at 3:25 p.m. th to meet again on December 13, 2001. DISPOSITION: Carried th These minutes were adopted on December 13, 2001. __________________________________ _______________________________ MAYOR CLERK 7