August 22, 2002 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
WEST ELGIN COUNCIL CHAMBERS
nd
AUGUST 22, 2002
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Mike Mooser, Brad Bandeen
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
ALSO PRESENT:
Ted Halwa, Planning Consultant
Mayor McPhail opened this Special Session of Council at 9:30 a.m. and explained the
purpose of the meeting was to hold a public meeting and deal with other matters of
business arising since the last meeting.
SUBJECT: PUBLIC MEETING
Council adjourned to a continuation of the previous Public Meeting for the Andrei Official
Plan and Rezoning application and resumed their Special Session thereafter.
SUBJECT: BETHEL PARK PROPOSAL
Mr. John Kehl appeared before Council to discuss their plans for replacing the
tabernacle/kitchen/dining building. The new building will be essentially the same size as
the existing except for a 13-foot addition to the kitchen. The subject lands are under site
plan control.
RES. No. 1 Moved by Warwick
Seconded by Mooser
RESOLVED that the plans with respect to the replacement of Bethel
Church are acceptable to Council and an agreement is not required.
DISPOSITION: Carried
SUBJECT: GOSNELL FARMS LTD.
Council reviewed a proposal from Gosnell Farms to extend their existing barn. Mr.
Halwa advised that the lands are zoned M3 and that there are no specific setbacks for a
hog farm in this zone. Council directed that a by-law be prepared to freeze agricultural
uses in a M3 zone.
Aug 22/02…Pg 2 of 5
SUBJECT: BEGIN – SEVERANCE PROPOSAL
Council reviewed a proposal for a severance submitted by Gaston and Louise Begin for
their property located at 204 Third Street, Rodney. It was noted that the property is in a
holding zone and would need to be rezoned prior to building.
After discussion, it was determined that Council would require the dedication of the
extension of Third Street to the CNR property as a condition of this severance. The
road would need to be constructed, at their expense, prior to development taking place.
SUBJECT: ANDREI OFFICAL PLAN & REZONING APPLICATON
The Mayor reported he had a discussion with Mrs. Grigore following the public meeting.
It was suggested that a letter be submitted to Council outlining what their intentions are
with regard to this application.
SUBJECT: CORRESPONDENCE
1. * Harrison Pensa - Melody Fellowship Church
Instructions: Forward to municipal solicitor to respond.
2. * Elgin-St. Thomas Health Unit - regarding West Nile Virus
Instructions: File
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3. * West Elgin Community Health Centre – invitation to 1 Annual “Senior’s Day in
the Park
Instructions: File
4. * David Lawley – copy of correspondence to Thames Valley Board of Education
regarding Elgin Bus Services
Instructions: File
* Information enclosed
SUBJECT: ACCOUNTS
RES. NO. 2 Moved by Bandeen
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #8, amounting to $474,497.75
in settlement of General, Road and Water Accounts. (Cheques #3826 –
4103 plus General/Roads/Water/Payroll including Arena Voucher of
$11,115.85 Cheques #1331 – 1356).
DISPOSITION: Carried
Aug 22/02…Pg 3 of 5
SUBJECT: BY-LAW NO. 2002-11 – OSTAR AGREEMENT – RECREATION
RES. NO. 3 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a by-law to
authorize the execution of an Agreement between the Corporation of the
Municipality of West Elgin and the Minister of Tourism and
Recreation/Minister of Culture for the purpose of an OSTAR application
and this by-law shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Mooser
Seconded by Warwick
RESOLVED that a By-law to authorize the execution of an Agreement
between the Corporation of the Municipality of West Elgin and the Minister
of Tourism and Recreation/Minister of Culture for the purpose of an
OSTAR application and this by-law shall be now read a third time and
finally passed, signed, sealed and numbered By-Law No. 2002-11 –
OSTAR Agreement – Recreation.
DISPOSITION: Carried
SUBJECT: BY-LAW 2002-20 - GEO. JOHNSTON DRAIN
RES. NO. 5 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a by-law to
authorize the construction of the Geo. Johnston Drain, at Gore Concession
Lot 10 and this shall constitute the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
SUBJECT: BY-LAW 2002-23 – MAIN STREET DRAIN
RES. NO. 6 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a by-law to
authorize the construction of the Main Street Drain, at Concession 8 and 9
Lot 19 and this shall constitute the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
SUBJECT: BY-LAW 2002-24 – SITE PLAN AGREEMENT – WEST ELGIN
COMMUNITY HEALTH CENTRE
RES. NO. 7 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a by-law to
authorize the Site Plan with West Elgin Community Health Centre for the
building located at 151 Main Street, West Lorne and this by-law shall be
given the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
Aug 22/02…Pg 4 of 5
RES. NO. 8 Moved by Balint
Seconded by Mooser
RESOLVED that the by-law to authorize the Site Plan with West Elgin
Community Health Centre for the building located at 151 Main Street,
West Lorne and this by-law shall hereby be read a third time and finally
passed, signed, sealed and numbered. By-law Number 2002-24 – Site
Plan Agreement – West Elgin Community Health Centre.
DISPOSITION: Carried
SUBJECT: BY-LAW 2002-25 - DRAINAGE SUPERINTENDENT
RES. NO. 9 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a by-law to
appoint a Drainage Superintendent for the Municipality of West Elgin and
this shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 10 Moved by Balint
Seconded by Bandeen
RESOLVED that a By-law to appoint a Drainage Superintendent for the
Municipality of West Elgin be now read a third time and finally passed,
signed, sealed and numbered. By-law Number 2002-25 – Drainage
Superintendent.
DISPOSITION: Carried
SUBJECT: APPORTIONMENT OF DRAINAGE ASSESSMENT
RES. NO. 11 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council approves the agreement on share of
drainage assessment on the Eastlake Drain 1971 and the Eastlake Drain
1984 as requested by H. Mezenberg under Section 65 (6) of the Drainage
Act.
Eastlake Drain 1971
Original Assessment New Assessment
Concession 11 Pt. Lot A 86.2 ha. 3.1 ha.
Benefit - $1700.00 Benefit - $1700.00 Benefit - $0
Outlet - $303.00 Outlet - $282.00 Outlet -
$21.00
Eastlake Drain 1984
Original Assessment New Assessment
Concession 11 Pt Lot A 16.0 ha. 3.1 ha.
Benefit - $12000.00 Benefit - $12000.00 Benefit - $0
Outlet - 320.00 Outlet – $215.00 Outlet -
$105.00
DISPOSITION: Carried
SUBJECT: FENCE VIEWERS AWARD – OCOLISAN
Council discussed the award to settle a dispute over a line fence between the lands of
Ocolisan and the municipality, on lands located behind the arena in West Lorne. Staff
were directed to obtain quotes for completion of the necessary fencing, etc.
Aug 22/02…Pg 5 of 5
SUBJECT: PORT GLASGOW MARINA
Council discussed future enhancements on the pier at Port Glasgow Marina.
SUBJECT: CLOSED SESSION
RES. NO. 12 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss a matter in respect of personal matters about an
identifiable individual.
DISPOSITION: Carried
RES. NO. 13 Moved by Warwick
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: GRADER OPERATOR
RES. NO. 14 Moved by Warwick
Seconded by Mooser
RESOLVED that Council advertise internally for a full time grader operator
open first to full time and then to part time road department employees.
DISPOSITION: Carried
SUBJECT: DELEGATION – PAUL MISTELE
Paul Mistele and Martin Blackwell attended Council to discuss the extension of the
waterline along Mistele Road. Mr. Mistele noted that a 4” line is all that is needed but
that the municipality requests a 6” line be installed. He reported that four properties wish
to have water services now. It was reported that staff estimate $32,000 to complete
works.
Mayor McPhail reported that Council policy provides a 25% contribution for construction
of new waterline and this helps defray the cost of the larger pipe. Also, a 6” pipe allows
for fire hydrants.
Mr. Mistele was advised to submit the formal petition and deposit and staff can then
proceed with application for Certificate of Approval and meet with the landowners.
SUBJECT: ADJOURNMENT
RES. NO. 15 Moved by Bandeen
Seconded by Mooser
RESOLVED that this Special Session of Council adjourn at 3:00 p.m. to
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meet again on September 12, 2002.
DISPOSITION: Carried
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These minutes were adopted on September 12, 2002.
____________________________ _______________________________
MAYOR CLERK