February 14, 2002 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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FEBRUARY 14, 2002
MEMBERS PRESENT: Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Michael Mooser, Brad Bandeen
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
Jeff Slater Parks & Arena Superintendent
Rick Jackson Roads Superintendent
Lloyd Jarvis Water Utility Manager
SUBJECT: APPOINT CHAIR
RES. NO. 1 Moved by Bandeen
Seconded by Balint
RESOLVED that Deputy-Mayor Warwick is hereby appointed to act as
Chair for this regular meeting of council of the Municipality of West Elgin in
the absence of Mayor McPhail.
DISPOSITION: Carried
SUBJECT: MINUTES
RES. NO. 2 Moved by Mooser
Seconded by Balint
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
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January 3, 2002 Special Council Meeting
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January 10, 2002 Regular Council Meeting
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January 17, 2002 Special Planning Meeting
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January 24, 2002 Special Meeting
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January 30, 2002 Special Meeting (Transit)
DISPOSITION
: Carried
SUBJECT: COUNCIL REPORTS
Deputy Mayor Warwick reported that he had received calls regarding the tree cutting
which took place in West Lorne, without any notices given to the residents ahead of
time. Discussions, to set a more appropriate “standard form of procedure” took place. It
was decided that the Policy of the Municipality will be that the Road Superintendent will
be responsible for notifying the property owner ahead of time, with a written notice card,
being left at their door. The notice will also have the office number to call if they have
any questions.
The Clerk was requested to write a letter to the Road Superintendent at Dutton/Dunwich
to request that he cut or trim the trees as required along the Dutton/Dunwich Townline. It
is under their jurisdiction and from the number of telephone calls being received, it
definitely needs to be looked at.
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February14, 2002 – Council Mtg.
Councillor Balint reported from the Community Policing Committee that there were still
some parking problems at the high school in West Lorne. The Road Superintendent was
requested to communicate with the school principle on the matter, regarding the road
allowance measurements. Rick is also to speak with Norm Miller, regarding the Ford
advertising sign erected near the sidewalk and the corner at the downtown area of
Furnival Road.
The subject of the Melody Fellowship Church was discussed briefly. There have been
concerns brought to council attention that the “storage shed” building may be used as a
Church gathering place. The Clerk will direct a letter to their attention to alert them that if
that is the case, they would be in contravention of our Zoning By-Law.
SUBJECT: HEALTH & SAFETY
Council was informed that the Health & Safety Committee held an inspection of the
West Lorne Fire Department, the West Lorne Library and Community Centre on
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February 6, 2002. A regular Health & Safety meeting was held the following week. The
Committee plans to finish all the Municipal Buildings in the next few months.
SUBJECT: ROAD REPORT
Rick Jackson, Road Superintendent, reported on the activities over the past month. He also
discussed a possible expansion to the gravel pit. He is to come back to council with more
definite information at the next meeting. An agreement document to sign a contract for a
three year period for Line Painting was presented and the following resolution was passed:
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that the Road Superintendent be directed to contract K.D.N.
Pavement Markings Ltd., to complete the line painting for 2002 in accordance
to the agreement amount of $3.09 per litre of paint applied and further that the
Municipality will extend this contract price to remain the same amount until the
end of 2004.
DISPOSITION: Carried
SUBJECT: RECREATION REPORT
Jeff Slater, Parks & Recreation Superintendent presented his report for the month of
January. He also presented a very detailed report on the Skate Board Parks. The
Optimist Club will utilize a Trillium Grant for 50% of the capital costs and they are
requesting financial support from the Municipality for a portion of the remaining costs.
RES. NO. 4 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin agrees to
support the Optimist Skateboard Parks Project for 50% of the total cost, up
to the amount of $25,000.00.
DISPOSITION: Carried
The Clerk is to correspond with the Optimist regarding a copy of the contract prior to
work commencing, and to let them know that we will pay an interim costing figure upon
the receipt of invoices, ongoing during the construction, as long as they provide a clear
accounting of the remainder of the project costs.
RES. NO. 5 Moved by Bandeen
Seconded by Balint
RESOLVED that Jeff Slater, Recreation Superintendent be given approval
to advertise and hire summer students for his Recreation Programs for
2002. The summer students will consist of 2 for parks, 9 for pool, 3 for
playground and 2 to help with the roads program.
DISPOSITION: Carried
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February14, 2002 – Council Mtg.
It was mentioned to Jeff that the students could possibly put in some time at Joe’s Bush
this summer. It is in need of a lot of trail trimming work.
Jeff reported to council that he had obtained an estimate cost for the new storage
building to be built on the east end of the arena, from Spriets Engineering. They would
be the project managers for a fee of $7,000.00. Discussions took place and the following
resolution was presented:
RES. NO. 6 Moved by Bandeen
Seconded by Balint
RESOLVED that Jeff Slater be directed to proceed with the storage
building project to be added to the east end of the Arena, up to an
estimated amount of $87,625.00 and further that Spriets shall be hired to
act as the Project Managers during the construction.
A recorded vote was called.
Trudy - Yes
Brad - Yes
Mike - Nay
Graham - Yes
Duncan - Absent
DISPOSITION: Carried
Next Jeff discussed the ongoing problem of tables and chairs that go missing from the
rec centre. It was decided that more control was needed, so they will be chained and
padlocked, and the only ones that would be allowed to borrow chairs or tables would
have to sign a sign-out sheet. The Shuffle Boarders will be alerted to the new rules and
regulations so that they could help to police the problem.
SUBJECT: CLOSED SESSION
RES. NO. 7 Moved by Mooser
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session for the receiving of advice that is subject to solicitor-client
privilege.
DISPOSITION: Carried
RES. NO. 8 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
RES. NO. 9 Moved by Mooser
Seconded by Bandeen
RESOLVED that Stephen Gibson be directed to proceed to arrange for
attendance at a specified property with a Justice of Peace, to serve the
papers.
DISPOSITION: Carried
SUBJECT: BUILDING REPORT
Council reviewed the CBO’s report for the month of January, which indicated that four
permits had been issued totalling $37,150.00 worth of construction. Total permits issued
to date is 4 totalling $37,150.00 worth of construction.
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February14, 2002 – Council Mtg.
SUBJECT: WATER UTILITY
Water Utility Manager Lloyd Jarvis brought his monthly report to council. He was
requested to prepare an information package for council, on the proposed waterline
installations requested for this year, to be reviewed at the next meeting of council.
SUBJECT: ACCOUNTS
RES. NO. 11 Moved by Balint
Seconded by Mooser
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #2, amounting to $358,680.29
in settlement of General, Road and Water Accounts, Cheques #2411 –
2631 plus General/Roads/Water/Payroll including Arena Voucher of
$19,300.51 (#1173 – 1215).
DISPOSITION: Carried
DELAGATION: MR. & MRS. HARRY MEZENBERG – PROPOSED SEVERANCE
Mr. & Mrs. Mezenberg appeared before council to discuss a possible severance on one
of their properties. The proposed severance is on Concession 11, N1/2 Lot A, which has
a total acreage of 114.5 acres. Harry explained that it would be applied for, as a
retirement severance of 2.5 acres. Council had no objections, subject to a rezoning to
A2-Special, and also an agreement may have to be drawn up, regarding the barn and
silo bunker on the south-east side of the proposed severance, for a five-year agreement
to remove the buildings from the site.
SUBJECT: BYLAW NO. 2002 – 01 – ZONE AMENDMENT – K. ROODZANT
RES. NO. 12 Moved by Mooser
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a By-Law to
amend the Village of Rodney Zoning By-Law No. 89-10, to change the
zoning of lands in Part of Lot 52, Registered Plan No. 202, former Village
of Rodney from the Institutional (I) Zone to the Residential First Density
(R1) Zone and that this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 13 Moved by Bandeen
Seconded by Mooser
RESOLVED that a bylaw to amend Zoning By-Law No. 89-10 to change
the zoning of lands in Part of Lot 52, Registered Plan No. 202, former
Village of Rodney from the Institutional (I) Zone to the Residential First
Density (R1) Zone and shall now be read a third time and finally passed,
signed, sealed and numbered. BY-LAW NO. 2002-01 – ZONE
AMENDMENT – K. ROODZANT.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2002-02 – OMAFRA-OSTAR GRANT
RES. NO. 14 Moved by Mooser
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-Law No. 2001-40 and to authorize the signing of an
Amendment to Agreement with OMAFRA, re the OSTAR grant and this
bylaw shall hereby be given the first and second reading and this shall be
the provisional adoption thereof.
DISPOSITION: Carried
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February14, 2002 – Council Mtg.
RES. NO. 15 Moved by Bandeen
Seconded by Mooser
RESOLVED that a Bylaw to amend By-Law No. 2001-40 and to authorize
the signing of an Amendment to Agreement shall hereby be read a third
time and finally passed, signed, sealed and numbered – BY-LAW NO.
2002-02 – AMENDING AGREEMENT – OMAFRA-OSTAR GRANT
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2002-03 – LETTER OF AGREEMENT – OSTAR
RES. NO. 16 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the signing of a Letter of Agreement with OMAFRA re the
OSTAR grant and this by-law shall hereby be given the first and second
reading and this shall be the provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 17 Moved by Mooser
Seconded by Bandeen
RESOLVED that a Bylaw to authorize the signing of a Letter of Agreement
shall hereby be read a third time and finally passed, signed, sealed and
numbered – By-Law No. 2002-03 – LETTER OF AGREEMENT – OSTAR
GRANT.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2002-04 INTERIM TAX LEVY
RES. NO. 18 Moved by Mooser
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a by-law to
provide for an interim tax levy on the whole of the assessment for real
property according to the last revised assessment roll and to provide for
the payment of taxes and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 19 Moved by Bandeen
Seconded by Mooser
RESOLVED that a Bylaw to provide for an interim tax levy on the whole of
the assessment for real property be now read a third time and finally
passed, signed, sealed and numbered – BY-LAW NO. 2002 – 04 –
INTERIM TAX LEVY.
DISPOSITION: Carried
SUBJECT: DELEGATION – DAVE HAYMAN
Dave Hayman, representative on behalf of the Lower Thames Conservation Authority
gave a short presentation on the revitalization plans for the Authority. Their mandate is
to ensure responsible safeguarding for flooding and erosion prevention and
development issues. He noted that Chatham-Kent pays approximately 93% of the total
budget. They were requesting that the Municipalities that pay a levy, respond to three
questions:
1) What does the LTVCA do well?
2) What could they change or do better?
3) The most critical conservation issue facing this municipality?
Discussion of these questions and other issues took place.
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February14, 2002 – Council Mtg.
SUBJECT: DELEGATION – MARSH LINE RESIDENTS
A delegation consisting of Wes Sloan, Alex Perovich, and Alex Davidson met with
council regarding a water line invoicing issue. Alex Perovich spoke on behalf of the
group. He explained that they were concerned that the price for hook-up fee to connect
to the Marsh Line Water Line has decreased in price. The original hook up charge was
$2,000.00 and now it has gone down to $900.00 each. They feel there is an
inconsistency here, and would like to have it explained by council.
Council did explain that the policy for hook up charges has been to have the capital
costs priced out, according to the number of persons hooking up at the time. Since
1993, when the water line was constructed, the price for parts, for underground boring
costs and the in-house labour that is used now, has gone down significantly. The
change in the price came about in 1998 or 99, and the policy was changed by the
council at that time.
Council thanked the delegation for coming to the meeting, and they were sympathetic to
their concerns, however there is nothing they can do at this time to change the
circumstances.
SUBJECT: DELEGATION – AL VAN BEMMEL
Mr. Alan Van Bemmel appeared before council regarding his invoice for mud clean up
done by the works department. The Road Superintendent was also in attendance for
this portion of the meeting, and he gave council a synopsis of the trail of events,
beginning on the Sunday morning, when he received a phone call from the OPP to
request that he attend at the area of the Van Bemmel’s farm to clean up the mess of
mud and manure left all over the road on that concession. The police had been unable
to contact Mr. Van Bemmel, and they were aware that the problem was causing some
driving concerns from the public. Rick went on to describe that he had also tried
unsuccessfully to contact the property owner. After taking pictures of the mess left on
the road, (which were passed around), the Road department went to work cleaning it up.
It took over two hours to properly clean the road.
Mr. Van Bemmel didn’t feel that he was given sufficient time to do the clean up himself,
because he only became aware of the problem when he got the messages left on the
answering machine late in the afternoon.
Council stated that when the OPP direct the Roads Department to get something
cleaned up on the roadway in our municipality, they are obligated to attend to it at that
time, not half a day later. It was unfortunate that the incident took place on a weekend,
which meant time and a half was charged, however the invoice remains the same.
SUBJECT: CORRESPONDENCE
1. Elgin County Farm Safety Council – requesting a donation for this year.
Instruction:
RES. NO. 20 Moved by Bandeen
Seconded by Balint
RESOLVED that the Municipality of West Elgin agrees to give a donation
to the Elgin County Farm Safety Council in the amount of $100.00.
DISPOSITION: Carried
2. Royal Canadian Cadet Corps – requesting permission to hold tag day.
Instruction:
RES. NO. 21 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin approves
the request from the Royal Canadian Cadet Corps – West Lorne Squadron
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to hold a Tag Day Fund Raiser on Saturday, May 11, 2002 from 0900 to
1600 hours at various locations throughout West Lorne and Rodney.
DISPOSITION: Carried
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February14, 2002 – Council Mtg.
3. * Dr. Emil Grigore – letter regarding his sewer back-up problem. Discussions took
place regarding this second letter from Dr. Grigore. The Clerk reported that upon
investigation with the OCWA staff, this problem had been reported and
investigated prior to the back-up incident, however it had not been repaired
properly.
Instruction:
RES. NO. 22 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin agrees to
reimburse Dr. Emil Grigore for the sewer back-up costs in the amount of
$1917.25, to cover the invoices presented to council.
DISPOSITION: Carried
4. OPP Police Services Board – request for support of their proposed efficiencies
program as outlined in their presentation made at the last meeting of council.
Instruction:
RES. NO.23 Moved by Mooser
Seconded by Bandeen
RESOLVED that the Corporation of the Municipality of West Elgin
supports the request for efficiencies as identified in the report from the
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Detachment Commander as amended on October 23, 2001; and
THAT the Elgin Group Police Services Board be instructed to proceed with
the efficiencies identified with the understanding that the existing contract
budget amount shall remain intact and without amendment; and
THAT the Corporation of the Municipality of West Elgin further
acknowledges that any over-runs in the current contract shall be
reconciled in any event.
DISPOSITION: Carried
5. Elgin County Plowmen’s Association – request for a donation.
Instruction:
RES. NO. 24 Moved by Bandeen
Seconded by Balint
RESOVLED that the Council of the Municipality of West Elgin agrees to
give a donation to the Elgin County Plowmen’s Association in the amount
of $100.00.
DISPOSITION: Carried
6. Ontario SuperBuild information and requesting changes to the agreement.
Instruction: An amended bylaw will be passed.
7. West Eglin Community Health Centre requesting support of a resolution
presented at a previous meeting.
Instruction:
RES. NO. 25 Moved by Balint
Seconded by Bandeen
RESOLVED that the Municipality of West Elgin is in support of the
resolution put forth by the West Elgin Community Health Centre committee
in their efforts to call on the Minister of Health to support the expansion of
community health centres as a way of addressing many of our current
health care issues.
DISPOSITION: Carried
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February14, 2002 – Council Mtg.
8. Ontario One Call – Service Agreement renewal.
Instruction:
RES. NO. 26 Moved by Mooser
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin agrees to
extend our Ontario One Call Service Agreement for the term of one year,
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commencing on March 17, 2002 to March 16, 2003 with prices in effect
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as specified in the Agreement document letter, dated January 2, 2002.
DISPOSITION: Carried
9. Drain Maintenance/Superintendent Grant Allocation.
Instruction:
RES. NO. 27 Moved by Mooser
Seconded by Bandeen
RESOLVED that the Municipality of West Elgin approves that we apply for
the 2002 OMAFRA Drain Maintenance/Superintendent Program Grant
Allocation in the amount of $50,000.00 for the Drain Maintenance portion
and $77,000.00 for the Superintendent/Maintenance portion.
DISPOSITION: Carried
10. Petition for Tile Drainage – Kalita Farms Inc.
Instruction:
RES. NO. 28 Moved by Mooser
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin accepts the
drainage Petition from Kalita Farms Inc. for drainage work on Con. 13,
Part Lot 22, under Section 4 of the Drainage Act.
DISPOSITION: Carried
11. Waterline request for a cost estimate – Paul Brown, Black’s Road.
Instruction:
RES. NO. 29 Moved by Bandeen
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
waterline petition from Paul Brown, for a waterline down Black’s Road from
Highway 3 and that this petition will be forwarded to the Utility Manager for
a costing estimate.
DISPOSITION: Carried
12.(a) Waterline Petition from Graham Road to Silver Clay Line to Dunborough Town
Line.
Instruction:
RES. NO.30 Moved by Balint
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
waterline petition from residents to bring waterline on Silver Clay Line from
Graham Road to Dunborough Town Line and that this petition will be
forwarded to the Utility Manager for a costing estimate.
DISPOSITION: Carried
12.(b) Waterline Petition from William Luyks.
Instruction:
RES. NO. 31 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
Waterline Petition from William Luyks to investigate the costs involved and
evaluate the priority for construction.
DISPOSITION: Carried
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February14, 2002 – Council Mtg.
13. Jesse’s Journey - request for support for Foundation for Gene and Cell Therapy.
Council already gives to this foundation at Christmas Parade time.
DISPOSITION: File
14. Steve Gibson – By-Law Enforcement set fines recommended for council review.
Instruction:
RES. NO. 32 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin approves
the short-form wording and the revised fee schedule as provided by
Stephen Gibson, Solicitor for the By-Law Enforcement under Part 1 and
Part II of the Provincial Offences Act.
DISPOSITION: Carried
15. County of Elgin – Land Division – Gordon Rose property
Instruction:
RES. NO. 33 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin is satisfied
that all conditions have been met, in regard to the Consent to Sever
application No. 94/01 for Barbara Seman, Mary Alice Harris and Ingrid
Marie Scherer, which council agree is a technical severance and further
that the Municipality does not require a minor variance, and they are in
agreement that the outbuilding and the garage are non-complying,
because they were in existence before the Zoning By-Law was passed.
DISPOSITION: Carried
16. County of Elgin – Land Division – Dennis Bruner
Instruction:
RES. NO. 34 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin have no
objections to the Consent to Sever application No. 12/02, Concession
Gore, Part Lot 13, as applied for by Dennis Bruner:
Council approves the severance.
Reasons and/or conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet and drainage agreement if required
subject to requirements of the Municipal Road Department regarding
access and/or drainage.
Subject to no further residential development on the retained agricultural
portion.
DISPOSITION: Carried
17. County of Elgin – Land Division – Steve Bodnar
Instruction:
RES. NO. 35 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin have no
objections to the consent to sever application No. 12/02, Concession 9,
Part Lot 2, as applied for by Steve Bodnar:
Council approves the severance.
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February14, 2002 – Council Mtg.
Reasons and/or Conditions:
Subject to rezoning,
Subject to apportionment of Municipal Drainage Assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
Subject to no further residential development on the retained agricultural
portion.
DISPOSITION: Carried
18. Pitch-In 2002
Instruction:
RES. NO. 36 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin approves
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that they participate in Pitch-In 2002 which will be held from April 22 – 28,
2002.
DISPOSITION: Carried
19. Municipality of Huron East – requesting support of a resolution.
Instruction:
RES. NO. 37 Moved by Mooser
Seconded by Bandeen
RESOLVED that council of the Municipality of West Elgin is in support of
the resolution put forth by the Municipality of Huron East that is opposing
the Government of Canada’s plan to place road salt on the national list for
being a toxic substance.
DISPOSITION: Carried
20. Letter from Adrian Ocolisan – Report on the subject of the Early Bird Draw for the
West Lorne Recreation Committee prepared by Administrator Groch. Council
discussions took place. Instruction:
RES. NO. 38 Moved by Bandeen
Seconded by Balint
RESOLVED that council accepts the Report presented from Administrator
Groch recommending that the West Lorne Minor Hockey Association be
informed that they must comply completely with the legislation under the
Ministry of Consumer and Commercial Affairs for ticket sales and that they
be requested to acknowledge and confirm this procedure in a letter to us.
DISPOSITION: Carried
21. Rail Ways to the Future – support to oppose the future closure of the CN Railway
from Fort-Erie to Windsor route.
Instruction: Further information will be forthcoming.
22. Minutes of the West Elgin Chamber of Commerce minutes from the meeting held
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on February 2, 2002.
DISPOSITION: File
23. Details on the recent Parliamentary Shuffle of Cabinet Ministers for 2002.
Instruction: File
24. Letter from Four Counties Health Services Board in reply to our letter to appoint
Deputy Warwick as our representative to their committee.
Instruction: File
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February14, 2002 – Council Mtg.
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25. OSUM Conference 2002 will be held in Port Elgin from May 1 – 4, 2002.
Instruction: File
26. Letter from Daniel Mark Armstrong to apologize to the Municipality for any trouble
or inconvenience that transpired due to his disappearance for a period of time.
Instruction: File
27. News Release from the Ministry of the Environment regarding the final dates for
private communal waterworks – that must comply with the Ministry regulations –
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that the deadline has been extended to July 1, 2003.
Instruction: File
28. Ministry of Citizenship is requesting consultation feedback from Chief Building
Inspectors and Municipalities by March 1, 2002, regarding the implementation of
barrier free accessibility in Ontario.
Instruction: File
29. Ministry of Agriculture information regarding the passage of Bill 81 – Nutrient
Management Act.
Instruction: File
30. Hydro One – information on unbundled distribution rates.
Instruction: File
31. Ministry of Municipal Affairs and Housing – Smart Growth panels for discussion
groups being planned.
Instruction: File
32. Elgin Group Police Services Board minutes from their meeting held on January
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22, 2002.
Instruction: File
33. Letter received from Ministry of Transportation of Ontario in reply to our letter
inquiring about the location of the Motor Vehicle Licenses for this area.
Instruction: File
34. Memo received from Bill Keutch announcing his leave of absence from the
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Rodney Fire Department, effective as of Feb. 1, 2002. In July he would have
been an active member of the Department for 42 years of service.
35. New York Rodney Railway Park project – contact concerning the landscape
design.
Instruction: Forward to Horticulture Society.
* Information enclosed
RES. NO. 39 Moved by Mooser
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW TRAILER PARK MOWER QUOTES
The Quotes received were as follows:
1. Fulline Farm Equipment, Glencoe $26,778.00 (including taxes)
2. McGrail Farm Equipment, Chatham $25028.00 (including taxes)
3. Podolinsky Equipment, Petrolia $27,300.00 (plus taxes)
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February14, 2002 – Council Mtg.
RES. NO. 40 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accept the
quote from Full Line in the amount of $12,500.00 plus GST for the
purchase of a Tractor for the Port Glasgow Trailer Park.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW TRAILER PARK – FLOOR SANDING QUOTES
The quotes received were as follows:
1. Kent Floor Sanding, Chatham $3210.00 (including GST)
2. ABC Flooring, St. Thomas $3745.00 (including GST)
3. Barron’s Floor Service, Port Glasgow $4490.00 (plus GST)
4. Huron Flooring Ltd., London $5750.00 (plus GST)
RES. NO. 41 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin accept the
quote from Kent Floor Sanding, in Chatham, in the amount of $3210.00
(GST included) for the floor sanding and urethane finish application to the
Hall at the Port Glasgow Trailer Park.
DISPOSTION: Carried
SUBJECT: RE-FINANCING REPORT
Administrator Groch reported that the $1,000,000 term investment has come due. The
best rate available was from the Bank of Montreal at 2.05% per annum. The amount of
$1,049,863.05 will be reinvested for the one year period cashable at any time after thirty
days.
SUBJECT: SUMMER CAREER PLACEMENTS PROGRAM 2002
RES. NO. 42 Moved by Bandeen
Seconded by Balint
RESOLVED that the Municipality of West Elgin hereby directs the
Administrator to apply under the Summer Career Placements Program
2002 under the Human Resources Development Canada (HRDC).
DISPOSITION: Carried
SUBJECT: COMMUNITY CO-ORDINATOR
Discussions took place regarding the possibility of hiring a part-time community co-
ordinator to work conjunctively out of the West Elgin Health Centre office. This would be
a one day a week position, using a Health Centre administrative staff person, to
produce a monthly information calendar.
Council did not think the intent of the community co-ordinator was to just produce a
calendar, they felt that someone was needed to actually co-ordinate the events.
Discussions took place regarding the possibility of trying out an in-house municipal staff
person on a temporary basis. This would be tried on a ½ day per week basis to see if it
would be feasible. The coordinator would be under the direction of the administrative
staff and would begin by organizing such things as the Canada Day festivities, etc.
RES. NO. 43 Moved by Bandeen
Seconded by Balint
RESOLVED that the Municipality of West Elgin approves that a ½ day will
be provided for the services of an interim Community Co-Ordinator under
the direction of the Administrative Department.
DISPOSITION: Carried
13
th
February14, 2002 – Council Mtg.
SUBJECT: CSX PROPERTY
The Clerk informed council that the CSX Railway were not interested in selling the
property at the price we had suggested, and the Mayor will provide a contact name to
communicate with, to pursue the possibility of a lease agreement.
SUBJECT: MINUTES
th
?
West Elgin Arena Board – January 15, 2002
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?
West Elgin Parks& Recreation Committee – January 29, 2002
SUBJECT: TRANSIT COMMITTEE APPOINTMENT
RES. NO. 44 Moved by Balint
Seconded by Bandeen
RESOLVED that the council of the Municipality of West Elgin hereby
appoints Duncan McPhail as our council representative to sit on the
Transit Committee.
DISPOSITION: Carried
SUBJECT: COMPUTER UPDATES QUOTE
RES. NO. 45 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
quote from Cobra Computers in the amount of approximately $5100.00
plus tax for upgrading of the computer system in the office.
DISPOSITION: Carried
SUBJECT: JEPP GRANT PROGRAM
RES. NO. 46 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accept the
quote from Ray St. Denis in the amount of $33,308.25 (GST included) to
complete the installation of a Generator (under the JEPP grant program)
and the electrical work required to install the Generator.
DISPOSITION: Carried
SUBJECT: DRAINAGE APPORTIONMENT FOR KRUMM SEVERANCE
RES. NO. 47 Moved by Mooser
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin approves
the agreement on share of drainage apportionment on the Yauch
Municipal Drain under Section 65(1) of the Drainage Act, for the Eva
Krumm Severance No. E73/01. The apportionment for the severed lot will
now have a share of $71.00 for outlet.
DISPOSITION: Carried
14
th
February14, 2002 – Council Mtg.
SUBJECT: ADJOURNMENT
RES. NO. 48 Moved by Mooser
Seconded by Bandeen
RESOLVED that this Regular Session of Council adjourn at 6:40 p.m. to
st
meet again on March 21, 2002.
DISPOSITION: Carried
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These minutes were adopted on the 21 day of March, 2002.
___________________________ ____________________________
Mayor Clerk