January 10, 2002 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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JANUARY 10, 2002
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Michael Mooser, Brad Bandeen
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Jeff Slater Parks & Arena Superintendent
Rick Jackson Roads Superintendent
Lloyd Jarvis Water Utility Manager
Mayor McPhail welcomed everyone to the meeting.
SUBJECT: MINUTES
RES. NO. 1 Moved by Mooser
Seconded by Warwick
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
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December 13, 2001 Regular Meeting
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December 13, 2001 Court of Revision (Wire Tie Drain)
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December 13, 2001 Court of Revision (McGill Drain)
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December 20, 2001 Special Meeting
DISPOSITION
: Carried
SUBJECT: ROAD REPORT
Rick Jackson, Road Superintendent, reported on the activities over the past month. He
advised that tree trimming needs to be completed in the villages at a cost of $1,000/day and
will take about two weeks. He has a company scheduled to begin shortly. Rick is working on
a map to indicate the location of all catch basins in the villages. There was discussion on
Queen Street and the need for milling and repaving.
Deputy Mayor Warwick advised that the Police Committee had concerns regarding the
“Ford Built” sign causing a site obstruction, the light above the pumps being too bright at
Miller Motors and the speeding of school buses. Rick will investigate the sign obstruction
further.
SUBJECT: RECREATION REPORT
Jeff Slater, Parks & Recreation Superintendent presented his report for the month of
December. Councillor Mooser reported that the West Lorne Firemen do not want the
tractor stored in the fire hall, as it is a safety hazard. Councillor Bandeen reported that
the skateboard parks are proceeding. Jeff has contacted Spriet Associates regarding
the addition to the rear of the Arena. The preliminary design work has been completed.
Originally it was planned to have the addition at the same grade as the arena but now
we are looking at taking it to the park level grade. The electrical panel needs replacing
and there will be no water, sewer or floor drain needed. A flat roof is needed, however,
the new roofs are constructed with a slight slope. The size is 42’ x 40’ with two doors on
the north side. It is anticipated to complete the safety aspects applied for under the
Superbuild Grant this year and do the washrooms next year.
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January 10, 2002 – Council Mtg.
SUBJECT: BUILDING REPORT
Council reviewed the CBO’s report for the month of December, which indicated that four
permits had been issued totalling $159,000.00 worth of construction. Total permits
issued to date is 92 totalling $3,257,000.00 worth of construction.
SUBJECT: ACCOUNTS
RES. NO. 2 Moved by Bandeen
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #1, amounting to $742,162.94
in settlement of General, Road and Water Accounts, Cheques #2256 –
2356 including General/Roads/Water/Payroll including Arena Voucher of
$17,803.66 (#1148 – 1163).
DISPOSITION: Carried
RES. NO. 3 Moved by Warwick
Seconded by Mooser
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #1A, amounting to
$85,222.68 in settlement of General, Road and Water Accounts, Cheques
#2357 – 2410 including General/Roads/Water/Payroll including Arena
Voucher of $2,670.32 (#1164 – 1172).
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1. Lower Thames Valley Conservation Authority – appointment of member
Instruction:
RES. NO. 4 Moved by Mooser
Seconded by Bandeen
RESOLVED THAT Graham Warwick be appointed to the Lower Thames
Valley Conservation Authority for the term of 2002.
DISPOSITION: Carried
2. Ministry of Municipal Affairs and Housing – resolution for CRF 2002 Allocations.
Instruction:
RES. NO. 5 Moved by Bandeen
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin
acknowledges their intent to use the CRF Allocations they will receive for
the direct benefit of taxpayers; and accepts the 2002 CRF Allocations in
accordance with the terms and conditions (Conditions of Community
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Reinvestment Fund Allocations) attached to the letter of November 9,
2001 from the Deputy Ministers of Finance and Municipal Affairs and
Housing to municipal Treasurers/Clerk-Treasurers.
DISPOSITION: Carried
3. Optimist Club of West Lorne are requesting approval to hold their annual Adult
Fund Night Event on March 9, 2002 at the Rodney Canadian Legion.
Instruction:
RES. NO. 6 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin approves
the annual Optimist Adult Fun Night to be held at the Rodney Canadian
Legion from 8:00 p.m. to 12:00 midnight on March 9, 2002.
DISPOSITION: Carried
4.* Invoice received from Bev Seney – fro the Property Tax (Assessment Review
Board) for the Port Glasgow Marina
Instruction:
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January 10, 2002 – Council Mtg.
RES. NO.7 Moved by Balint
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin approves
the payment of the invoice from Bev Seney in the amount of $2,304.46 for
the property tax assessment work done at the Port Glasgow Marina on our
behalf.
DISPOSITION: Carried
5.* Township of Ashfield-Colborne-Wawanosh – support of a resolution to request
that OMAFRA change its legislation to allow new property owners to make
applications to amend their Farmland Property Class for the current taxation year.
(Update FYI re: Jose & Rosie Oliveira farmland classification concern from Nov,
01 council mtg. – I got a reply from OMAFRA however they were not willing to
make any changes.)
Instruction: File
RES. NO. 8 Moved by Mooser
Seconded by Warwick
RESOVLED that the Council of the Municipality of West Elgin is in support
of the resolution put forth by the Township of Ashfield-Colborne-
Wawanosh to request that OMAFRA change their legislation to allow new
property owners the opportunity to amend their Farmland Property Class
assessment for the current taxation year.
DISPOSITION: Carried
6.* Alain & Linda St. Onge, RR #1, Rodney regarding a waterline leak on their
property.
Instruction:
RES. NO. 9 Moved by Bandeen
Seconded by Mooser
RESOLVED that Council have considered the request of A. St. Onge in a
letter received Dec. 19, 2001 and that no adjustment be made to their
water bill.
DISPOSITION: Carried
7. West Eglin Community Health Centre requesting that Council waive the fees for
the use of the Rodney Rec Centre re to hold a “Strength Training Class” for
seniors.
Instruction:
RES. NO. 10 Moved by Bandeen
Seconded by Balint
RESOLVED that the Municipality of West Elgin approves that the rental
fee for the Rodney Rec Centre be waived for the West Elgin Community
Health Centre to hold a Strength Training Class for seniors two mornings a
week for the months of February and March 2002.
DISPOSITION: Carried
8. LTVCA – minutes from November 29, 2001
Instruction: File
9. William Kingsley Erickson Endowment Fund – accepting applications for an
endowment bursary for post secondary education in the amount of $500.00 each
for students eligible in the Lower Thames Valley area.
Instruction: Council would like further information.
10. Revenue Canada to revoke the charitable status of the Transit Bus Service
Instruction: File
11. Union Gas – complimentary issue of their new newsletter.
Instruction: File
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January 10, 2002 – Council Mtg.
12. Ron Field Electric – confirmation received that they will hold to their original
quoted price for hydro pole installation for Spring 2002. (nothing heard back from
the pole company as yet. I have asked Liz to try to get something before the end
of this month)
Instruction: File
13. Ont. Crime Commission is calling for nomination for awards of excellence for
anyone in law enforcement that has made a significant contribution to crime
prevention.
Instruction: Graham to forward to Police Committee
14. Communities in Bloom information
Instruction: File
15. Sustainable Communities Conference in Ottawa – Feb 7 - 9
Instruction: File
16. Thank you from the West Lorne Santa Claus Parade Committee for the donation
of $1,000.
Instruction: File
17. Rodney Aldborough Agriculture Society invites Council to attend the Annual
Meeting and Dinner on Tuesday Jan 22, 2002 at 6:00 p.m.
Instruction: Members to get own tickets
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18. Ministry of Municipal Affairs passes Municipal Act or the 21 Century.
Instruction: File
19. AMO – new legislation to move to full cost recovery for water and sewer user
fees.
Instruction: File
20. Information pamphlets to explain the process in making a formal complaint to the
Law Society about a lawyer.
Instruction: File
* Information enclosed
RES. NO. 11 Moved by Mooser
Seconded by Warwick
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: WEST ELGIN COMMUNITY HEALTH CENTRE
Doug Graham, Executive Director and Harry Mezenberg, Chair of the West Elgin
Community Health Centre were present to update Council on the progress with the
plans for the new centre and to discuss support for the project. Discussions took place
on site servicing (water, sewer, hydro changes, storm drain), the laneway and parking
lot. At the present time the costs for the servicing are not known and Council agreed that
they want to wait for the costs before making a commitment. The WECHC is to set up a
meeting to look at servicing concerns. A fund raising committee has been established
for the project.
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There was discussion on the letter of Nov 6 from Doug Graham requesting a resolution
of support to the Minister of Health for the expansion of community health centres as a
way of addressing many of the current health care issues. A resolution of support is to
be prepared.
SUBJECT: MINUTES
West Elgin Arena Board – December 11, 2001
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January 10, 2002 – Council Mtg.
SUBJECT: COUNCIL COMMITTEE APPOINTMENTS - 2002
Council reviewed their Committee appointments for 2002 and made the following
recommendation:
Waste Management Graham Warwick & Duncan McPhail
West Elgin Recreation Trudy Balint & Brad Bandeen
West Lorne/Rodney Fire Department Mike Mooser & Brad Bandeen
West Elgin Community Centre (Arena) Trudy Balint & Duncan McPhail
Water Management Mike Mooser & Duncan McPhail
Police Committee Graham Warwick & Trudy Balint
LTVCA Graham Warwick
Marina Board Duncan McPhail
Parent-Child Resource Centre Trudy Balint
Chamber of Commerce Graham Warwick & Brad Bandeen
Four Counties Health Services Graham Warwick
SUBJECT: POOL VIDEO
Andy Cipu presented Council with a video of the new pool being built. A letter of thanks
will be sent to Andy. After viewing, the video is to be kept at the Rodney Library.
SUBJECT: ACCOUNTS RECEIVABLE – INTEREST RATE
RES. NO. 12 Moved by Mooser
Seconded by Balint
RESOLVED that an interest charge of 1% per month(not compounded) be
charged on overdue general invoices over $100.00 effective immediately.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW TRAILER PARK
Gord McFadden and Lloyd Jarvis were present to review various matters at the Port
Glasgow Trailer Park.
The first phase of the hydro work has been completed at the Park. Discussions followed
on the rates and the contract at the Park and resolutions were passed as follows:
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January 10, 2002 – Council Mtg.
RES. NO. 13 Moved by Warwick
Seconded by Mooser
RESOLVED that the rates at the Port Glasgow Trailer Park be increased
by $50.00 per lot per annum and that a charge of $25.00 per annum be
established for golf carts.
DISPOSITION: Carried
RES. NO. 14 Moved by Warwick
Seconded by Mooser
Resolved that the contract for maintenance/management at the Port
Glasgow Trailer Park be $18,000.00 per annum for Gordon McFadden
Limited.
DISPOSITION: Carried
The name of the Port Glasgow Trailer Park was confirmed by Council. Gord will order
new signs.
Two quotes were received for the supply of a John Deere 1435 Front Mount Mower with
trade in:
Fulline Farm & Garden Equipment Ltd. $12,500.00 + taxes
McGrail Farm Equipment Limited $13,200.00 + taxes
Council wanted Gord to get a local quote before proceeding with a decision.
Gord was authorized to proceed with getting quotes for re varnishing the dance hall
floor. He is also going to try out two electric dryers in the washrooms.
DELEGATION: EARLY YEARS INITIATIVE
Donna Mylrea, a coordinator for the Early Years Initiative, stationed out of the Health
Unit was present to explain to Council what the Early Years Initiative is. It is a
community-based project to build capacity and share responsibility in order to make
early child development and parenting programs available to all children in Ontario. One
example of this is the Parent Child Resource Centre in Rodney. Under the Challenge
Fund Municipalities or Agencies can submit proposals to enhance or start new projects
for the 0 to 6 age groups. The planning allotment for Elgin is $136,000 per year for
three years. Janet Pinder has submitted a proposal which will be submitted to the
Minister for a final decision. One of the mandates is to take stock of the community to
determine where the needs lie and to identify gaps in services.
SUBJECT: ADJOURNMENT
RES. NO. 15 Moved by Mooser
Seconded by Bandeen
RESOLVED that this Regular Session of Council adjourn at 2:30 p.m. to
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meet again on January 24, 2002.
DISPOSITION: Carried
These minutes were adopted on the 14th day of February, 2002.
___________________________ ____________________________
Mayor Clerk