July 11, 2002 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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JULY 11, 2002
MEMBERS PRESENT: Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen. Mike Mooser
STAFF PRESENT: Joanne Groch Administrator/Clerk-Treasurer
Jeff Slater Parks & Arena Superintendent
Bill Keutch Roads Foreman
SUBJECT: CHAIR
RES. NO. 1 Moved by Bandeen
Seconded by Mooser
RESOVLED that Deputy-Mayor Graham Warwick is hereby appointed to act
as Chair for this regular meeting of Council in the absence of Mayor McPhail.
DISPOSITION: Carried
SUBJECT: MINUTES
RES. NO. 2 Moved by Mooser
Seconded by Balint
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
June 27th, 2002 Special Meeting
June 27th, 2002 Public Meetings (2)
DISPOSITION
: Carried
SUBJECT: RECREATION REPORT
Jeff Slater, Recreation Superintendent presented his regular monthly report. Jeff
reported on the usage at the pool being over capacity due to Bethel Park Camp arriving
with 89 people. Alternate times were offered to Bethel Park but this did not suit their
scheduling. West Elgin Seniors are sending 9 participants to Actifest in Kingston. A
grant is requested to defray the transportation costs. The sign at the West Lorne
skateboard park is not up yet. Jeff advised that procedures have been changed
regarding access to the mechanical room due to problems with the chlorinator brake.
RES. NO. 3 Moved by Balint
Seconded by Bandeen
RESOLVED that a donation of $500.00 be made to the Ontario Senior
Games.
DISPOSITION: Carried
July 11, 2002…Pg 2 of 6
SUBJECT: PARK BENCHES AND REFUSE CONTAINERS
Jeff Slater reported that the park benches and refuse containers for the West Lorne
Horticultural project have arrived and have been assembled. They have received a Trillium
Grant towards the project. There was discussion as to location and how to attach the park
benches. The refuse containers are heavy enough they shouldn’t need to be bolted down.
Council agreed that the benches should be removed in the winter months. Jeff is to work
with the club members.
SUBJECT: ROAD REPORT
Bill Keutch in the absence of Rick Jackson presented the regular monthly report to
Council. He advised that the gravelling program has been completed. Traffic counts are
being done on various roads. Silver Clay is being bermed and brined. Culvert
construction on McMurchy Line is in progress.
SUBJECT: WATER REPORT
Lloyd Jarvis was not in attendance. Council reviewed the Water Works Report for the
past month.
SUBJECT: BUILDING REPORT
Chief Building Official, Lorne McLeod was not in attendance. Council reviewed his report
for the month of June, which indicated that thirteen permits had been issued totalling
$1,488,300 worth of construction. Total permits issued this year to date is 55 totalling
$3,830,800 worth of construction.
SUBJECT: ROACH DRAIN TENDERS
The following tenders were received by the West Elgin Council for the Roach Drain
construction:
A.G. Hayter Contracting Ltd. $ 13,375.00 including taxes
Van Bree Drainage & Bulldozing Ltd. $ 8,506.50 including taxes
Darrell Dick $ 10,945.03 including taxes
McKenzie & Henderson Ltd. $ 9,791.00 including taxes
R. & S. Graham Contracting Ltd. $ 13,422.08 including taxes
RES. NO. 4 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Van Bree Drainage and Bulldozing Ltd. in the amount of
$8,506.50 including GST for the Roach Drain.
DISPOSITION: Carried
SUBJECT: CAHILL DRAIN TENDERS
The following tenders were received by the West Elgin Council for the Cahill Drain
construction:
A.G. Hayter Contracting Ltd. $ 10,379.00 including taxes
Van Bree Drainage & Bulldozing Ltd. $ 7,457.90 including taxes
Darrell Dick $ 7,892.32 including taxes
McKenzie & Henderson Ltd. $ 8,667.00 including taxes
R. & S. Graham Contracting Ltd. $ 12,064.25 including taxes
July 11, 2002…Pg 3 of 6
RES. NO. 5 Moved by Bandeen
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Van Bree Drainage & Bulldozing Ltd. in the amount of $ 7457.90
including GST for the Cahill Municipal Drain.
DISPOSITION: Carried
SUBJECT: GOVERNMENT DRAIN #2 (JOHNSTON CULVERT) TENDERS
The following tenders were received by the West Elgin Council for the Government #2
Municipal Drain construction:
Van Bree Drainage & Bulldozing Ltd. $ 6,329.05 including taxes
Darrell Dick $ 5,501.94 including taxes
McKenzie & Henderson Ltd. $ 5,805.80 including taxes
R. & S. Graham Contracting Ltd. $ 7,649.00 including taxes
RES. NO. 6 Moved by Balint
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Darrell Dick in the amount of $ 5,501.94 including GST for the
Government Drain #2 Municipal Drain (Johnston Culvert).
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 7 Moved by Bandeen
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #7, amounting to
$1,546,369.76 in settlement of General, Road and Water Accounts,
Cheques #3558 – 3825 plus General/Roads/Water/Payroll plus Arena
Voucher of $1523.87 (#1321 – 1330).
DISPOSITION: Carried
SUBJECT: BY-LAW 2002-18 - REZONING OF PT LOT 2, CONC lX ( WD) - BODNAR
RES. NO. 8 Moved by Balint
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
amend the Township of Aldborough Zoning Bylaw No. 90-50, to change
the zoning of lands described as Part of Lot 2, Concession IX (Western
Division) from Agricultural (A1) Zone to the Special Agricultural (A2) Zone
and to the “site-specific” Agricultural (A1-35) Zone and that this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Bandeen
Seconded by Balint
RESOLVED that a By-Law to amend the Aldborough Zoning By-law No.
90-50 to change the zoning of lands described as Part of Lot 2,
Concession IX (Western Division) from Agricultural (A1) Zone to the
Special Agricultural (A2) Zone and to the “site-specific” Agricultural (A1-35)
Zone and that this bylaw shall now be read a third time and finally passed,
signed, sealed and numbered. By-law Number 2002-18 – Zone
Amendment – Steve Bodnar.
DISPOSITION: Carried
July 11, 2002… Pg 4 of 6
SUBJECT: BY-LAW 2002-19 –REZONING OF LOT 10, CONCESSION Xlll - MISTELE
RES. NO. 10 Moved by Mooser
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
amend the Township of Aldborough Zoning Bylaw No. 90-50, to change
the zoning of lands described as Part of Lot 10, Concession Xlll from
Agricultural (A1) Zone to the Rural Residential Three (RR3) Zone and to
the “site-specific” Agricultural (A1-36) Zone and that this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 11 Moved by Bandeen
Seconded by Mooser
RESOLVED that a By-Law to amend the Aldborough Zoning By-law No.
90-50 to change the zoning of lands described as Part of Lot 10,
Concession Xlll from Agricultural (A1) Zone to the Rural Residential Three
(RR3) Zone and to the “site-specific” Agricultural (A1-36) Zone and that
this bylaw shall now be read a third time and finally passed, signed, sealed
and numbered. By-law Number 2002-19 – Zone Amendment – Carol Ann
Mistele.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1. * Tricia McIntyre – request to have liquor at Port Glasgow Trailer Park
Instructions:
RES. NO. 12 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin gives
approval to Tricia McIntyre to serve alcohol at a retirement dinner on July
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27, 2002 at the Port Glasgow Trailer Park indoor pavilion.
DISPOSITION: Carried
2. * St. Ilijah Serbian Orthodox Church – request to have alcohol at church picnic
Instructions:
RES. NO. 13 Moved by Mooser
Seconded by Balint
RESOLVEDthat the Council of the Municipality of West Elgin gives
approval to St. Ilijah Serbian Orthodox Church at Eagle to serve alcoholic
beverages at their church festivities on August 4, 2002.
DISPOSITION: Carried
3. * Janice Brearley – why is one property singled out re by-laws
Instructions: Graham to contact
4. * Fire Church – outdoor event at 257 Graham Rd
Instructions: File
RES. NO. 14 Moved by Balint
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin give
approval to the Fire Church at 257 Graham Rd, West Lorne to hold an
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outdoor event on July 27, 2002 beginning at 1:00 p.m.
DISPOSITION: Carried
July 11, 2002…Pg 5 of 6
4.A * West Elgin Chamber of Commerce – closure of road, serving of alcohol for
summer fest
Instructions:
RES NO. 15 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin authorizes
the temporary closing of Graham Street from Munroe Street to Main Street
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on July 27, 2002 from 10 AM to 12 Midnight for a West Lorne summer
fest celebration and also approves of the serving of alcohol.
DISPOSITION: Carried
5. Southwest Regional Conference – Friday, November 22 – mark your calendars.
Program will be available later.
Instructions: File
6. L.T.V.C.A. – Media releases – July 14 – Hike
- July 21 – Archaeology Day
These are posted on front window for more info.
Instructions: File
7. Ontario Heritage Foundation – nominations for Heritage Community Recognition
Program 2002
Instructions: File
8. Canadian National Institute for the Blind – 2003 Cash calendars will be on sale
June 2002 – Feb 2003
Instructions: File
9. Land Division Committee – severances
- Hollanada Farms Limited E 52/02 - granted
- T. Santos – E49/02 – granted
- T. Santos – E50/02, E51/02 – not granted
Instructions: File
10. Land Division Committee – Bruner withdrawal of appeal
Instructions: File
11. Elgin Police Services Board – Detachment Commander’s Report – May 2002
Instructions: Copy to Police Committee
12. * Transport Canada – Ontario Michigan Boarder Transportation Partnership -
consultation study
Instructions: File
13. Communities in Bloom – application for an award
Instructions: Copy to Liz Clarke
* Information enclosed
RES. NO. 16 Moved by Balint
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
July 11, 2002…Pg 6 of 6
SUBJECT: MINUTES
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*West Elgin Chamber of Commerce – June 11th, 2002
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*Elgin Police Services Board – June 25, 2002
SUBJECT: HAASZ TRUST FUND
Council further discussed as to how the fund could be dispersed. Councillor Mooser
suggested that it could be donated to the Cancer Society. He is to contact the local
branch of the Cancer Society to confirm in writing that the monies would be spent
locally.
SUBJECT: CLOSED SESSION
RES. NO. 17 Moved by Bandeen
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss a matter in respect of personal matters about an
identifiable individual.
DISPOSITION: Carried
RES. NO. 18 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
The letters of intention for the position of Foreman were reviewed. The applicants will be
asked to submit a resume outlining their qualifications for further review by Council.
SUBJECT: INTERVIEWS – CLERK
Interviews for the Clerk’s position will be held in the afternoon. The committee will
consist of Deputy Mayor Warwick, Councillors Bandeen and Balint and the
Administrator/Clerk-Treasurer.
SUBJECT: ADJOURNMENT
RES. NO. 19 Moved by Mooser
Seconded by Balint
RESOLVED that this Regular Session of Council adjourn at 12:30 p.m. to
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meet again on July 25, 2002.
DISPOSITION: Carried
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These minutes were adopted on the 8, day of August, 2002.
___________________________ ____________________________
Mayor Clerk