July 25, 2002 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
WEST ELGIN COUNCIL CHAMBERS
TH
JULY 25, 2002
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Mike Mooser(morning only), Brad
Bandeen
STAFF PRESENT:
Joanne Groch Administrator/Clerk-Treasurer
ALSO PRESENT:
Ted Halwa, Planning Consultant
Mayor McPhail opened this Special Session of Council at 9:30 a.m. and explained the
purpose of the meeting was to hold a public meeting and deal with other matters of
business arising since the last meeting.
SUBJECT: PUBLIC MEETING
Council adjourned to a Public Meeting for the Andrei Official Plan and Rezoning
application and resumed their Special Session thereafter.
SUBJECT: MELODY CHURCH COMPLAINTS
Council discussed complaints that had been received regarding church activities at the
properties of Rick and Brenda Gordon on Graham Road.
RES. No. 1 Moved by Mooser
Seconded by Warwick
RESOLVED that the Planner send a letter to Rick and Brenda Gordon to
advise of verbal complaints received and the permissible uses under the
by-law on their properties.
DISPOSITION: Carried
SUBJECT: RODNEY SKATEBOARD PARK
Council reviewed a written report from Jeff Slater regarding a sudden change of location
for the Rodney skateboard park. Elaine Lapadat and Tracey Bradshaw were in
attendance to voice their concerns over the procedures and how one person can
change things when there is a Committee and no other members were notified.
Councillor Bandeen apologized for his bad decision. The skateboard park is proceeding
in the original location.
July 25/02…Pg 2 of 7
SUBJECT: RECREATION WORKSHOP QUOTES
The recreation workshop was tendered for a second time and only one quote was
received from William Smith Construction in the amount of $81,720.62 + taxes.
RES. NO. 2 Moved by Balint
Seconded by Bandeen
RESOLVED thatthe quote of William A. Smith Construction in the amount
of $81,720.62 + taxes for construction of the recreation workshop be
accepted.
DISPOSITION: Carried
SUBJECT: CHAIRS & TABLES – QUOTES
The following quotes were received for 20 tables and 100 chairs:
Ontario Table & Chair $ 6,109.00 + taxes Nexus lightweight plastic-96”x30”
(Delivery is 8 to 10 weeks)
Schoolhouse Products Inc. $ 8,655.00 + taxes ABS plastic -96”x30”
Lovers at Work $ 4,489.00 + taxes HON lightweight table – 72” x 30”
RES. NO. 3 Moved by Mooser
Seconded by Warwick
RESOLVED that the quote of Ontario Table & Chair in the amount of
$6,109.00 + taxes for supply of 100 chairs and 20 tables be approved.
DISPOSITION: Carried
Mike Mooser left the meeting at this time.
SUBJECT: O.P.P. DELEGATION
John Wilson, Chair of the Elgin Police Services Board and Staff Sergeant Ryan Cox
were in attendance at Council’s request to report on services in West Elgin. They
presented and reviewed an Elgin County Community Survey for 2001 and answered
questions of Council. S.S. Cox re-advised that he has an “open door” policy and to
contact him at any term with concerns.
SUBJECT: PORT GLASGOW MARINA
Rick Crandall was in attendance along with Peg VanAcker and Jack McLean to make
Council aware of problems at the Port Glasgow Yacht Club. There is increased traffic
with the fishermen and garbage receptacles are not being emptied and washrooms are
not being kept clean. Signs had been posted and they had been approached and told
that the docks would be closed to the public. They didn’t want to lose the privilege of
using the docks. Mayor McPhail is to arrange a joint meeting with those concerned and
the Yacht Club members.
SUBJECT: CARTER SEWAGE CONCERNS – QUEEN STREET RODNEY
Andrea Carter was in attendance to voice her concerns over the slowness of the
installation of her sewage connection. She also indicated that she felt that she shouldn’t
be paying sewage charges and wanted a refund. Mayor McPhail asked her to submit a
written request for a refund and Council would consider it. She was advised that the
connection is being installed at the first of August.
July 25/02…Pg 3 of 7
SUBJECT: HOG BARN COMPLAINT – DOWNIE LINE
John Wilson was present to discuss the construction of a hog barn on the Dieker
property on Downie Line. He has concerns with future water quality, odours, spills, and
expansions. Council advised as to their process regarding the establishment of nutrient
management plans and the requirements under the manure storage by-law and the
Minimum Distance Formulae for new and expanded livestock operations and expanded
non-agricultural use in agricultural areas. A panel consisting of farmers, rural residents
and Council members reviewed the process and where agricultural of this scale should
be located. Paul Mistele as a member of the stakeholders group involved in the
development of these by-laws was present for discussion.
SUBJECT: ROWE ENERGY – GAS LINE INSTALLATION – ARGYLE LINE
Dale Norman of Rowe Energy was in attendance to review the proposed gas line along
the south side of Argyle Line easterly to the Dutton/Dunwich Town Line. Mr. Paul
Gangle was also present to voice his concerns over possible damage to trees planted
along the front of his property on the road allowance. Mr. Norman indicated that they
would be boring under the root system and there should be no damage to the trees.
Council had no concerns and will pass the By-law to authorize the agreement later in
the meeting.
SUBJECT: CORRESPONDENCE
1. * Cassels Brock & Blackwell – Four Counties Health Services Corporation – board
member appointment
Instructions:
RES. NO. 4 Moved by Balint
Seconded by Bandeen
RESOLVED that Deputy Mayor Graham Warwick be appointed to serve
on the Four Counties Hospital Board as the representative of the
Municipality of West Elgin.
DISPOSITION: Carried
2. * West Elgin Chamber of Commerce – thank you for having Ann Smith coordinate
the very successful Canada Day festivities
Instructions: File
3. * West Elgin Community Health Centre – Multicultural Celebration – donations
requested
Instructions: File
4. * West Elgin Daffodil Auxiliary – request for Haasz Trust Fund monies
Instructions: Hold over until next meeting
5. Land Division Committee – severance application
-J. & J. Bakker – E58/02
Instructions:
July 25/02…Pg 4 of 7
RES. NO. 5 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E58/02 as applied
for by J. & J. Bakker.
Council approves of the severance.
Reasons and/or Conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
Subject to no further residential development on the retained agricultural
portion.
Subject to water and/or sewer connection fees if applicable.
Subject to retained parcels being merged into one parcel
Subject to severed parcels being merged into one parcel
DISPOSITION: Carried
6. Union Gas – order for rate increase
Instructions: File
7. Dillon Consulting – notification of Tilbury Wastewater Treatment Facility Upgrade
Instructions: File
8. West Elgin Community Health Centre – Annual Report
Instructions: File
9. West Lorne Optimist – thank you for donation to Car Show
Instructions: File
* Information enclosed
RES. NO. 6 Moved by Warwick
Seconded by Bandeen
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2002 – 17 – TO APPOINT A CLERK
RES. NO. 7 Moved by Warwick
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a By-Law to
appoint a Clerk for the Municipality of West Elgin and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Balint
Seconded by Bandeen
RESOLVED that a bylaw to appoint a Clerk for the Municipality of West
Elgin be now read a third time and finally passed, signed, sealed and
numbered – By-Law No. 2002-17 – To Appoint a Clerk
DISPOSITION: Carried
July 25/02…Pg 5 of 7
SUBJECT: BY-LAW NO. 2002-21 – AGREEMENT WITH ROWE ENERGY
RES. NO. 9Moved by Balint
Seconded by Bandeen
RESOLVED that a by-law to authorize the execution of an agreement
between the Council of the Municipality of West Elgin and Rowe Energy
Corporation to authorize Rowe Energy corporation to lay, maintain and
use pipes within parts of a highway for transmitting natural gas be now a
first and second and provisionally adopted.
DISPOSITION: Carried
RES. NO. 10 Moved by Bandeen
Seconded by Warwick
RESOLVED that a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of West Elgin and Rowe
Energy Corporation be now read a third time and finally passed, sealed
and numbered. By-law Number 2001-21 – Agreement – Rowe Energy
Corporation
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO. 11 Moved by Balint
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss a matter in respect or personal matters about an
identifiable individual.
DISPOSITION: Carried
RES. NO. 12 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: ROAD FOREMAN’S POSITION
Applicants who submitted resumes for the Road Foreman’s position will be interviewed
th
on August 7 beginning at 1:00 p.m.
SUBJECT: DEPUTY TREASURER
The Administrator advised that one application had been received internally for the
position of Deputy Treasurer.
SUBJECT: BY-LAW 2002-22 – TO APPOINT A DEPUTY TREASURER
RES. NO. 13 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
appoint a Deputy Treasurer for the Municipality of West Elgin and this shall
be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
July 25/02…Pg 6 of 7
RES. NO. 14 Moved by Warwick
Seconded by Bandeen
RESOLVED that a Bylaw to appoint a Deputy Treasurer for the
Municipality of West Elgin be now read a third time and finally passed,
signed, sealed and numbered. By-law Number 2002-22 – To Appoint a
Deputy Treasurer
DISPOSITION: Carried
SUBJECT: WEST LORNE FIREMEN - STREET DANCE
RES. NO. 15 Moved by Warwick
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin approves of
the West Lorne firemen holding a street dance on August 31, 2002 in the
IGA parking lot at 170 Main Street West Lorne and also approves of the
serving of alcohol.
DISPOSITION: Carried
SUBJECT: FOUR COUNTIES HEALTH SERVICES
Council reviewed a draft letter prepared by the solicitor regarding the Four Counties
Health Services Corporation and their request for an appointment of a Supervisor.
RES. NO. 16 Moved by Warwick
Seconded by Balint
RESOVLED that the Mayor be authorized to send a letter to the Minister of
Health responding to the request for appointment of a Supervisor.
DISPOSITION: Carried
RES. NO. 17 Moved by Warwick
Seconded by Balint
WHEREAS the current Board of Directors for Four Counties Health
Services has resigned en masse and has cancelled the Annual General
Meeting where elections were to be held;
AND WHEREAS the Council of the Municipality of West Elgin believes that
Four Counties Health Services can be properly managed by a Board of
local Directors duly elected pursuant to existing by-laws;
AND WHEREAS it is the understanding of Council that a slate of persons
stands ready to seek election to the Board of Directors for Four Counties
Health Services;
NOW THEREFORE BE IT RESOLVED THAT the Minister of Health be
advised that the Council of the Municipality of West Elgin would welcome
the appointment of a supervisor under the Public Hospitals Act for the
purpose of facilitation of conducting election of Directors;
AND THAT Council would have concerns as to interference with local
health care management if such a supervisor were appointed for broader
or ongoing administrative purposes;
AND FURTHER THAT this resolution be forwarded to the municipal
stakeholders of Four Counties Health Services for their consideration and
support.
DISPOSITION: Carried
July 25/02…Pg 7 of 7
SUBJECT: ADJOURNMENT
RES. NO. 18 Moved by Balint
Seconded by Bandeen
RESOLVED that this Special Meeting of Council shall adjourn at 6:10
th
p.m. to meet again on August 8, 2002.
DISPOSITION: Carried
These minutes were adopted on August 8th, 2002.
____________________________ _______________________________
MAYOR CLERK