June 27, 2002 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
WEST ELGIN COUNCIL CHAMBERS
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JUNE 27, 2002
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Mike Mooser, Brad Bandeen
STAFF PRESENT:
Linda Cranston Clerk/Deputy-Treasurer
Joanne Groch Administrator/Treasurer
ALSO PRESENT:
Ted Halwa, Planning Consultant
Mayor McPhail opened this Special Session of Council at 9:30 a.m. and explained the
purpose of the meeting was to hold two public meetings and deal with other matters of
business arising since the last meeting.
SUBJECT: MINUTES
RES. NO. 1 Moved by Bandeen
Seconded by Mooser
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
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June 13, 2002 Regular Council Meeting (
as amended on page 5 from
Works Foreman to read Road Foreman)
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June 13, 2002 Committee of Adjustment
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June 20, 2002 Planning Meeting
DISPOSITION: Carried
SUBJECT: PUBLIC MEETINGS
Council adjourned to Public Meetings for the Steve Bodnar rezoning and Carol Ann
Mistele rezoning and resumed their Regular Session thereafter.
SUBJECT: WEST ELGIN HEALTH CENTRE SITE PLAN AGREEMENT
RES. No. 2 Moved by Warwick
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts and
approves the Site Plan Agreement for the West Elgin Health Centre, as
presented.
DISPOSITION: Carried
June 27/02…Pg 2 of 12
SUBJECT: DENNIS BRUNER
Ted Halwa informed Council that notice had been received that Dennis Bruner had
appealed the zoning condition on his severance application to the OMB. Council
discussions took place. Council policy has allowed 50 acre severances in the past, and
the recent policy has been that one residence has been allowed. Since this policy has
not been addressed at a public meeting yet, the following resolution was passed:
RES. NO. 3 Moved by Warwick
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin has removed
the condition that no further residence can be built on the retained portion
on Severance Application No. E 44/02 for Dennis Bruner.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1. Aldborough Fall Fair Board are requesting to be allowed to host a beer tent on
the Friday evening of the Fair.
RES. NO. 4 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin gives
approval to the Board of Directors of the Rodney Aldborough Agricultural
Society to hold a “Beer Garden” at the north end of the grandstand during
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the tractor pull event on the Friday evening September 13, 2002.
DISPOSITION: Carried
2. Rodney Legion request permission to use 75% of their Nevada Funds towards
upkeep and maintenance.
RES. NO. 5 Moved by Mooser
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin approves that
the Rodney Branch 525 of the Royal Canadian Legion may use up to 75%
of the available funds derived from the sale of Nevada Tickets, for the use
of the upkeep and maintenance of the building.
DISPOSITION: Carried
3. Y.W.C.A. request for a nomination for a “Woman of Distinction” Award. It should
be someone who has contributed to their community and volunteer contributions
and personal and professional development and achievements. The Clerk put
forward the name of Janet Pinder and the following motion was passed:
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June 17/02…Pg 3 of 12
RES. NO. 6 Moved by Balint
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin hereby
approves the nomination of Janet Pinder for a “Woman of Distinction
Award: to be recognized by the YWCA and also to pay for the nominee
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and her husband to attend the awards dinner on October 5, 2002 at a
cost of $45.00 per person.
DISPOSITION: Carried
4.* County of Elgin requesting a resolution of support to urge the Ontario
Government to maintain Children’s Hospitals in their current locations throughout
the Province.
RES. NO. 7. Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of
the resolution put forth by the County of Elgin to strongly encourage the
Ontario Government that they maintain Children’s Hospitals in their current
locations throughout the Province of Ontario, recognizing that the
discontinuance of programs may endanger lives and jeopardize the health
and safety of Ontario’s children.
DISPOSITION: Carried
5.* City of Brockville petition for support of their resolution to allow Municipal
Governments and municipal boards and committees to accept donations derived
from various legal lottery events, as long as they are used for a charitable
purpose.
RES. NO. 8 Moved by Mooser
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin is in support of
the resolution put forth by the City of Brockville that petitions the federal
and provincial government to amend legislation to permit municipal
governments and municipal boards/committees to accept donations
derived from various legal lottery events to be used solely for charitable
purposes as defined in Section 4.2.1(D) of the Lottery Licensing Policy
Manual, implemented by the Alcohol and Gaming Commission of Ontario
under the Ministry of Consumer and Business Services.
DISPOSITION: Carried
6. County of Elgin – POA Revenues update from Linda Vergeer.
Instruction: File
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June 27/02…Pg 4 of 12
7.* County of Elgin – Road Network Study.
RES. NO.9 Moved by Warwick
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin approves the
Road Network Study from the County of Elgin.
DISPOSITION: Carried
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8. Invitation to attend a retirement party for Bruce Boland on July 16, at the Royal
Canadian Legion in Lambeth.
Instruction: 2 councillors will attend.
9 Notice from Stephen Gibson that the Ingram Court case was heard today and the
Municipality won the case.
Instruction: File
10. Ministry of Citizenship – 2002 Ontario Medal for Good Citizenship nominations.
Instruction: File
11. Report from the Hill – Hon. Gar Knutson M.P. – newssheet.
Instruction: File
12.* Provincial Cycling Route Network – map.
Instruction: File
13. AMO – report received back on the progress of the Line Fences Act resolution
that the municipality supported.
14.* Request from City of Woodstock to support a resolution to request that the
Government of Ontario increase the minimum wage.
RES. NO. 10 Moved by Warwick
Seconded by Balint
RESOLVED that council of the Municipality of West Elgin is in support of
the resolution put forth by the City of Woodstock that petitions the
Government of Ontario to increase the minimum wage to $8.00 per hour.
DISPOSITION: Carried
15.* Elginconnects - information letter.
Instruction: File
16. Ministry of Citizenship – to inform us that July is Seniors Month – 2002 Senior
Achievement Awards nominations.
Instruction: File
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June 27/02…Pg 5 of 12
17. Jessie’s Journey – brochure.
Instruction: File
18. Elgin-St. Thomas Health Unit newsletter.
Instruction: File
19. AMO Alert – update regarding the 10/10 Fire Response Guidelines – wish to
clarify that the Government recognizes that this is unattainable for many
communities, but it is to be used as a “best practice” as opposed to a required
standard.
Instruction: Clerk to give a copy to Andy K.
20. AMCT Express – response to the Provincial Budget.
Instruction: File
21.* Manure Piping – news article from Middlesex County.
Instruction: File
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22. LTVCA Board of Directors minutes from the meeting on May 30, 2002.
Instruction: File
23. Town of Markham report on Bill 124 – to give municipalities more site plan control
in certain planning applications.
Instruction: File
* Information enclosed
RES. NO. 11 Moved by Bandeen
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: DELEGATION – L. & G. BEGIN
Martin Joldersma was the spokesperson, acting on behalf of Gaston & Louise Begin
regarding their planning inquiries made previously to Ted Halwa, concerning Lot 61 to
the south of Fourth street and the south east part of Third Street in Rodney. They would
like to sell a portion of the lot, but they claim that they do not have clear title to it, due to
the Municipality passing the Deeming Bylaw.
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June 27/02….Pg 6 of 12
It was pointed out by Council that the deeming bylaw was passed at the specific request
of Mrs. Begin, to allow them to build their residence and deck, between the two lot lines,
without having to produce a plan of subdivision. The lot was, at the time, registered as a
plan of subdivision, which meant that they would have to submit a complete site plan for
the subdivision, as well as fulfill any other requirements for that type of agreement.
Council agreed to the request from Louise Begin to pass a deeming bylaw to designate
that the subject lands were not to be a plan of subdivision. Mrs. Begin was told at that
time, that if she planned to sell any lots from that property, it would require a severance
application. She stated to council that she had no immediate plans to sell any of the
property.
Ted made some brief statements on his interpretation of the Planning Act, with regard to
the requests put forward by Mr. Joldersma. Ted explained that these “solutions” were
not proper for a council to undertake. Discussions took place. The two solutions
suggested by Ted, would be to either obtain a severance, or extend the south end of
Third Street to the end of the property line, with the Begin’s being fully responsible for
the costs (including survey, planning and legal costs) and then convey the road over to
the municipality.
RES. NO. 12 Moved by Warwick
Seconded by Bandeen
RESOLVED that Council will agree to extend the south end of Third Street
to the end of their property, with the legal and survey costs to be paid by
the Begins and the new lot would be responsible for the road extension
costs before they could build a house.
DISPOSITION: Carried
SUBJECT: DELEGATION - BOB & JOYCE BREE
Mr. & Mrs. Bob Bree appeared before Council to discuss a possible extension to allow
their daughter to continue to live in the third house on the property, for one more year. It
was explained to Council that their daughter is currently going through a divorce, and
she is not obtaining any social assistance, so they are allowing her to live in the house.
The second house on the property is currently rented out to an eighty-year-old woman.
Ted pointed out that possibly a “Temporary-Use” Bylaw could be drafted to allow them
to live in the house for a specific time period, and after that time, they would be required
to proceed to remove the house from the property.
RES. NO. 13 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin allows a further
extension to the Bree family for a “one-year term” to be inserted into a
“Temporary Use Bylaw”, (with the usual fee of $1000.00) and they will be
responsible to remove the third residence after the one-year term has
expired.
DISPOSITION: Carried
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June 27/02…Pg 7 of 12
SUBJECT: DELEGATION - TONY WHYTE – EMPLOYEE BENEFITS
Tony Whyte of Stevenson & Hunt was in attendance to report on the benefit plan for the
employees and answer questions of Council on self-insurance. Mr. Whyte explained that
only one company out of fourteen had completed a quote for the self-insurance. Due to
the size of the group and the high usage it was recommended at this time not to self-
insure. However going to the market did reduce the increase from 25% to 18% for the
coming year.
RES. NO. 14 Moved by Bandeen
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin approves
the employee benefit package renewal for 2002 as presented in the
information package as presented to council by Tony Whyte
representative of the firm Stevenson & Hunt.
DISPOSITION: Carried
SUBJECT: BUDGET REVISIONS
RES. NO. 15 Moved by Balint
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin hereby
approves the revision to the 2002 Budget as recommended by
Administrator Groch.
DISPOSITION: Carried
SUBJECT: RODNEY PARK – CN PROPERTY
A delegation from the Rodney Horticultural Society appeared before Council, with Mike
Hensel acting as the spokesperson for the group. Mike is a landscape architectural
design expert and he gave a presentation on the status of the agreement with CN for
the land to be used to develop the Rodney New York Central Park. Using picture boards
he presented the proposed concept for the layout of the park. Since the park will be
used as a quiet place for solitude the design will incorporate benches, walking paths,
barrier free and good lighting into the concept. It was also suggested that a central area
will be created with a cenotaph memorial to be used for Remembrance Day Services
and parades. He also stated that their committee had plans for such things as Christmas
lights, however they were hoping that Council would agree to pay the installation costs
for water and hydro. Mr. Hensel also stated that the committee would like to begin fund
raising efforts as soon as possible, and there was even the possibility that they would
pursue a grant application from Heritage Canada.
Council was very receptive to their presentation. It appears that the group has been very
diligent in their preliminary plans for the park. Council suggested that perhaps it would
be better to try to purchase the property instead of dealing through a lease agreement. It
was left that Mayor McPhail would contact Jim Crane to gain some “contact” phone
numbers, names and addresses to approach CN to purchase the two acre property.
After the property has been either purchased or leased officially, Council will proceed to
install the services.
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June 27/02…Pg 8 of 12
SUBJECT: BY-LAW NO. 2002 – 13 – TO APPOINT A CLERK
RES. NO. 16 Moved by Warwick
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
appoint a Clerk for the Municipality of West Elgin and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 17 Moved by Bandeen
Seconded by Balint
RESOLVED that a bylaw to appoint a Clerk for the Municipality of West
Elgin be now read a third time and finally passed, signed, sealed and
numbered – By-Law No. 2002-13 – To Appoint a Clerk
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2002-16 – TO SET THE 2002 TAX RATES
RES. NO. 18 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to set
the 2002 tax rates as set out in the by-law and shall hereby be given the
first and second reading and this shall be the provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 19 Moved by Mooser
Seconded by Warwick
RESOLVED that a By-Law to set the tax rates for the year 2002 as set out
in the by-law schedules and this bylaw shall be hereby read a third time
and finally passed, signed, sealed and numbered – By-Law Number 2002-
16 – TAX RATES for 2002.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2002-15 – ANIMAL CONTROL
RES. NO. 20 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-Law to
approve the Animal Control Bylaw as presented, including the fee
schedule attached and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
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June 27/02…Pg 9 of 12
RES. NO. 21 Moved by Warwick
Seconded by Mooser
RESOLVED that a bylaw, being an Animal Control Bylaw is hereby
approved and it shall be hereby read a third time and finally passed,
signed, sealed and numbered – By-Law Number 2002-15 – Animal Control
By-law.
DISPOSITION: Carried
SUBJECT: SERVICE AGREEMENT – GENERATOR
RES. NO. 22 Moved by Mooser
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin hereby gives
approval to sign an annual inspection and servicing agreement with
Sommers Motor Generator Sales Ltd., for maintenance on the diesel
generator system at a cost of $550.00 per year.
DISPOSITION: Carried
SUBJECT: HOOKAWAY DRAIN APPORTIONMENT
RES. NO. 23 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council approves the drainage apportionment for the
John & Ruth Thompson severance application on Con. 10, Pt. Lot 13 in
accordance with the Drainage Act, Section 65 (6) to make the following
change:
On the Hookaway Municipal Drain change from 94 acres to 93.3 acres and
0.7 acres which makes a difference in outlet portion of $2.00.
DISPOSITION: Carried
SUBJECT: KRAUSE DRAIN APPORTIONMENT
RES. NO. 24 Moved Warwick
Seconded by Mooser
RESOLVED that the Council approves the drainage apportionment for the
Steve Bodnar severance application for Con. 9, Pt. Lot 2 in accordance
with the Drainage Act, Section 65(6) to make the following change:
On the Krause Municipal Drain change from 20 acres to 17½ and 2½
acres which makes a difference in the outlet portion of $105.00 and
$15.00.
DISPOSITION: Carried
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June 27/02…Pg 10 of 12
SUBJECT: WATER WRITE-OFFS – UNCOLLECTIBLE ACCOUNTS
RES. NO. 25 Moved by Mooser
Seconded by Warwick
RESOLVED that the following small balance water arrears be written off:
Account No.Name Amount
1010302 Fehr, Ursula $ 7.34
1028614 Campbell, Mike $ 46.54
1022813 Wilson, Ben $ 4.65
1028639 Cloutier, Patrick $ 19.80
1082000 Lamport, John $ 15.92
1087100 Lewinski, Kristi $ 16.12
1094410 Home Alone $ 16.12
100010003 Perreira, Carlos $ 1.58
100320003 Swing, Edna $ 18.07
100369007 Ryan, Ruth Ann $ 37.53
100418004 Silcox, Arthur $ 60.24
100506000 Joanquim, Emilia $ 34.00
100555002 West Elgin Variety $ 43.65
100594001 West Elgin Variety $ 27.34
100713001 Cavener, Doug $ 2.73
100748007 Rastapkevicius, Algis $ 61.80
100797491 TD#11579 $ 0.99
100834001 Ferguson, John $ 21.21
TOTAL $ 435.63
DISPOSITION: Carried
SUBJECT: SCHLEIHAUF TRUST FUND
Joanne Groch presented a written report to Council on the status of the Schleihauf Trust
Fund. The documentation was found recently to indicate how the funds should be spent.
The fund was established in 1959 under the will of the late David John Hughes
Schleihauf. $1,000 was to be held in trust for the “needy of West Lorne – interest used
yearly at the discretion of the Reeve”. In the last two years one request has been
received from Stephen Schleihauf regarding the fund. The recommendation of the
Administrator to satisfy the condition in the will was that the interest accrued be donated
to the Daffodil Society to be used for the needy in west Lorne.
RES. NO. 26 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin hereby
approves the recommendation from Administrator Groch that the interest
in the Schleihauf Trust Fund be donated to the Daffodil Society in the
amount of $1,755.80 for the use of the needy in West Lorne.
DISPOSITION: Carried
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June 27/02…Pg 11 of 12
SUBJECT: HAASZ TRUST FUND
Joanne Groch presented a written report to Council on the status of the Haasz Trust
Fund. The documentation was found recently to indicate how the funds should be spent.
The fund was established in 1954 under the will of the late Dr. Arthur Haasz. $5,000
was given with one half to be applied at the discretion of Council for the benefit of
employees or former employees of Erie Flooring and Wood Products and their
dependants and the remaining half for the benefit of residents of the Village of West
Lorne generally. The said funds shall be used until exhausted for the purpose of
contributing to the provision or maintenance of hospital or similar facilities or to grant
relief or assistance in any emergency whether personal or financial for the groups of
persons for whose benefit the respective funds are held. The Council shall have the
widest discretion in the exercise of the power given to them. In the last two years one
verbal request has been received from a West Lorne resident to use the fund for
educational purposes. The recommendation from the Administrator to satisfy the
conditions in the will was that the balance of the account - $7779.49 be donated to the
new Community Health Centre in West Lorne. This is to be held over for further
discussion.
SUBJECT: PROPERTY STANDARDS ISSUES
RES. NO. 27 Moved by Balint
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin gives
approval to the By-Law Enforcement Officer and the administrative staff to
proceed to gather a quote to demolish and remove the old barn on the
property of Carmen Pfeifer. Being that Mr. Pfeifer was requested to
remove same, and has failed to do so, within the required time period
given to him, under order of the Bylaw Enforcement Officer, and further
that the cost of removal shall be invoiced to same/ and or added to his tax
bill at the end of the year.
DISPOSITION: Carried
SUBJECT: RECREATION DEPT. TABLES AND CHAIRS
RES. NO. 28 Moved by Warwick
Seconded by Mooser
RESOLVED that the Municipality of West Elgin approves that twenty
tables and 100 chairs may be purchased for the Recreation Dept.
DISPOSITION: Carried
SUBJECT: TRI-COUNTY WATER TREATMENT PLANT
The following quotes were received to complete the upgrades required at the Water
Treatment Plant to be in compliance with the new regulations. The quote of Stantec has
been recommended for approval by the Tri County Water Management Committee.
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June 27/02…Pg 12 of 12
KMK Consultants Ltd. $103,660 + taxes
R.V. Anderson Associates Limited $ 75,600 + taxes
Stantec Consulting Ltd. $ 75,000 + taxes
RES. NO. 29 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin hereby
approves the quote from Stantec Consulting Ltd., for the compliance
upgrade to the water treatment plant in the amount of $75,000.00 as
recommended from the Tri-County Committee. The Mayor and Clerk are
hereby authorized to sign the agreement.
DISPOSITION: Carried
SUBJECT: SEWAGE CONNECTION – QUEEN ST RODNEY – CARTER PROPERTY
RES. NO. 30 Moved by Bandeen
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin accepts the
quote from Art Zoller in the amount of $5000.00 plus taxes for the sewer
connection work required for the Andrea Carter property at the north east
end of Rodney.
DISPOSITION: Carried
SUBJECT: TRANSIT VEHICLE RENEWAL FUNDS
RES. NO. 31 Moved by Warwick
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin requests an
allocation of renewal funds from the Ministry of Transportation for a transit
vehicle for physically disabled persons in the amount of $24975.00.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 32 Moved by Mooser
Seconded by Balint
RESOLVED that this Special Meeting of Council shall adjourn at 4:30
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p.m. to meet again on July 11, 2002.
DISPOSITION: Carried
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These minutes were adopted on July 11, 2002.
__________________________________ _______________________________
MAYOR CLERK
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