March 27, 2002 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
SPECIAL MEETING
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MARCH 27, 2002
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Warwick,
Councillors: Trudy Balint, Mike Mooser and Brad
Bandeen
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Linda Cranston Clerk/Deputy-Treasurer
Mayor McPhail welcomed everyone to this special meeting called for the purpose
of a planning session in the morning, held in West Lorne and a preliminary
budget meeting to follow in the afternoon, held in the Council Chambers at the
Municipal Office.
SUBJECT: PLANNING MATTERS
Ted Halwa and Marc Bancroft were in attendance in the morning portion of the
meeting only. Marc ran a slide projector with many pages of information showing
various statistics and many other demographics which will be used in the
application to amend our Official Plan and Comprehensive Zoning Bylaw.
Ted reviewed the residential portion of the Official Plan and a lengthy discussion
period followed. The schedule of events regarding the required public meetings
was also reviewed. Council decided that the Open Public Meeting will be held in
May or June possibly and it would be held at the International Club. They want
Ted to present the material in full to the council, then give a news release to the
public, to explain what the council is trying to achieve, and then place an
advertisement for the meeting in the paper.
Ted and Marc left the meeting at this point.
SUBJECT: PRELIMINARY FIRE BUDGET
Allan Beer, West Lorne Fire Chief and Andy Kieraszewicz attended at council to
present their preliminary Fire Budgets.
1. West Lorne Fire Dept. was a 24% increase over last year.
Councillor Mooser asked if they could make a more co-operative effort to share
trucks and equipment in the future. Mr. Beer responded that they could only do
this in certain cases.
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Special Council/March 27,2002
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2. Rodney Fire Dept. was a 19%increase over last year.
Discussions took place and council accepted the budgets in principal. After all the
budgets have been presented council will make and cuts, changes and additions
as needed before approval a final budget.
The two fire chiefs left the meeting.
SUBJECT: PRELIMINARY ROADS BUDGET
Administrator Groch presented a preliminary Roads Budget. Rick Jackson, Road
Superintendent joined council for this portion of the meeting.
The budget was reviewed item by item and discussed. The new grader was
discussed. It was proposed that we use the current grader for one additional
year, before purchasing a new one. It was pointed out that with the trade in and
the portion from the county maintenance agreement, the net cost to the
municipality would only be $54,000.00 if it was purchased this year.
The Road Superintendent truck will be sold to the Recreation Dept. and the
Roads Department will get the new pickup truck.
It was noted that the Kearns Pit expansion deal was accepted in principal, for the
amount that the municipality was offering. Rick was given approval to proceed
with the legal documents.
Council thanked Rick for his input, however they are unable to make any definite
decisions at this time. Rick left the meeting.
SUBJECT: PRELIMINARY WATER BUDGET
Lloyd Jarvis, Water Utility Manager joined the meeting at this time.
A preliminary Water Budget was presented by Administrator Groch and Lloyd
explained the capital projects planned for this year.
Lloyd also advised council of a software program that could be integrated into our
present water billing system, which would automatically enter the meter readings
into the computer system, and thereby cut down the work load tremendously, as
well it would be a more accurate system.
Council generally felt that the system was worth investigating further.
Council thanked Lloyd for his input and he left the meeting.
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SUBJECT: AD
JOURNMENT
RES. NO. 1 Moved by Mooser
Seconded by Balint
RESOLVED that this Special Meeting of Council shall adjourn at
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5:15 p.m. to meet again on April 11, 2002.
DISPOSITION: Carried.
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These minutes were adopted on the 11 day of April 2002.
________________________ ____________________________
MAYOR CLERK
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