March 28, 2002 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL MEETING
TH
MARCH 28, 2002
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Mike Mooser, Brad Bandeen
STAFF PRESENT:
Linda Cranston Clerk/Deputy-Treasurer
Joanne Groch Administrator/Treasurer
ALSO IN ATTENDANCE:
Ted Halwa, Planning Consultant
Mayor McPhail welcomed everyone to the meeting.
SUBJECT: PLANNING MATTERS
Ted suggested to council that perhaps they would incorporate a change regarding
gravel pits that have been exhausted of gravel and rehabilitated in accordance with the
Ministry of Natural Resources regulations. The general policy is that these properties
would revert back to an Agricultural Zone, and his suggestion was that this could be
written into the new Official Plan and Comprehensive Zoning, so that it would
automatically happen. Council agreed with his theory.
Regarding the Tony Santos proposed development, it was brought to council attention
that only the first five lots had MOE approval for using septic systems, so he will have to
apply for that same approval again. Also the lands are currently zoned at “Holding”, so
the H symbol will have to be removed. Ted was directed by council to proceed to
develop an agreement on behalf of the council, for Tony to sign, regarding all obligations
(including financial) that will have to be met.
DELEGATION: RICK GORDON – CHURCH DEVELOPMENT PROPOSAL
Mr. & Mrs. Rick Gordon appeared before council to request approval to use the storage
building as a Church for functions during the time in which they will be applying for an
Official Plan Amendment.
The CBO, Lorne McLeod joined the meeting, so council asked him if the storage
building would be allowed to be used as a gathering place for religious functions. His
reply was definitely not. The building does not meet the requirements for a public
building, and in order to bring it up to the required standard, it could not be done without
having the zoning and official plan change. The lands are currently zoned as A1-13.
Mr. Gordon then asked if they could continue to meet in their house. He stated that
under the Religious Land Act, they are allowed to meet anywhere, anytime.
Ted Halwa, though not familiar with the Religious Land Act, stated that the liability of
holding Church services in their home, could prove to be very uneconomical.
The Mayor proceeded to remind him, that up to this point, no application had been
made, and he suggested that the proper way to approach this would be, by getting the
application process underway.
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Special Council Minutes – March 28rh, 2002
The circulation process was explained to Mr. Gordon, and the appeal process.
Council did remind Mr. Gordon that the area is designated as partial wet lands, and it
appears to the public in the area at this time that they had planned to try to use the
storage building as a meeting place all along. Mr. Gordon assured council that this was
not the case, and that an application would be submitted soon.
Ted outlined to council that the reference made to an interim allowance for the current
building would not be practical. This type of temporary zoning only lasts for three years,
and they would have to re-apply again, however the whole building would have to be
brought up to public standards, to comply with the building code requirements.
Mr. Gordon also mentioned to council that they were anticipating hosting a couple of
family reunions on the property this year. Council stated that as long as the events were
very sporadic throughout the year, they could do what they wanted on their property.
The land use change must be addressed.
SUBJECT: BY-LAW NO. 2002-07 - HAWKERS & PEDLARS BYLAW
RES. NO. 1 Moved by Warwick
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
approve the Hawkers & Pedlars Bylaw as presented, including the new fee
structure, and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 2 Moved by Mooser
Seconded by Warwick
RESOLVED that a by-law, being a Hawkers & Pedlars Bylaw is hereby
approved, and it shall now be read a third time and finally passed, signed,
sealed and numbered – BY-LAW NO. 2002 – 07 – HAWKERS &
PEDDLARS
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1. Tourism Association Advertising in this year’s 2002 Visit & Tour Guide and also
an ad to be placed in the area phone book was discussed.
Instruction:
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin approves the
advertising request from the Tourism Association for the area phone book
and also in the Visit & Tour Guide 2002, and also the Tourism Association
Membership Fee of $75.00 for the coming year.
DISPOSITION: Carried
2. Letter received from Bev Morning, and Joan McCullough on Gray Line requesting
a water line connection.
Instruction:
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Special Council Minutes – March 28rh, 2002
RES. NO. 4 Moved by Balint
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin accepts the
letter from Bev Morning and Joan McCullough to request connection to the
Municipal Waterline on Gray Line, and this will be forwarded to the Utility
Manager for a costing estimate and review.
DISPOSITION: Carried
3. Letter received from Ed & Shirley Schneider requesting a connection to water
lines in the area east on Queen’s Line. Council was informed that this small
section had a private water line running along it, however the owner does not
plan to connect anymore properties to it at this time. Council will have the matter
looked at by the water utility manager.
RES. NO. 5 Moved by Warwick
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin accepts the
letter from Ed & Shirley Schneider, to request connection to the Municipal
Waterline on Queen’s Line and this will be forwarded to the Utility Manager
for a cost estimate and review.
DISPOSITION: Carried
4. Municipality of Bluewater requests support of a resolution to request that the
Ministry of the Environment provide a loan program for the repair or replacement
of septic tanks in a similar way as OMAFRA provides the tile drain program.
Instruction:
RES. NO. 6 Moved by Balint
Seconded by Warwick
RESOLVED that council of the Municipality of West Elgin is in support of
the resolution put forth by the Municipality of Bluewater to request that the
Ministry of the Environment provide a loan program for the repair or
replacement of septic tanks in a similar way as OMAFRA provides the tile
drain program.
DISPOSITION: Carried
5. Chamber of Commerce request for a donation of $3000.00 for their current year
budget.
RES. NO. 7 Moved by Warwick
Seconded by Mooser
RESOLVED that the Municipality of West Elgin agrees to give a donation
to the West Elgin Chamber of Commerce in the amount of $3000.00.
DISPOSITION: Carried
6. Letter received from Geordie & Michele Dagg, requesting permission to set up a
Fry Wagon on the property of the Eagle Trading Post.
RES. NO. 8 Moved by Balint
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin agrees in
principle that Geordie and Michele Dagg be given approval to set up a Fry
Wagon in the Municipality subject to them providing the necessary
documentation to apply for the Hawkers & Peddlars License which
includes such things as providing proof of liability insurance, proper
approval from the Health Unit and the License fee.
DISPOSITION: Carried
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Special Council Minutes – March 28rh, 2002
7. Kettle Creek Conservation Authority – Annual Report.
Instruction: File
8. Community Action Awards applications for 2002 – Ministry of Citizenship.
Instruction: File
9. Notice of Public Meetings to be held in Tilbury – Water Treatment Lagoon
Upgrade.
Instruction: File
10. OCWA – Newsletter for winter 2002.
Instruction: File
11. Letter from Ron Field Electric.
Instruction: Deferred to next meeting.
RES. NO. 9 Moved by Balint
Seconded by Bandeen
RESOLVED that the correspondence be dealt with as per the instructions
of council.
DISPOSITION: Carried
SUBJECT: TRACTOR/MOWER BUY BACK PROGRAM
Council was asked for approval to apply for the Tractor/Mower Buy Back Program
offered by Full-Line. Discussions took place and approval was given to participate even
though Councillor Mooser wished to have it noted that he was not in agreement with
this.
SUBJECT: LOCAL CRIME PROBLEM
Councillor Balint asked if council had any suggestions concerning the mounting problem
of local crimes taking place in our municipality. She asked if they thought that a Public
Meeting might help to come up with solutions. Council felt that it might be better if any
interested persons met at the next Police Committee meeting to discuss the problem
and perhaps form a Neighbourhood Watch program.
SUBJECT: ADJOURNMENT
RES. NO. 10 Moved by Mooser
Seconded by Warwick
RESOLVED that this Special Meeting of Council shall adjourn at 12:15
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p.m. to meet again on April 11, 2002.
DISPOSITION: Carried
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These minutes were adopted on April 11, 2002.
__________________________________ _______________________________
MAYOR CLERK
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