August 28, 2003 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
AUGUST 28, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Lloyd Jarvis Water Superintendent
Doug Mitton Assistant Chief Building Official
SUBJECT: CORRESPONDENCE
1.* St. Ilijah Serbian Orthodox Church – picnic on Saturday September 6, 2003.
Instruction:
RES. NO. 1 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Corporation of the Municipality of West
Elgin has no objection to the St. Ilijah Serbian Orthodox Church holding a
church service and picnic at Eagle on September 6, 2003
DISPOSITION: Carried
2.* Ron & Pat Swatuk – policy regarding change of renters on lakefront lots
Instruction: File
3.* Rick Crandall, Jack McLean, Peggy VanAcker – fishing at Port Glasgow pier
Instruction: File
4.* James & Anna Wagner – policy regarding change of renters on lakefront lots
Instruction: File
5. County of Elgin Land Division Committee – notice of decision (Kieraskewicz)
Instruction: File
6. County of Elgin Land Division Committee – notice of decision (Wolf)
Instruction: File
* Information enclosed
Aug 28/03…Pg 2 of 4
RES. NO.2 Moved by Bandeen
Seconded by Balint
RESOVLED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-59 – ESTABLISH HAVENS LAKE ROAD
RES. NO. 3 Moved by Balint
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
establish certain lands as a public highway to be known as Havens Lake
Road and this shall be the first and second reading and provisional
adoption thereof
.
DISPOSITION: Carried
RES. NO. 4 Moved by Bandeen
Seconded by Warwick
RESOLVED that a By-law to establish certain lands as a public highway to
be known as Havens Lake Road be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-59 –
Establish Havens Lake Road
DISPOSITION: Carried
SUBJECT: EMERGENCY PLANNING COMMITTEE
RES. NO. 6 Moved by Balint
Seconded by Mooser
RESOLVED that Council appoints the following to the Emergency
Planning Committee for the Municipality of West Elgin:
Lorne McLeod CEMC Designate
Joanne Groch CEMC Alternate
Duncan McPhail Mayor
Rick Jackson Road Superintendent
Andy Kieraskewicz Fire Chief
Lloyd Jarvis Water Superintendent
Norma Bryant Clerk
Alan Beer Fire Chief
Jeff Slater Recreation Superintendent
Graham Warwick Deputy Mayor
DISPOSITION: Carried
SUBJECT: RENOVATIONS TO OLD RODNEY TOWNHALL BUILDING
The Administrator/Treasurer reported that the licensing office is scheduled to open
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November 24, staff will be trained in October. We are now in a position to tender for
the construction of the wheelchair accessible ramp and pointing of bricks on south side.
She requested Council’s direction on the type of ramp – concrete or wood. As this ramp
will be a permanent addition to the building, it was determined that it should be concrete.
SUBJECT: CEMETERY MAINTENANCE
The Administrator/Treasurer reported that Mr. Wes Sloan has requested funding from
the municipality for the planting of trees and shrubs on the cemetery property at Kerr
and Thomson. Council noted that our policy was to assist with general maintenance
and ensure accessibility. The municipality has been cutting the grass and it is proposed
Aug 28/03…Pg 3 of 4
to remove the tree stumps by the entrance and level the entranceway. Council did not
support the municipality paying for planting of trees.
SUBJECT: CLOSED SESSION
RES. NO. 6 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss
personal matters about an identifiable individual;
labour relations or employee negotiations
litigation or potential litigation
DISPOSITION: Carried
RES. NO. 7 Moved by Mooser
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin do now rise and
report.
DISPOSITION: Carried
SUBJECT: EMPLOYEE RESIGNATION
RES. NO. 8 Moved by Balint
Seconded by Warwick
RESOLVED that Council accept the resignation of Rick Jackson effective
December 31, 2003.
DISPOSITION: Carried
SUBJECT: APPOINTMENT OF FACILITIES OPERATOR
RES. NO. 9 Moved by Warwick
Seconded by Balint
RESOLVED that Adam Ecker be appointed as full time Facility Operator to
be effective as of September 2, 2003 and subject to a six month probation
period
.
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-60 – AMEND BY-LAW 2003-01, EMPLOYEE
REMUNERATION BY-LAW
RES. NO. 10 Moved by Bandeen
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 2003-01, Employee Remuneration By-law and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 11 Moved by Balint
Seconded by Warwick
RESOLVED that a By-law to amend By-law 2003-01, Employee
Remuneration By-law be now read a third time and finally passed, signed,
sealed and numbered By-law Number 2003-60 – Amend By-law 2003-01,
Employee Remuneration By-law
DISPOSITION: Carried
Aug 28/03…Pg 4 of 4
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 12 Moved by Warwick
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on August 28,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 13 Moved by Mooser
Seconded by Warwick
RESOLVED that a Bylaw to confirm the proceedings of the meeting of
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Council held on August 28, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-61 –
Confirming By-law August 28, 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 14 Moved by Mooser
Seconded by Warwick
RESOLVED that this Regular Meeting of Council shall adjourn at 12:10
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p.m. to meet again on September 11, 2003.
DISPOSITION: Carried
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These minutes were adopted on September 11, 2003.
___________________________ _______________________________
MAYOR CLERK