December 11, 2003 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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DECEMBER 11, 2003
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Michael Mooser
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Rick Jackson Road Superintendent
Paul VanVaerenbergh Roads Foreman
Lloyd Jarvis Water Superintendent
Bill Douglas By-law Enforcement Officer
DELEGATION: BRUCE PARKER, 237 STINSON STREET
RE: MINUTES OF NOVEMBER 27, 2003
Mr. Parker appeared before Council to request that a number of comments be included in
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the minutes of the November 27, 2003 meeting regarding the rezoning at 151A Queen
Street. The comments are as follows:
- Cirka, 235 Stinson Street, object to rezoning
Deputy Mayor said that “in light of the materials Council must decide whether to
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change or stay with what we decided in discussion”. This comment was made prior
to resolution being passed.
Suggestion from Dan Smith that more time is needed to review letter
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Ron Fordham noted that there was no urgency to deal with rezoning, alternatives
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being looked at
Mayor noted that Council had made zoning contingent on receiving site plan and we
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have received site plan
Mr. Parker noted that site plan is insufficient.
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SUBJECT: MINUTES
RES. NO. 1 Moved by Bodnar
Seconded by Mooser
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
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November 13, 2003 Council
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November 13, 2003 Court of Revision – William Street
Drain
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November 27, 2003 Council
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November 27, 2003 Public Meeting – Zone
Amendment (Gardiner)
DISPOSITION: Carried
SUBJECT: RECREATION REPORT
The Recreation Superintendent was not in attendance, Council reviewed the monthly
report.
December 11, 2003…Pg 2 of 10
SUBJECT: EMPLOYMENT INSURANCE REDUCTION
Council reviewed a report from the Administrator/Treasurer regarding the Employment
Insurance Reduction.
RES. NO. 2 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin approves
the recommendation from the Administrator, to divide a share in the
reduction derived from Employment Insurance Premiums between the 18
full-time employees and the 1 partial full-time employee. The total savings
for the municipality would be $1,179.00, with $915.00 of which goes
toward the employee bonus(es).
DISPOSTION: Carried
Councillor Balint arrived.
SUBJECT: BANK SIGNING AUTHORITY
Due to the change in Council, the bank signing authority must be updated.
RES. NO. 3 Moved by Bodnar
Seconded by Wiehle
(1) That Joanne Groch Administrator/Treasurer of the Corporation of
the Municipality of West Elgin (the “Corporation” be and is hereby
authorized for and on behalf of the Corporation to negotiate with, deposit
with, or transfer to ROYAL BANK OF CANADA (the “Bank”), for credit to
the Corporation’s account only all or any cheques and other orders for the
payment of money, and for that purpose to endorse the same on behalf of
the Corporation either in writing or by rubber stamp.
(2) That all cheques of the Corporation be drawn in the name of the
Corporation and be signed on its behalf by the Mayor or the Deputy Mayor
and signed/countersigned by Administrator/Treasurer or Clerk
(3) That Joanne Groch, Janet Johnston, Norma Bryant, Carla Okolisan
or Marilyn Sanderson be and are hereby authorized for and on behalf of
the Corporation from time to time to receive from the said Bank a
statement of the account of the Corporation together with all relative
vouchers and all unpaid bills lodged for collection by the Corporation and
all items returned unpaid and charged to the account of the Corporation,
and to sign and deliver to the Bank the Bank’s form of verification,
settlement of balance and release.
4) That Joanne Groch, Janet Johnston, Norma Bryant, Carla Okolisan
or Marilyn Sanderson be and are hereby authorized for and on behalf of
the Corporation to obtain delivery from the Bank of all or any stocks, bonds
and other securities held by the Bank in safekeeping or otherwise for the
account of the Corporation and to give valid and binding receipts therefore.
(5) That this resolution communicated to the Bank and remain in force
from December 11, 2003 until written notice to the contrary shall have
been given to the Manager for the time being of the branch of the Bank at
which the account of the corporation is kept and receipt of such notice duly
acknowledged in writing.
DISPOSITION: Carried
December 11, 2003…Pg 3 of 10
SUBJECT: BY-LAW 2003-101 – DEEMING BY-LAW – PART OF REGISTERED
PLAN M-65 (LAKEVIEW ESTATES, PHASE II)
RES. NO. 4 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
designate part of registered plan 11M-65 not to be a plan of subdivision
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 5 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to designate part of registered plan 11M-65 not
to be a plan of subdivision be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2003-101 – Deeming By-
law – Lakeview Estates Phase II (Tridon)
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-102 – DEBENTURE BY-LAW
RES. NO. 6 Moved by Wiehle
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
debenture various municipal drains in the Municipality of West Elgin and
this shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 7 Moved by Mooser
Seconded by Wiehle
RESOLVED that a By-law to debenture various municipal drains in the
Municipality of West Elgin be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2003-102 – Debenture By-
law.
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-104 – ESTABLISH HIGHWAY – PART 7, PLAN 11R-5046
(McKILLOP ROAD)
RES. NO. 8 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
establish certain lands as a public highway and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Bodnar
Seconded by Wiehle
RESOLVED that a By-law to establish certain lands as a public highway
be now read a third time and finally passed, signed, sealed and numbered
By-law Number 2003-104 – Establish Part 7, 11R-5046 as a public
highway (McKillop Road)
DISPOSITION: Carried
December 11, 2003…Pg 4 of 10
SUBJECT: CORRESPONDENCE
1.* Town of Minto – request for support of a resolution regarding compensation for
nurse practitioners
Instruction:
RES. NO. 10 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Town of Minto requesting the Ontario Minister of
Health to increase the allocated compensation for Nurse Practitioners from
$110,000 to $150,000 per year in under serviced areas of the province.
DISPOSITION: Carried
2.* West Elgin Skating Club – request for donation
Instruction:
RES. NO. 11 Moved by Bodnar
Seconded by Wiehle
RESOLVED that Council authorize a grant in the amount of $1,000.00 to
the West Elgin Skating Club to support their 2004 Carnival.
DISPOSITION: Carried
3.* Tiny Tots Nursery School – request for waiving of rental fees for Groundhog
Dance, January 31, 2004
Instruction:
RES. NO. 12 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council authorize the waiving of rental fees for the use of
the Rodney Recreation Centre on January 31st, 2004 for a fundraising
dance to benefit the Aldborough Firefighters Association and Tiny Tots Co-
op Nursery School.
DISPOSITION: Carried
4.* Christine Scrimgeour – renewal of audit contract
Instruction:
RES. NO. 13 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin agrees to
appoint Christine Scrimgeour as auditor for the municipality for an
additional three years and the necessary by-law be prepared.
DISPOSITION: Carried
5.* WESPAC – request for waiving of rental fees for walking program
Instruction:
RES. NO. 14 Moved by Bodnar
Seconded by Balint
RESOLVED that Council authorize the waiving of rental fees for the use of
the Rodney Recreation Centre for the seniors walking program in 2004.
DISPOSITION: Carried
6.* West Elgin Community Centre – request for waiving of fee for Fall Family Fun
Night, October 25, 2004
Instruction:
December 11, 2003…Pg 5 of 10
RES. NO. 15 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council authorize the waiving of rental fees for the use of
the Rodney Recreation Centre for the West Elgin Community Health
Centre for Family Fun Night to be held on October 25, 2004 from 5:00 to
8:00 p.m.
DISPOSITION: Carried
7.* Jack Falkins – fees for garbage removal at Port Glasgow Trailer Park
Instruction:
RES. NO. 16 Moved by Mooser
Seconded by Wiehle
RESOLVED that Jack Falkins be paid $3,500.00 for garbage and recycling
collection at Port Glasgow Trailer Park.
DISPOSITION: Carried
8.* Lakewood Trailer Estates Inc. – supplementary tax bill
Instruction: see Delegation by Wendy Dupuis following correspondence
9. AMO Alert - AMO Optimistic Federal-Provincial-Municipal Relations To
Enter New Era
- Government has released long0awaited nuisance bear report
- New source water protection committees announced
- Local decisions to be in hands of local politicians
- New municipal-provincial relationship begins today
- Request for nominations for Rural Ontario Municipal Association
- AMO responds to Minister of Energy announcement
Instruction: File
10. Federation of Canadian Municipalities – election of Paul Martin as Leader
- 2004 sustainable community awards
Instruction: File
11. OMAF Bulletin – November 13, 2003
Instruction: File
12.* ROMA/OGRA Conference, February 22-25, 2004
Instruction: File
13. Four Counties Health Services Foundation – PULSE, Fall 2003
Instruction: File
14. Minutes of Elgin Group Police Services Board – October 21, 2003
Instruction: File
15. OMAF – Announcement of Cull Animal program
Instruction: File
16. Minutes of Lower Thames Valley Conservation Authority – October 30, 2003
Instruction: File
17. Kiwanis Club of Rodney – West Elgin Community Health Centre Capital
Campaign
Instruction: File
December 11, 2003…Pg 6 of 10
18. Elgin Federation of Agriculture – congratulations on election
Instruction: File
19. Human Resources Development Canada – 2004 Therese Casgrain Volunteer
Award
Instruction: File
20. Alzheimer Advocate, November 2003
Instruction: File
21. Durham Region – request for support of Juno Beach Challenge
Instruction: File
22. Elgin Group Police Services Board – Detachment Commander’s Report, October
2003
Instruction: File
23* Cohen Higley – invitation to seminar, January 23, 2004, 8:30 A.M. TO 1:00 P.M.
Instruction: File
24. Lower Thames Conservation Authority – 2004 Budget and Levy
Instruction: File
25. County of Elgin – appointment to Land Division Committee
Instruction: File
26. Minister of Municipal Affairs – congratulations on election
Instruction: File
27. Premier of Ontario – congratulations on election
Instruction: File
28. Heart and Stroke Foundation of Ontario – request for proclamation
Instruction: File
29.* Wendy Woolsey – Fordham rezoning
Instruction: File
RES. NO. 17 Moved by Balint
Seconded by Bodnar
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
DELEGATION: WENDY DUPUIS, LAKEWOOD TRAILER PARK
RE: SUPPLEMENTARY TAX BILL
RES. NO. 18 Moved by Mooser
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin will hear the
delegation from Wendy Dupuis.
Mrs. Dupuis appeared before Council, further to her correspondence dated December 3,
2003 (correspondence item #8). She reported that they had not received “omit
assessment notices”. The Administrator/Treasurer reported that she had been informed
by MPAC staff that these notices were sent out. Mrs. Dupuis is requesting the waiving
of penalty and interest on the supplementary tax bill.. Mrs. Dupuis noted that other
December 11, 2003…Pg 7 of 10
municipalities in Ontario have waived penalties and she will provide a list of these
municipalities.
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This item was tabled until December 18 meeting to allow the Administrator/Treasurer
to research the matter.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. He reported that the transfers
to the 16” watermain are now complete and the contractors are working on the
intersections.
DELEGATION: ANDY KIERASZEWICZ, RODNEY FIRE CHIEF
RE: BEATTIE HAVEN RETIREMENT HOME
RES. NO. 19 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin will hear the
delegation from Andy Kieraskewicz.
Also in attendance: Water Superintendent
The Fire Chief reported that the fire department couldn’t gain access to 50,000-gallon
reservoir because of the existing fire hydrant. This fire hydrant needs to be upgraded
and Beattie Haven does not have the funds to pay for an upgrade. He requests Council
authorize a letter be written to Beattie Haven that the municipality nor the fire chief are
at fault because Beattie Haven won’t supply access to the water reservoir. The Fire
Chief noted that he has been asking for this upgrade for 2 ½ years. It was further noted
that even if Beattie Haven is connected to a water line from Glencoe; access to the
water reservoir is still necessary.
Council directed that a letter be sent to Beattie Haven and that staff install the new fire
hydrant. Beattie Haven will be invoiced as they are responsible for the costs.
SUBJECT: CLOSED SESSION
RES. NO. 20Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss personal matters about an identifiable individual.
DISPOSITION: Carried
RES. NO. 21 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
DELEGATION: ELVIO ZAGHI, STANTEC CONSULTING
RE: SEPTAGE MANAGEMENT PROGRAM
Mr. Zaghi presented a work plan and budget to address septage management needs in
the municipality. The proposal will review such issues as location, rate structure, policy
issues, service level improvements, basic septage management options, responsibility
and public and stakeholder participation. A four step approach is recommended: Step
One – Septage Management Review, Step Two – Treatment Feasibility Review of the
West Lorne and Rodney STPs, Step Three – Class EA, and Step Four – Design and
Construction. At this stage, it is recommended that steps one and two proceed.
December 11, 2003…Pg 8 of 10
RES. NO. 22 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council accept the proposal from Stantec Engineering for
a Septage Management Program and proceed with steps 1` and 2 at a
cost of $30,625.00 plus taxes.
DISPOSITION: Carried.
SUBJECT: BY-LAW ENFORCEMENT REPORT
The By-law Enforcement Officer presented his monthly report. He also reported that he
is reviewing the property standards by-law in view of what can be enforced.
SUBJECT: REPRESENTATION ON ELGIN GROUP POLICE SERVICES BOARD
The Mayor reported that continuity is important in considering an appointment to this
Board and Wayne Ward has agreed to sit on the Board again. The Mayor will consult
with the other municipalities to see if they agree.
Councillor Balint questioned if there was a limit on the length one could hold this
appointment as it was important for other ratepayers be given the opportunity to be
considered for the appointment. After discussion it was recommended that the Clerk
investigate the matter with the thought of limiting the number of terms.
SUBJECT: MILNER RIGSBY PROPOSED STORAGE BUILDING
The Clerk presented a sketch showing the location of the proposed building and noted
that the owners have requested exemption from site plan process. After discussion it
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was decided to defer the matter until December 18 meeting allowing council to visit the
site.
The Mayor left the meeting, the Deputy Mayor assumed the position of Chair.
SUBJECT: PUBLIC MEETING – ROAD CLOSING, LAKEVIEW ESTATES
In accordance with municipal policy a public meeting was scheduled regarding the
closure of Lints Court, Lakeview Estates Phase II. No one was in attendance.
SUBJECT: BY-LAW 2003-100 – ROAD CLOSURE – LINTS COURT
RES. NO. 23 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to stop
up and sell the road allowance known as Lints Court and this shall be the
first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 24 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to stop up and sell the road allowance known as
Lints Court be now read a third time and finally passed, signed, sealed and
numbered By-law Number 2003-100 – Road Closure – Lints Court
DISPOSITION: Carried
December 11, 2003…Pg 9 of 10
DELELGATION: BRYCE SIBBICK, FRANK COWAN CO.
RE: 2004 INSURANCE PROGRAM
Mr. Sibbick presented Council with the insurance renewal program for 2004 noting that
there is a 9% increase from 2003. The same coverage is proposed and the property
values have been increased by 2%.
The Deputy Mayor inquired if the fair board could be included in our policy. Presently
the fair board is required to have insurance for the operations of the fair. Each event
requires additional coverage. Mr. Sibbick reported that if the fair board were a bona fide
committee of council then the municipal insurance policy would cover them. There a
stipulation to be considered a committee of council including, appointment by council,
finances must go through the municipality, budget approved by council.
RES. NO. 25 Moved by Mooser
Seconded by Bodnar
RESOLVED that Council accept the 2004 municipal insurance program
presented by Frank Cowan Company Limited.
DISPOSITION: Carried
SUBJECT: ROADS REPORT
The Road Superintendent presented his monthly report. Councillor Mooser inquired if a
“truck turning” sign could be erected at 24601 Pioneer Line. The County has no
objections. Council directed that the signs be erected.
SUBJECT: MINUTES
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*West Elgin Chamber of Commerce – November 4, 2003
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*West Elgin Recreation Committee – November 25, 2003
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*West Elgin Arena Board – December 8, 2003
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 26 Moved by Mooser
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on December 11,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 27 Moved by Bodnar
Seconded by Mooser
RESOLVED that a By-law to confirm the proceedings of the meeting of
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Council held on December 11, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-105 –
Confirming By-law December 11 2003.
DISPOSITION: Carried
December 11, 2003…Pg 10 of 10
SUBJECT: ADJOURNMENT
RES. NO. 28 Moved by Mooser
Seconded by Balint
RESOLVED that this Regular Meeting of Council adjourn at 3:05 p.m. to
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meet again on December 18, 2003.
DISPOSITION: Carried
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These minutes were adopted on the 8 day of January, 2004.
___________________________ ____________________________
Mayor Clerk