February 27, 2003 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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FEBRUARY 27, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
ALSO PRESENT:
Ted Halwa, Planning Consultant
SUBJECT: PROPOSED SEVERANCE APPLICATION – GARDINER
PART OF LOT 7, CONCESSION III
Council reviewed a proposed severance on the lands owned by John and Evelyn
Gardiner located on north side of McLean Road, west of Furnival Road. The existing
parcel of land is 150 acres. The owners wish to sever the existing farmhouse and drive
shed for retirement purposes. The owners are also proposing the establishment of an
easement across the retained parcel to provide access to the well that supplies the
dwelling.
Under required setbacks, the well would be protected from farm practices. Council has
no objections to the proposal subject to the usual conditions and rezoning of the
severed parcel to restricted agriculture (A2) and no residential dwellings would be
permitted on retained portion.
SUBJECT: PROPOSED SEVERANCE APPLICATION – MANNEKE
PART OF LOT 6, CONCESSION XI
Council reviewed a proposed severance on lands owned by Marlene and Gerry
Manneke located on the west side of Furnival Road, south of Thomson Line. The
purpose of the application is to sever an existing residential dwelling from the 99.2-acre
parcel deemed as surplus farm dwelling.
In the report presented to Council, the Planner noted the proposed lot is 4,036.4 sq. m.
and should be reduced to 4,000 sq. m. to maintain compliance with maximum lot area
standard of 4,000 sq. m.
It was noted that the building permit was issued in July 1989. The Planner reported that
the Official Plan provides flexibility in matters of interpretation as long as the principles
of the plan are maintained. Council agreed that using the flexibility allowed, they had no
objections to the proposal subject to the usual conditions.
February 27, 2003…Pg 2 of 4
DELEGATION: ROB LINDSAY, COUNTY TREE COMMISSIONER
Mr. Lindsay appeared before Council to bring Council up-to-date on proposed changes
to the Elgin Tree By-law as a result of changes to the Municipal Act. He reported that
under the new Municipal Act lower tier municipalities can protect single trees or
woodlands up to one hectare in size and upper tier can regulate areas greater than one
hectare. Under the existing by-law, West Elgin has delegated its authority to the County
for areas of 0.2 hectares and greater in size.
It was noted that the existing size restriction and County delegation is working well.
SUBJECT: PROPOSED SEVERANCE APPLICATION – McKILLOP
LOTS 16 & 17, CONCESSION XII
The Planner reported he had met with Don McKillop to further discuss the proposed
severances on his 400 acres. He presented a sketch for Council review. The sketch
proposed three severed areas; one comprising the woodland and ravine areas, the
second the farmed portion and the third a one acre parcel comprising the existing
farmhouse.
Council agreed with the concept presented, the Planner will discuss further with Mr.
McKillop. It was noted that residential dwelling units would be permitted on the two
severed portions, as their size will each equal approximately 200 acres.
SUBJECT: CORRESPONDENCE
County of Elgin – Elgin County Tree By-law
1.*
RES. NO. 1 Moved by Bandeen
Seconded by Warwick
RESOVLED that Council delegate authority to administer tree cutting in
areas greater than 0.2 ha. in size to the County of Elgin.
DISPOSITION: Carried
2. Ministry of Agriculture – appointment of Weed Inspector
RES. NO. 2 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Corporation of the Municipality of West
Elgin approves the appointment of Rob Lindsay as the Weed Inspector for
the Municipality of West Elgin, in the County of Elgin, under Sections 6(1)
and 7(1) of the Weed Control Act.
DISPOSITION: Carried
3.* Steve Gibson – right-of-way agreement with Jim Crane
Instruction: The Clerk was directed to have the agreement revised to delete the
requirement for contribution to maintenance of the right-of-way until the use by
Mr. Crane changes and that the municipality will not maintain the right-of-way
after the landfill site is closed.
County of Elgin – request for support of resolution regarding an Administrative
4.*
Monetary Penalties Implementation Policy by the Ministry of Environment.
February 27, 2003…Pg 3 of 4
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the County of Renfrew and supported by the County
of Elgin that opposes the adoption of the Administrative Monetary
Penalties Policy by any Ministry of the Government of Ontario.
DISPOSITION: Carried
5.* University of Calgary – request permission to add “The Pioneer Days in
Aldborough” to “Our Roots website”
RES. NO. 4 Moved by Warwick
Seconded by Mooser
RESOLVED that Council of the Corporation of the Municipality of West
Elgin authorize the Clerk to sign a donated copyright clearance form for
the book entitled “The Pioneer Days in Aldborough” for the University of
Calgary digital library.
DISPOSITION: Carried
6.* Steve Peters MPP – copy of correspondence to Minister of Education regarding
restructuring of the Thames Valley District School Board
Instruction: File
7.* Burnside – invitation to Client Night, Thursday March 20 2003.
Instruction: File
8.* West Elgin Skating Club – Financial Statements as of April 30, 2002
RES. NO. 5 Moved by Balint
Seconded by Mooser
RESOVLED that Council grant to the West Elgin Skating Club $1,000.00
in support of the 2003 carnival.
DISPOSITION: Carried
*Information enclosed
RES. NO. 6 Moved by Bandeen
Seconded by Balint
RESOVLED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: MARTIAL ARTS PROGRAM
The Clerk reported that the new rate structure for the program should become effective
st
January 1, 2003.
RES. NO. 7 Moved by Bandeen
Seconded by Balint
RESOLVED that Council approves the rate of $12.50 per hour for the
martial arts group to rent the Rodney Recreation Centre commencing in
January 2003.
And further that resolution #6 passed on February 13, 2003 is hereby
repealed.
DISPOSITION: Carried
February 27, 2003…Pg 4 of 4
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 8 Moved by Bandeen
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on February 27,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Warwick
Seconded by Mooser
RESOLVED that a Bylaw to confirm the proceedings of the meeting of
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Council held on February 27, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-15 –
Confirming By-law February 27 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 10 Moved by Mooser
Seconded by Balint
RESOLVED that this Regular Meeting of Council shall adjourn at 12:05
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p.m. to meet again on March 13, 2003.
DISPOSITION: Carried
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These minutes were adopted on March 13, 2003.
____________________________ _______________________________
MAYOR CLERK