June 12, 2003 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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JUNE 12, 2003
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors Trudy Balint, Brad Bandeen
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Rick Jackson Roads Superintendent
Jeff Slater Recreation Superintendent
Lloyd Jarvis Water Superintendent
Bill Douglas By-law Enforcement Officer
DELEGATION: JANET PINDER, WEST ELGIN COMMUNITY PARENT CHILD
RESOURCE CENTRE
RES. NO. 1 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin will hear the
delegation from Janet Pinder
Ms. Pinder attended Council to discuss the day camp program. A special needs child
has registered for the program that requires one-on-one attention. There is funding
available for additional staff to assist this child, firstly the parent received a subsidy for
support worker and a summer placement grant. Council agreed that providing the
program for special needs children is a principle of our programs.
RES. NO. 2 Moved by Bandeen
Seconded by Balint
RESOLVED that Council authorize the hiring of an additional support
worker on a as needed basis for the day camp program.
SUBJECT: MINUTES
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
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May 8, 2003 Council
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May 15, 2003 Special Session
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May 22, 2003 Council
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May 22, 2003 Rezoning Public Meeting (Hawken)
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May 22, 2003 Court of Revision
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May 22, 2003 Committee of Adjustment
DISPOSITION
: Carried
June 12, 2003…Pg 2 of 10
SUBJECT: ROAD REPORT
The Road Superintendent presented his monthly report. Council discussed the extent of
mowing on road sides and it was agreed that two widths was appropriate other than at
intersections and on Furnival Road south of Talbot Line.
Parking issues that arose from the Policing Committee were discussed. There is a
concern about parking adjacent to the Bank of Montreal in West Lorne and that the bank
be approached regarding providing customer parking in their lot. It was suggested that
additional signs be erected on Main Street in this area. The Road Superintendent is to
discuss with the County. It was noted that parking is prohibited on the travelled portions
of the road and vehicles are not to obstruct visibility when parking on the side of roads.
SUBJECT: CINDY VANBREDA - REQUEST FOR PAYMENT FOR VEHICLE
REPAIRS
The Road Superintendent presented an invoice that was paid by Ms. VanBreda for
repairs on her vehicle that she believes were caused by a pothole on Thomson Line.
RES. NO. 4 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin hereby
authorizes the payment of $27.50 plus taxes to Cindy VanBreda for
vehicle repairs that were caused by a large pothole on Thomson Line.
DISPOSITION: Defeated
SUBJECT: RECREATION REPORT
The Recreation Superintendent presented his regular monthly report. He further
reported that the swimming pool will be opening on Saturday.
SUBJECT: USE OF RODNEY RECREATION CENTRE AS EMEGENCY SHELTER
It was noted that the Recreation Committee has been approached by the Elgin St.
Thomas Housing Corporation regarding the use of the Rodney Recreation Centre for
emergency temporary shelter. This is for the residents of 253 Ridout Street in case of
emergency.
RES. NO. 5 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Corporation of the Municipality of West
Elgin hereby authorizes the Elgin and St. Thomas Housing Corporation to
use the Rodney Recreation Centre as an emergency temporary shelter for
the residents of 253 Ridout Street and this shall be incorporated into the
municipality’s emergency plan.
DISPOSITION: Carried
SUBJECT: CANADA DAY “FREE SWIM”
RES. NO. 6 Moved by Balint
Seconded by Warwick
RESOLVED that Council agrees to a “FREE SWIM” at the West Elgin
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Community Pool from 2:00 p.m. to 4:00 p.m. on Canada Day, July 1,
2003.
DISPOSITION: Carried
June 12, 2003…Pg 3 of 10
SUBJECT: BY-LAW ENFORCEMENT
The By-law Enforcement Officer presented his monthly report. Discussion arose
regarding the issue of grass cutting and that property owners be reminded of the
requirement to keep the grass cut.
SUBJECT: BUILDING REPORT
The Chief Building Official was not in attendance. Council reviewed his report for the
month of April. In May ten permits were issued totalling $122,000.00 worth of
construction.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. He presented Council with
background information regarding the replacement of the 10” waterline on Graham
Road. Tri-County Water Management Board had requested the investigation of
alternatives for the replacement of this line. The option presented was based on the
users on the 10” waterline being connected to the existing 16” waterline at the cost
estimate of $140,000.00. It is now up to the Tri County Board to decide how they wish
to proceed.
SUBJECT: CLOSED SESSION
RES. NO. 7 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss personal matters about an identifiable individual.
DISPOSITION: Carried
RES. NO. 8 Moved by Warwick
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
DELEGATION: JIM HOLDAWAY, PORT GLASGOW YACHT CLUB
Also in attendance: Andy Cipu, Bill Nicholson
Mr. Holdaway attended Council to discuss future development at the marina. He
requests Council give consideration to enhancing the Port Glasgow area by providing
permanent washroom facilities with appropriate sewage disposal, providing a picnic
shelter with barbeques and a clean beach. More people visiting Port Glasgow would
benefit the Rodney business area. After discussion on these proposals Council
determined that a professional plan should be completed for the entire area taking into
consideration the marina, creek, bridge to beach, picnic shelter, washroom location and
septic issue.
SUBJECT: REQUEST FOR DRAINAGE REPORT – TONY SANTOS, WILLIAM
STREET
RES. NO. 9 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
drainage Petition under Section 78 of the Drainage Act from Tony Santos
for alterations to the William Street Drain.
DISPOSITION: Carried
June 12, 2003…Pg 4 of 10
SUBJECT: APPORTIONMENT OF DRAINAGE ASSESSMENT – MILLER DRAIN
KURANYI
RES. NO. 10 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council approves the agreement on share of
drainage assessment on the Mills Drain as requested by J. & E. Kuranyi
under Section 65 (6) of the Drainage Act.
Original Assessment New Assessment
Concession 12 Pt. Lot 9 50.209 ha. 0.391 ha.
Benefit - $1800.00 Benefit - $1750.00 Benefit - $50.00
Outlet - $4548.00 Outlet - $4512.85 Outlet - $35.15
DISPOSTION: Carried
SUBJECT: APPOINTMENT OF WEED INSPECTOR
RES. NO. 11 Moved by Warwick
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin hereby
appoints Rob Lindsay to act as Municipal Weed Inspector to enforce the
provisions of the Weed Control Act with respect to noxious weeds.
DISPOSITION: Carried
SUBJECT: ACCOUNTS VOUCHER
RES. NO. 12 Moved by Warwick
Seconded by Bandeen
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #6, amounting to
$1,392,125.44, in settlement of General, Road and Water/Arena Accounts
(including cheques #6482 - 6767 plus General/Road/Water payroll).
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2003-27 – FINNEY STREET DRAIN
RES. NO. 13 Moved by Bandeen
Seconded by Balint
RESOLVED that a By-law to provide for drainage works in the Municipality
of West Elgin in the County of Elgin to be called and known as the Finney
Street Drain be now read a third time and finally passed, signed, sealed
and numbered By-law Number 2003-27 – Finney Street Drain.
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-35 – ZONE AMENDMENT – D & L HAWKEN
LOT 16, CONCESSION VII
RES. NO. 14 Moved by Balint
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
zoning of lands in Part of Lot 16, Concession VIII Eastern Division, from
the Agricultural (A1) Zone to the Open Space (OS-3) Zone, and that this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
June 12, 2003…Pg 5 of 10
RES. NO. 15 Moved by Bandeen
Seconded by Warwick
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in Part of Lot 16,
Concession VIII Eastern Division, from the Agricultural (A1) Zone to the
Open Space (OS-3) Zone and shall now be read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-35 – Zone
Amendment – D & L Hawken
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-36 – AGREEMENT – WEST ELGIN COMMUNITY PARENT
CHILD RESOURCE CENTRE
DAY CAMP/POOL SUPERVISION
RES. NO. 16 Moved by Warwick
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement with the West Elgin Community
Parent Child Resource Centre and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 17 Moved by Balint
Seconded by Warwick
RESOLVED that a By-law to authorize the execution of an agreement with
the West Elgin Community Parent Child Resource Centre be now read a
third time and finally passed, signed, sealed and numbered By-law
Number 2003-36 – Agreement with WECPCRC – day camp/swimming
pool supervision
DISPOSITON: Carried
SUBJECT: BY-LAW NO. 2003-37 – POLICIES AND PROCEDURES – DAY CAMP
PROGRAM
RES. NO. 18 Moved by Bandeen
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-Law to
adopt policies and procedures for the day camp program and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 19 Moved by Warwick
Seconded by Balint
RESOLVED that a By-law to adopt policies and procedures for the day
camp program be now read a third time and finally passed, signed, sealed
and numbered By-law Number 2003-37 – Policies and Procedures – Day
Camp Program
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2003-38 – AGREEMENT WITH ELGIN COUNTY
ARCHIVES
RES. NO. 20 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement with the Elgin County Archives
and this shall be the first and second reading and provisional adoption
thereof
DISPOSITION: Carried
June 12, 2003…Pg 6 of 10
RES. NO. 21 Moved by Warwick
Seconded by Balint
RESOLVED that a By-law to authorize the execution of an agreement with
the Elgin County Archives be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2003-38 – Agreement with
Elgin County Archives
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2003-39 – SERVICE AGREEMENT WITH COBRA
SYSTEMS INC.
RES. NO. 22 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of service agreement with Cobra Systems Inc. and
this shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 23 Moved by Balint
Seconded by Warwick
RESOLVED that a By-law to authorize the execution of a servicing
agreement with Cobra Systems Inc. be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-39 – Service
Agreement with Cobra Systems Inc. – computer system
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Municipality of Chatham-Kent – request for support of a resolution regarding
incarceration in minimum security facilities
Instruction: File
2.* Township of Southwold – request for support of a resolution regarding farmed
and ranched deer and elk
RES. NO. 24 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Southwold that requests jurisdiction
over farmed and ranched deer and elk be relinquished from the Ministry of
Natural Resources to the Ministry of Agriculture and Food.
DISPOSITION: Carried
3.* Kiwanis Club of Rodney – request for waiving of rental fee for Rodney Recreation
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Centre for Easter Egg Hunt, April 19, 2003
RES. NO. 25 Moved by Balint
Seconded by Bandeen
RESOLVED that Council authorize the waiving of rental fees in the amount
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of $140.00 for the use of the Rodney Recreation Centre on April 19, 2003
by the Rodney Kiwanis for Easter Egg Hunt
DISPOSITION: Carried
4.* City of Pickering – request for support of a resolution regarding repeal of two
zoning orders
Instruction: File
June 12, 2003…Pg 7 of 10
5.* 2003 Pitch-In Canada – certificate regarding participation
Instruction: File
6.* Town of Midland – request for support of a resolution regarding the Safety
Drinking Water Act
Instruction: File
7.* Elgin St. Thomas Health Unit – request for support of a resolution regarding West
Nile Virus
RES. NO. 26 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Elgin St. Thomas Health Unit regarding the
West Nile Virus.
DISPOSITION: Carried
8.* Municipality of Central Elgin – composition of Police Services Board
Instruction: File
9* County of Elgin – composition of Police Services Board
Instruction: File
10.* West Elgin Community Health Centre – invitation to Annual Volunteer
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Recognition Event, Port Glasgow, June 25 11am-2pm
Instruction: File
11.* Community Safety Net – request to donate to safety books
Instruction: File
12.* County of Grey – request for support of a resolution regarding Mad Cow disease
Instruction: File
13.* Hon. W. Sterling, Attorney General – copy of letter to Steve Peters regarding
distribution of slot revenue earned from Western Fair Racetrack Slots.
Instruction: File
14. Elgin Group Police Services Board – copy of letter of support regarding shotgun
hunting of deer
Instruction: File
15. AMO Alert – Municipal Voices needs on designation of roads salts and the WDO
Blue Box program
- Municipal Corporations Regulation Issued
- West Nile Virus – Human Rights Commission Letter
- New funds and province-wide standard for mosquito larviciding
- Release of AMO Pesticide Report
- AMO not consulted on Referendum Proposal
- Urges Municipal Action on Referendum Proposal
- Request for Nominations
- AMO Will Not Help Write Tax Referendum Legislation
Registration for Annual Conference
-
Ontario Centre for Municipal Best Practices releases First Annual
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Report
Instruction: File
June 12, 2003…Pg 8 of 10
16. Federation of Canadian Municipalities – Agreement with Railways
Instruction: File
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17. Rick Hanson Man in Motion Foundation – June 14 events
Instruction: File
18. Jack Layton, NDP Leader – request for completion of survey regarding municipal
infrastructure needs
Instruction: File
19. The Ontario Fire Services Messenger – March/April 2003 publication
Instruction: File
20. Waste Diversion Ontario – announcement of formation of non-crown corporation
Lower Thames Valley Conservation Foundation – 2002 Annual Report
Instruction: File
22. Four Counties Health Services – press release regarding telephone survey
Instruction: File
23. Association of Ontario Road Supervisors – invitation to 2003 Trade Show, June
4-5 2003, Lindsay
Instruction: File
24. Lower Thames Valley Conservation Authority – Media releases regarding
Longwoods Road Conservation Area
Instruction: File
25. Ministry of Citizenship – Seniors Month
Instruction: File
26. Ministry of Tourism and Recreation – Tourism and Investment Recovery Plan
Instruction: File
27. Union Gas – application to Ontario Energy Board
Instruction: File
28.* Association of Ontario Road Supervisors – Spring 2003 Newsletter
Instruction: File
29. Ministry of Environment – New Drinking Water Regulations
Instruction: File
30. St. Thomas Elgin Tourist Association – Canada Day Perch Search
Instruction: File
31. CMHC – Affordable Housing Through Partnerships
Instruction: File
32. Ontario Community Council on Impaired Driving – Drive Sober campaign
Instruction: File
33. Forum – May/June 2003 publication
Instruction: File
34. Foundation for Rural Living – 2003 Call for Nominations
Instruction: File
June 12, 2003…Pg 9 of 10
35. City of Toronto – copy of report regarding MPAC
Instruction: File
36. Ministry of Agriculture and Food – OMAF Bulletin June 4, 2003
Instruction: File
37. Ministry of Citizenship – Community Action Awards
Instruction: File
38. Regional Municipality of Niagara – Nations in Bloom campaign
Instruction: File
39. Elgin Group Police Services Board – Detachment Commander’s Report April
2003
Instruction: File
40. Ministry of Citizenship – Ontario Medal for Good Citizenship
Instruction: File
41. Municipal Property Assessment Corporation – 2002 Annual Report and Financial
Statements
Instruction: File
RES. NO. 27 Moved by Bandeen
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: MINUTES
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*West Elgin Recreation Committee – April 22, 2003
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*West Elgin Arena Board – May 12, 2003
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*West Elgin Recreation Committee – May 27, 2003
SUBJECT: WEST ELGIN COMMUNITY HEALTH CENTRE PROJECT
The Treasurer-Administrator reported that clarification on the proposed exchange of lands
and easements was being requested so that the legal work may proceed. The Mayor
directed a meeting be set up with the affected parties.
SUBJECT: PARTNERS PREVENTING VICTIMIZATION FORUM
Mary Bodnar, of the Police Committee is requesting Council’s support to attend the Partners
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Preventing Vicitimization Forum to be held in Barrie from August 22 – 24, 2003.
RES. NO. 28 Moved by Balint
Seconded by Warwick
RESOLVED that the Council authorize Mary Bodnar attend the Partners
Preventing Vicitimization Forum 2003 to be held in Barrie, Ontario on
August 22 – 24, 2003 with all expenses paid.
DISPOSITION: Carried
SUBJECT: FIREFIGHTERS INSURANCE
The Treasurer-Administrator reported that the municipality’s insurance policy would only
cover the firefighters while they are on duty, not for twenty-four hour coverage. She will
research further and report to Council at the next meeting.
June 12, 2003…Pg 10 of 10
SUBJECT: CLOSED SESSION
RES. NO. 29 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss personal matters about an identifiable individual.
DISPOSITION: Carried
RES. NO. 30 Moved by Warwick
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 31 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on June 12, 2003
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 32 Moved by Balint
Seconded by Warwick
RESOLVED that a By-law to confirm the proceedings of the meeting of
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Council held on June 12, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-40 –
Confirming By-law June 12 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 33 Moved by Balint
Seconded by Bandeen
RESOLVED that this Regular Meeting of Council adjourn at 5:05 p.m. to
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meet again on June 24, 2003.
DISPOSITION: Carried
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These minutes were adopted on the 10 day of July, 2003.
___________________________ ____________________________
Mayor Clerk