June 26, 2003 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
JUNE 26, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
ALSO PRESENT:
Ted Halwa Planning Consultant
SUBJECT: PUBLIC MEETINGS
Council adjourned to hold Public Meetings for the Kuranyi Rezoning application and a
Committee of Adjustment hearing for 1230827 Ontario Inc. (N. & K. Badder) and
resumed their Regular Session thereafter.
SUBJECT: PROPOSED SEVERANCE – A. & E. WOLF
LOT 12, CONCESSION III WD
Council reviewed a proposed severance application to sever a surplus dwelling and
workshop on Part Lot 12, Concession III WD. The request is for severance of a 4031.46
sq. m. lot (47.24 metres by 85.34 metres) from a 19.83 h.a.(49 acre) parcel fronting on
McLean Line. Council was in agreement with the severance providing the size is
reduced to 4,000 sq. m. to comply with the RR3 zone. The usual conditions of access,
drainage and rezoning apply and there be no further residential development on the
agricultural lands.
SUBJECT: MELODY CHURCH
Also in attendance: Rick and Brenda Gordon, William Pol – Cumming Cockburn Limited
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Mr. Pol reviewed his written report of May 26, 2003 as follows:
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Evaluation of alternative locations: other sites were identified such as the Elgin
International Club, a West Lorne site north of Marsh Line, south of Marsh Line
and the former Separate School north of Rodney. A table outlined a comparison
of each site. Overall the lands they own on Graham Road fit their criteria the best.
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MDS impact on surrounding agricultural operations – a change in zoning would
have little or no impact on MDS setbacks in the area.
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Environmental Impact Study – MNR is satisfied there is no encroachment into the
wetland area. Proposed new development is 130 m from the wetlands and
vegetation clearing would involve mainly cash crops.
June 26/03..… Pg 2 of 6
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Traffic Impact Study – County has no concerns with traffic volume but the access
will require upgrading.
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Neighbourhood Impact Study – potential impacts include increased vehicular
traffic at times, lighting, noise and visual impacts. Concerns related to traffic can
be addressed through landscaping, buffering and parking lot design and location.
Lighting can be addressed at site plan control. Concerns related to noise –
activities primarily indoors and noise related impacts minimal
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The existing building is not for public occupancy – long term intent is to build a
new building with the storage building as an accessory use. Improvements would
be made only if OP and Zoning approved. A structural engineer will evaluate the
building re compliance for public occupancy. Parking is to the south of the tree
line. Municipal water is available. Mr. Gordon advised that they will host an open
house prior to the public meeting.
There was discussion as follows:
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The previous meeting held was not the official public meeting – only a preliminary
meeting
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Notice is required for the statutory public meeting
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There has been a change in direction – previously a new building would house
the church – now the existing building is to be used for the church.
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Alternative sites could be more suitable – Council to evaluate if this is the best
site
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MDS to be recalculated for property to the east using double MDS
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MNR to confirm wetland area
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Entrance – to use existing – will be looked at site plan stage
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Conceptual plan reviewed
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Wetland impacts – tile draining into wetland areas, parking lot run off, effect of
activity
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Council agreed to proceed to a public meeting on September 25 at 7:30 p.m.
SUBJECT: OFFICIAL PLAN REVIEW
Ted provided Council with the final copy of the Official Plan Background Study. Spriet
Associates have prepared a servicing plan for north of Rodney and north of West Lorne.
Council reviewed the key plans and the distances that could be serviced by gravity feed
and also by a force main. The meeting with the various Ministries is on schedule.
SUBJECT: EARLY YEARS IN WEST ELGIN
Janet Pinder was present to update Council on the various programs and services being
offered by the Tiny Tots Co-Op Nursery School, the West Elgin Community Parent Child
Resource Centre and the Early Years Centre. She provided a written report outlining the
partnership and contracted services, members on the Advisory Committee and the
number of families with children using the services.
SUBJECT: CORRESPONDENCE
County Land Division Committee – Application for Severance – Canada Southern
1.
Railway Co.
Instructions:
June 26/03…Pg 3 of 6
RES. NO. 1 Moved by Warwick
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E58/03 as applied
for by Canada Southern Railway Co.
Council approves of the severance.
Subject to rezoning, if applicable.
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to West Elgin granting an easement in perpetuity for access to the
severed property.
DISPOSITION: Carried
2.* Cumming Cockburn Limited – Melody Fellowship Church- Planning Report
Response.
Instructions: File
3.* Spriet Associates – Grandstand structural report
Instructions: see discussion on Page 5
4.* Elgin County OPP – Ryan Cox - Parking By-laws approved, press release re
issuing tickets
Instructions: File
5. S. Gibson, Solicitor – Order for Part 1 implementation of Parking By-laws
received
Instructions: File
6.* Preserve Rural Education Committee – Barb Campbell – package re West Elgin
Secondary School
Instructions: Members to send letters/faxes
7.* Spriet Associates – Report – Recreation Centre Roof
Instructions: see discussion on Page 5
* Information enclosed
RES. NO. 2 Moved by Mooser
Seconded by Warwick
RESOVLED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-42 – 2003 BUDGET BY-LAW
RES. NO. 3 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-Law to levy
taxes for the year 2003 and to establish special area charges for garbage
collection and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
June 26/03…Pg 4 of 6
RES. NO. 4 Moved by Balint
Seconded by Bandeen
RESOLVED that a By-law to levy taxes for the year 2003 and to establish
special area charges for garbage collection be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2003-42 –
2003 Budget By-law.
DISPOSITION: Carried
SUBJECT: FREEMAN DRAIN TENDERS
The following tenders were received for the construction of the Freeman Drain:
VanBree Drainage & Bulldozing Ltd. $195,756.50 incl. GST
A.G. Hayter Contracting Ltd. $196,232.65 incl. GST
RES. NO. 5 Moved by Bandeen
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of VanBree Drainage & Bulldozing Ltd. in the amount of
$ 195,756.50 including GST for the Freeman Drain.
DISPOSITION: Carried
SUBJECT: FIREFIGHTER’S INSURANCE POLICY
The Administrator/Treasurer advised that our current policy with Frank Cowan Insurance
does not provide for 24 hour coverage. At the present time there is no other carrier that
provides the same coverage as through Bill Blaney.
RES. NO. 6 Moved by Bandeen
Seconded by Warwick
RESOLVED that Council will provide the basic 24-hour insurance
coverage for the Rodney and West Lorne Firefighters through Bill Blaney
Insurance Brokers Ltd. at $85.00/fireman and that any upgrades be paid
by the individual firefighter.
DISPOSITION: Carried
SUBJECT: OMERS
The Administrator/Treasurer advised in 1975 an OMERS Type 3 Account was set up to
provide supplementary coverage. There have been changes to the plan over the years
and in 1983 all funds remaining in the Type 3 account were deemed to be employer
monies. There are various options available regarding these funds two of which were
as an offset to employer basic plan contributions or as an offset to member basic plan
contributions. Joanne recommended that this account be used to offset employer
contributions.
RES. NO. 7 Moved by Balint
Seconded by Mooser
RESOLVED that the funds retained in the Type III OMERS Supplementary
Account be used as an offset to employer basic plan contributions.
DISPOSITION: Carried
June 26/03…Pg 5 of 6
SUBJECT: WATER RATE INCREASE
RES. NO. 8 Moved by Warwick
Seconded by Mooser
RESOLVED that the water rates be increased by $.20 per cubic metre
effective on the billing due in August 2003 and that the rates be
incorporated into a by-law.
DISPOSITION: Carried
SUBJECT: ISSUANCE OF PARKING TICKETS
The Administrator/Treasurer advised that the OPP will be issuing parking tickets as per
the by-law. Council would like to have the By-law Law Enforcement Officer issue
tickets. Staff will investigate further as to what is required.
SUBJECT: ANNUAL COMPLIANCE REPORT
RES. NO. 9 Moved by Balint
Seconded by Mooser
RESOLVED that Council accepts the Annual Compliance Report for 2002
as prepared by Ontario Clean Water Agency and as presented to the Tri
County Water Management Committee.
DISPOSITION: Carried
SUBJECT: GRANDSTANDS – RODNEY FAIRGROUNDS
Also in attendance: Jane McGregor – President of Rodney Aldborough Agricultural
Society, Fair Board members - Devon Pearson, Allan Woolner, Bill Havens, Brien
Cornwall , Kiwanis - Joe Kuranyi, Jeff Slater – Parks and Recreation Superintendent
Jeff Slater reported that the Health and Safety Committee had made a site inspection in
June 2002 and an order written re the grandstand. He advised that Spriet Associates
had submitted their report under date of June 23, 2003 outlining the necessary work to
bring the grandstand up to code.
Jane McGregor, President, spoke on behalf of the Board of Directors and expressed
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their concerns on the grandstand issue. This is the 149 year of the Fair and she noted
that events are booked and down payments have been made. They have no monies in
their budget for any repair work. A time line is required – end of August. Relocating the
grandstand is not functional or safe. Devon Pearson indicated that the grandstand
should be posted with the capacity limit. He stated that the Fair Board will monitor the
capacity. The sight lines of the front row may be affected with the work required. This
will have to be looked at.
Council indicated that some monies have been budgeted for this year for repairs and
they will work with the Fair Board to resolve the issue. After further discussion Council
authorized Jeff Slater to arrange a meeting for the next day on site with the Engineer
and Chief Building Official, members of the Fair Board, Kiwanis.
SUBJECT: RODNEY RECREATION CENTRE ROOF
Also in attendance: Jeff Slater, Parks and Recreation Superintendent
Jeff reported that Spriet Associates had made an inspection of the roof at the Rodney
Recreation Centre. Their report dated May 26, 2003 provided an estimated cost for
replacement of the flat roof in the amount of $34,883.00. The existing roof is
approximately 25 years old and is leaking. Jeff advised that the cost would double to
install a pitched roof. There was discussion on relocating the heating and air
June 26/03…Pg 6 of 6
SUBJECT: RODNEY RECREATION CENTRE ROOF CONT.
conditioning units. The units are old and should be looked at. Jeff is to report back to
Council re relocating and replacing the heating and air conditioning units.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 10 Moved by Balint
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on June 26, 2003
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 11 Moved by Mooser
Seconded by Warwick
RESOLVED that a Bylaw to confirm the proceedings of the meeting of
Council held on June 26, 2003 be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2003-43 – Confirming By-
law June 26, 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 12 Moved by Warwick
Seconded by Mooser
RESOLVED that this Regular Meeting of Council shall adjourn at 3:00 p.m.
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to meet again on July 10, 2003.
DISPOSITION: Carried
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These minutes were adopted on July 10, 2003.
___________________________ _______________________________
MAYOR CLERK