March 13, 2003 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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MARCH 13, 2003
MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillor Trudy Balint
STAFF PRESENT: Norma Bryant Clerk
Rick Jackson Roads Superintendent
Lloyd Jarvis Water Superintendent
SUBJECT: MINUTES
RES. NO. 1 Moved by Warwick
Seconded by Balint
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
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February 13, 2003 Council
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February 120, 2003 Special Session
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February 27, 2003 Council
DISPOSITION
: Carried
SUBJECT: ROAD REPORT
The Road Superintendent presented his monthly report. He advised that due to the
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weather the winter night shift will be extended to March 21 and will review weekly after
that date. He reported to Council that a stop sign should be installed at the intersection
of Evandale Street south and William Street. Council directed that the necessary by-law
be brought forward at the next meeting.
SUBJECT: WATER REPORT
The Water Superintendent presented his regular monthly report. He further reported
that the Mayor, Deputy Mayor and himself had attended a public meeting in Wardsville
regarding the extension of water services to that area. It was noted that the Mayor had
requested that consideration be given to extending water service under the river to
Beattie Haven and the Water Superintendent will be doing a survey with residents to
determine who would be interested in hooking up to a waterline in this area. The Water
Superintendent reported that the users on the old 10” waterline from Eagle to West
Lorne are complaining about the water quality. It was noted that Tri County not West
Elgin owns this waterline and negotiations are ongoing with Tri County on the status of
this line.
March 13, 2003…Pg 2 of 7
SUBJECT: CLOSED SESSION
RES. NO. 2 Moved by Balint
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss a proposed or pending acquisition or disposition
of land.
DISPOSITION: Carried
RES. NO. 3 Moved by Warwick
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
SUBJECT: RECREATION REPORT
The was not in attendance. Council reviewed the monthly
Recreation Superintendent
report.
SUBJECT: BUILDING REPORT
The Chief Building Official was not in attendance. Council reviewed his report for the
month of January. In February five permits were issued totalling $535,000.00 worth of
construction.
SUBJECT: BY-LAW ENFORCEMENT
The By-law Enforcement Officer was not in attendance. Council reviewed the monthly
report and requested the Clerk obtain more details on two items.
SUBJECT: PETITION FOR DRAIN MAINTEANCE – BONN DRAIN
RES. NO. 4 Moved by Balint
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin accepts the
drainage Petition under Section 78 of the Drainage Act from K & M
Howard for alterations to the Bonn Drain.
DISPOSITION: Carried
SUBJECT: ACCOUNTS VOUCHER
RES. NO.5 Moved by Warwick
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #3, amounting to
$762,428.63, in settlement of General, Road and Water Accounts
(including cheques #5876 – 6088 plus General/Road/Water payroll, plus
including Arena Voucher #3, cheques #1546 – 1588 in the amount of
$18,496.00).
DISPOSITION: Carried
March 13, 2003…Pg 3 of 7
SUBJECT: BY-LAW NO. 2003-16 – GENERAL RELEASE AGREEMENT
WILLIAM A. SMITH CONSTRUCTION
RES. NO.6 Moved by Balint
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a by-law
to authorize the signing of a General Release Agreement with William A.
Smith Construction and that this by-law shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 7 Moved by Warwick
Seconded by Balint
RESOLVED that a By-law to authorize the signing of a General Release
Agreement with William A. Smith Construction and this by-law shall hereby
be read a third time and finally passed, signed, sealed and numbered By-
law Number 2003-18– General Release Agreement – William A. Smith
Construction
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2003-17 – AGREEMENT: ONTARIO ONE CALL
RES. NO.8 Moved by Warwick
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a by-law
to authorize the execution of an Agreement between the Corporation of
the Municipality of West Elgin and Ontario One Call and that this by-law
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Balint
Seconded by Warwick
RESOLVED that a By-law to authorize the execution of an agreement
between the Corporation of the Municipality of West Elgin and Ontario One
Call for the purpose of receiving information and servicing regarding the
municipality’s underground plant and this by-law shall hereby be read a
third time and finally passed, signed, sealed and numbered By-law
Number 2003-17– Agreement – Ontario One Call.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Ministry of Finance – information on reassessment for 2003 taxation year
Instruction: File
2.* Tim and Cindy Horvat – water bill
RES. NO. 10 Moved by Balint
Seconded by Warwick
RESOLVED that Council waive sewage charge of $279.40 on 102 Furnival
Road as the building was vacant.
DISPOSITION: Carried
3.* Municipality of Trent Hills – request for support of resolution regarding funding for
mandated drinking water system upgrades.
March 13, 2003…Pg 4 of 7
RES. NO. 11 Moved by Warwick
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of Trent Hills that requests the
Province of Ontario to establish a new funding formula be developed to
eliminate the high cost associated with mandated drinking water system
upgrades.
DISPOSITION: Carried
4.* City of Thorold – request for support of resolution regarding implementation of the
Romanow Report
RES. NO. 12 Moved by Balint
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the City of Thorold that requests the federal and
provincial governments to implement the recommendations contained in
the Romanow Report.
DISPOSITION: Carried
5.* Hilde Morden – Pitch-in collection on April 26, 2003
Instruction: File
6.* Town & Country Landscaping – suggestions regarding plant watering
Instruction: File
7.* Robert Hill – intersection in West Lorne
Instruction: File
8.* Sport Alliance of Ontario copy of correspondence to Warden Wilson –
Community Sport for All Award
Instruction: File
9. AMO Alert - Applauds National Brownfields Redevelopment Strategy
- Voices Concern over Nutrient Management Policy
- Updated on Bill 210
- Safe Drinking Water Seminar Series
- Municipal Needs Not Met in Federal Budget
- WDO Approves Blue Box Plan
- Why Municipalities are disappointed in the Federal Budget
- Announcement of AMO Conference, August 17 to 20, Royal York
Hotel
- Recommendations on Ontario Municipal Board Process and
Procedures
- Water Seminar program
- Ontario Child Supplement Proposal
Instruction: File
10.* County of Elgin – copy of Capital Project Communication Protocol
Instruction: File
11.* Employment Services Elgin – results of Youth Conference
Instruction: File
12. MFOA – message from Chair
Instruction: File
March 13, 2003…Pg 5 of 7
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13. The Thames Heritage River Committee – announcement of 3 Annual Thames
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River Symposium on Friday March 28 at Chatham Cultural Centre
Instruction: File
14. Judy Feeney – request for assistance regarding raccoons in dumpsters
Instruction: File
15.* Elgin Community Futures Development Corporation – minutes of meeting held on
January 28, 2003.
Instruction: File
16. Ontario Smart Growth – copy of discussion paper, dated February-March 2003.
Instruction: File
17. Pitch-In Ontario – National Civic Pride Recognition Program
Instruction: File
18. Pitch-In Ontario – membership
Instruction: File
19. Ontario Crime Control Commission – Awards of Excellence for Fighting Crime
Instruction: File
20. Ontario Senior Games Association – invitation to host 2005 Ontario Senior
Games Provincial Championships
Instruction: File
21. Federation of Canadian Municipalities – Clean Air
Instruction: File
22. Gar Knutson. M.P. – document entitled “A Dialogue on Foreign Policy”
Instruction: File
23. Ministry of Culture – changes to Ontario Heritage Act
Instruction: File
24. Sci-Tech Ontario – Young Scientist Month
Instruction: File
24. Ontario Exports Inc. – invitation to Ontario Global Traders Awards ceremony to
be held on April 10, 2003 in London.
Instruction: File
25. St. Thomas – Elgin Tourist Association – announcement of seminar “Promoting
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Your Business to Tourists”, April 3
Instruction: File
26. OMAF Resource Centre Bulletin
Instruction: File
27. Elgin County Municipal Supervisors Association – Trade Show to be held on
June 2 and 3, Aylmer Fair Grounds
Instruction: File
28. Thames Valley District School Board – Special Olympic Track and Filed event to
be held on Mary 26, 28 and 29, 2003.
Instruction: File
March 13, 2003…Pg 6 of 7
29. Environment Canada – copy of document entitled “Climate Change Plan for
Canada: Achieving Our Commitments Together”
Instruction: File
30. Hydro One Networks Inc. – distribution rate applications
Instruction: File
31* Management Board of Cabinet – Reliable Energy and Consumer Protection Act
(copy of brochure and Qs and As attached)
Instruction: File
32. Organization of Small Urban Municipalities – notice of Annual Conference to be
held on April 30 – May 3, 2003
Instruction: File
33. Canadian Red Cross – notice of province-wide raffle lottery
Instruction: File
34. INS Consulting – “Building Sustainable Infrastructure for Connected
Communities” conference in Ingersoll on March 21, 2003
Instruction: File
35. Ontario Property & Environmental Rights Alliance, February 2003
Instruction: File
RES. NO. 13 Moved by Balint
Seconded by Warwick
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
DELEGATION: HARRY MEZENBERG, DOUG GRAHAM
RE: COMMUNITY HEALTH CENTRE
Mr. Mezenberg reported to Council that there was a small piece of land at the rear of the
buildings on Graham Road that is in private ownership and should be acquired for this
project as it affects the layout of the parking lot and future utility connections. Council
agreed with the proposal and once the survey is completed, negotiations will be finalized
and the legal work completed. Construction is scheduled to begin next week and a
Project Manager has been hired. Arrangements need to be made with Hydro One for
their service across the property, probably underground.
SUBJECT: THAMES VALLEY TRILLIUM FUND
Mr. Mezenberg presented a report on the allocation of funds under the Trillium
Foundation for 2002/2003. He reported that municipalities would now be able to apply
for grants under this program for arts/cultural and sports/recreation projects.
SUBJECT: MINUTES
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*West Elgin Arena Board – February 10, 2003
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*Chamber of Commerce – February 4, 2003
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*Chamber of Commerce – March 4, 2003
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*West Elgin Recreation Committee – February 25, 2003
March 13, 2003…Pg 7 of 7
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 14 Moved by Warwick
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on March 13,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 15 Moved by Warwick
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
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Council held on March 13, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-18 –
Confirming By-law March 13 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 16 Moved by Warwick
Seconded by Balint
RESOLVED that this Regular Session of Council adjourn at 2:00 p.m. to
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meet again on March 27, 2003.
DISPOSITION: Carried
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These minutes were adopted on the 10 day of April, 2003.
___________________________ ____________________________
Mayor Clerk