March 20, 2003 Special Session
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
WEST ELGIN COUNCIL CHAMBERS
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MARCH 20, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Brad Bandeen, Trudy Balint
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Jeff Slater Recreation Superintendent
Lloyd Jarvis Water Superintendent
ALSO PRESENT:
John Spriet Spriet Associates
Mayor McPhail opened this Special Session of Council at 1:30 p.m. and explained the
purpose of the meeting was to discuss budget, water department matters and issues
that require Council attention prior to the next regular meeting.
SUBJECT: BUDGET FOR RECREATION DEPARTMENT
Also present: Recreation Superintendent
The Administrator/Treasurer presented a report outlining the 2002 budget, 2002 actual
and proposed 2003 budget. Council directed the Recreation Superintendent to have an
engineer evaluate a new roof for the Rodney Recreation Centre. The OSTAR
washroom project was discussed and it was noted that this project can proceed in 2004.
Therefore, it was determined to put $10,000 in reserve and $5,000 in operating to cover
the cost of preparing plans. Councillor Bandeen reported that a committee has been set
up and this will be reviewed with them. Council agreed in principle to the budget
presented.
SUBJECT: APPLICATION FOR SUMMER CAREER PLACEMENT PROGRAM
RES. NO. 1 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Corporation of the Municipality of West
Elgin make application for eight students under the Summer Career
Placement Program.
DISPOSITION: Carried
SUBJECT: PROPOSED WATERLINE PROJECTS
Also present: Water Superintendent and Mr. John Spriet
March 20, 2003…Pg 2 of 3
Council reviewed a list of projects for 2003 and gave the following direction:
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The proposed waterline from Finney Street to Queens Line will be sized at 12”, with
the ratepayers paying for 8” line, 25% of 8” line will be contributed by West Elgin and
the difference between an 8” and 12” line will be funded by West Elgin. Staff were
directed to prepare costing.
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It was reported that Tri County has agreed to replace the 10” cast iron water line on
Graham Road and that a cost estimate be prepared by West Elgin and submitted for
their approval. Staff were directed to prepared cost for replacement for a 4” line
from the treatment plant to Marsh Line plus connections to new line for Tri County
and estimate the difference of upsizing to an 8” line to be paid by West Elgin.
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Water customers on Talbot Line at Eagle. Staff were directed to investigate with
Dutton/Dunwich the feasibility of connecting to their line.
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Replacement of cast iron lines in West Lorne and Rodney. The program should be
continued and included in the budget. Discussions to take place with Road
Department regarding their plans.
SUBJECT: WARDSVILLE WATER SYSTEM
The Mayor reported that he and the Deputy Mayor had attended a public meeting
regarding the proposed Wardsville water system. An engineer has been hired and
planning is underway. It was reported that an environmental assessment (EA) is
required. The Mayor requested, at the public meeting, that consideration be given to
connecting Beattie Haven to this system. Mr. Spriet noted that it would be beneficial to
have this connection included in the EA.
RES. NO. 2 Moved by Warwick
Seconded by Bandeen
RESOLVED that SW Middlesex be requested to include the Thames River
waterline crossing to service Beattie haven in the Environmental
Assessment for the Wardsville Water System and provide a cost for the
EA to West Elgin.
DISPOSITION: Carried
SUBJECT: WEST ELGIN COMMUNITY HEALTH CENTRE
The Water Superintendent reported that he had attended an on-site meeting regarding
the relocation of the Hydro One lines. In order to determine the proper location the
limits of Munro need to be established in the field.
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED Council authorize Ward Houghton to clarify the limits of
Munro Street, east of Graham Road so that Hydro One may determine the
location for a new hydro pole. Survey drawing be prepared and boundary
iron bars to be staked for reference.
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO. 4 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss a proposed or pending acquisition or disposition
of land,
DISPOSITION: Carried
March 20, 2003…Pg 3 of 3
RES. NO. 5 Moved by Warwick
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: PURCHASE OF RAILWAY LANDS
RES. NO. 6 Moved by Bandeen
Seconded by Balint
RESOLVED that Council authorize Ward Houghton to proceed with a
survey of the property owned by the Lake Erie and Detroit River Railway
Company, east of Graham Road and south side of railway.
AND FURTHER BE IT RESOLVED that Council authorize John Hogan to
proceed with a title search on these lands and prepare the necessary
documents.
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 7 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on March 20,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Balint
Seconded by Bandeen
RESOLVED that a By-law to confirm the proceedings of the meeting of
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Council held on March 20, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-20 –
Confirming By-law March 20 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 9 Moved by Warwick
Seconded by Balint
RESOLVED that this Special Meeting of Council adjourn at 4:40p.m. to
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meet again on March 27, 2003.
DISPOSITION: Carried
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These minutes were adopted on the 10 day of April, 2003.
____________________________ _______________________________
MAYOR CLERK