March 27, 2003 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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MARCH 27, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
ALSO PRESENT:
Lion Scharzer, Personnel Management Associates
Ted Halwa, Planning Consultant
SUBJECT: CLOSED SESSION
RES. NO. 1 Moved by Bandeen
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss labour relations or employee negotiations
DISPOSITION: Carried
RES. NO. 2 Moved by Balint
Seconded by Bandeen
RESOLVED that Council of the Municipality of West Elgin do now rise and
report.
DISPOSITION: Carried
SUBJECT: PAY EQUITY PLAN
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that Council adopt the Pay Equity Plan as presented in the
report of Personnel Management Associates dated March 2003.
DISPOSITION: Carried
DELEGATION: AUDREY MILLER, RE: RODNEY POOL
Mrs. Miller attended Council to request a seniors aquafit program be scheduled at an
earlier time of the day. Last year it was scheduled at 8:00 p.m. and she is requesting an
additional time slot. Council advised that this request would be forwarded to staff.
Mrs. Miller also enquired about water testing at our beaches in Lake Erie. The Mayor
advised that the Health Unit, if testing results require, would post No Swimming signs at
the beaches.
March 27, 2003…Pg 2 of 6
Mrs. Miller requested Council give thought to providing a formal walking path in the Port
Glasgow area. She suggested a path is needed from Port Glasgow Trailer Park to the
marina.
SUBJECT: BY-LAW NO. 2003-19 – AMEND BY-LAW 95-56, STOP SIGNS
RES. NO.4 Moved by Balint
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 95-56 providing for the erection of stop signs at
intersections and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 5 Moved by Warwick
Seconded by Balint
RESOLVED that a By-law to amend By-law 95-56 providing for the
erection of stop signs at intersections be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-19 – Amend
By-law 95-56, stop signs.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2003-21 – AGREEMENT – LAKE ERIE AND DETROIT
RIVER RAILWAY COMPANY
RES. NO. 6 Moved by Warwick
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement with the Lake Erie and Detroit
River Railway Company and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 7 Moved by Balint
Seconded by Warwick
RESOLVED that a By-law to authorize the execution of an agreement with
the Lake Erie and Detroit River Railway Company be now read a third time
and finally passed, signed, sealed and numbered By-law Number 2003-21
– Agreement with Lake Erie and Detroit River Railway Company
DISPOSITION: Carried
DELEGATION: HILDE MORDEN, MARGARET MCDOUGALL
RE: PITCH IN ONTARIO
Mrs. Morden and McDougall attended Council to report that their committee had won a
t-shirt from Pitch In Ontario in recognition of applying early for the program. The
Women’s Institute agreed that the t-shirt be presented to the Mayor.
The Mayor thanked the ladies for the t-shirt and noted that because of their involvement
and enthusiasm this project has taken off.
March 27, 2003…Pg 3 of 6
SUBJECT: APPOINTMENT OF AN ALTERNATIVE COMMUNITY EMERGENCY
MANAGEMENT COORDINATOR
RES. NO. 8 Moved by Bandeen
Seconded by Balint
RESOLVED that Council appoint Joanne Groch as alternate CEMC
(Community Emergency Management Coordinator).
DISPOSITION: Carried
SUBJECT: COST SHARING FOR COMMUNITY EMERGENCY MANAGEMENT
COORDINATOR (CEMC)
The Administrator/ Treasurer reported that she had met with the Administrators from
Dutton/Dunwich and Southwold to discuss the additional costs for the CEMC position. It
has been estimated that this program will cost $7500 for such expenses as additional
time for a part-time building inspector, mileage.
SUBJECT: DRAINAGE MAINTENANCE
The Administrator/ Treasurer reported that the contractor that does drain maintenance
for the municipality is ill and will not be able to fulfill his contract this year. Council
directed that two estimates be obtained for drain maintenance in the short term.
SUBJECT: ARENA FINANCIAL SYSTEM
Council reviewed a report from the Administrator/Treasurer regarding the arena financial
system including payroll, revenue and expenditure transactions.
RES. NO. 9 Moved by Balint
Seconded by Bandeen
RESOLVED that the Municipality of West Elgin incorporate the revenue
and expenditure transactions for the Arena Board into the municipality’s
treasury system.
AND FURTHER BE IT RESOLVED that any interest costs as a result of
arena operations is covered by the Municipality of West Elgin exclusively.
AND FURTHER BE IT RESOLVED that the agreement between the
Municipality of West Elgin and Municipality of Dutton/Dunwich be revised
accordingly.
DISPOSITION: Carried
The Planner joined the meeting. Council adjourned to sit as Committee of Adjustment
and resumed their meeting thereafter.
SUBJECT: OFFICIAL PLAN REVIEW
Council discussed with the Planning Consultant the scheduling of the next special
committee meeting to continue discussion on the Official Plan review. A meeting was
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scheduled for April 28 at 7:00 p.m.
Council adjourned to sit as Committee of Adjustment and resumed their meeting
thereafter.
March 27, 2003…Pg 4 of 6
SUBJECT: PROPOSED SEVERANCE APPLICATION – McKILLOP
LOTS 16 & 17, CONCESSION XII
Council reviewed a revised proposed severance application submitted by Mr. McKillop.
As Council has questions regarding this proposal, the Clerk was requested to schedule
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Mr. McKillop as a delegation for the April 24 meeting.
DELEGATION: DON AND LYDIA HAWKEN
RE: PAINT BALL PROPOSAL, 11943 GRAHAM ROAD
Mr. Hawken reported to Council that he and his wife wish to start a paint ball business
on their property. He noted that this business has a strong history of safety; it is against
violence and uses markers not guns. Further, no construction is required on their
property and there is adequate parking area. He has discussed his proposal with his
neighbours and they have been supportative.
Council reviewed a report prepared by the Planner. The Planner noted this proposal
could be considered as passive recreation, which may be permitted in areas designated
as Restrictive Agriculture in the Official Plan. A rezoning would be required. It appears
that sufficient distance is maintained from the wetland area and would not be a concern.
It was suggested that a temporary use by-law be considered allowing the municipality
the opportunity of monitoring the use and accessing any adverse impact prior to
considering permanent zoning.A permanent change in zoning could be included in
the new zoning by-law to be enacted after the new Official Plan is approved.
SUBJECT: PROPOSED SEVERANCE APPLICATION – KREBS
LOT 24, CONCESSION IV EASTERN DIVISION
Council reviewed a proposal to split a 150-acre parcel into one 100-acre parcel and one-
50 acre parcel. The will of Mr. Josef Krebs Senior specified 66% of the land be left to
Josef Krebs Junior and 33% to John Krebs.
Council reviewed a report from the Planner. It was suggested that a restriction be
placed on the lands to be conveyed allowing one residential dwelling and that no
additional residential dwellings be permitted on the retained parcel.
Council agreed in principle to the proposal subject to the restrictions as discussed above
and usual conditions.
SUBJECT: FINNEY STREET EXTENSION
Council enquired if the lands north of the former village of West Lorne can be serviced,
as this will affect future land use. The Planner reported that Spriet Associates is
investigating this issue.
SUBJECT: CORRESPONDENCE
County Land Division Committee – Application for severance: John & Evelyn
1.*
Gardiner
RES. NO. 10 Moved by Balint
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E16/03 as applied
for by J. & E. Gardiner.
Council approves of the severance subject to the following conditions:
Subject to rezoning
March 27, 2003…Pg 5 of 6
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
Subject to no further residential development on the retained agricultural
portion.
Subject to water and/or sewer connection fees if applicable
Subject to the provision of an easement from the severed parcel to the
existing well and, if necessary, an agreement to make use of the
well by the owners of the severed lot.
DISPOSITION: Carried
2.* John & Evelyn Gardiner – conditions for severance
Instruction: Council noted that a rezoning could be applied for in the future to
permit residential development on the retained parcel.
The Planner left the meeting.
3.* Andrea Carter – copy of correspondence to Steve Peters, MPP
Instruction: File
4.* Tri County Water Management Committee – invitation to attend an information
meeting, April 16th, 7:30 p.m.
Instruction: File
*Information enclosed
RES. NO. 11 Moved by Bandeen
Seconded by Balint
RESOVLED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: 2003 ASSESSMENT/TAX RATIOS
Council reviewed a report from the Treasurer/Administrator reviewing the 2003
assessment and tax ratios.
SUBJECT: WEST ELGIN COMMUNITY HEALTH CENTRE
The Clerk reported that Hydro One is investigating the relocation of the hydro line. A
reference plan showing the location of Monroe Street, amongst other things, has been
prepared to facilitate this relocation. A storage shed and fence on private property
needs to be moved
SUBJECT: PETITION RE: INTERSECTION OF DOWNIE LINE AND FURNIVAL
ROAD
Councillor Bandeen presented Council with a petition regarding the intersection of
Downie Line and Furnival Road. The Clerk was directed to request Council take a look
at this intersection on their road tour and the County Engineer investigate parking
restrictions.
March 27, 2003…Pg 6 of 6
SUBJECT: CLOSED SESSION
RES. NO. 12 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss personal matters about an identifiable individual
and litigation or potential litigation.
DISPOSITION: Carried
RES. NO. 13 Moved by Warwick
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin do now rise and
report.
DISPOSITION: Carried
SUBJECT: EMPLOYEES
RES. NO. 14Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Corporation of the Municipality of West
Elgin agrees that the probationary period has been completed to the
satisfaction of the municipality and that full-time status be granted for the
following employees:
EMPLOYEE EFFECTIVE DATE
Blair Schweitzer March 16, 2003
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 15 Moved by Warwick
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on March 27,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 16 Moved by Bandeen
Seconded by Warwick
RESOLVED that a Bylaw to confirm the proceedings of the meeting of
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Council held on March 27, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-22 –
Confirming By-law March 27 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 17 Moved by Balint
Seconded by Bandeen
RESOLVED that this Regular Meeting of Council shall adjourn at 5:00 p.m.
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to meet again on April 10, 2003.
DISPOSITION: Carried
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These minutes were adopted on April 10, 2003.
___________________________ _______________________________
MAYOR CLERK