May 22, 2003 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
MAY 22, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
ALSO PRESENT:
Ted Halwa Planning Consultant
SUBJECT: PUBLIC MEETINGS
Council adjourned to hold Public Meetings for the Hawken Rezoning application and a
Committee of Adjustment hearing for Christopher and Sandra Leys and resumed their
Regular Session thereafter.
SUBJECT: PROPOSED SEVERANCE – WALTER WOJCIK
LOT 18, CONCESSION 13
Council reviewed a proposed severance application for retirement purposes. The
request is for severance of a 6 acre lot (153.9 metres by 153.9metres) from a 75.5 acre
parcel fronting on Graham Road. The owner’s residence was erected in 1995 and is
surrounded by the wetland area. The owner wishes to maintain the wetlands under one
ownership and keep it with the house. Council was not in agreement with the severance
as proposed as the parcel is too large. It was recommended to reduce the lot size to
4000 sq.m. – RR 3 zoning.
SUBJECT: PROPOSED SEVERANCE – MARKO MALETIN
N. PT. LOT 15, CONCESSION 13
Council further reviewed a proposed severance application for retirement purposes. Mr.
Maletin’s resubmission was to consolidate his farm parcels into one holding and sever
off the dwelling. The request does not comply with the provisions of the Official Plan and
is therefore denied.
SUBJECT: OFFICIAL PLAN REVIEW
Ted presented a tentative schedule to Council for continuing review of the Official Plan:
Background report completion shortly
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Round table discussions June 19 – morning
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Plan to be available July 1
Meetings if required July
Public Meeting September – mid month
Adoption October
May 22, 2003…Pg 2 of 4
SUBJECT: CORRESPONDENCE
County Land Division Committee – Application for Severance – Marlene and
1.*
Gerald Manneke
Instructions:
RES. NO. 1 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E39/03 as applied
for by Marlene and Gerald Manneke.
Council approves the severance subject to the following conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
Subject to no further residential development on the retained agricultural
portion.
Subject to water and/or sewer connection fees if applicable.
DISPOSITION: Carried
2.* County Land Division Committee – Application for Severance – John and Josef
Krebs Jr.
Instructions:
RES. NO. 2 Moved by Bandeen
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin have the
following comments regarding Severance Application E30/03 as applied
for by John Krebs and Josef Krebs Jr.
Council approves the severance subject to the following conditions:
Subject to rezoning
Subject to apportionment of Municipal Drainage assessments
Subject to drainage outlet & drainage agreement if required
Subject to requirements of the Municipal Road Department regarding
access and/or drainage.
Subject to no further residential development on the retained agricultural
portion.
Subject to only one single dwelling unit being permitted on the severed
portion.
Subject to water and/or sewer connection fees if applicable.
DISPOSITION: Carried
3.* Municipal Property Assessment Corporation – authorization to settle assessment
complaints
Instructions:
RES. NO. 3 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Corporation of the Municipality of West
Elgin hereby authorizes the Municipal Property Assessment Corporation
(MPAC) to enter into settlements of complaints against assessment or
palpable errors on the assessment roll of this municipality on behalf of the
municipality, and acknowledges that the Assessment Review Board may
proceed to issue a decision in accordance with the Minutes of Settlement
without giving notice of a hearing or holding a hearing pursuant to
May 22, 2003…Pg 3 of 4
RES. NO. 3 subsection 4.1 of the Statutory Powers Procedure Act, under the sections
33, 34, 40 and 40.1 of the Assessment Act.
DISPOSITION: Carried
* Information enclosed
RES. NO. 4 Moved by Balint
Seconded by Mooser
RESOVLED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: WATER DEPARTMENT REPORT
GRAHAM ROAD WATER MAIN
Also in attendance: Water Department Superintendent
Lloyd Jarvis reported that meetings had been held with ratepayers on the Queen Street
East and West Line, Marsh Line and Gray Line projects. The next step is to contact the
owners not present for their input. He advised that he is proceeding with investigative
work on the Beattie Haven project and will have further information for the next meeting.
Lloyd presented his cost estimates for replacement of the 10” water main on Graham
Road as requested by Tri-County. He priced the 4” line for Tri County with West Elgin
paying for the upgrade to 8”.
Tri County – 4” W. Elgin – 8”
Total estimated cost $661,630 $388,809
Total installation $1,050,439
Additional costs for engineering $ 61,525
C of A cost $ 1,284
Total estimated project cost $1,113,248
There are four methods of water line installation – open cut, slip line, directional bore
and pipe bursting. These costs are based on pipe bursting which is a newer technology
for water line installation. Due to the nature of the sub soil (water sand), the close
proximity to the road and utilities and after much investigation Lloyd recommends that
the pipe bursting method be used. There was discussion on transferring the existing
customers to the 16” line and abandoning the 10” line. Lloyd will prepare a costing for
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this for presentation at the Tri County meeting on May 27.
SUBJECT: COURT OF REVISION – FINNEY STREET DRAIN
Council adjourned to a Court of Revision on the Finney Street Drain and resumed their
Regular Session thereafter.
SUBJECT: SALE OF ROAD DEPARTMENT TRUCK
Rick Jackson advised that a prior meeting, Council had given direction to advertise the
1994 Mack in the Truck Trader. Prior to that happening Rick reported that he had
received a quote from London Mack to purchase the vehicle.
RES. NO. 5 Moved by Mooser
Seconded by Warwick
RESOLVED that the offer of London Mack in the amount of $38,000 plus
GST be accepted for the 1994 Mack Truck #154.
DISPOSITION: Carried
May 22, 2003…Pg 4 of 4
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 6 Moved by Balint
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on May 22, 2003
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 7 Moved by Mooser
Seconded by Warwick
RESOLVED that a Bylaw to confirm the proceedings of the meeting of
Council held on May 22, 2003 be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2003-34 – Confirming By-
law May 22, 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 8 Moved by Mooser
Seconded by Warwick
RESOLVED that this Regular Meeting of Council shall adjourn at 2:40 p.m.
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to meet again on June 12, 2003.
DISPOSITION: Carried
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These minutes were adopted on June12, 2003.
___________________________ _______________________________
MAYOR CLERK