Loading...
November 13, 2003 Regular Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS TH NOVEMBER 13, 2003 MEMBERS PRESENT: Mayor Duncan McPhail, Deputy Mayor Graham Warwick Councillors Trudy Balint, Brad Bandeen, Michael Mooser STAFF PRESENT: Joanne Groch Administrator/Treasurer Norma Bryant Clerk Rick Jackson Road Superintendent Jeff Slater Recreation Superintendent Lloyd Jarvis Water Superintendent SUBJECT: MINUTES RES. NO. 1 Moved by Mooser Seconded by Warwick RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated. th October 9, 2003 Council rd October 23, 2003 Council rd October 23, 2003 Public Meeting – Zone Amendment (Wolf) rd October 23, 2003 Public Meeting – Zone Amendment (Fordham) rd October 23, 2003 Property Standards Committee DISPOSITION: Carried SUBJECT: RECREATION REPORT The Recreation Superintendent presented his regular monthly report. SUBJECT: DISPOSAL OF SURPLUS TRUCK Council reviewed a report from the Recreation Superintendent regarding the disposal of the 1994 GMC pick-up truck. This truck is considered surplus to the needs of the department and it is being recommended that the truck be sold “as is”. RES. NO. 2 Moved by Bandeen Seconded by Balint RESOLVED that Council of the Corporation of the Municipality of West Elgin hereby declares 1994 GMC pick-up truck, unit #16, be declared as surplus and sold “as-is”. DISPOSITION: Carried November 13, 2003…Pg 2 of 9 SUBJECT: RODNEY RECREATION CENTRE ROOF Council reviewed a report from the Recreation Superintendent and Spriet Associates regarding the replacement of the roof and HVAC units. The report discussed the merits and costs of moving the units off the roof to a different location. Council discussed replacing just the roof now and putting the old units back, however the Recreation Superintendent noted that the new units would be installed differently than the old units. The Administrator/Treasurer noted that the engineer had reported that the wrong stone was used in the past which damaged the filter cloth and that no stone was proposed this time so shouldn’t be a problem with people walking on the roof. After much discussion Council decided to defer the project until more information can be obtained on any interior works required so that the entire project could be completed at once. RES. NO. 3 Moved by Bandeen Seconded by Balint RESOLVED that the tenders for roof replacement – Rodney Recreation Centre not be accepted and that the project be deferred until spring. DISPOSITION: Carried SUBJECT: BUILDING REPORT The Chief Building Official was not in attendance. Council reviewed his report for the month of September. In September twenty permits were issued totalling $602,500.00 worth of construction. SUBJECT: COMPUTER UPGRADES The Administrator/Treasurer presented a report on computer quotations received for IBM X Series in the total amount of $11,729.00 and for HP Proliant (Compaq) in the amount of $11,294.00. RES. NO. 4 Moved by Mooser Seconded by Warwick RESOLVED that Council of the Corporation of the Municipality of West Elgin accepts the quotation from Cobra Systems Inc. in the amount of $11,294.00 plus taxes for the purchase of a server, back-up, 3 workstations, a screen and a printer. DISPOSITION: Carried SUBJECT: DECEMBER MEETING SCHEDULE st The Clerk reported that the Inaugural meeting is scheduled for December 1 at 11:00 th a.m. A regular Council meeting will be held on December 11 at 9:30 a.m. and a th Special Council meeting on December 18, 2003 at 9:30 a.m. SUBJECT: APPLICATION TO PERMANENTLY CLOSE A ROAD – LAKEVIEW ESTATES PHASE II The Clerk presented a report noting that the second phase of the Lakeview Estates development will be proceeding by severance and “Lints Court” as shown on the registered plan of subdivision will not be built. In accordance with municipal policy “Lints Court” needs to be closed and declared surplus. Notice of the proposed closure will be advertised in the Chronicle. November 13, 2003…Pg 3 of 9 RES. NO. 5 Moved by Mooser Seconded by Warwick WHEREASBy-law 2002-40 establishes a procedure for the permanent closure of municipal roads; AND WHEREAS phase II of Lakeview Estates will be proceeding by way of severance and Lints Court will not be built; THEREFORE BE IT RESOLVED that Council of the Corporation of the Municipality of West Elgin declares Lints Court as surplus and the road be closed in accordance with municipal procedure; AND FURTHER BE IT RESOLVED that upon closure of Lints Court the lands be transferred to Tridon Construction, the owner of the adjacent lands; THAT all legal, advertising and other costs relating to the closure are the responsibility of Tridon Construction; and THAT purchase costs shall not apply in this case. DISPOSITION: Carried SUBJECT: ROADS REPORT The Road Superintendent presented his monthly report. Councillor Mooser questioned the stop sign at Gilbert and Finney Streets as it is a 3-way stop at present. Council directed that a by-law for a 4-way stop sign be prepared and the sign changed accordingly. SUBJECT: WATER REPORT The Water Superintendent presented his monthly report. He reported that the transfers to the 16” watermain are one-third complete and that at the Port Glasgow Trailer Park all the electrical connections are now complete. SUBJECT: BY-LAW 2003-87 – AMEND GEO. JOHNSTON DRAIN Res. NO. 6 Moved by Warwick Seconded by Mooser RESOLVED that the mover be granted leave to introduce a By-law to amend By-law No. 2002-35, being a by-law to provide for the construction of the Geo. Johnston Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 7 Moved by Mooser Seconded by Warwick RESOLVED that a by-law to amend By-Law No. 2002-35, being a by-law to provide for the construction of the Geo. Johnston Drain be now read a third time and finally passed, signed, sealed and numbered By-Law Number 2003-87 - Amend Geo. Johnston Drain. DISPOSITION: Carried SUBJECT: BY-LAW 2003-88 – AMEND FODOR DRAIN RES. NO. 8 Moved by Balint Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a By-law to amend By-law No. 2001-43, being a by-law to provide for the construction of the Fodor Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried November 13, 2003…Pg 4 of 9 RES. NO. 9 Moved by Bandeen Seconded by Balint RESOLVED that a by-law to amend By-Law No. 2001-43, being a by-law to provide for the construction of the Fodor Drain be now read a third time and finally passed, signed, sealed and numbered By-Law Number 2003- 88 - Amend Fodor Drain. DISPOSITION: Carried SUBJECT: BY-LAW 2003-89 – AMEND CAHILL DRAIN RES. NO. 10 Moved by Bandeen Seconded by Bandeen RESOLVED that the mover be granted leave to introduce a By-law to amend By-law No. 2002-9, being a by-law to provide for the construction of the Cahill Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 11 Moved by Balint Seconded by Bandeen RESOLVED that a by-law to amend By-Law No. 2002-9, being a by-law to provide for the construction of the Cahill Drain be now read a third time and finally passed, signed, sealed and numbered By-Law Number 2003- 89 - Amend Cahill Drain. DISPOSITION: Carried SUBJECT: BY-LAW 2003-90 – AMEND 2003-01, EMPLOYEE REMUNERATION RES. NO. 12 Moved by Bandeen Seconded by Balint RESOLVED that the mover be granted leave to introduce a By-Law to amend By-law 2003-01, Employee Remuneration By-law and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 13 Moved by Bandeen Seconded by Balint RESOLVED that a By-law to amend By-law 2003-01, Employee Remuneration By-law be now read a third time and finally passed, signed, sealed and numbered By-law Number 2003-90 – Amend 2003-01, Employee Remuneration DISPOSITION: Carried SUBJECT: BY-LAW 2003-91 – AMEND MAIN STREET DRAIN RES. NO. 14 Moved by Bandeen Seconded by Balint RESOLVED that the mover be granted leave to introduce a By-law to amend By-law No. 2002-23, being a by-law to provide for the construction of the Main Street Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 15 Moved by Balint Seconded by Bandeen RESOLVED that a by-law to amend By-Law No. 2002-23, being a by-law to provide for the construction of the Main Street Drain be now read a third November 13, 2003…Pg 5 of 9 time and finally passed, signed, sealed and numbered By-Law Number 2003-91 - Amend Main Street Drain. DISPOSITION: Carried SUBEJCT: BY-LAW 2003-92 – AMEND ROACH DRAIN RES. NO. 16 Moved by Mooser Seconded by Warwick RESOLVED that the mover be granted leave to introduce a By-law to amend By-law No. 2001-44, being a by-law to provide for the construction of the Roach Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 17 Moved by Warwick Seconded by Mooser RESOLVED that a by-law to amend By-Law No. 2001-44, being a by-law to provide for the construction of the Roach Drain be now read a third time and finally passed, signed, sealed and numbered By-Law Number 2003- 92 – Amend Roach Drain. DISPOSITION: Carried SUBJECT: BY-LAW 2003-93 – AMEND WATER SYSTEM INTERCONNECTION AGREEMENT (SOUTHWOLD) RES. NO. 18 Moved by Balint Seconded by Warwick RESOLVED that the mover be granted leave to introduce a By-Law to authorize the addition of a signatory page to the agreement between the Tri County Management Committee of the West Elgin Primary Water Supply System, the Joint Board of Management of the St. Thomas Area Secondary Water Supply System and the Joint Board of Management of the Elgin Area Primary Water Supply System and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 19 Moved by Warwick Seconded by Balint RESOLVED that a By-law to authorize the addition of a signatory page to the agreement between the Tri County Management Committee of the West Elgin Primary Water Supply System, the Joint Board of Management of the St. Thomas Area Secondary Water Supply System and the Joint Board of Management of the Elgin Area Primary Water Supply System be now read a third time and finally passed, signed, sealed and numbered By-law Number 2003-93 – Amend Water System Interconnection Agreement (Southwold) DISPOSITION: Carried SUBJECT: ACCOUNTS VOUCHER RES. NO. 20 Moved by Mooser Seconded by Bandeen RESOLVED that the Mayor and Administrator/Treasurer be and they are hereby authorized to sign Payment Voucher #10, amounting to $768,747.53, in settlement of General, Road, Water and Arena Accounts (including cheques #7970-8290 plus General/Road/Water payroll). DISPOSITION: Carried November 13, 2003…Pg 6 of 9 SUBJECT: CORRESPONDENCE 1.* Rodney Santa Claus Parade Committee – request for support for closing road Instruction: RES. NO. 21 Moved by Bandeen Seconded by Mooser RESOLVED that Council of the Municipality of West Elgin supports the request of the Rodney Santa Claus Parade Committee to close Queen Street from Victoria Street to Furnival Road and Furnival Road from th Queen Street to Victoria Street on Saturday December 13, 2003 from 5:15 p.m. to 6:30 p.m. DISPOSITION: Carried 2.* Village of Newbury – copy of letter to Minister of Health re Four Counties Health Services Instruction: File 3.* County of Elgin – County parking by-law Instruction: File 4.* Town of Lasalle – request for support of a resolution regarding Restriction on Smoking in Public Places Instruction: File 5.*. Association of Municipal Tax Collectors of Ontario – request for support of a resolution regarding assessment of registered plans of subdivision Instruction: File 6.* AMO – announcement of Annual Southwestern Municipal Conference to be hold on December 5, 2003 in London. Instruction: Clerk directed to register new council members for conference 7. AMO Alert – IPC Pushes for additional open meetings law - Federal Government Still Considering Toxic Designation for Road Salts Instruction: File 8. Elgin Group Police Services Board – minutes of meeting of September 23, 2003 Instruction: File 9. Elgin St. Thomas Health Unit – publication: Lifestyle Link, September 2003 Instruction: File 10. Elgin St. Thomas Health Unit – Elgin Food Cost/Poverty Report 2003 Instruction: File 11. Children’s Health Foundation – permission to sell raffle tickets for Banking on Miracles for Children’s Hospital of Western Ontario Instruction: File 12. Dillon Consulting – invitation to Client Reception, November 20, 4:30 to 8:30 p.m. Instruction: File 13. CMHC – Sustainable Planning & Development for Small Communities seminar, th Cambridge, November 27, 2:00 to 5:30 p.m. Instruction: File November 13, 2003…Pg 7 of 9 14. Union Gas – Municipal News Instruction: File 15. Township of Dawn-Euphemia – Four Counties Health Services Instruction: Clerk directed to forward to Minister of Health RES. NO. 22 Moved by Bandeen Seconded by Balint RESOLVED that the correspondence be dealt with as per the instructions of Council as noted. DISPOSITION: Carried SUBJECT: MINUTES ? *West Elgin Recreation Committee – October 28, 2003 ? *West Elgin Arena Board – October 20, 2003 SUBJECT: COMMUNITY POLICING OFFICE COMPUTERS The Deputy Mayor reported that 40% of police cars will be outfitted with onboard computers by January and questions the need for a computer in the West Lorne community policing office. The Clerk was directed to forward a letter to the O.P.P. noting that with low speed internet in West Lorne there is no need for a computer in the West Lorne community policing office. SUBJECT: POLICY REGARDING BUILDING MATERIALS AT LANDFILL The Deputy Mayor noted that the general contractors are not receiving information on how we handle building materials at the landfill site. The driver contracted to pick up the materials is being asked to inform the contractors on how to “sort” the materials and this information should be coming from the municipality directly to the contractors. Staff were directed to prepare a letter to be handed out. SUBJECT: MTO LICENSING OFFICE The Administrator/Treasurer reported that staff training has been completed and the th office is scheduled to open November 24. Signage has been approved by MTO and ordered. SUBJECT: COURT OF REVISION – WILLIAM STREET DRAIN RES. NO. 23 Moved by Balint Seconded by Mooser RESOLVED that the members of the Court of Revision on the William Street Municipal Drain be as follows: Chairman: Brad Bandeen Members: Mike Mooser, Graham Warwick Duncan McPhail, Trudy Balint DISPOSITION: Carried Council adjourned for the Court of Revision and resumed their meeting thereafter. November 13, 2003…Pg 8 of 9 PUBLIC MEETING: WATER AND SEWER RATES BY-LAW The Clerk reported that in accordance with the Municipal Act regulations notice of meeting to consider changes to the water and sewer rate by-law was advertised in the Chronicle. No correspondence has been received and no one is in attendance. SUBJECT: BY-LAW 2003-94 – WATER AND SEWER RATES RES. NO. 23 Moved by Mooser Seconded by Warwick RESOLVED that the mover be granted leave to introduce a By-Law to establish rates for the contribution to the capital costs, consumption of water and use of sewage system and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Warwick Seconded by Mooser RESOLVED that a By-law to establish rates for the contribution to the capital costs, consumption of water and use of sewage system be now read a third time and finally passed, signed, sealed and numbered By-law Number 2003-94 – Water and Sewer Rates DISPOSITION: Carried SUBJECT: CLOSED SESSION RES. NO. 25 Moved by Bandeen Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss security of the property of the municipality or local board; a proposed or pending acquisition or disposition of land; receiving of advice that is subject to solicitor-client privilege. DISPOSITION: Carried RES. NO. 26 Moved by Bandeen Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried SUBJECT: CONFIRMATION BY-LAW RES. NO. 27 Moved by Warwick Seconded by Balint RESOLVED that the mover be granted leave to introduce a By-Law to th confirm the proceedings of the meeting of Council held on November 13, 2003 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Bandeen Seconded by Warwick RESOLVED that a By-law to confirm the proceedings of the meeting of th Council held on November 13, 2003 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2003-95 – Confirming By-law November 13 2003. DISPOSITION: Carried November 13, 2003…Pg 9 of 9 SUBJECT: ADJOURNMENT RES. NO. 29 Moved by Mooser Seconded by Bandeen RESOLVED that this Regular Meeting of Council adjourn at 2:40 p.m. to th meet again on November 27, 2003. DISPOSITION: Carried th These minutes were adopted on the 11 day of December, 2003. ___________________________ ____________________________ Mayor Clerk