October 23, 2003 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
OCTOBER 23, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
ALSO PRESENT:
Ted Halwa Planning Consultant
SUBJECT: PUBLIC MEETINGS
Council adjourned to hold Public Meetings for the Fordham and Wolf rezoning
applications and resumed their Regular Session thereafter.
DELEGATION: PROPOSED SEVERANCE – LOT 16, CONCESSION II
DIANNE PROW, RICHARD HADASH
Mrs. Prow appeared before Council to request support of a proposed severance of a
one-acre parcel from 50 acres parcel located in Lot 16, Concession II for retirement
purposes. It was reported that the original house was burnt down and replaced in 1993.
Mr. Hadash noted the buildings will probably be torn down. Council noted that they have
no objections to the proposal subject to the usual conditions.
SUBJECT: MELODY FELLOWSHIP CHURCH
OFFICIAL PLAN AND ZONING AMENDMENT APPLICATION
Council reviewed a report submitted by the Planner, which outlined four options for
Council to consider as well as planning considerations. After discussion, it was
determined that Council had sufficient information to make a decision at this time.
RES. NO. 1 Moved by Mooser
Seconded by Balint
Whereas having duly considered the options available to it and the
relevant planning issues and considerations,
And whereas having had regard to the Provincial Policy Statement;
Therefore be it resolved that the Council of the Municipality of West Elgin
hereby refuses the applications of Melody Fellowship Church, Part of 19,
Concession 11, for an amendment to the Official Plan and Zoning By-law
on the basis that the applicant has not adequately demonstrated the
availability and suitability of alternative sites, nor justified the loss of
agricultural land.
DISPOSITION: Carried
October 23, 2003…Pg 2 of 4
SUBJECT: PORT GLASGOW HARBOUR STUDY
The Planner presented a status report on the Port Glasgow Harbour Study and Master
Plan. He reported that they are awaiting topographical maps from the Conservation
Authority. He presented a map showing the existing uses on the site, both on municipal
and Yacht Club properties. When the topographical mapping is available, discussions
will continue with the Yacht Club and Council as well as providing the public an
opportunity to provide input.
SUBJECT: ECONOMIC DEVLEOPMENT IN ELGIN
The Planner reported on a seminar presented by the Canadian Urban Institute and the
Elgin Community Futures Development Corporation in Aylmer on October 8, 2003
regarding the above noted subject.
SUBJECT: PROPERTY STANDARDS COMMITTEE
Council adjourned to sit as the Property Standards Committee and resumed their
Regular Session thereafter.
SUBJECT: CORRESPONDENCE
1.* Ontario Coalition for Better Child Care (OCBCC) – proclamation of “Child Care
Worker & Early Childhood Educator Appreciation Day”
Instruction: File
2.* Optimist Club of West Lorne – Adult Fun Night, February 28, 2004.
Instruction:
RES. NO. 2 Moved by Bandeen
Seconded by Balint
RESOLVED that Council has no objections to the Optimist Club of West
Lorne holding their Annual Adult Fun Night at the Royal Canadian Legion
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in Rodney on February 28, 2004.
DISPOSITION: Carried
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3. County of Elgin – 2003 Warden’s Banquet, Friday November 21, 2003, Aylmer
Instruction: File
4. CUPE – support OCBCC request for proclamation
Instruction: File
* Information enclosed
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-84 – ZONE AMENDMENT – WOLF
PART OF LOT 12, CONCESSION III, WD
RES. NO. 4 Moved by Bandeen
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
October 23, 2003…Pg 3 of 4
zoning of lands in Part of Lot 12, Concession III, Western Division, from
the Agricultural (A1) Zone to the Rural Residential Three (RR3) Zone and
to the “site-specific” Agricultural (A1-45) Zone, and that this shall be the
first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 5 Moved by Warwick
Seconded by Balint
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in Part of Lot 12,
Concession III, Western Division, from the Agricultural (A1) Zone to the
Rural Residential (RR3) Zone and to the “site-specific” Agricultural (A1-45)
Zone and shall now be read a third time and finally passed, signed, sealed
and numbered By-law Number 2003-84 – Zone Amendment – A & E Wolf
DISPOSITION: Carried
SUBJECT: TENDER FOR RODNEY RECREATION CENTRE ROOF
The following quotes were received for Rodney Recreation Centre roof replacement:
1. Keller Roofing $ 36,995.00 plus GST
2. H & N Roofing $ 49,345.00 plus GST
3. Smith-Peat Roofing $ 48,655.00 plus GST
Discussion arose regarding the placement of heating and air conditioning unit on the
roof. Council determined that these units should not be on the roof and directed that
Spriet Associates be contacted to have a mechanical engineer evaluate the heating and
air conditioning system for the building. As this could affect the roof, the awarding of the
roof tenders was deferred to the next meeting.
SUBJECT: APPOINTMENT TO ELGIN COUNTY LAND DIVISION COMMITTEE
The Mayor did not participate in any discussion or voting on the following resolution.
RES. NO. 6 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin hereby
nominates Duncan McPhail to represent West Elgin on the Elgin County
Land Division Committee.
DISPOSITON: Carried
SUBJECT: WEST LORNE SANTA CLAUS PARADE
The Clerk reported that Mr. Eagleson had informed her that there was not enough room
in West Elgin Community Health Centre for Santa to meet the children after the parade.
Council agreed that the West Lorne Fire Hall was a good location and Councillor
Mooser will advise the fire department.
RES. NO. 7 Moved by Mooser
Seconded by Warwick
RESOLVED that Council of the Municipality of West Elgin supports the
request of the West Lorne Santa Claus Parade Committee to close
Graham Road from Gilbert Street to Maple Street and Main Street from
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Ridge Street to Wood Street on Friday December 5, 2003 from 7:00 p.m.
to 8:00 p.m.
DISPOSITION: Carried
October 23, 2003…Pg. 4of 4
SUBJECT: FALL LEAF COLLECTION
The Clerk advised that the fall leaf collection for Rodney and West Lorne has been
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scheduled for November 10 and the final collection for November 24, 2003.
SUBJECT: CLOSED SESSION
RES. NO. 8 Moved by Balint
Seconded by Bandeen
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss personal matters about an identifiable individual.
DISPOSITION: Carried
RES. NO. 9 Moved by Balint
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 10 Moved by Balint
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on October 23,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 11 Moved by Bandeen
Seconded by Warwick
RESOLVED that a Bylaw to confirm the proceedings of the meeting of
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Council held on October 23, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-86 –
Confirming By-law October 23, 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 12 Moved by Balint
Seconded by Mooser
RESOLVED that this Regular Meeting of Council shall adjourn at 3:15 p.m.
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to meet again on November 13, 2003.
DISPOSITION: Carried
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These minutes were adopted on November 13, 2003
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___________________________ _______________________________
MAYOR CLERK