September 25, 2003 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
SEPTEMBER 25, 2003
MEMBERS PRESENT:
Mayor Duncan McPhail, Deputy Mayor Graham Warwick
Councillors: Trudy Balint, Brad Bandeen, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
ALSO PRESENT:
Ted Halwa Planning Consultant
SUBJECT: CORRESPONDENCE
1.* Septech – Lakewood Trailer, application to Ministry of Environment for sewage
system expansion
Instructions:
RES. NO. 1 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Corporation of the Municipality of West
Elgin has no objection to the construction of an additional sewage system
at Lakewood Trailer Estates as outlined on the servicing plan prepared by
Septech
DISPOSITION: Carried
2.* Ministry of Municipal Affairs & Housing – comments on proposed amendment to
Official Plan and zoning by-law : Melody Church
Instruction: Refer to public meeting at 7:30 p.m. today
3.* County of Elgin – replacement of member on Elgin County Land Division
Committee
Instruction: Bring forward to the next Council meeting
4.* West Elgin Chamber of Commerce – Annual Meeting Agenda, October 7, 2003
Instruction: File
5. Canadian Urban Institute – invitation to attend seminar: “Making It Happen!
Economic Development in Elgin”, October 8, 2003, Aylmer
Instruction: File
* Information enclosed
September 25, 2003…Pg 2 of 6
RES. NO.2 Moved by Bandeen
Seconded by Balint
RESOVLED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-70 – ADOPT MUNICIPAL ACCESSIBILITY PLAN
RES. NO. 3 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
adopt a municipal accessibility plan and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Warwick
Seconded by Mooser
RESOLVED that a By-law to adopt a municipal accessibility plan be now
read a third time and finally passed, signed, sealed and numbered By-law
Number 2003-70 – Municipal Accessibility Plan
DISPOSITION: Carried
SUBJECT: BY-LAW 2003-71 – AMEND PARKING BY-LAW 2001-50
RES. NO. 5 Moved by Balint
Seconded by Bandeen
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 2001-50, a by-law to regulate parking and traffic in
conjunction with County of Elgin Parking By-law No. EG1and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 6 Moved by Mooser
Seconded by Warwick
RESOLVED that a By-law to amend By-law 2001-50, a by-law to regulate
parking and traffic in conjunction with County of Elgin Parking By-law No.
EG1 be now read a third time and finally passed, signed, sealed and
numbered By-law Number 2003-71 – Amend Parking By-law 2001-50
DISPOSITION: Carried
BY-LAW 2003-72 – REDUCING VOTING HOURS
RES. NO. 7 Moved by Mooser
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-Law to
provide for reduced opening hours for voting for residents of a retirement
home and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Warwick
Seconded by Mooser
RESOLVED that a By-law to provide for reduced opening hours for voting
for residents of a retirement home be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-72 –
Reduced Voting Hours- Beattie Haven
DISPOSITION: Carried
September 25, 2003…Pg 3of 6
SUBEJECT: BY-LAW 2003-75 – DRAIN MAINTENANCE
RES. NO. 9 Moved by Warwick
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
provide for maintenance of municipal drains and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 10 Moved by Mooser
Seconded by Warwick
RESOLVED that a By-law to provide for the maintenance of municipal
drains be now read a third time and finally passed, signed, sealed and
numbered By-law Number 2003-75 – Drain Maintenance
DISPOSITION: Carried
SUBJECT: PARKING BY-LAW
Further to the discussion at the last Council meeting with Solicitor Gibson and OPP Staff
Sergeant Cox, Council determined that a resolution should be passed giving direction to
the OPP regarding the issuing of parking tickets. Council decided that the issuing of
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tickets shall be effective November 15, 2003 thereby allowing time to advertise, in
particular that tickets would be issued on county roads within West Lorne and Rodney.
RES. NO. 11 Moved by Bandeen
Seconded by Balint
RESOLVED that Council of the Corporation of the Municipality of West
Elgin direct the O.P.P. to suspend the issuing of parking tickets under the
Municipality of West Elgin Parking By-law 2001-50 unless direction
received or upon request from the Municipality of West Elgin. This shall
not apply to areas signed “no parking” and areas where safety issues are
a concern.
AND FURTHER BE IT RESOLVED that Council hereby requests the
O.P.P. to enforce the Elgin County Parking By-law EG1 on county roads
within the former village limits of Rodney and West Lorne.
Effective November 15, 2003
DISPOSITION: Carried
SUBJECT: TENDER FOR PORT GLASGOW TRAILER PARK ELECTRICIAL
UPGRADE PHASE III
The following quotes were received for Port Glasgow Trailer Park Electrical Upgrade
Phase III:
1. Any Electric $ 35,200.00 plus GST
2. Gerber Electric $ 28,782.00 plus GST
RES. NO. 12 Moved by Mooser
Seconded by Warwick
RESOLVED that the Council of the Municipality of West Elgin accept the
tender from Gerber Electric in the amount of $28,782.00 plus GST for the
Port Glasgow Trailer Park Electrical Upgrade Phase III.
DISPOSITION: Carried
September 25, 2003…Pg 4 of 6
SUBJECT: GRAHAM ROAD WATER CONNECTIONS
The Administrator/Treasurer reported that tenders were opened for Graham Road water
connections yesterday. Three tenders were received and are being reviewed by the
engineer. The tenders will be presented to Tri County Management Committee on
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September 30, 2003 for a recommendation to West Elgin Council. An authorizing
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agreement will be presented to Council on October 9.
SUBJECT: KEARNS PIT
The Clerk reported that, in accordance with the Aggregate Resources Act, a public
information meeting has been scheduled for October 30, 2003 from 9:00 am to 10:00
am. regarding the Kearns Pit license.
SUBJECT: RENOVATIONS TO OLD RODNEY TOWNHALL BUILDING
The Administrator/Treasurer presented an alternative sketch for the wheelchair ramp
and access to the building. A detailed plan will be prepared and submitted to Council for
their review.
Mr. Halwa joined the meeting.
DELEGATION: PROPOSED SEVERANCE – LOT 16, CONCESSION IX
PAUL VERBRUGGHE, STANLEY KRZYWORACZKA
Mr. Verbrugghe appeared before Council to request Council’s support of three proposed
severances from Mr. Krzyworaczka’s property which fronts on Pioneer Line. The
subject property is 47.18 acres of which the frontage is zoned RR-2H, the balance is
zoned A1. The Planner reported that the frontage is designated Rural Residential in the
Official Plan. There are issues regarding the size and frontage, which is remaining after
the severances. It was noted that the proposal leaves a balance of approximately 190
feet left, which conforms with the frontage requirements of an A1 zone, however the
total acreage would be less than the required 19 ha. Council reported that they are in
agreement with the proposal subject to the usual conditions.
DELEGATION: PROPOSED SEVERANCE – LOT 14, CONCESSION I WD
ALBERT VAN BEMMEL
Mr. Van Bemmel appeared before Council to request support of a proposed severance
of a 50-acre parcel from his holdings of 145.58 acres located in Lot 14, Concession I.
The Planner noted the limitation in the Official Plan regarding one dwelling unit per
parcel, i.e. one for retained and one for severed parcels. Council noted that they have
no objections to the proposal subject to the usual conditions.
SUBJECT: PORT GLASGOW HARBOUR STUDY
The Planner reported he had a meeting with Lloyd Jarvis, Jim Holdaway and Dan Carr
from the Yacht Club and John Spriet to discuss development of the harbour area. It
seems that in the short term permanent washrooms are considered as important with
the hopes of having them in place by the spring. Several locations were discussed and
further investigations are required. Matters to be considered: location of building,
location of tile bed, future uses such as pavilion, soils analysis and report, required
facilities in building. Mr. Spriet will be reviewing the technical matters and reporting
back to Council. Once this information is obtained, it was felt that the committee should
meet with Council to discuss further.
September 25, 2003…Pg 5 of 6
SUBJECT: OFFICIAL PLAN STATUS REPORT
The Planner reported that the draft is in the process of being finalized. There are a
number of issues raised by the provincial agencies that need to be addressed in detail.
It was determined that due to the upcoming elections, the draft be presented to Council
in January.
SUBJECT: NUTRIENT MANAGEMENT ACT
The Planner reported that the regulations take effect on September 30, 2003. These
regulations cover such matters as size of operations based on nutrient units, approvals
required, policing and complaints. Zoning by-laws which limit the number of livestock
will be invalid as of that date. Our zoning will need to be revised to conform.
SUBJECT: AGREEMENT – TONY SANTOS, WILLIAM STREET DEVELOPMENT
The Planner reported that the draft agreement is being prepared, the engineering work
has been completed.
SUBJECT: AGREEMENT - LAKEVIEW ESTATES SEVERANCES
The Planner reported that an agreement has not been prepared to date and that there
are a number of matters to be finalized. Council directed that before an agreement is
prepared that a deposit of $5,000.00 be obtained to cover costs. Further, it was
determined that before any agreement is signed all taxes must be paid in full. The
applicant to be notified in writing of these requirements.
Council adjourned for a dinner break to resume at 7:15 pm for public meetings relating
to rezoning applications for Gardiner, Canada Southern Railway Company and Krebs.
After the above noted public meetings were adjourned, the following by-laws were
considered.
SUBJECT: BY-LAW 2003-73 – ZONE AMENDMENT – CANADA SOUTHERN
RAILWAY, PART OF LOT B, CONCESSION VII
RES. NO. 13 Moved by Balint
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
zoning of lands in Part of Lot B, Concession VII (Western Division), from
the Agricultural (A1) Zone to the “site-specific” Agricultural (A1-44) Zone,
and that this shall be the first and second reading and provisional adoption
thereof
DISPOSITION: Carried
RES. NO. 14 Moved by Warwick
Seconded by Balint
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in Part of Lot B,
Concession VII (Western Division), from the Agricultural (A1) Zone to the
“site-specific” Agricultural (A1-44) Zone and shall now be read a third time
and finally passed, signed, sealed and numbered By-law Number 2003-73
–Zone Amendment – Canada Southern Railway
DISPOSITION: Carried
September 25, 2003…Pg 6 of 6
SUBJECT: BY-LAW 2003-74 – ZONE AMENDMENT – KREBS
PART OF GORE LOT & LOT 24, CONCESSION IV
RES. NO. 15 Moved by Bandeen
Seconded by Warwick
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
zoning of lands in part of Gore Lot and part of Lot 24, Concession IV
(Eastern Division), from the Agricultural (A1) Zone to the “site-specific”
Agricultural (A1-43) Zone, and that this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 16 Moved by Balint
Seconded by Warwick
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in part of Gore Lot and
part of Lot 24, Concession IV (Eastern Division), from the Agricultural (A1)
Zone to the “site-specific” Agricultural (A1-43) Zone and shall now be read
a third time and finally passed, signed, sealed and numbered By-law
Number 2003-74 –Zone Amendment – Krebs
DISPOSITION: Carried
Council adjourned to a public meeting for an Official Plan and zone amendment
application for the Melody Church property and resumed their Council Meeting
thereafter.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 17 Moved by Bandeen
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on September 25,
2003 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 18 Moved by Mooser
Seconded by Warwick
RESOLVED that a Bylaw to confirm the proceedings of the meeting of
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Council held on September 25, 2003 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2003-76 –
Confirming By-law September 25, 2003.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 19 Moved by Warwick
Seconded by Mooser
RESOLVED that this Regular Meeting of Council shall adjourn at 9:55 p.m.
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to meet again on October 9, 2003.
DISPOSITION: Carried
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These minutes were adopted on October 9, 2003
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___________________________ _______________________________
MAYOR CLERK