April 01, 2004 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
APRIL 1, 2004
MEMBERS PRESENT:
Mayor Graham Warwick,
Councillors: Trudy Balint, Mary Bodnar
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Lloyd Jarvis Water Superintendent
Lorne McLeod Chief Building Official
Brad Rieve OCWA
RES. NO. 1 Moved by Bodnar
Seconded by Balint
WHEREAS at its meeting held on March 25, 2004, Council discussed the
Erie Flooring project;
AND WHEREAS due to time constraints Council did not complete
discussions on said matter;
AND WHEREAS the Mayor has announced at the meeting held on March
thst
25, 2004 that a special meeting would be held on April 1 at 9:30 a.m.
THEREFORE BE IT RESOLVED that in accordance with the Municipality’s
Procedural By-law a special meeting of Council will commence at 9:30
st
a.m. on April 1, 2004 to discuss the Erie Flooring project.
DISPOSITION: Carried
SUBJECT: FOUNDATION PERMIT
The Chief Building Official (CBO) reported that foundation permits have been requested
for the hammer mill area, biooil storage tanks, two large gas turbines, feed stock silo
and pyrolysis plant. A site plan agreement has not been completed to date. The
applicant feels that a building permit is not required, however the CBO does not agree.
He reported that he does not have enough information to grant a foundation permit even
if Council authorized one. As it could take a couple of weeks to get the required
information and Council felt that the site plan agreement could be finalized by then, the
request be tabled for now.
SUBJECT: SITE PLAN AGREEMENT
The Chief Building Official reported that he has two issues regarding the site plan; being
drainage and servicing. The Administrator/Treasurer reported she had discussed the
site plan with the Drainage Superintendent. The Drainage Superindent requires
catchbasins be installed and these to be shown on the site plan.
The Administrator/Treasurer noted that we need to know what chemicals are in the
water that is going into the sanitary sewer. The Water Superintendent reported he had
received documents regarding this but has not had the time to review. Mr. Rieve
April 1, 2004…Pg 2 of 3
reported that biocides are detrimental to our sanitary system and will not be allowed. In
this regard, he reported that at the beginning of the process testing will required to
demonstrate that there are no biocides in the water entering the sewer. It will the
responsibility of the owner to pay for this testing and a clause be added to the site plan
agreement stating this. If the tests fail, the owner will have to dispose in another way.
A Certificate of Approval has been applied for but approval from the Ministry of
Environment (MOE) has not been issued to date.
SUBJECT: WATER SERVICING
The Water Superintendent reported that Erie Flooring’s water consumption is not
metered. The only meters on site pertain to washroom, office, and lunchroom
consumption, which are charged for sewage as well. A set fee is applied for the rest of
the water billing.
Council agreed that the entire site should be metered for water consumption. It is policy
that if owners want an exemption for sewage, they must prove that water is not going
into the sewer.
The Water Superintendent proposed that a new meter pit be installed at the Frederic
Street gate. A 2” line will go from this meter to a meter for the Co-Generation project.
This will give their consumption. The balance from the total at the new meter pit will be
billed to Erie Flooring. The valve located at the Jane Street entrance will be closed and
all water will enter site from Frederic Street. A new 10” line will be installed form east
side of Finney Street to gate entrance on Frederic Street. It will be the responsibility of
the owner to pay for the new meter pit.
The Water Superintendent further reported that the municipality can service the project
but future needs are not guaranteed. It was agreed that a clause be added to the site
plan agreement specifying that the municipality will supply a maximum of 1500 US
gallons per minute.
DELEGATION: ALLAN VANDENBRINK, ERIE FLOORING
The Mayor reported on the issues discussed. Mr. Vandenbrink reported that MOE is
satisfied that there will be no emissions but are concerned about noise. MOE has
requested a reduction in the Erie Flooring generated noise level. They are presently
negotiating with MOE for a staged program to reduce noise.
The Water Superintendent asked if Erie Flooring had a back-up plan to provide for
water requirements. He and Mr. Vandenbrink will discuss further.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 2 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a by-Law to
st
confirm the proceedings of the special meeting of Council held on April 1,
2004 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
April 1, 2004…Pg 3 of 3
RES. NO. 3 Moved by Balint
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the special
st
meeting of Council held on April 1, 2004 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2004-23 –
Confirming By-law April 1 2004.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 4 Moved by Balint
Seconded by Bodnar
RESOLVED that this Special Meeting of Council adjourn at 12:15 p.m. to
meet again on April 8, 2004.
DISPOSITION: Carried
th
These minutes were adopted on the 8 day of April, 2004.
____________________________ _______________________________
MAYOR CLERK