April 15, 2004 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
APRIL 15, 2004
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Wiehle
Councillors: Trudy Balint, Mary Bodnar, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Lloyd Jarvis Water Superintendent
Janet Johnston Deputy Treasurer
The Mayor opened this Special Session of Council at 9:30 a.m. and explained the
purpose of the meeting was to discuss the 2004 budget and complete the balance of the
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April 8 agenda.
SUBJECT: WATER DEPARTMENT BUDGET
The Administrator/Treasurer presented the budget for the Water Department. She
noted that the Cost of Water should be changed to $416,000 giving a net loss of
$134,725, which will be financed from surplus.
The following capital projects were proposed:
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Finney Street to Queen Street
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Queen Street east & west
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Beattie Haven line
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Hickory Grove line
Council directed that even if a waterline is not extended from Finney to Graham, staff
pursue the purchase of lands for road purposes. Council agreed with the budget and
projects subject to review of water rates after Tri-County have determined their rates.
SUBJECT: FINNEY TO QUEEN STREET WATERLINE EXTENSION
To provide water to Queen Street customers, it is proposed to extend the waterline from
Finney Street. Land will be needed for waterline from Finney to Graham and could be
used for a road access as well.
Discussion ensued regarding the financial implications of requesting a connection to the
Southwest Middlesex waterline along Graham Road rather that the proposed extension.
After extensive discussion, the following resolution was introduced:
Councillor Mooser requested a recorded vote.
April 15, 2004…Pg 2 of 8
RES. NO. 1 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the Mayor approach Southwest Middlesex to find out
what they require from West Elgin to connect onto the Graham Road
waterline.
Bodnar yes Wiehle yes
Balint no Warwick yes
Mooser no
DISPOSITION: Carried
SUBJECT: 2004 BUDGET
The Administrator/Treasurer presented the 2004 budget for the following:
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Members of Council & Public Receptions
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Office Staff
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Office Supplies
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Grants & Donations
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Interest Income/Expense/Report on Investments
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Buildings Building/Plumbing/By-law Enforcement
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Animal Control/Livestock Claims/Fenceviewing
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Rodney Sewage
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West Lorne Sewage
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Waste Management
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Recreation
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Drainage
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Four Counties Transit
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Licensing Office
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Debenture & Loans
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Tile Loan Debentures
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Reserves
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Trust Funds
Council agreed in principle with the amounts presented with the following changes:
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Miscellaneous Projects, add - $20,000 for bailey bridge/sidewalks
- $20,000 for economic development
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Grants & Donations, change - Plowing Match to $300 (for 3 years)
- Senior Games to $500
add - Banners $2,000
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West Lorne Fire, change - Christmas party to $500
Council will consider the final budget at a future meeting.
SUBJECT: PORT GLASGOW MARINA SEWAGE SYSTEM
The Water Superintendent reported that the Ministry of Environment is requiring a Class
EA be completed for the Port Glasgow Marina sewage system project.
RES. NO. 2 Moved by Balint
Seconded by Wiehle
RESOLVED that Council authorize Spriet Associates undertake a Class
EA for the Port Glasgow Marina Sewage System.
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Council returned to the April 8, 2004 agenda.
April 15, 2004…Pg 3 of 8
SUBJECT: BY-LAW 2004-24 - AMEND BY-LAW 2002-15, ANIMAL CONTROL
RES. NO. 3 Moved by Wiehle
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a by-law to
amend By-law 2002-15, being a by-law for licensing and regulating the
keeping of animals and prohibiting the running at large of dogs within the
limits of the Corporation of the Municipality of West Elgin and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Mooser
Seconded by Wiehle
RESOLVED that a By-law to amend By-law 2002-15, being a by-law for
licensing and regulating the keeping of animals and prohibiting the running
at large of dogs within the limits of the Corporation of the Municipality of
West Elgin be now read a third time and finally passed, signed, sealed and
numbered By-law Number 2004-24 – Amend By-law 2002-15, Animal
Control.
DISPOSITION: Carried
SUBJECT: BY-LAW 2004-25 – ADOPT ROAD CLASSIFICATION FOR MUNICIPAL
HIGHWAYS
RES. NO. 5 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a by-law to
adopt road classification for municipal highways and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 6 Moved by Balint
Seconded by Bodnar
RESOLVED that a By-law to adopt road classification for municipal
highways be now read a third time and finally passed, signed, sealed and
numbered By-law Number 2004-25 – Road Classifications.
DISPOSITION: Carried
SUBJECT: BUDGET FOR POLICE SERVICES BOARD
RES. NO. 7 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin approved the
2004 Budget for the Elgin Group Police Services Board in the amount of
$19,787.00, West Elgin share being $2,948.00.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Minister of Energy – reforms to Ontario’s electricity sector
Instruction: File
2.* Township of South Stormont – request for support of a resolution regarding
certification for recreation staff
Instruction:
April 15, 2004…Pg 4 of 8
RES. NO. 8 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of South Stormont that requests the
Province of Ontario approve the Private Bill regarding certification for
recreation facility professionals.
DISPOSITION: Carried
3.* County of Hastings – request for support of a resolution regarding Vital Statistic
database
Instruction:
RES. NO. 9 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the County of Hastings that requests the Province of
Ontario make available to the Municipal Property Assessment Corporation
access to records of births and deaths
DISPOSITION: Carried
4.* West Elgin Downhill Derby – request permission to close road
Instruction:
RES. NO. 10 Moved by Mooser
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin Council
supports the request of the West Elgin Downhill Derby Committee to close
Main Street between Ridge Street and Graham Road on Friday,
September 3, 2004 at 6:00 p.m. through to Saturday, September 4, 2004
at 6:00 p.m. Rain date is Sunday, September 5, 2004 from 6:00 a.m. to
6:00 p.m.
AND FURTHER that Council support the closure of Furnival Road
between Harper Street and Victoria Street from Saturday June 19, 2004
from 6:00 a.m. to 6:00 p.m. Rain date is Sunday, June 20, 2004 from
6:00 a.m. to 6:00 p.m.
DISPOSITION: Carried
5. Lower Thames Valley Conservation Authority – 2004 Budget
Instruction: File
6. Association of Ontario Road Supervisors – Municipal Trade Show, Aylmer, June
2-3, 2004
Instruction: Register Council members.
6. AMO Alert - MOF announces modification to property tax regulations for 2004
tax year
- Federal budget deliver down payment on New Deal
- AMO President meets with Premier McGuinty
- Premier McGuinty puts vision of strong communities in writing
- Rent Bank program / Energy Emergency Fund announce
Instruction: File
7 OGRA Web Review, March 2004
Instruction: File
8. OMAF Bulletin, March 9, 2004
Instruction: File
April 15, 2004…Pg 5 of 8
9. Ministry of Community Safety and Correctional Services – guideline for
identification of students at emergency scenes.
Instruction: File
10. The QUEST Centre Community Initiatives – Report of Activities, February 1,
2003 to January 31, 2004
Instruction: File
11. Village of Newbury – copy of correspondence to Minister Smitherman re Four
Counties Hospital
Instruction: File
12. Ontario Crime Control Commission – Nominations for 2004 Award of Excellence
for Fighting Crime
Instruction: File
13. Farmland Preservation Conference – University of Guelph, June 28-29, 2004
Instruction: File
14. Region of Niagara – International Awards for Liveable Communities
Instruction: File
15. Lower Thames Valley Conservation Authority – Minutes of meeting held on
February 26, 2004
Instruction: File
16. County of Elgin Land Division Committee – Notice of decision – Dewulf Family
Farms
Instruction: File
17. Trees Ontario – Forest 2020 Plantation Demonstration and Assessment Initiative
Instruction: File
18. Minister of Finance – changes in tax policy for 2004
Instruction: File
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19.* West Elgin Community Health Centre – Grand Opening, April 30, 1:30 – 2:30
p.m.
Instruction: Advise all members of council will attend.
20. CLT Canada – request for support of resolution regarding property assessment
system
Instruction: File
21. OPSEU – improving service quality at the Municipal Property Assessment
Corporation
Instruction: File
22. Ministry of Tourism and Recreation – support and promotion of tourism
Instruction: File
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23. Clachan Women’s Institute – Roadside clean up – April 24, 2004
Instruction: File
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24.* OBOA – notice of training session, April 28, London
Instruction: Administrator/Treasurer and Clerk to attend
April 15, 2004…Pg 6 of 8
25. Royal Canadian Legion – notice of selling raffle tickets
Instruction: File
26. Ministry of Municipal Affairs and Housing – press release regarding Rent Bank
Program
Instruction: File
27. Durham Region – copy of report to Minister of Finance – Long Term Strategic
Property Tax Plan
Instruction: File
28. Lower Thames Valley Conservation Authority – Media Release – Spring Hike at
Longwoods
Instruction: File
29. Environment Canada – State of Great Lakes fact sheets
Instruction: File
30. Don McKillop – copy of correspondence to Tree Commissioner re: draft by-law
Instruction: File
31. Minister of Municipal Affairs and Housing – copy of correspondence to Steve
Peters, MPP re trailer assessment
Instruction: File
32. County of Elgin – off-road vehicles
Instruction: File
33. Sport Alliance of Ontario – nomination for award
Instruction: File
34. Four Counties Health Services Foundation – Pulse publication
Instruction: File
35.* Press Release - Middlesex Hospital Alliance confirms Board of Directors
Instruction: File
36. Municipal Elections Act Notice of Default – Tom Jones
Instruction: File
37.* West Elgin Gym Club – invitation to Open House and Annual General meeting,
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April 17, 2004.
Instruction: File
38. Kiwanis Club of Rodney – request for waiving of fees for Easter Egg Hunt
Instruction:
RES. NO. 11 Moved by Bodnar
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin authorize the
waiving of rental fees for the use of the Rodney Recreation Centre on
Saturday April 10, 2004 from 10:00 a.m. to 12:00 p.m. (noon) for the
Easter Egg Hunt by the Kiwanis Club of Rodney.
DISPOSITION: Carried
39. Thames Talbot Land Trust – notice of Annual General Meeting, Friday April 23,
2004, 7:30 p.m.
Instruction: File
April 15, 2004…Pg 7 of 8
40. Municipality of Bayham – copy of correspondence to Police Services Board re:
apportionment of police services costs
instruction: Clerk to forward letter to Police Services Board supporting existing
distribution of costs based on incidents.
41. AMO 2004 Annual Conference – Ottawa Congress Centre, August 22 – 25, 2004
Instruction: File
RES. NO. 12 Moved by Bodnar
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: DRAFT AGREEMENT WITH PORT GLASGOW YACHT CLUB
RE: SEWAGE SYSTEM
Council reviewed the draft agreement with the Port Glasgow Yacht Club with the
municipality to permit the Yacht Club the right to access the municipal sewage disposal
system. The Yacht Club will maintain the comfort station. Regarding the annual
amount to be paid by the Yacht Club, Council agreed that a clause should be added
“This amount be re-negotiated as deemed necessary by the municipal council”. The
Mayor will meet with members of the Yacht Club to review the agreement.
SUBJECT: TOPOGRAPHIC MAPPING FOR PORT GLASGOW
The following topographic mapping quotes were received by Council:
1. Farncomb Kirkpatrick & Sterling Surveying - $6,300.00 plus taxes
+ $600.00 for additional flight
2. Marshall Macklin Monaghan - $9,985.00 plus taxes
RES. NO. 13 Moved by Balint
Seconded by Bodnar
RESOVLED that Council accept the quotation from Farncomb Kirkpatrick
& Sterling Surveying Ltd. for topographic mapping for Port Glasgow in the
amount of $6,900.00 plus GST.
DISPOSITION: Carried
SUBJECT: TRUCK PARKING ON MONROE STREET
Councillor Mooser enquired if parking for trucks with reefers could be limited to the lands
behind the new Health Centre. The Mayor noted that work needs to be done on those
lands and has been included in this year’s budget.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 14 Moved by Mooser
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a by-Law to
confirm the proceedings of the special meeting of Council held on April
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15, 2004 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
April 15, 2004…Pg 8 of 8
RES. NO. 15 Moved by Bodnar
Seconded by Mooser
RESOLVED that a By-law to confirm the proceedings of the special
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meeting of Council held on April 15, 2004 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2004-30 –
Confirming By-law April 15 2004.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 16 Moved by Balint
Seconded by Bodnar
RESOLVED that this Special Meeting of Council adjourn at 415 p.m. to
meet again on April 22, 2004.
DISPOSITION: Carried
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These minutes were adopted on the 13 day of May, 2004.
____________________________ _______________________________
MAYOR CLERK