August 26, 2004 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
AUGUST 26, 2004
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Mary Bodnar, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Paul VanVaerenbergh Road Superintendent
DELEGATION: GEORGE DAWSON, ELGIN-ST. THOMAS HEALTH UNIT
Mr. Dawson presented an outline of the responsibilities of the Health Unit. He focused
on two matters:
1. West Nile Virus – Mr. Dawson reported that two positive crows have been found in
West Elgin, in an area of swamp and high trees outside Rodney. As the kind of
mosquitoes found are not those that favour humans and the location was removed
enough from Rodney, felt little impact on the population of Rodney. Ratepayers
were advised in newspapers to protect themselves. Catchbasins in populated
areas have been tested and no positive pools have been found in Elgin County.
The Health Unit is mapping the location of dead birds. Most important message is
to “protect yourself against mosquito bites”.
2. Food Inspection – There are minimum standards for commercial operations. The
Health Unit’s approach has been to educate the organizers of large events to meet
the regulations. Concerns have been raised by groups regarding meeting these
standards. He noted that there is exceptions for churches, service clubs and
fraternal organizations – bake sales are permitted, meals for “personally invited
guests” and members are exempted. However, if meals are being sold as a
fundraising event the regulations apply. Five sessions have been held throughout
the county to explain the regulations. Mr. Dawson also noted that changes to
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regulations are expected September 1. Churches are being inspected, at their
request, they want to do things right.
SUBJECT: CONSIDERATION MEETING – BONN DRAIN
RES. NO. 1 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council consider the Engineer’s Report on the Bonn
Drain.
DISPOSITION: Carried
Aug 26, 2004…Pg 2 of 5
The Clerk noted that the Engineers have discussed the report with the affected property
owner and there are no objections.
The Administrator/Treasurer reported that the report is for a water control structure on
the Bonn Drain. A feasibility study was completed in August 2002. An MNR grant is
available. Maintenance is municipal responsibility, however the landowner can operate
the control feature in case of emergency.
RES. NO. 2 Moved by Mooser
Seconded by Bodnar
RESOLVED that the Engineer’s Report for the Bonn Drain, be accepted
and the Clerk is instructed to draw up the necessary by-law.
DISPOSITION: Carried
SUBJECT: PLANNING MATTERS
The Mayor brought forward two matters for discussion:
1. Proposed Cleaning & Clearing of Land By-law – The Mayor enquired about the
status of this by-law. The Administrator/Treasurer reported that we are awaiting
information from the municipal solicitor. The Mayor reported a ratepayer had
contacted him asking how the by-law would affect rural lands. It was noted that the
same provisions as in the property standards by-law are proposed, that is the focus
is on lands in built-up areas, not farms. The Deputy Mayor asked if public input
would be requested prior to passing the by-law. It was decided that once the by-
law is passed a synopsis would be provided to the public.
2. Proposed Noise By-law – The Mayor enquired about the status of this by-law. The
Administrator/Treasurer reported that staff are in the process of preparing the by-
law.
SUBJECT: CORRESPONDENCE
1.* Town of North Perth –
a) request for support of a resolution to reinstate the Municipal Outlet Drainage
program
b) request for support of a resolution re Bovine spongiform encephalopathy
(BSE)
2.* Township of South-West Oxford - – request for support of a resolution to reinstate
the Municipal Outlet Drainage program
3.* Municipality of Kincardine – request for support of a resolution for Province re
reconsider it position to phase out the MOD program
4.* Town of Lakeshore – Municipal Outlet Drainage Program
5.* Town of Kingsville – Municipal Outlet Drainage Program
6.* Municipality of Chatham-Kent – Municipal Outlet Drainage Program
Instruction 1(a), 2, 3, 4, 5, 6:
RES. NO. 3 Moved by Bodnar
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of
resolutions put forth by the Town of North Perth, the Township of South-
West Oxford, the Municipality of Kincardine, the Town of Lakeshore, the
Town of Kingsville and the Municipality of Chatham-Kent and hereby
petitions the Province of Ontario to immediately reinstate the Municipal
Outlet Drainage program and to uphold its prior commitments to rural
municipalities of Ontario
DISPOSITION: Carried
Aug 26, 2004…Pg 3 of 5
Instruction 1(b):
RES. NO. 4 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Town of North Perth that requests the provincial
and federal levels of government to provide financial support directly to the
red meat producers who are experiencing unbearable financial losses in
order to sustain the red meat industry in Canada and continue to negotiate
with the United States and other countries for the export of Canadian red
meat.
DISPOSITION: Carried
7.* Gary Merritt – Parking Lot - West Elgin Community Health Centre
Instruction: Clerk to notify Mr. Merritt of Council’s requirements for the
agreement.
RES. NO. 5 Moved by Bodnar
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instruction of
Council as noted.
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO. 6 Moved by Mooser
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss personal matters about an identifiable individual
and litigation or potential litigation.
DISPOSITION: Carried
RES. NO. 7 Moved by Wiehle
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: PART-TIME ROAD EMPLOYEE
RES. NO. 8 Moved by Mooser
Seconded by Bodnar
RESOLVED that Dave Tuffin’s part-time employment be extended until he
starts the night shift for winter control.
DISPOSITION: Carried
SUBJECT: SIDEWALK MAINTENANCE PROGRAM
The Road Superintendent presented a proposed sidewalk maintenance program
developed by the Recreation Superintendent and himself. The proposal noted that the
Road Superintendent would be responsible for construction in both villages and
maintenance in Rodney, the Recreation Superintendent would be responsible for
maintenance in West Lorne. Green Street Landscaping will spray weeds in both
villages. Staff are looking to fabricating a street sweeper to use in the curbed areas.
Council agreed with the proposal as presented.
Aug 26, 2004…Pg 4 of 5
SUBJECT: PORT GLASGOW COMFORT STATION
The Mayor reported on changes to the comfort station.
SUBJECT: QUEST CENTRE REQUEST FOR FUNDING
The Administrator/Treasurer reported that an estimate of 25% of the users is from West
Elgin, however no data is available. Council did not support the request for funding.
SUBJECT: TENDERS FOR WEST ELGIN WATER TREATMENT PLANT
UPGRADES
The following tenders were received by Council for upgrades to the West Elgin Water
Treatment Plant:
K & L Construction $ 914,700.00 plus GST
Finnbilt General Contracting $ 969,106.00 plus GST
969774 Ontario Limited $ 992,816.09 plus GST
Reid & Deleye Construction $1,029,991.00 plus GST
The John Hayman & Sons Company $1,038,000.00 plus GST
Facca Incorporated $1,063,000.00 plus GST
Council reviewed a report from Stantec Engineering on the tenders.
RES. NO. 9 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of K & L Construction in the amount of $ 914,700.00 plus GST for
the upgrades at the Water Treatment Plant subject to the approval of the
Tri County Management Committee and that the Mayor and Clerk be
authorized to sign the necessary document.
DISPOSITION: Carried
SUBJECT: CLACHAN HALL ROOF
The Mayor reported that Mr. Ed Schneider had informed him that he could not meet his
commitments to repair the Clachan Hall roof due to health reasons. The
Administrator/Treasurer reported that Mr. Machado (Bob Doherty’s partner) had advised
that they would honour their previous quotation for the roof repair.
RES. NO. 10 Moved by Bodnar
Seconded by Wiehle
RESOLVED Resolution No. 1 passed on July 22, 2004 be hereby
repealed.
AND FURTHER BE IT RESOLVED that Council accept the quotation from
Bob Doherty in the amount of $9,230.00 plus GST for the replacement of
the roof on Clachan Hall.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 11 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #8 amounting to
$1,086,803.44 in settlement of General, Road, Water and Arena Accounts
(including cheques 10211-10535).
DISPOSITION: Carried
Aug 26, 2004…Pg 5 of 5
SUBJECT: WEST LORNE DOWNHILL DERBY
Councillor Mooser reported that the businesses in West Lorne have advised that they do
not want Main Street closed for the Downhill Derby. The businesses do not support the
downhill derby and said they will close that day. It was noted that Council has already
passed a resolution authorizing the closure.
SUBJECT: CHATHAM-KENT MAYOR’S GOLF TOURNAMENT
Proceeds from this tournament support the Mayor Youth Council of Chatham-Kent.
Council authorized Councillor Mooser to attend as this event provides a valuable
opportunity for networking with our adjacent municipality. The municipality will pay the
entrance fee.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 12 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on August 26,
2004 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 13 Moved by Mooser
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the meeting of
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Council held on August 26, 2004 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2004-62 –
Confirming By-law August 26 2004.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 14 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council shall adjourn at 2:05 p.m.
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to meet again on September 9, 2004.
DISPOSITION: Carried
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These minutes were adopted on September 9, 2004
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___________________________ _______________________________
MAYOR CLERK