December 09, 2004 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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DECEMBER 9, 2004
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Mike Mooser
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Paul VanVaerenbergh Roads Superintendent
Lloyd Jarvis Water Superintendent
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: MINUTES
RES. NO. 1 Moved by Balint
Seconded by Mooser
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
November 10, 2004 Council
November 18, 2004 Special Session
November 25, 2004 Council
November 25, 2004 Public Meeting (Jasinskas)
November 25, 2004 Court of Revision (Thompson Drain)
DISPOSITION: Carried
SUBJECT: ROADS REPORT
The Road Superintendent presented his monthly report. He reported on a parking
problem on Jane and Finney Streets in West Lorne. Contractors that are working at
Erie Flooring are parking in No Parking areas, buses cannot see around corner.
Amtelecom are experiencing problems installing the cable. After discussion Council
directed that the OPP be requested to ticket those cars in areas signed as “No Parking”
and corners in accordance with the parking by-law. Erie Flooring to be advised that
ticketing will occur.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. He outlined the projects that
are proposed for COMRIF funding and further that OCWA will be sending a letter to the
Secretariat asking approval for bundling. The Administrator/Treasurer
advised that our portion is 1/3 of $2 million, but this will be spread over a couple of years
as projects are completed.
December 9, 2004…Pg 2 of 10
SUBJECT: CLOSED SESSION
RES. NO. 2 Moved by Bodnar
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss:
Personal matters about an identifiable individual,
Labour relations or employee negotiations
DISPOSITION: Carried
RES. NO. 3 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: SUBJECT: SHARED EMPLOYEE – ROADS & WATER
RES. NO. 4 Moved by Mooser
Seconded by Wiehle
RESOLVED that Dave Tuffin be granted full-time status as of January 1,
2005, probationary period commencing May 1, 2005 and that the
necessary by-laws be prepared.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW TRAILER PARK
Council reviewed a report from the Clerk regarding licensing for site occupants at the
Port Glasgow Trailer Park. It is also proposed that insurance policies have the same
time period as the license. Council directed that a draft license be prepared for their
review.
SUBJECT: BUILDING DEPARTMENT
The Chief Building Official was not in attendance. Council reviewed his monthly reports
for November. In November, five permits were issued totalling $58,000 worth of
construction.
SUBJECT: UNEMPLOYMENT INSURANCE PREMIUM RATE REDUCTION
RES. NO. 5 Moved by Balint
Seconded by Mooser
RESOLVED that Council approve a bonus of $50.00 to full-time
employees for savings in Employment Insurance reduction.
DISPOSITION: Carried
SUBJECT: SET FINES FOR NOISE BY-LAW
The Clerk advised that the OPP Staff Sergeant has requested that set fines be
authorized for the noise by-law. Tickets can then be issued rather than going through
Part 3 process, Part 3 can always be used for repeat offenders. Council directed that a
set fine schedule be drafted for their review.
December 9, 2004…Pg 3 of 10
SUBJECT: ACCOUNTS
RES. NO. 6 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #12 amounting to
$675,736.43 in settlement of General, Road, Water and Arena Accounts
(including cheques11185-11402).
DISPOSITION: Carried
SUBJECT: BY-LAW 2004-94 - EMERGENCY RESPONSE PLAN
RES. NO. 7 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
formulate a plan for the protection of property, health, safety and welfare of
the inhabitants of an emergency area and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Balint
Seconded by Bodnar
RESOLVED that a By-law to formulate a plan for the protection of
property, health, safety and welfare of the inhabitants of an emergency
area be now read a third time and finally passed, signed, sealed and
numbered By-law Number 2004-93 – Emergency Response Plan
DISPOSITION: Carried
SUBJECT: BY-LAW 2004-95 – DEBENTURE BY-LAW
RES. NO. 9 Moved by Wiehle
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
debenture various municipal drains (construction) and waterline
connections in the Municipality of West Elgin and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 10 Moved by Mooser
Seconded by Wiehle
RESOLVED that a By-law to debenture various municipal drains
(construction) and waterline connections in the Municipality of West Elgin
now read a third time and finally passed, signed, sealed and numbered
By-law Number 2004-95 – Debenture By-law
DISPOSITION: Carried
SUBJECT: BY-LAW 2004-96 – BORROWING BY-LAW
RES. NO. 11 Moved by Mooser
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize borrowing from time to time to meet current expenditures during
the fiscal year ending December 31, 2005 and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
December 9, 2004…Pg 4 of 10
RES. NO. 12 Moved by Wiehle
Seconded by Mooser
RESOLVED that a By-law to authorize borrowing from time to time to meet
current expenditures during the fiscal year ending December 31, 2005 be
now read a third time and finally passed, signed, sealed and numbered
By-law Number 2004-96 – Borrowing By-law
DISPOSITION: Carried
SUBJECT: BY-LAW 2004-97 – MC COLL ROAD WATERLINE
RES. NO. 13 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law with
respect to a special charge for water services and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 14 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law with respect to a special charge for water
services now read a third time and finally passed, signed, sealed and
numbered By-law Number 2004-97 – McColl Road waterline
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Ontario Society for the Prevention of Cruelty to Animals – request for grant
Instruction: File
2.* Township of Augusta – request for support of a resolution regarding the
Community Reinvestment Fund.
Instruction:
RES. NO. 15 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Augusta to either leave the CRF
allocation as it is currently with the somewhat the same funding formula
OR to replace the CRF with some other form of funding that will be
comparable in the dollars received.
DISPOSITION: Carried
3.* Township of Augusta – request for support of a resolution regarding the gas tax
refund.
Instruction:
RES. NO. 16 Moved by Bodnar
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Augusta to re-examine the access
to the gas tax fund allocation.
DISPOSITION: Carried
4.* Township of Adjala-Tosorontio – request for support of a resolution regarding
Elimination of Dairy Herd Improvement Funding
Instruction: File
December 9, 2004…Pg 5 of 10
5.* Dog Legislation Council of Canada – costs of Breed Specific Legislation
Instruction: File
6.* City of Sault Ste. Marie – request for support of a resolution regarding reduction
in lottery licensing fee
Instruction: File
7.* West Elgin Community Health Centre – emergency generator grant application
Instruction: Letter to be sent advising we will contact when program is
announced.
8.* West Elgin Community Health Centre – request to waive fee for Fall Family Fun
Night, October 24, 2005, 5 – 8 p.m., Rodney Recreation Centre
Instruction:
RES. NO. 17 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin authorize the
waiving of rental fees for the use of the Rodney Recreation Centre on
October 25, 2005 from 5:00 to 8:00 p.m. for the Fall Family Fun Night by
the West Elgin Community Health Centre.
DISPOSITION: Carried
9.* Township of South Algonquin – request for support of a resolution regarding
current value assessment system
Instruction: File
10.* Township of Algonquin Highlands – request for support of a resolution regarding
deposit returns for beverage containers.
Instruction:
RES. NO. 18 Moved by Wiehle
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Algonquin Highlands requesting the
Province of Ontario to implement a system of deposit returns for all metal,
glass and plastic beverage containers and seriously consider mandating
reusable plastic drink containers.
DISPOSITION: Carried
11.* City of Ottawa – request for support of a resolution regarding special legislation
for investment
Instruction: File
12.* City of Pickering – request for grant to support fundraising to purchase Victoria
Cross
Instruction: File
13.* Cole Layer Trumble Canada – request to support private sector property
assessment.
Instruction:
RES. NO. 19 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of
competition and privatization in the provision of property assessment
services to promote efficient and effective use of public resources.
DISPOSITION: Carried
December 9, 2004…Pg 6 of 10
14.* Ted Arnott, MPP – request for support regarding Double Hatters fire fighters.
Instruction: Letter to be sent to Premier under Mayor’s signature
15.* Elgin Bus Service – request for amendment to site plan
Instruction:
RES. NO. 20 Moved by Bodnar
Seconded by Mooser
RESOLVED that Council accept the recommendation of Ted Halwa, dated
December 8/04, regarding the site plan for Elgin Bus Lines.
DISPOSITION: Carried
16.* Tiny Tots Co-operative Nursery School – request to waive fees for use of Rodney
Recreation Centre for Groundhog Day Dance
Instruction:
RES. NO. 21 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin authorize the
waiving of rental fees for the use of the Rodney Recreation Centre on
January 29, 2005 for the Groundhog Day Dance by the Tiny Tots Co-
operative Nursery School and Rodney Aldborough Fireman’s Association.
DISPOSITION: Carried
17. Canadian Renewable Fuels Association – request for proposals for ethanol plant
site location
Instruction: File
18. AMO Alert - MOE extends Regulation 170 compliance deadline
Provincial government releases “Ontario’s Rural Plan”
-
Provinces announces expansion of services and some details of
-
the Best Start Plan
Bill 26, the Strong Communities (Planning Amendment) Act
-
passes third reading
AMO resolution on CRF reconciliation
-
Instruction: File
19 Lower Thames Valley Conservation Authority – 2005 Proposed Budget
Instruction: File
20. Canada and Ontario provide $2 million in funding to build affordable
condominiums
Instruction: File
21. West Elgin Citizen’s Group for Rural Education – thank you for financial support
Instruction: File
22. Ministry of Community Safety and Correctional Services – Emergency
Management Regulations
Instruction: File
23. Ministry of Environment – Proposed Amendments to Drinking Water Systems
Regulations (O.Reg. 170/03)
Instruction: File
24. Ministry of Consumer and Business Services – McGuinty Government launches
Consumer Awareness Week
Instruction: File
December 9, 2004…Pg 7 of 10
25. Lower Thames Valley Conservation Authority – minutes of the October 28, 2004
meeting
Instruction: File
26.* Lower Thames Valley Conservation Authority – minutes of meeting of Water
Response Team, October 28, 2004
Instruction: File
27. Ministry of Environment – Ontario advances protection of drinking water sources
(source protection planning)
Instruction: File
28. Conservation Ontario – Conservation Authorities receive funding to protect
drinking water
Instruction: File
29. Ministry of Consumer and Business Services – McGuinty Government offers
advice to protect consumers online
Instruction: File
30. Ministry of Consumer and Business Services – McGuinty Government offers
advice to holiday-season traveller
Instruction: File
31. Elgin Group Police Services Board – Detachment Commander’s Report,
September – October 2004
Instruction: File
32. The Ontario Trillium Foundation – eligibility of small community libraries
Instruction: File
33. Lower Thames Valley Conservation Authority – Low Water Condition
Instruction: File
34. Four Counties Health Services Foundation – Pulse, Fall 2004
Instruction: File
35. Ministry of Natural Resources – men fined for deer hunting offences in Elgin
County
Instruction: File
36. Alzheimer Advocate, November 2004
Instruction: File
37. Canadian Red Cross – notice of Red Cross lottery
Instruction: File
38. The Thames Strategy newsletter, Fall 2004
Instruction: File
39. Ontario Family Fishing Weekend – July 8 – 10, 2005
Instruction: File
40. Federation of Canadian Municipalities – 2005 FCM-CH2M Sustainable
Community Awards
Instruction: File
December 9, 2004…Pg 8 of 10
41. Minister of Municipal Affairs & Housing – 2004 Municipal Performance
Measurement Program
Instruction: File
42. Health Canada – Pesticide Control Products Act
Instruction: File
43. Ontario Clean Water Agency – announcement of relocation of Aylmer Hub Office
Instruction: File
44. Social Development Canada – Therese Casgrain Volunteer Award
Instruction: File
45. Fisheries and Oceans – request for support for Round Pigtoe receive protection
under the Species at Risk Act.
Instruction: File
46. OMAF – Bulletin, December 2, 2004
Instruction: File
RES. NO. 22 Moved by Mooser
Seconded by Bodnar
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: COALITION FOR SMALL SCHOOLS
The Mayor reported on an initiative by the Citizens Group for Rural Education. They are
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requesting an email be sent on December 15 to Ministers of Education, Municipal
Affairs and Housing, Agriculture, Health and Tourism. A sample text has been provided.
MINUTES
*
West Elgin Chamber of Commerce – November 2, 2004
*West Elgin Recreation Committee – November 17, 2004
*West Elgin Arena Board – November 24, 2004
SUBJECT: PROJECT AT MILLER PARK
Councillor Balint reported that the Recreation Committee have finally received drawings
and estimated costs for the project at Miller Park. It was noted that the estimated cost is
$232,815.00 for a building, which includes washroom, storage and a concession (for the
Optimistic Club’s use). It is now anticipated that the project will not happen for a couple
of years as the Optimist Club will be looking for support from other service clubs. The
Administrator/Treasurer reported that the OSTAR grant has a completion date of March
31, 2006 which means construction needs to commence in 2005. The Deputy Mayor
enquired if the municipality could bring the services to the site next year and build later.
Discussion ensued about using the washrooms at the Scout Hut.
SUBJECT: CANADA-ONTARIO MUNICIPAL RURAL INFRASTRUCTURE FUND
(COMRIF)
RES. NO. 23 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin make
application for funding under the Canada-Ontario Municipal Rural
December 9, 2004…Pg 9 of 10
Infrastructure Fund (COMRIF) for West Elgin Water System Improvements
and these improvements are considered to be of the highest priority.
DISPOSTION: Carried
SUBJECT: SALE OF GENERATOR (WATER TREATMENT PLANT)
RES. NO. 24 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin declare the
generator at the Water Treatment plant be declared surplus and
advertised for sale by public tender.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW COMFORT STATION
Council reviewed correspondence from William A. Smith Construction regarding the
timing of the comfort station construction at Port Glasgow.
RES. NO. 25 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the holdback for comfort station project by William A.
Smith Construction be reduced to 3% and remain as 10% on future
payments on this project.
DISPOSITION: Carried
SUBJECT: GLENCOE ANIMAL SHELTER
Council considered a request from the Glencoe Animal Shelter for an increase for 2005.
Council requested a report from the owner on past activities.
RES. NO. 26 Moved by Balint
Seconded by Wiehle
RESOLVED that Council authorize a payment of $1.50 per capita for
contract and $1.50 per capital to supply a kennel by Glencoe Animal
Shelter for 2005.
DISPOSITION: Carried
SUBJECT: ACTING BUILDING INSPECTOR
The Administrator/Treasurer reported that the Chief Building Official and his assistant
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would both be away, for various reasons, the week of December 13, 2004.
RES. NO. 27 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin appoint Allan
Shaw from Municipality of Central Elgin to be Acting Building Inspector
from December 13 to 17, 2004.
DISPOSITON: Carried
SUBJECT: CLOSED SESSION
RES. NO. 28 Moved by Balint
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss:
Labour relations or employee negotiations,
Litigation or potential litigation.
DISPOSITION: Carried
December 9, 2004…Pg 10 of 10
RES. NO. 29 Moved by Mooser
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 30 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on December 9,
2004 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 31 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on December 9, 2004 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2004-98–
Confirming By-law December 9 2004.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 32 Moved by Balint
Seconded by Bodnar
RESOLVED that this Regular Meeting of Council adjourn at 4:18 p.m. to
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meet again on December 23, 2004.
DISPOSITION: Carried
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These minutes were adopted on the 13 day of January 2005.
___________________________ ____________________________
Mayor Clerk