May 27, 2004 Council
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
MAY 27, 2004
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Paul VanVaerenbergh Acting Road Superintendent
Jeff Slater Recreation Superintendent
Lloyd Jarvis Water Superintendent
ALSO PRESENT:
Ted Halwa Planning Consultant
Councillor Bodnar declared a conflict of interest with item C3 of the agenda.
DELEGATION: PROPOSED SEVERANCE, HELEN OKOLISAN
MAIN STREET, WEST LORNE
Mrs. Okolisan presented a sketch and letter outlining her proposal to develop the lands.
Her proposal did not extend Maple Street to the former village boundary. The Planner
reported that the most logical extension would be to the village limits and suggested that
the turn-around could be located on the south side of the road entirely on Mrs.
Okolisan’s property.
Councillor Balint arrived.
The next step is for Mrs. Okolisan to retain an engineer to design the road and servicing
plan. The Planner questioned if the Land Division Committee (LDC) would approve or
require a plan of subdivision. It was noted that the Maple Street extension should be
conveyed to the municipality prior to applications being submitted to the LDC. The
survey and engineering should be completed prior as well. An agreement with the
municipality will be required.
DELEGATION: MARKO MALETIN RE: PROPOSED SEVERANCE –
LOT 15, CONCESSION XIII
Mr. Maletin was not in attendance. The Planner reported that in 1989 a severance of
the existing building on Talbot Line would not have been successful under the surplus
provisions as there was no other place of residence in the municipality. The application
was granted as a retirement lot; therefore the present request for a second retirement lot
does not comply with the Official Plan. Staff to advise Mr. Maletin.
May 27, 2004…Pg 2 of 6
SUBJECT: PROPOSED SEVERANCE – PART OF LOT 15, CONCESSION VI
(JASINSKAS)
Council reviewed an application to sever a parcel of land being 92.5 acres from a
340.27 acre parcel located on part of Lot 15, Concession 6. Council had no objections to
the proposed severance subject to the usual conditions including only one dwelling
being permitted on the severed and retained parcels.
SUBEJCT: PROPOSED SEVERANCE – PART LOT 22, CONCESSION VIII
(BARTLETT)
Also in attendance: Mr. Bartlett and his son
Council reviewed an application to sever a parcel of land being 0.5 ha from a 1.6 ha
parcel located on part of Lot 22, Concession 8. Mr. Bartlett reported that the retained lot
would be conveyed to his son so that he can help with the property. The son is
proposing to build a home. The proposal is not in conformity with the retirement
provisions of the Official Plan and should not be supported. Councillor Balint suggested
the Bartletts consider a granny flat.
Councillor Bodnar declared a conflict of interest with the following item and left the
meeting.
SUBJECT: PROPOSED SEVERANCE – PART LOT 2, CONCESSION X
(S BODNAR)
Also in attendance: Steve Bodnar
Council reviewed an application to sever a parcel of land being 0.4 ha. from a 20 ha.
parcel located on part of Lot 2, Concession 10. As the application meets the retirement
requirements of the Official Plan, Council is in support subject to the usual conditions
including no residential development on the retained parcel.
Councillor Bodnar returned to the meeting.
SUBJECT: PROPOSED SEVERANCE – PART LOTS 3 & 4, CONCESSION I
(ALDERTON)
council reviewed an application to sever a parcel of land being 0.7 ha, from a 33.4 ha.
parcel located on part of Lots 3 & 4, Concession 1. The application was considered
under the retirement provisions of the Official Plan. It was noted that the proposed
severance is larger than normally considered. Council agreed with the proposal subject
to the lot being reduced to as close as possible to one acre. The usual conditions would
apply including no residential development on the retained parcel.
SUBJECT: CLEANING & CLEARING OF LAND BY-LAW
The Planner presented a draft by-law for Council to review. This by-law would apply to
external conditions, internal conditions would come under the Property Standards By-
law. After discussion a number of revisions were requested, the by-law will be revised
and forwarded to the municipal solicitor.
SUBJECT: UNITED CHURCH, RODNEY
The Deputy Mayor reported that Mr. Kelly has requested the municipality provide an
opinion in writing that a severance is not required for the manse property. The Planner
reported that the manse and church are on separate lots on a registered plan of
May 27, 2004…Pg 3 of 36
subdivision and the manse should be able to be sold as a separate lot. A legal opinion
is required to confirm this, not Council. Council directed that Mr. Kelly be so advised.
SUBJECT: WEST ELGIN VARIETY
263-265 GRAHAM ROAD, WEST LORNE
The Clerk presented a revised site plan, which shows the relocation of the gas pumps
only. The owner has requested an exemption from site plan approval.
RES. NO. 1 Moved by Mooser
Seconded by Wiehle
RESOLVED that West Elgin Variety be exempted from site plan approval
for the relocation of the pumps at 263 Graham Road subject to:
1. closure of north entrance on Graham Road as authorized by the
County Engineer
2. drainage and grades to satisfaction of Drainage Superintendent
3. fees incurred by Planning Consultant be paid in full
4. a refundable deposit of $5,000, to be refunded on satisfactory
completion of works.
DISPOSITION: Carried.
Councillor Balint left the meeting.
SUBJECT: CLOSED SESSION
RES. NO.2 Moved by Bodnar
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss litigation or potential litigation.
DISPOSITION: Carried
RES. NO. 3 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
The Planner left the meeting. Councillor Balint returned to the meeting.
SUBJECT: GRAY LINE CULVERT
The Acting Road Superintendent reported that the culvert has worsened and he is
recommending immediate repair. Spriet Associates are forwarding a plan today. The
estimated cost is $15,000.00, using our own forces where possible. Council directed
that the repairs be undertaken.
DELEGATION: SGT. T.S. LANNING, THE ELGINS
RE: BRIDGE OVER SIXTEEN MILE CREEK
Also in attendance: Recreation Superintendent
Sgt. Lanning presented plans and a proposed budget for the bridge replacement. After
discussion on the costs of the project, Sgt. Lanning will investigate alternatives to save
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on costs. They are proposing a construction date of September 10 – 12, 2004;
preparation work would be completed the week before. Sgt. Lanning will report back to
Council.
May 27, 2004…Pg 4 of 6
SUBJECT: PUBLIC MEETING RE: 2004 BUDGET
No one in attendance.
The Administrator/Treasurer presented the 2004 budget for Council review. It was
reported that the water rates would increase by 20 cents per cubic, 10 for TriCounty and
10 for West Elgin. The sewer rates have not been changed, as monies will be needed
in the future for replacement. The resultant tax rate is a 1.48 % increase for municipal,
county rate increase is unknown. Once the education and county rates are released,
the final budget will be presented.
SUBJECT: CORRESPONDENCE
1.* Sobey’s – emergency exit West Lorne IGA
Instruction: Council reviewed two plans for a new emergency exit. The plan
showing the door as recessed was chosen as the other plan had the door
opening onto the municipal sidewalk.
2.* Municipality of Dutton-Dunwich – Notice of public meeting, Comprehensive
Zoning By-law
Instruction: File
3.* Helen Okolisan – proposed severances
Instruction: See delegation (page 1)
4.* Christiaen Vanraes – removal of tobacco kilns
Instruction: Council agreed with the proposal that the three kilns would be
removed this summer.
SUBJECT: BY-LAW 2004-37 – AGREEMENT WITH WEST ELGIN COMMUNITY
PARENT CHILD RESOURCE CENTRE
RES. NO. 4 Moved by Wiehle
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement between the Corporation of the
Municipality of West Elgin and the West Elgin Community Parent Child
Resource Centre and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 5 Moved by Mooser
Seconded by Bodnar
RESOLVED that a By-law to authorize the execution of an agreement
between the Corporation of the Municipality of West Elgin and the West
Elgin Community Parent Child Resource Centre be now read a third time
and finally passed, signed, sealed and numbered By-law Number 2004-37
– Agreement with WECPCRC – day camp/pool supervision
DISPOSITION: Carried
SUBJECT: LINE OF CREDIT – TONY SANTOS CONSTRUCTION
(WILLIAM STREET)
RES. NO. 6 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council approve the recommendation of Spriet
Associates to reduce the letter of credit on William Street to $15,000.00
DISPOSITION: Carried
May 27, 2004…Pg 5 of 6
SUBJECT: SMALL LANDFILL OPERATIONS COURSE
RES. NO. 7 Moved by Bodnar
Seconded by Balint
RESOLVED that Council authorize Sam Kirschener attend the Small
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Landfill Operations Course to be held on June 14 & 15, 2004 in
Waterloo with all expenses to be paid by municipality.
DISPOSITION: Carried
SUBJECT: REPLACEMENT OF BRIDGE – SIXTEEN MILE CREEK
RES. NO. 8 Moved by Balint
Seconded by Wiehle
RESOLVED that Spriet Associates be authorized to undertake a Class EA
for the non-standard bridge project at Port Glasgow.
DISPOSITION: Carried
SUBJECT: TAX EXEMPTION FOR LEGIONS
The Mayor reported that a report was considered at County Council. County staff did
not support. However, County Council are going to review the financial implications.
SUBJECT: USE OF RODNEY JAIL
RES. NO. 9 Moved by Balint
Seconded by Bodnar
RESOLVED that Council authorize Tony Szabo and Scott Hilgendorff to
use the Rodney jail for an art gallery and information centre.
DISPOSITION: Carried
SUBJECT: TENDER FOR BARRIER FREE ACCESS RAMP
Also in attendance: Water Superintendent
It was reported that one tender was received and an additional one after closing.
Council agreed to open the second tender.
Council received the following tenders for a barrier free access ramp:
West Elgin Construction Ltd. $63,540.00 plus taxes
Precision Concrete Ltd. $39,950.00 plus taxes
RES. NO. 10 Moved by Balint
Seconded by Bodnar
RESOLVED that Council accept the tender of Precision Concrete in the
amount of $39,950.00 for the construction of a Barrier Free Access Ramp
for the old Rodney Town Hall.
DISPOSITION: Carried
May 27, 2004…Pg 6 of 6
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 11 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
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confirm the proceedings of the meeting of Council held on May 27, 2004
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 12 Moved by Mooser
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the meeting of
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Council held on May 27, 2004 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2004-39 –
Confirming By-law May 27 2004.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 13 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council shall adjourn at 4:45 p.m.
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to meet again on June 10, 2004.
DISPOSITION: Carried
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These minutes were adopted on June 10, 2004
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___________________________ _______________________________
MAYOR CLERK