April 14, 2005 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
TH
APRIL 14, 2005
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Mike Mooser
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Paul VanVaerenbergh Roads Superintendent
Jeff Slater Recreation Superintendent
Bill Douglas By-law Enforcement Officer
Lloyd Jarvis Water Superintendent
DECLARATION OF PECUNIARY INTEREST:
Councillor Mooser declared a pecuniary interest with item D#8; Councillor Balint
declared a pecuniary interest with item D#9.
SUBJECT: MINUTES
RES. NO. 1 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
March 10, 2005 Council
March 10, 2005 Court of Revision – Thompson Drain
March 24, 2005 Council
March 24, 2005 Public meeting – zoning amendment (Felder)
March 31, 2005 Committee of Adjustment – Fleuren
March 31, 2005 Special Session
DISPOSITION: Carried
SUBJECT: ROADS REPORT
The Roads Superintendent presented the monthly report. The Deputy Mayor brought
forward a concern regarding 4-wheelers using road allowances and railway property.
Councillor Bodnar reported that this was discussed at the Community Policing
Committee meeting and the OPP asks that residents call them when the incident is
occurring. There are complaints throughout the County.
SUBJECT: STREETLIGHT MAINTENANCE TENDER
The following streetlight maintenance tenders were received by Council:
Bucket Truck Fees for repairs at Inspection charges
contractor’s shop
Gerber Electric $100.00 per hour $47.50 per hour $57.50 per hour
Rose Electric $145.00 per hour $45.00 per hour Plus 15% inspection
charges
April14, 2005…Pg 2 of 11
RES. NO. 2 Moved by Mooser
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Gerber Electric in the amount of $ 100.00 per hour for bucket
truck and two men, $47.50 per hour for repairs at contractor’s shop and
$57.50 for inspection charges plus GST for streetlight maintenance.
DISPOSITION: Carried
SUBJECT: BRINE TENDER
The following brine tenders were received by Council:
Price per cubic metre
Cliff Holland $27.04 plus taxes
Den Mar Brines $27.00 plus taxes
The Road Superintendent reported that to stay within the budgeted amount would
necessitate a decrease in the amount of brine from 4000 cubic metres to approximately
2700 cubic metres. He contacted the lowest bidder who agrees to the price quoted for
the smaller amount.
RES. NO. 3 Moved by Wiehle
Seconded b Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Den Mar Brines in the amount of $27.00 per cubic metre plus
GST for 2700 cubic metres of brine.
DISPOSITION: Carried
SUBJECT: SIDEWALK PLOWING
Also in attendance: Road Superintendent
The Recreation Superintendent presented a report regarding equipment and manpower
to complete sidewalk plowing in West Lorne and Rodney. A smaller tractor is required
for the smaller (four foot wide) sidewalks in West Lorne and Rodney. The downtown
areas in West Lorne and Rodney need a larger tractor. The Recreation Superintendent
is suggesting a new tractor that could also complete other tasks for the department and
keep the smaller tractor for the smaller sidewalk clearance. After discussion Council
directed that staff investigate the possibility of contracting the plowing of all sidewalks.
SUBJECT: RECREATION REPORT
The Recreation Superintendent presented his monthly report. He reported that Carolyn
Guest of Rodney Horticultural Society had met with the Recreation Committee to
discuss the location of park benches in downtown Rodney.
SUBJECT: MILLER PARK PAVILION AND WASHROOMS
Discussion took place regarding the proposed pavilion/washroom building for Miller
Park. Under the OSTAR - SCTP grant, the washroom project needs to be completed by
March 2006. The Optimist Club is proposing a grant request to the Trillium Foundation
for a combined washroom and pavilion building; the amount of grant and timing is
unknown at this time. Further, how the total project will be funded is unclear.
Discussion took place regarding the construction of a smaller washroom only this year.
New drawings will be required.
April14, 2005…Pg 3 of 11
RES. NO. 4 Moved by Balint
Seconded by Wiehle
RESOLVED that Council proceed with a two-room washroom with two
toilets in each at Miller Park and that the Optimist Club be advised to make
application to Trillium for a stand-alone pavilion and be responsible for
total financing of same.
AND FURTHER that staff proceeds to obtain a revised drawing.
A recorded vote was requested by Councillor Mooser.
Balint yes Wiehle yes
Bodnar yes Warwick yes
Mooser no
DISPOSITION: Carried
SUBJECT: LINE PAINTER
The Recreation Superintendent reported that a new line painter to replace the existing
equipment for soccer fields is in the Recreation Budget. The equipment is needed now.
The equipment uses less paint and there is only one supplier. The recreation
department has used this equipment and is satisfied with its performance.
RES. NO. 5 Moved by Bodnar
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Simplistic Lines in the amount of $3,495.00 plus taxes for the
purchase of a line painter and that this amount be included in the budget.
DISPOSITION: Carried
SUBJECT: BY-LAW ENFORCEMENT REPORT
The By-law Enforcement Officer reviewed his monthly report. He presented a written
summary on the effectiveness of the “Cleaning and Clearing of Land By-law”.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. The Mayor enquired about the
status of the washroom project at Port Glasgow. The Water Superintendent reported
that the filter bed, etc would hopefully be installed by the end of May. Quotations will be
provided to Council at the next meeting. It was reported that the land acquisition for
Finney Street extension has been completed. Once COMRIF funding has been
announced the water extension to Queen Street can be engineered.
SUBJECT: PRIVATE DRAIN TO CONNECT TO THOMPSON DRAIN -
VICTORIA STREET WATER TOWER
The following quotations were received by Council to supply and install 37 metres of 250
mm. HDPE DR17 pipe:
QUOTE (plus taxes)
Clarke Drainage $5,392.73
Henry Heyink Construction $5,970.00
Ontario Pipeline Services $7,400.00
April14, 2005…Pg 4 of 11
RES. NO. 6 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Clarke Drainage in the amount of $ 5,392.73 plus GST for
installation of a drain to connect Water Tower at Victoria Street yard to
Thompson Drain and that this amount be included in the budget.
DISPOSITION: Carried
SUBJECT: WATER SAMPLING STATIONS
The Water Superintendent reported that a number of water sampling stations need to be
replaced so that better water samples are obtained.
The following quotations were received by Council for water sampling stations:
QUOTE TOTAL QUOTE
PER UNIT (5)
PLUS TAXES
Ontario Water Products $711.00 $3,555.00
EMCO Supply $650.00 $3,250.00
RES. NO. 7 Moved by Bodnar
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of EMCO Supply in the amount of $3,250.00 plus GST for five
water sampling stations and that this amount be included in the budget.
DISPOSITION: Carried
DELEGATION: ANDY CIPU RE: PROPERTY STANDARDS
Mr. Cipu appeared before Council to request Council to enforce the by-laws relating to
upkeep of properties more diligently. He asked why residents had to sign complaints
when the problem is visible to staff.
The Mayor reported that our new by-law is effective and complaints are being resolved.
Complaints are required to be issued in writing. Residents now know that there are
results so complaints are being submitted. The Deputy Mayor noted that time lines for
results should be reviewed. The owner of the property in question waited until the last
minute to clean up.
SUBJECT: BUILDING REPORT
The Chief Building Official was not in attendance. Council reviewed his monthly report
for January, February and March. In January, three permits were issued totalling
$338,500 worth of construction. In February, one permit was issued totalling $485,000
worth of construction. In March, six permits were issued totalling $506,000 worth of
construction.
April14, 2005…Pg 5 of 11
SUBJECT: TENDER FOR DRAIN MAINTENANCE
The following tenders were received by Council for drain maintenance:
CONTRACTOR
Timmermans A-Excavating Dave Lilley Campbellton Excavating
#1 4X4 backhoe $130 $70 $60 0
Labourer 30 25 25 0
#2 2-wheel backhoe 60 60 0 0
#3 track excavator 90 100 90 $100 - 2005-04-25
$120 – 2006/7
Small excavator 0 85 0 65
Move in charge 90 200 90 Under 4 hrs – add one hour
#4 tandem dump truck 60 58 50 0
RES. NO. 8 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Dave Lilley in the amount of $ 60.00 per hour for 4X4 backhoe,
labourer $25.00 per hour, $90.00 per hour for track excavator, $90.00
move in charge and $50.00 per hour for tandem dump truck plus GST for
drain maintenance.
DISPOSITION: Carried
SUBJECT: THOMPSON DRAIN TENDER
The following tenders were received for the Thompson Drain:
Van Bree Drainage & Bulldozing Ltd. $30,520.00 plus taxes
A.G. Hayter Contracting Ltd. $39,725.00 plus taxes
Timmermans Drainage and Excavating Inc. $33,324.00 plus taxes
McKenzie & Henderson Ltd. $58,680.00 plus taxes
RES. NO. 9 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Excavating & Bulldozing in the amount of $ 30,520.00 plus GST
for the Thompson Drain.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 10 Moved by Bodnar
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #4 amounting to $605,253.97
in settlement of General, Road, Water and Arena Accounts (including
cheques 12116-12297)
DISPOSITION: Carried
DELEGATION: TONY WHYTE, STEVENSON & HUNT
RE: EMPLOYEE BENEFIT PLAN
Mr. Whyte presented a report outlining the proposed renewal plan for employee benefits
commencing on May 1, 2005. Overall, there has been 12% decrease in rates. Mr.
Whyte reviewed the rates for life and accidental, long-term disability, extended health
and dental.
April14, 2005…Pg 6 of 11
RES. NO. 11 Moved by Mooser
Seconded by Balint
RESOLVED that Council renew the employee benefit plan as underwritten
by Manulife Financial as of May 1, 2005
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Elgin St. Thomas Health Unit – Notice of Increased Activity for West Nile Virus
Instruction: File
2.* Town of Hanover – request for support of a resolution regarding policing costs
Instruction: File
3.* Martin Blackwell, Dave Linton – request for reduced rate for Fighting Fit work out
group
Instruction: Refer to Recreation Committee
4.* Municipality of Tweed – request for support of a resolution regarding eligible
costs for COMRIF
Instruction:
RES. NO. 12 Moved by Wiehle
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of Tweed requesting the provincial
and federal governments to allow the use of pre-engineering studies that
were carried out prior to the announcement of the COMRIF program.
DISPOSITION: Carried
5.* Association of Municipal Tax Collectors of Ontario – request for support of a
resolution regarding Current Value Assessment
Instruction:
RES. NO. 13 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Association of Municipal Tax Collectors of
Ontario requesting the Province to amend legislation commencing for the
2006 taxation year, to specify that once a property reaches CVA taxation,
it remains at CVA taxes, regardless of the result of future reassessments.
DISPOSITION: Carried
6.* Township of Huron-Kinloss – request for support of a resolution regarding
agriculture income stabilization
Instruction:
RES. NO. 14 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Huron-Kinloss supporting “grain
market disaster” funding and refinements to CAISP.
DISPOSITION: Carried
Councillor Mooser declared a conflict of interest with the following item and left the
meeting.
April14, 2005…Pg 7 of 11
7.* Royal Canadian Legion, West Lorne – request for funds for war memorial
Instruction: Legion to be advised that Council supports the addition to the
cenotaph, should funds be requested apply in writing and submit current financial
statements.
Councillor Mooser returned to the meeting. Councillor Balint declared a conflict of
interest with the following item and left the meeting.
8.* West Elgin (Army) Cadet Corps – request to waive fees and rental for Third
Annual Inspection, June 4, 2005 at arena.
Instruction:
RES. NO. 15 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin authorize the
payment of rental fees for the use of the West Elgin Arena on June 4,
2005 from 1:00 p.m. for the Second Annual Inspection of the #2884 West
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Elgin Army Cadet Corps. and for evening practices on May 26 and June
nd
2, 2005.
DISPOSITION: Carried
Councillor Balint returned to the meeting.
9.* Municipality of Grey Highlands – request for support of a resolution supporting
Ontario Farmers and the Ontario Grain & Oilseed Group
Instruction:
RES. NO. 16 Moved by Wiehle
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of Grey Highlands supporting the
Ontario Farmers and the Ontario Grain & Oilseed Group in their petition to
the Province of Ontario for funding.
DISPOSITION: Carried
10.* Town of Tecumseh – request for support of a resolution regarding provincial
funding for disaster relief training
Instruction: File
11.* Town of North Perth – request for support of a resolution regarding changes to
the Building Code Act
Instruction:
RES. NO. 17 Moved by Balint
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Town of North Perth regarding changes to Bill
124.
DISPOSITION: Carried
12.* Four Counties Health Services Foundation – Physician Recruitment Strategy and
Financial Statement (March 31, 2004)
Instruction: Clerk directed to forward letter requesting more information.
13.* Regional Municipality of Niagara – request for support of a resolution regarding
Long Term Vitality of Ontario Farmers
Instruction: File
April14, 2005…Pg 8 of 11
RES. NO. 18 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Regional Municipality of Niagara supporting
Ontario farmers.
DISPOSITION: Carried
14.* Rodney Kiwanis club – request to waive rental fee for Rodney Recreation Centre
on Saturday March 26th for Easter Egg Hunt.
Instruction:
RES. NO. 19 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin authorize the
waiving of rental fees for the use of the Rodney Recreation Centre on
Saturday March 26, 2005 for the Kiwanis Annual Easter Egg Hunt.
DISPOSITION: Carried
15.* Village of Newbury – back-up for emergency purposes for Newbury water
distribution system
Instruction:
RES. NO. 20 Moved by Mooser
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin agrees to
provide emergency back-up services for Village of Newbury Water
Distribution System.
DISPOSITION: Carried
16.* Ministry of Natural Resources – request for support of gun hunting on Sundays
during existing gun hunting seasons.
Instruction: File
17.* Robert King – request for financial support for participation in Ontario Senior
Games
Instruction: Clerk to advise mileage be paid for West Elgin residents to attend
events.
18.* The Good Shepherd Fellowship – request to rent Scout Hall
Instruction: Clerk to advise of municipal policy.
19. Ministry of Finance – announcement of Ontario Municipal Partnership Fund
(OMPF)
Instruction: File
20. Ministry of Community Safety and Correctional Services – Ontario Fire Services
grant
Instruction: File
21. AMO Alert - Province passes legislation to ban pit bulls
transitioning for Provincial Policy Statement
-
Best Start Plan gets piloted
-
Ontario Health Premium
-
MOE release report on Regulation 170: Smaller Private
-
Systems
Ontario Victim Services Secretariat – applications
-
Ontario Trails Strategy Consultations
-
April14, 2005…Pg 9 of 11
Province announces CRF reconciliation: funding model to
-
replace CRF
Pit Bull and Dangerous Dog provisions proclaimed
-
Registration for OSUM
-
Report on April Board meeting
-
New regulations introduced for Bill 124 (Building Code Statute
-
Law Amendment Act)
Instruction: File
22. Federation of Canadian Municipalities Members Advisory
Green Municipal Funds for brownfields remediation and development
–
Instruction: File
23. Minister Responsible for Seniors – designate June as Seniors Month
Instruction: File
24. West Eglin Citizens’ Group for Rural Education – update on activities
Instruction: File
25. West Elgin Community Policing Committee – minutes of the February 9, 2005
meeting
Instruction: File
26. Heart & Stroke Foundation – notice of province wide charitable raffle.
Instruction: File
27. Canada Post – announcement of 2005 Literacy Awards
Instruction: File
28. Ministry of the Attorney General – application for Ontario Victim Services
Secretariat community project grants
Instruction: File
29. Lower Thames Valley Conservation Authority – minutes of the meeting held on
February 24, 2005.
Instruction: File
30. Steve Peters M.P.P. – funding for municipal fire departments for training and
equipment
Instruction: File
31. County of Elgin – announcement of Canada Ontario Infrastructure Program grant
Instruction: File
32.* CEUDA – request for support for a Canadian Border Patrol
Instruction: File
33. Ontario Property and Environmental Rights Alliance – Information Bulletin for
Ontario Landowners
Instruction: File
34. Steve Peters M.P.P. – announcement of OMPF funding for Elgin-Middlesex-
London municipalities
Instruction: File
35.* Association of Municipalities of Ontario – allocation of federal gas tax revenues
Instruction: File
April 14, 2005…Pg 10 of 11
36. Ministry of Natural Resources – annual wildlife rabies control program
Instruction: File
37. County of Prince Edward – CRF funding
Instruction: File
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38. The 6 Annual Thames River Clean- up – Saturday April 23
Instruction: File
39. Municipality of Bayham – not support Police Services Budget
Instruction: File
RES. NO. 21 Moved by Bodnar
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: MINUTES
*West Elgin Chamber of Commerce – March 1, 2005
*West Elgin Recreation Committee – Special Session – March 23, 2005
* West Elgin Arena Board – March 21, 2005
SUBJECT: ONTARIO CLEAN WATER AGENCY – SCHEDULE 22 SUMMARY
REPORT
Res. No. 22 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin accepts the
Annual Report, as required by Schedule 22, for 2004 prepared by Ontario
Clean Water Agency and to be presented to the Tri County Management
Committee.
DISPOSITION: Carried
SUBJECT: 2005 BUDGET
The Administrator/Treasurer presented the 2004 budget, 2004 actuals and proposed
2005 budget on the following:
?
Port Glasgow Trailer Park, management fees changed
?
Drainage Superintendent
?
Four Counties Transportation Services
?
MTO licensing office
?
Debentures & loans
SUBJECT: CLOSED SESSION
RES. NO. 23 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss litigation or potential litigation.
DISPOSITION: Carried
April14, 2005…Pg 11 of 11
RES. NO. 24 Moved by Mooser
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
SUBJECT: COMMUNITY POLICING COMMITTEE ATTENDANCE AT RIDGETOWN
SEMINAR
Councillor Bodnar reported that the annual community policing seminar will be held at
Ridgetown College this year. In the past, Council has supported the attendance of two
members. As this event is so close to home, it was suggested that the amount
previously budgeted could be used for mileage for four members to attend.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 25 Moved by Balint
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on April 14, 2005
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 26 Moved by Bodnar
Seconded by Mooser
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on April 14, 2005 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-24 –
Confirming By-law April 14 2005.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 27 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council adjourn at 5:20 p.m. to
meet again on April 28, 2005.
DISPOSITION: Carried
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These minutes were adopted on the 12 day of May, 2005.
___________________________ ____________________________
Mayor Clerk