April 28, 2005 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
APRIL 28, 2005
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Mike Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Lloyd Jarvis Water Superintendent
Janet Johnson Deputy Treasurer
ALSO PRESENT:
Dan Smith Planning Consultant
DELEGATION: BOB & ESTHER WRIGHT – PROPOSED SEVERANCE
PART OF LOT A, CONCESSION V
Mr. & Mrs. Wright appeared before Council to provide more information in support of
their proposed severance application. Mr. Wright presented pictures of test holes dug in
the vicinity of the proposed severance. Mr. Wright noted that he feels this would be the
only area of the farm that would have aggregate is on the hill, surrounding the hill is
muck.
A letter from Doug Johnston of Johnston Bros. (Bothwell) Ltd. was presented. This
letter reported that the 3 tests holes were not suitable for extraction of aggregates.
Dan Smith reported that Ted has spoken with Mr. Johnston as well. It is the general
consensus that if there was good aggregate on the farm, the industry would already be
in there. This property is not considered as a primary resource area. They are satisfied
with the information provided that a severance could be considered as surplus to the
farm.
Council supported that the severance for the surplus subject to the usual conditions
including restrictive zoning on the balance of the farm.
SUBJECT: WEST LORNE HOLDINGS – PROPOSED SEVERANCE
RIDGE STREET, WEST LORNE
Council reviewed a letter from Tony Santos regarding the proposal to sever three lots
from a 1.68 acre parcel of land fronting on Ridge Street. The lands are presently zoned
Residential Third Density Holding. As Council directed, Mr. Santos has asked the
owners on Elm Street if they are interested in purchasing additional land to the rear of
their lots; the answer was no.
Dan Smith noted that the Province would not support the change to three lots only.
However, they would probably support more intensive single family development.
April 28, 2005…Pg 2 of 6
Further, the proposed lots have a frontage to depth ratio of 7:1, the zoning by-law states
3:1.
Council does not support the proposed severances as presented.
SUBJECT: DONALD & BETTY MCKILLOP – PROPOSED SEVERANCE
PART OF LOTS 16 & 17, CONCESSION XII
Council reviewed a revised severance proposal for lots 16 & 17, Concession 12. A
revision is requested which would change the proposed lot line on the north-west side of
the proposal. That is, the lot line would follow the centre of the laneway instead of the
line between lots 16 and 17 as previously approved by Council. The revision would
change the proposed parcel from 150 acres to approximately 100 acres. Council did not
support the requested revision.
Dan Smith left the meeting. The Water Superintendent joined the meeting.
SUBJECT: QUOTATION FOR INSTALLATION OF AIR CONDITIONER
Council received the following quotations for the installation of an air conditioner at old
Rodney Townhall:
Raymond St. Denis Electrical $2,207.00 plus taxes
Mark’s Mechanical $2,950.00 plus taxes
Shute HVAC Plus $3,974.00 plus taxes
RES. NO. 1 Moved by Bodnar
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Raymond St. Denis Electrical in the amount of $ 2,207.00 plus
GST for installation of air conditioner at Rodney Townhall.
DISPOSITION: Carried
SUBJECT: QUOTATION FOR SIDEWALK AT PORT GLASGOW TRAILER PARK
Council received the following quotations for the installation of a sidewalk at Port
Glasgow Trailer Park:
Joe Machado $2,100.00 plus taxes
Precision Concrete $2,200.00 plus taxes
Lorne Van Breda Construction $2,200.00 plus taxes
RES. NO. 2 Moved by Wiehle
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Joe Machado in the amount of $ 2,100.00 plus GST for
construction of a sidewalk at Port Glasgow Trailer Park.
DISPOSITION: Carried
SUBJECT: QUOTATION FOR REPLACEMENT OF A ROOF
Council received the following quotations for the replacement of a roof on a utility shed
at Port Glasgow Trailer Park:
Joe Machado $2,100.00 plus taxes
Lorne Van Breda Construction $2,500.00 plus taxes
A. Charles Schultz Construction $2,525.00 plus taxes
April 28, 2005…Pg 3 of 6
RES. NO. 3 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Joe Machado in the amount of $ 2,100.00 plus GST for
replacement of a roof on a utility shed at Port Glasgow Trailer Park.
DISPOSITION: Carried
The Deputy Treasurer joined the meeting.
SUBJECT: WATER DEPARTMENT BUDGET
In light of the lack of funding from COMRIF, a revised capital projects budget was
presented. The municipal contribution to the projects is estimated as $336,250;
$160,000 2005 budget, $148,000 transfer from reserves and a deficit of $28,250.
For the Beattie Haven project to proceed, $110,500 would be contributed by Beattie
Haven. The Water Superintendent reported that this project is ready to proceed other
than the agreement with Southwest Middlesex regarding connection fee. Due to MOE
order, this project must proceed this year. Staff were directed to meet with
representatives of Beattie Haven.
To support future commercial development adjacent to Highway 410, the municipal
contribution to the Finney to Queen Street extension in the amount of $236,250 is being
proposed. Otherwise, individual connection costs would be $13,000.
The Water Superintendent left the meeting.
SUBJECT: 2003 AND 2004 CRF RECONCILIATION
RES. NO. 4 Moved by Wiehle
Seconded by Bodnar
RESOLVED that a reserve fund be established for Tax Rate Stabilization
in the amount of $339,000.
DISPOSITION: Carried
SUBJECT: MUNICIPAL ACCESSIBILITY PLAN
Council reviewed a report from the Accessibility Committee. The report adds the Old
Rodney Jail to the Municipal Plan and makes recommendations for projects for 2005.
RES. NO. 5 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council of the Corporation of the Municipality of West
Elgin accept the report from the Accessibility Committee and said report
be attached to the Municipal Accessibility Plan.
DISPOSITION: Carried
SUBJECT: WEST LORNE LIBRARY – APPLICATION FOR TRILLIUM FUNDING
The Administrator/Treasurer reported that an application for Trillium funding is being
submitted on behalf of the West Lorne Library. The funding request is for replacement
of windows and installation of an automatic door opener at the main door. She further
reported that the main door needs to be replaced and an amount has been included in
the budget.
April 28, 2005…Pg 4 of 6
DELEGATION: HILDE MORDEN, MARGARET MCDOUGALL
RE: PITCH-IN
Mrs. Morden presented a certificate and t-shirt and thanked Council for their support of
the Pitch-In campaign. The program has been ongoing for 16 years in West Elgin.
SUBJECT: CORRESPONDENCE
1.* VON – Volunteer Appreciation Event, May 18, 2005 @1:30 p.m., Springwater
Conservation Authority
Instruction: The Mayor will attend
2.* West Elgin Community Health Centre – eco Communities workshop, May 10,
2005, 9:00 am to 12: 00 p.m., West Lorne Complex
Instruction: The Deputy Mayor will attend
3.* Robert King – donation to District 31 of Ontario Seniors Games.
Instruction: File
RES. NO. 6 Moved by Balint
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
Councillor Mooser left the meeting and returned during budget discussion on
miscellaneous projects.
SUBJECT: 2005 BUDGET
The Administrator/Treasurer presented the 2004 budget, 2004 actuals and proposed
2005 budget on the following:
?
Office supplies
?
Miscellaneous projects
?
Grants & Donations
?
Interest income, interest expense and report on investments.
?
Buildings
?
Revision to Parks and Recreation Capital (see discussion below regarding Miller
Park washroom)
?
Reserves
?
Trust funds
?
County of Elgin
?
Education
?
Rodney Garbage
?
Summary of Revenue
?
Summary of Expenditures
She presented the resulting tax rates and levy amounts, noting a 0% increase in the
municipal portion of the tax rates. To achieve this, the budget includes a $159,000
transfer from the tax stabilization fund. A public meeting has been scheduled for May
th
12 at 2:00 p.m.
April 28, 2005…Pg 5 of 6
SUBJECT: MILLER PARK WASHROOM
A revised drawing and estimated fees, prepared by Spriet Associates, was presented to
Council for the Miller Park washroom. It was further reported that the pavilion project
will not qualify for Trillium funding and the Optimist Club is re-evaluating their project.
RES. NO. 7 Moved by Balint
Seconded by Bodnar
RESOLVED that Council proceed with the Miller Park project.
DISPOSITION: Carried
SUBJECT; CONNECTION OF GAS TO PORT GLASGOW COMFORT STATION
The Deputy Mayor reported that the Port Glasgow Yacht Club is investigating the
connection of gas to the marina. Would the municipality be interested in a connection
for the comfort station? This would require changes to the comfort station and
contribution towards gas line extension. Council is not interested at this time.
SUBJECT: PURCHASE OF WEST LORNE FIRE VAN
After discussion on the requirements for a new fire van for the West Lorne Fire
Department, Council passed the following resolution:
RES. NO. 8 Moved by Balint
Seconded by Wiehle
RESOLVED that Council authorize the West Lorne Fire Department tender
for a fire rescue van using the same specifications as the Rodney fire
rescue van.
DISPOSITION: Carried
SUBJECT: CHAMBER OF COMMERCE REQUEST FOR FUNDING
The Deputy Mayor noted that the proposed 2005 budget does not include any additional
funding for the Chamber of Commerce economic development project. After discussion,
Council agreed that no further monies would be allocated until information is
forthcoming to show the project is viable.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 9 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on April 28, 2005
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 10 Moved by Wiehle
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on April 28, 2005 be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2005-28 – Confirming By-
law April 28 2005.
DISPOSITION: Carried
April 28, 2005…Pg 6 of 6
SUBJECT: ADJOURNMENT
RES. NO. 11 Moved by Balint
Seconded by Mooser
RESOLVED that this Regular Meeting of Council shall adjourn at 4:04 p.m.
to meet again for a Special Planning Meeting on May 5, 2005.
DISPOSITION: Carried
th
These minutes were adopted on May 12, 2005
___________________________ _______________________________
MAYOR CLERK