December 22, 2005 Special Session
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
DECEMBER 22, 2005
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mike Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer/Deputy-
Clerk
Jeff Slater Recreation Superintendent
DECLARATION OF PECUNIARY INTEREST:
No conflicts were declared regarding the published agenda.
SUBJECT: BY-LAW 2005-96 AMENDING HESSENAUER DRAIN
RES. NO. 1 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 2005-54 providing for the construction of the Hessenauer
Drain and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 2 Moved by Mooser
Seconded by Balint
RESOLVED that a By-law to amend By-law 2005-54 providing for the
construction of the Hessenauer Drain be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-96 – Amend
Hessenauer Drain.
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-97 DEBENTURE BY-LAW
RES. NO. 3 Moved by Mooser
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
debenture various drains in the Municipality of West Elgin and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
December 22/05…Pg 2 of 4
RES. NO. 4 Moved by Balint
Seconded by Mooser
RESOLVED that a By-law to debenture various municipal drains in the
Municipality of West Elgin be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2005-97 – Debenture By-
law.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW BRIDGE
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On December 10, 2005 the 31 Combat Engineer Regiment handed over the Port
Glasgow Bridge to the Municipality. Mayor Warwick will send a written thank you letter
of appreciation to acknowledge their contribution to our community.
SUBJECT: RIDERSHIP GROWTH PLAN/ASSET MANAGEMENT PLAN
Mayor Warwick reported that the Four Counties Transportation Committee have
approved the Ridership Growth Plan and Asset Management Plan. He reviewed the
plan with Council indicating that approval is required in order to obtain funding through
the Provincial Dedicated Gas Tax funds Program. Council will review the plan and
further consider it at the next regular meeting.
SUBJECT: SIDEWALK SNOW REMOVAL
Jeff Slater, Recreation Superintendent was present to report to Council on the snow
removal problems encountered this year. When there is heavy snow followed by rain his
equipment is not heavy enough to move it. As well the snow blower was out of
commission but has now been repaired. After further discussion on various alternatives,
Jeff will get prices for rental equipment. Jeff has been looking at replacing the tractor
wilth a different mower. This will be reviewed at budget time.
Councillor Mooser left the meeting at 10:00 am.
SUBJECT: MILLER PARK WASHROOMS
Jeff Slater, Recreation Superintendent reported that the washrooms at Miller Park have
been winterized. There is still some finishing up to do from the construction but this will
have to wait for spring. If the contractor doesn’t complete the outstanding work we will
do it ourselves and deduct the amounts from his contract. The grant applications will be
made prior to the deadline.
SUBJECT: BADDER BUS LINES SITE PLAN DEPOSIT REFUND
Council reviewed a letter from the Planner recommending a deposit be retained re the
shrubs and trees. Council were not in agreement.
RES. NO. 5 Moved by Balint
Seconded by Wiehle
RESOLVED that the balance of the deposit for Badder Bus Lines be
refunded.
DISPOSITION: Carried
December 22/05…Pg 3 of 4
SUBJECT: CLOSED SESSION
RES. NO. 6 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss a proposed or pending acquisition or disposal of
land.
DISPOSITION: Carried
RES. NO. 7 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: WATER TREATMENT PLANT
RES. NO. 8 Moved by Wiehle
Seconded by Balint
RESOLVED THAT the Council of the Municipality of West Elgin authorize
the Mayor and Administrator to sign the License Agreement re:
geotechnical and archaeological investigations for the purchase of
property for the water treatment plant.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 9 Moved by Balint
Seconded by Wiehle
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #12A amounting to
$1,164,099.61 in settlement of General, Road, Water and Arena Accounts
(including cheques –14115-14271)
DISPOSITION: Carried
SUBJECT: LANDFILL SITE
Joanne Groch, Administrator/Treasure reported that MOE has approved the request for
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change of dates in the Draft Certificate of Approval to September 1 to meet the
compliance issues. The new C of A will be issued shortly and will not permit the burning
of cardboard. Mayor Warwick reported that the computer-recycling container arranged
for at the landfill has no cover and no shelves as anticipated. This will have to be
monitored and re-evaluated.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 10 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on December 22,
2005 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
December 22/05…Pg 4 of 4
RES. NO. 11 Moved by Wiehle
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on December 22, 2005 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-98 –
Confirming By-law December 22, 2005.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 12 Moved by Balint
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council shall adjourn at 12:00
p.m. to meet again on January 5, 2005.
DISPOSITION: Carried
These minutes were adopted on January 12th, 2006.
___________________________ _______________________________
MAYOR D. CLERK